7-(40) Vehicle Movement Area Transmitters (RFQ 2026-0037).pdf

REQUEST FOR QUOTATION

RFQ 2026-0037

Forty (40) Vehicle Movement Area Transmitters (VMATs)

Issuance Date: September 14, 2026

Due Date: October 15, 2026, by Close of Business (COB)

(5:00 PM EST)

Bidder must fill in the information below:

Company Name:

Address:

City/State/Zip:

Contact Name:

Title:

Contact Phone & Cell:

Fax:

Email: (Point of Contact):

All responses to this RFQ must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. In order to provide a response to this RFQ, all respondents must first register their company through the link provided above. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on bid response submittal, please contact Melanie Freeman at mfreeman@flysav.com.

It is the sole responsibility of the Vendor to make sure the submitted RFQ is received on time, and all required documents are received by the Commission. Responses via mail or email are not acceptable.

Christy Dixon, A.A.E., NIGP-CPP Purchasing Manager Savannah Airport Commission 400 Airways Avenue Savannah, GA. 31408 cdixon@flysav.com https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com mailto:cdixon@flysav.com

1.0 INTRODUCTION

1.1 The Savannah Airport Commission ("Airport") seeks qualified contractors to furnish, register, install, configure, test, commission, and integrate forty (40) Vehicle Movement Area Transmitters (VMATs), consisting of thirty-eight (38) operational units and two (2) spare units, on designated Airport-owned vehicles operating within the Airport Movement Area.

1.2 The Contractor shall provide a complete turnkey solution, including all labor, materials, equipment, software, registration services, activation services, testing, documentation, training, regulatory coordination, and commissioning necessary to place the VMAT system into full operational service.

1.3 The project shall not be considered complete until all VMATs have been installed, registered, activated, tested, and integrated into the FAA Surface Awareness Initiative (SAI) environment, documented, and accepted by the Airport.

1.4 The purpose of these specifications is to outline the requirements for use by the Savannah Airport Commission. The equipment provided will be brand new, with no prior use or repair, and must include all standard interior and exterior features and appointments listed by the original equipment manufacturer (OEM). Additionally, the equipment must comply with all applicable State and Federal safety and emissions regulations.

1.5 Unless otherwise stated, equipment equal to the identified brand name will be acceptable, considering quality, workmanship, economy of operation, and suitability for the purpose intended.

1.6 Quality Assurance Products shall be Designed, Tested, Rated, and Certified in accordance with, and installed in compliance with all local, City, State and Federal Standards and Codes. All equipment shall meet or exceed the said specifications. Brand identified is used merely as a specification and not as a statement of a preference for the specific product identified.

1.7 The bidder acknowledges and accepts that any cost incurred from the bidder’s participation in this RFQ shall be at the sole risk and responsibility of the bidder. The Commission will award the most responsible and responsive bidder at lowest cost.

1.8 A copy of the bidder’s specifications for all proposed equipment will be submitted with the bid. The successful bidder will have parts and service support capabilities available in the Savannah, Georgia area.

Any manufacturer’s name, trade name, brand name, or model number used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. The bidder’s response will meet or exceed all requirements of the listed specifications. Unless otherwise stated, items equal to the identified brand name will be acceptable, considering quality, workmanship, economy of operation, and suitability for the purpose intended.

1.9 Pre‐Bid Conference: N/A

1.10 Receipt for RFQ and Addenda: All addenda associated with this RFQ will be provided through https://savannahairport.bonfirehub.com/ by the date noted in this this document. All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

1.11 Except as otherwise provided herein, all responses which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely responses received will be subject to applicable laws and regulations governing public disclosure. Submission to this request indicates acceptance by the bidder of the conditions contained in this RFQ, and the intent to enter into an Agreement with Commission.

1.12 RFQ Submittal: All responses to this RFQ must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. For questions regarding vendor registration or instructions on bid response submittal, please contact Melanie Freeman at mfreeman@flysav.com.

1.13 RFQ Opening: The opening of this RFQ will take place at the Savannah Airport Commission.

RFQ information will not be available until after an award has been made. Once an award is made, the awarded bidder(s) will be notified via email.

1.14 Contract Term: N/A

1.15 Force Majeure: If by reason of Force Majeure, either party hereto will be rendered unable wholly or in part to carry out its obligations under this Agreement then such party will give notice and full particulars of Force Majeure in writing to the other party within 30-calendar days after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, will be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party will endeavor to remove or overcome such inability with all reasonable dispatch.

