7-Bid SNOC25261058 Used Tour Bus 4 2026.pdf

Invitation For Bid (IFB) - Used Tour Bus for Athletic Teams

RFP #SNOC25261058

Issued: March 25, 2026

Questions Due Date: April 1, 2026 by 12:00 p.m. MDT

Due Date: April 10, 2026, by 5:00 p.m. MDT

SECTION 1 - GENERAL INFORMATION

1. INTRODUCTION AND PURPOSE

a. The purpose of this Invitation for Bid (IFB) is to solicit bids to enter into a contract with a qualified supplier to provided a used touring motorcoach style bus, 56-58 passenger, 2020 or newer.

2. ISSUING OFFICE AND REFERENCE NUMBER

a. Purchasing Services is the issuing office for this IFB and all addenda relating to it.

The reference number for this IFB is SNOC25261058. This number must be referenced on all bids, correspondence, and documentation relating to this IFB.

3. DUE DATE

a. In order to be considered, a bid must be received by Purchasing Services no later than 5:00 p.m. current Mountain Daylight Time on April 10, 2026. Bids received after this deadline will be late and ineligible for consideration.

4. PRE-BID CONFERENCE

a. No pre-bid conference will be held.

5. QUESTIONS AND ANSWERS

a. All questions, inquiries, or requests for information, clarification, or interpretation arising subsequent to the issuance of this IFB shall be submitted in writing through the bidding portal. If such information significantly amends this solicitation or makes compliance with the original due date impractical an addendum(s) will be issued.

6. BID SUBMISSION

a. One (1) electronic copy of your bid must be received by 5:00 p.m. current Mountain Daylight Time on the Bid Due Date. Bids received after this deadline will be late and ineligible for consideration.

7. IMPORTANT DATES

a. The following dates are significant for this IFB:

i. IFB Issued March 25, 2026

ii. Bid Due Date April 10, 2026 at 5:00 p.m. MST.

8. GOVERNING LAWS AND REGULATIONS

a. This procurement is conducted by Snow College, in accordance with the Utah Procurement Code, Title 63g, Chapter 6a Utah Code Annotated, as amended, and Procurement Policies adopted by the College.

9. BONDS

a. The College requires a payment bond, and/or if subcontractors are used a performance bond for the amount of the bid, if vendor requires any type or form of prepayment terms, (if it is over $5,000), or the amount of the project is over $50,000. The purchase of the bond is the vendor’s responsibility. Bond(s) must be issued by a B+ or better rated company, by AM Best rated Surety Company, and/or listed on the treasury listing.

10. DEBARMENT CLAUSE

a. Contractor/vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract), by any governmental department or agency. If Contractor/vendor cannot certify this statement, attach a written explanation for review by the College. Contractor/vendor must notify the Director of Purchasing within 30 days if debarred by any governmental entity during the Contract period.

11. BOYCOTT

a. In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded).

SECTION 2 – AWARD OF CONTRACT AND CONTRACT TERMS

1. AWARD OF CONTRACT

a. Upon completion of the evaluation process, the College may award a contract to the bidder whose bid is determined to be the best value solution meeting specifications and evaluation criteria provided herein. The College may choose to award contracts to multiple bidders if it would be in the best interest of the College. Procurement Services is the only department authorized to award a procurement contract. All pertinent College policies and State of Utah laws and regulations apply.

2. CONTRACT TERMS

a. Any contract resulting from this IFB will include, but not be limited to, the applicable terms and conditions contained in the College’s Purchase Order Contract Terms and Conditions. If the offeror has any contractual documents, in whole or in part, to comprise a portion of the final governing language of any agreement arising from this IFB, including maintenance agreements, a copy of that agreement must be submitted with the bid. A legal review of the contractual demands in view of what is acceptable to the College as an entity of the State of Utah shall be part of the criteria in evaluating the bid for responsiveness. In the event of a conflict, the terms contained in this IFB document or any subsequent addenda govern. The College will not enter into any contract or affix signature to any document, the terms of which require the College to waive conditions or requirements negotiated via this solicitation process, provided for in the document, or by mutual consent. Any document containing a clause or clauses that purport to supersede all other documents included in, or arising from this IFB process will be rejected.