1.16 Certification: N/A

1.17 Prices to be Firm: Submission of prices in this RFQ will remain firm for 90 days after the closing date of this RFQ.

1.18 Cancellation: In the event of default of the vendor/contractor, the contract (PO) may be cancelled by SAC within (30) days written notice, unless otherwise specified. The vendor/contractor will be given an opportunity to cure the default within the 30‐day written notice period.

1.19 Payment Terms: Payment terms are net 30 days upon receipt of goods and validation of services by the Commission. All invoices must reference the purchase order number and will be addressed to SAC’s Accounting Department @ accountspayable@flysav.com.

The Commission will not provide prepayment for any order.

1.20 Time of Delivery: All bidders are required to specify the estimated delivery timeframe for the equipment on the Pricing Sheet. Failure to provide an estimated delivery timeframe may result in disqualification of the bid.

1.21 Warranty: The bidder must specify the warranty associated with the equipment, as designated on the Pricing Sheet. Manufacturer warranty at a minimum is required.

mailto:mfreeman@flysav.com mailto:accountspayable@flysav.com

1.22 Delivery Point: The specified shipping address associated with this RFQ is 640 Gulfstream Road, Savannah, GA. 31408.

1.23 Contract PO Document: The Commission will consider its executed Purchase Order (PO) or executed contract between the bidder and SAC as the primary and binding contract document between SAC and the awarded bidder.

1.24 FAA Buy American Preference: The Contractor certifies that its bid/offer is in compliance with 49 U.S.C. § 50101, BABA and other related Made in America Laws, 2 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list.

The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s Buy American Preference and

BABA.

The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product;

cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals;

plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.

2.0 REQUIREMENTS FOR SUBMISSION

The Commission will award the most responsible and responsive bidder at the lowest cost.

All equipment, services, and installations shall comply with the latest editions of applicable federal requirements and FAA guidance, including but not limited to:

• FAA Advisory Circular (AC) 150/5220-26, Vehicle Movement Area Transmitters (VMATs)

• FAA CertAlert 25-01

• FAA Program Guidance Letter (PGL) 24-01

• FAA Surface Awareness Initiative (SAI) requirements

• FCC regulations

• Manufacturer specifications and installation requirements

• Applicable federal, state, and local regulations

2.1 SCOPE OF WORK

The Savannah Hilton Head International Airport (SAV) is equipped with the FAA Surface Awareness Initiative (SAI) system. All VMAT equipment furnished under this Contract shall be fully compatible with and capable of operation within the Airport's FAA SAI environment. VMATs are intended to provide vehicle position and identification information to FAA surface surveillance systems, including SAI.

All work performed under this Contract shall comply with applicable FAA Airport Improvement Program (AIP) requirements, Grant Assurances, Buy America/Buy American requirements, and all federal provisions applicable to AIP-funded projects.

A. Equipment Supply

The Contractor shall furnish:

• Thirty-eight (38) operational VMAT units meeting the requirements of FAA AC

150/5220-26 and compatible with the FAA Surface Awareness Initiative (SAI) system.

• GPS receivers, if not integral to the VMAT

• Antennas

• Antenna mounting hardware

• Wiring harnesses

• Power supplies

• Connectors

• Mounting brackets

• Required software licenses

• All components necessary for a complete and operational installation

B. Vehicle Verification and Installation

Prior to installation, the Contractor shall conduct an inventory and verification of all Airport-designated vehicles and confirm mounting locations, power requirements, antenna locations, and installation methods.

The Contractor shall:

• Coordinate installation schedules with Airport personnel.

• Install equipment in accordance with manufacturer recommendations.

• Ensure installations do not interfere with vehicle operations or existing communications systems.

• Provide weather-resistant and vibration-resistant installations suitable for airport operating environments.

• Restore vehicles to full operational status following installation.

C. System Configuration

The Contractor shall:

• Configure each VMAT for operational use.

• Configure vehicle call signs and identification parameters.

• Establish all operational settings required for FAA surveillance systems.

• Verify proper GPS performance and transmission functionality.

• Ensure equipment operates in accordance with FAA guidance and manufacturer recommendations.

D. Registration and Regulatory Coordination

The Contractor shall provide all services necessary to register, activate, and place each

VMAT into operational service.

The Contractor shall:

• Coordinate with the Airport, FAA, VMAT manufacturer, and other required stakeholders.

• Coordinate the assignment, registration, configuration, and activation of all identifiers, call signs, addresses, codes, and operating parameters required for VMAT operation.

• Complete all registration and activation activities.

• Configure each VMAT with all assigned identifiers and operating parameters.

• Maintain records of all registrations and assigned identifiers.

• Deliver complete registration documentation to the Airport.

• Support FAA validation activities and acceptance testing.

VMAT registration, activation, and operational commissioning shall be included in the Contractor's bid price and shall not be considered optional services.

E. Surface Awareness Initiative (SAI) Integration

The Contractor shall provide all labor, materials, equipment, coordination, testing, and support necessary to successfully integrate all VMAT-equipped vehicles into the FAA Surface Awareness Initiative (SAI) environment serving Savannah/Hilton Head International Airport.

The Contractor shall:

• Coordinate with FAA personnel, Airport staff, manufacturers, and system integrators, as necessary.

• Configure all VMATs for operation within the FAA SAI environment.

• Verify transmission of vehicle position and identification data.

• Support FAA validation and operational testing activities.

• Resolve configuration, registration, communication, display, or integration issues identified during testing.

• Provide documentation demonstrating successful SAI integration and operational readiness.

The Contractor shall remain responsible for correcting deficiencies identified during testing, registration, activation, commissioning, or FAA validation activities until final acceptance is achieved.

The Airport shall not be responsible for additional costs associated with troubleshooting, retesting, reconfiguration, or corrective actions necessary for successful SAI integration.

VMATs support display of vehicle position and identification data within FAA surface surveillance systems, including SAI deployments.

F. Testing and Commissioning

The Contractor shall perform:

• Power verification

• GPS functionality testing

• Transmitter functionality testing

• Identifier verification

• Communications verification

• Operational performance testing

• SAI integration verification

• All deficiencies identified during testing shall be corrected at no additional cost to the

Airport.

2.2 TECHNICAL REQUIREMENTS

Each VMAT shall:

• Utilize ADS-B technology.

• Operate on the FAA-approved 978 MHz Universal Access Transceiver (UAT) frequency.

• Transmit vehicle position and identification information.

• Be specifically designed for airport ground vehicle applications.

• Be compatible with FAA surface surveillance systems and SAI deployments.

Equipment shall be rated by the manufacturer for outdoor mobile vehicle service and continuous operation in airport operating environments.

2.3 TRAINING

The Contractor shall provide training sufficient to enable Airport personnel to:

• Operate the system.

• Monitor VMAT performance.

• Manage registrations and identifiers.

• Troubleshoot common issues.

• Perform basic maintenance activities.

• Manage warranty claims.

Training materials shall be provided electronically.

2.4 DOCUMENTATION

The Contractor shall provide:

• Equipment inventory

• Vehicle assignment inventory

• VMAT serial numbers

• Assigned identifiers and call signs

• Registration records

• Configuration documentation

• Installation records

• Testing reports

• Commissioning reports

• SAI integration documentation

• Warranty documents

• Manufacturer manuals

• Training materials

All documentation shall be provided electronically in PDF format.

2.5 WARRANTY

The Contractor shall provide:

• Minimum one-year warranty covering equipment and workmanship.

• Manufacturer's standard equipment warranty.

• Repair or replacement of defective equipment.

• Response to warranty claims within five (5) business days.

Extended warranty options shall be proposed separately.

2.6 CONTRACTOR QUALIFICATIONS

The Contractor shall demonstrate:

• Experience installing VMAT systems, ADS-B systems, or similar aviation surveillance systems.

• Experience working in secure airport environments.

• Knowledge of FAA airfield operations requirements.

• Successful completion of at least three similar airport VMAT, ADS-B, airfield surveillance, or aviation communications projects within the previous five years.

2.7 DELIVERABLES AND ACCEPTANCE

The project shall not be considered complete until the Contractor has provided all of the following:

• Thirty-eight (38) operational VMAT units installed.

• All VMATs configured and operational.

• All VMATs registered and activated.

• All required identifiers, call signs, addresses, and registration records documented and delivered to the Airport.

• Successful completion of testing and commissioning.

• Successful integration with the FAA Surface Awareness Initiative (SAI) system serving

Savannah/Hilton Head International Airport.