3. PRICING

a. Cost is to be provided as a cost per unit per the specifications. Unit prices must include delivery to the College.

b. Whereas Contractors/Vendors may have provided budgetary proposals to the College regarding this project, this IFB supersedes all other requests. Bidders must respond to this request and any proposals, bids, or quotes provided prior to this request CANNOT be considered.

4. PRICE GUARANTEE

a. Pricing must be guaranteed for ninety (90) days from the close date of this solicitation and for the duration of any resulting contract.

5. CONTRACT PERIOD

a. Any contract awarded as a result of this solicitation will have a term that begins on the date of award and continues through the completion of the project.

6. CANCELLATION OF PROCUREMENT

a. This IFB may be canceled at any time when Purchasing Services determines such action to be in the best interest of the College.

7. RIGHT TO PUBLISH

a. Throughout the duration of this procurement process and contract term, potential suppliers, and subsequent suppliers, must secure from Procurement Services prior approval to release any information that pertains to the work or activities covered by this procurement or contracts. Failure to adhere to this requirement may result in disqualification of the vendor’s bid or termination of the contract for cause.

8. PAYMENT TERMS

a. Net 30.

i. The College will pay with a purchase order or by credit card. No credit card processing fees are allowed (must be included in bid pricing). The College will make payment at the satisfaction of the project manager and the total completion of the project. Any supplier requiring money down, will be required to provide a performance and/or payment bonds in the amount of the bid. Pricing of the bid must include the price of the bond(s), and is considered part of the bid total price. College can waive the bonds if deemed in the best interest of the College or industry standard.

SECTION 3 - SPECIFICATIONS/SCOPE OF WORK

1. To provide a used touring motorcoach style bus. With the following specifications:

a. Model Year 2020 or newer

b. Meets all State/Fed DOT regulations

c. 56-58 passenger coach style.

d. EPA compliant Diesel Engine

i. Cummings or Detroit

e. Automatic Transmission

f. New full set of tires

g. Full Working Restroom (no repairs needed)

h. Charging ports for each seat

i. Wifi capability

j. Interior Lighting

k. Luggage capacity,

i. Undercarriage

ii. Overhead storage

l. Working heating/Air conditioning (no repairs needed)

m. Seats

i. Reclining seats

ii. Preferred high back

n. Arm rests, cup holders

o. Tinted frameless windows

p. Electronic Stability control

q. ABS breaking system

r. Backup camera with at least a 7" screen

s. GPS Tracking

t. Navigation

u. Air ride driver seat

v. Air ride suspension

w. Ride-control stabilization

x. Dash camera

y. Navigation System

z. Working adjustable mirrors

aa. Working Luggage bay doors

bb. Mud flaps

cc. LED lighting

dd. Keyed locks, Powered locks with remote

ee. Do you meet all of the requirements?

2. Warranty and Service

a. Must provide at least a 2 year warranty on engine, drive train, body

b. Provide a list of authorized service centers within 120 miles of Ephraim, UT

84627.

c. Do you meet all of these requirements?

3. Additional Requirements (must provide for each bus)

a. Must Provide the coach service/history maintenance log

b. Must Provide mileage and hour meter

c. Must be fully inspected

d. Must Provide Delivery Capabilities (costs as well, in cost section)

e. Must Provide fuel tank capacity

f. Must Provide expected fuel efficiency

g. Must Provide photos of Interior & Exterior,

i. Seats

(1) Multiple up close and far views of seats

ii. Restroom

iii. Drivers area

iv. Engine

v. Under carriage

vi. Storage areas

4. Optional Equipment

a. Provide any optional equipment or options the bus has.

5. Optional Preferred Items

a. Ability to test drive

b. College logo/branding (artwork supplied by College) (provide pricing - list as optional in cost section).

i. Custom wrap graphics

SECTION 4 - COST

1. Can provide up to three buses and bid price separate for each.

a. Snow College is tax exempt and will license the bus.

b. Snow College ship to address is:

i. Snow College, 150 College Ave., Ephraim, UT 84627

c. Provide a cost breakdown for all items (ALL inclusive).

SECTION 5 - EVALUATION

1. The College will evaluated each used bus separately and award the bid to the offeror that is in the best interest and value to the College, based on price, condition of the bus, amenities, tires, miles/hours on engine, best warranties provided, etc.