• Verification by the Airport and/or FAA that VMAT-equipped vehicles are properly displayed within the FAA Surface Awareness Initiative (SAI) environment.

• Verification that each VMAT is transmitting vehicle position and identification information as intended.

• Completion of training.

• Delivery of all documentation.

• Written acceptance by the Airport.

Final acceptance shall not occur until all VMAT-equipped vehicles have been successfully installed, registered, activated, tested, commissioned, and verified as operating within the FAA Surface Awareness Initiative (SAI) environment at Savannah/Hilton Head International Airport.

Installation of equipment alone shall not constitute project completion.

GENERAL REQUIREMENTS:

3.0 Terms and Conditions: By signing this document, the bidder agrees to abide by all the terms and conditions contained in this RFQ. Any exceptions to the requirements of this RFQ, or the SAC terms and conditions of this RFQ will be noted in writing, with detailed explanation, and included with the RFQ submittal by using the attached exceptions sheet. The contractor acknowledges that taking exceptions to this RFQ may subject the response submittal to be rejected.

3.1 Cone of Silence: The bidder will not attempt to discuss any aspects of the request with any other party except for the POC noted in this RFQ. No verbal agreements will be considered during the bid/quote process. The Commission reserves the right to reject the bid/quote of any bidder violating this provision.

3.2 Supplemental Agreements: The awarded contractor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract (i.e., invoice requirements, ordering requirements, specialized delivery, etc.). Any supplemental agreement developed as a result of this contract is exclusively between the participating entity and contracted bidder.

3.3 Completeness: All requested information and required forms must be completed, signed, and submitted with this document to constitute a proper bid/quote. The entire package must be returned, complete with all required forms, signature, and information. Failure to complete or comply with any part of the specifications or requirements in this RFQ may constitute a basis of rejection. It is within the rights of the Commission to reject any RFQ submittal in this solicitation document.

3.4 Broker’s Clause: To be eligible for award, bidders shall be a bona fide wholesale stocking distributor, dealer or manufacturer of the products listed in this bid, with the facilities, personnel, and equipment to fulfill all requirements of this solicitation.

3.5 Required Forms:

(a) Local, Small Business (LSB)/Minority Business Form: Please complete the Local, Small Business/Minority Business Form for this RFQ. If your company does not hold an LSB or Minority Business Designation, please check the box noted as non-applicable. If your company is an LSB/Minority Business, please complete the form, while also including your LSB Certificate/Minority Business Certification along with the form in this section.

(b) Vendor Certification Form: Please complete the form in its entirety.

(c) Pricing Sheet: The pricing sheet must be completed in its entirety. All pricing must be inclusive of all associated costs, including but not limited to shipping, handling, delivery, and installation. Please provide itemized pricing and clearly indicate total lump sum project cost. On the designated section of the pricing sheet, vendors shall provide separate pricing for the following:

1. VMAT Equipment

2. Installation and Configuration

3. Registration and FAA Coordination

4. Testing and Commissioning

5. Training

6. Optional Extended Warranty

7. Optional Maintenance and Support

1. Warranty Information: Specify the warranty coverage included with the equipment. At a minimum, the manufacturer’s minimum warranty of one (1) year.

2. Maintenance Service Location: If applicable, the Proposer shall identify the location(s) where maintenance and/or service support will be provided. Please provide the maintenance service location.

3. All pricing submissions must be complete, itemized, and clearly identify all applicable costs. Incomplete, unclear, or non-itemized pricing submissions may be deemed non-responsive and may be subject to rejection.

(d) Certification of Compliance with FAA Buy American Preference: The Bidder shall complete, sign, and submit the Certification of Compliance with FAA Buy American Preference form included in this solicitation. All applicable sections of the certification must be fully completed, and the Bidder shall clearly indicate whether the proposed equipment and/or materials comply with the applicable FAA Buy American Preference requirements. Failure to submit a complete and signed certification may result in the bid being deemed non-responsive.

Electronic signatures are not permitted. The certification must contain an original handwritten (wet-ink) signature from an authorized representative of the Bidder. The signed document may be scanned and uploaded to Bonfire as part of the electronic bid submission.

(e) Exceptions Sheet: If there are any differences or additional requirements to the equipment or requests for this RFQ, please be sure to list them on the Exceptions Form.

If not, please note it as non-applicable (N/A).

(f) Acknowledgement of Addenda Form: If applicable, please complete and sign the Addendum Acknowledgement Form in its entirety. This form is only required if an addendum has been issued in connection with this RFQ. If no addendum is issued, the form does not need to be submitted. Do not submit your bid until the final addendum has been issued by the Savannah Airport Commission (SAC), as noted in Section 3.6 of this RFQ. Submitting your bid prior to the release of the final addendum may result in a failure to acknowledge the required updates, which can render your bid non-responsive.

3.6 RFQ Procurement Schedule

3.7 Errors: Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids/quotes.

Bidders are cautioned not to obliterate, erase, or strike‐over any printed material as set forth in this RFQ. In quoting prices, wherever the bidder has made an error and has

RFQ Opens September 14, 2026 Questions From Bidders Are Due No Later Than (NLT) 5pm on September 25, 2026 SAC Issues Last Addendum to Answered Questions (if applicable) October 2, 2026 Bidder’s Final Responses Are Due to SAC COB (5:00PM EST) October 15, 2026 SAC Evaluates Responses October 16, 2026 – November 30, 2026 SAC Makes Contact With the "Successful Bidder" NLT December 1, 2026 SAC Makes Contact With the "Unsuccessful Bidder(s)" NLT December 1, 2026 corrected, all such corrections should be initialed by the person signing this RFQ. If errors occur in the extension of prices in the RFQ, the unit prices will govern. Failure to comply with this provision may result in rejection of bidder’s submittal. All documents submitted must be legible.

3.8 Changes/Modifications: No changes or modifications will be made to any Savannah Airport

Commission forms, or your request may be considered null or void. If changes or modifications are noted by SAC, the bid submitted by the bidder may be rejected.

3.9 Compliance with Laws: The bidder will obtain and maintain all licenses, permits, liability insurance, workman’s compensation insurance, and maintain compliance with any other federal, state, or local requirements during the term of the contract with SAC.

3.10 Specifications: Whenever mention is made of any article, material, or workmanship to be in accordance with any laws, ordinances, codes, regulations, etc., these requirements will be construed to be the minimum requirements of these specifications.

3.11 Multiple Request: Depending upon product/service being requested, the bidder may be required to submit more than one RFQ response. Any alternate responses to the RFQ must be brought to the Savannah Airport Commission’s attention and noted on submitted documentation as a separate and alternative request.

3.12 Invoicing: The Commission normally will pay properly submitted bidder invoices within thirty

(30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order (PO) with reference to the PO number and submitted to the correct address for processing.

3.13 Description of Materials: N/A

3.14 Brand Name: If and wherever brand names, make, manufacturers, trade names, bidder catalogs, or model numbers are stated, they are for the sole purpose of establishing a grade or quality of material.

3.15 “OR EQUAL” Interpretation: It is the bidder’s responsibility to prove to SAC that each item offered by the bidder is equal to the grade or quality of material specified. The bidder will clearly indicate the product, including brand, catalog, model number, etc. being offered and supply sufficient data in detail to enable an intelligent comparison to be made with the brand or manufacturer specified. Failure to submit the required information may be sufficient grounds for rejection of bid/quote. The Commission will be the sole judge concerning the merits of the RFQ response submitted.

3.16 Quality: All items used for the manufacture or construction of any supplies, materials, equipment, or service will be new unless otherwise specified. All materials will be of the best quality, and to the highest grade of workmanship that meets the specs in this document. Materials or services must comply with all applicable Federal, State, or OSHA requirements.

3.17 Acceptance of Material: N/A

3.18 Default: Any contract made between SAC and the bidder may be cancelled by SAC in whole or in part via written notice, upon the bidder’s non‐performance or violation of contract terms. An award may be made to the lowest quoting bidder for material or services specified, with consideration of lead time and purchases may be made on the open market. The defaulting bidder will be liable for costs to the Commission in excess of the defaulted contract prices. The bidder will continue the performance of this contract to the extent any part is not terminated under the provisions of this clause.

3.19 Guarantee: The bidder will unconditionally guarantee items and workmanship on all uniforms/items for the bidder’s specified guaranteed period, unless otherwise stated. Within the guarantee period, if any defects occur which are due to faulty items and/or services must be satisfied to the complete satisfaction of the Commission.

3.20 Add/Delete Items: During the term of the contract, items and or services may be added and/or deleted to the contract upon agreement between the successful bidder and SAC.

3.21 Additional Information: Prior to the final selection, bidders may be required to submit additional information which may be necessary to further evaluate the bidder’s response and/or qualifications. If such information is required, the bidder will be notified and will be permitted approximately seven (7) days to submit the information requested.

3.22 Reimbursement: The Commission will not reimburse the bidder for any costs associated with the preparation and submittal of any RFQ response, or for any travel and/or per diem costs that are incurred.

3.23 Gratuity: Bidders will not offer gratuities, favors, or anything of monetary value to any official, employee, or agent of the Commission as a means of influencing consideration of this RFQ.

3.24 Submitted Material: All requests, responses, inquiries, or correspondence relating to, or in‐ reference to this document submitted by bidders will become the property of the Commission when received. Once an award is made, all excess copies that bidders request may be destroyed.

4.0 SPECIAL CONDITIONS:

4.1 Mandatory Requirements: The Commission has established certain requirements with respect to solicitations to be submitted by bidders. Whenever the terms “must,” “” or “is” are used in the package, the specifications being referred to are a mandatory requirement.

Failure to meet any requirement(s) may cause rejection of the bidder’s submittal.

4.2 Tax Exempt: The Commission is exempt from State Sales Tax. If a tax‐exempt certificate is necessary, please contact the SAC Purchasing Department.

4.3 Indemnification: Seller/Vendor agrees for itself and its contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitor and licenses to indemnify, protect, save and hold harmless the SAC, its members, directors, officers, employees, and agents against any expense, loss or liability paid, suffered or incurred, including any environmental fines and/or penalties, as a result of any breach by Seller/Vendor, Seller/Vendor’s agents, servants, employees, patrons, contractors or subcontractors, suppliers, customers, visitors or licenses of any covenant or condition of any agreement with Buyer/SAC or as a result of the seller’s/buyer’s work or a product or service provided by seller/vendor or the seller’s/Vendor’s use, occupancy or presence on SAC’s property or the carelessness, negligence or improper conduct of seller/Vendor, seller’s/Vendor’s contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or licenses. Such indemnification will be to the extent caused in whole or in part by negligent acts or omissions by the Seller/Vendor, its contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or licensees. Seller/vendor agrees to defend buyer/SAC from any legal or equitable actions brought against buyer/SAC based on the work or a product or service provided by seller/vendor or the carelessness, negligence, or improper conduct of Seller/Vendor, Seller’s/Vendor’s contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or licenses.

4.4 Basis of Award: Any contract awarded as a result of a selection process is to be awarded to the most responsive and responsible bidder whose bid is evaluated to be the most advantageous to the Commission. All other bidder accommodation that best suits the needs of the Commission will also serve as the basis of the award. Bidder availability to seek or exceed SAC’s specifications and requirements will be considered.

4.5 Changes and Alterations: N/A

4.6 Statutory Affidavit: N/A

4.7 Cure and Cover Clause: If a successful bidder fails, or SAC concludes that there is a reasonable likelihood that the bidder will not be able to timely perform its obligations under this RFQ and/or contract, SAC may (in addition to any other contractual, legal, or equitable remedies) proceed to take any of the following actions after a five (5) day written notice to the bidder.

(a) Withhold any monies then or next due to the bidder; or

(b) Terminate the contract and obtain the deliverables (or equivalent) or portion thereof (or equivalent) from a third party, pay the third party for the same, and withhold the amount so paid from any money then or thereafter due party bidder and hold bidder liable for any amounts paid to the third party (or parties) to the extent that withholding payments to the contractor does not cover SAC’s cost of cover.

4.8 The Savannah Airport Commission Reserves the Right:

(a) to reject any or all RFQs or any part thereof; and

(b) to waive any irregularities and/or technicalities on the RFQ; and

(c) to accept the bidder that is in the best interest of SAC; and

(d) to obtain clarification or additional information; and

(e) to purchase either selected items, or to not select any bidder or purchase any goods and/or services resulting from this request; and

(f) to reject any bidder who has previously failed to perform properly or complete on-time projects of a similar nature, or

(g) to reject any bidder whom an investigation shows bidder is not in a position to perform the project and/or service as specified in this RFQ.

(h) to cancel a Purchase Order (PO) and/or contract if the bidder fails to meet the obligations/agreement in the bid response (i.e., pricing, agreed timeframe of delivery).

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