7-1. BID-269-26 Bid Information.pdf

Boulder County Procurement 1325 Pearl Street

Boulder, CO 80302

Bid Information

Purpose/Background:

Boulder County Building Services (BCBS), a Division of Public Works, acting as the General Contractor, is requesting Bids to furnish the interior doors, frames and hardware for the Boulder County Community Hub located at 2525 28th St, Boulder, CO 80301. Installation of these materials is by Boulder County.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in the Exhibit A attachment. Current Insurance Certificates must be on file with the Public Works Department prior to any work relating to this Project commencing.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this BID.

W-9 REQUIREMENT:

Provide a copy of your business’s W-9 with your proposal.

TERMS AND CONDITIONS:

1. Bidders are expected to examine the drawing, specifications, schedule of delivery, and all instructions. Failure to do so will be at the bidder’s risk.

2. Each bidder will furnish the information required in the Invitation to Bid.

3. The Contract/Purchase Order will be awarded to that responsible bidder whose submittal, conforming to the Invitation to Bid, will be most advantageous to the County of Boulder, based on best value not only price.

4. The County of Boulder reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received, and to accept any portion of or all items proposed if deemed in the best interest of the County of Boulder to do so.

5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening of bids without the consent of the County Purchasing Agent or delegated representative.

6. A signed purchase order or contract furnished to the successful bidder results in a binding contract without further action by either party.

7. Late or unsigned bids will not be accepted or considered. It is the responsibility of bidders to ensure that the bid arrives at the Purchasing email address prior to the time indicated in the “Invitation to Bid.”

8. The proposed price will be exclusive of any Federal or State taxes from which the County of Boulder is exempt by law.

9. Any interpretation, correction or change of the bid documents will be made by Addendum.

Interpretations, corrections and changes of the bid documents made in any other manner will not be binding, and bidder will not rely upon such interpretations, corrections and changes.

The County’s Representative will not be responsible for oral clarification.

10. Confidential/Proprietary Information: Bids submitted in response to this “Invitation to Bid” and any resulting contract are subject to the provisions of the Colorado Open Records Act, 24-72-201 et seq., C.R.S., as amended. Any restrictions on the use or inspection of material contained within the bid or resulting contract should be clearly stated in the bid and contract itself. Confidential/proprietary information should be readily identified, marked and/or separated from the rest of the bid. Co-mingling of confidential/proprietary and other information is NOT acceptable. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held. Bids that do not identify confidential/proprietary information may be released in their entirety. Pricing totals contained in a bid are not considered confidential.

The Boulder County Attorney’s Office retains sole authority for determining whether the Colorado Open Records Act requires or permits Boulder County to disclose proposal or bid documents, or any information contained therein, pursuant to an open records request.

11. Boulder County promotes the purchase/leasing of energy efficient materials and products with low toxicity levels when availability, quality and budget constraints allow. Proposers are expected whenever possible to provide products that earn the ENERGY STAR and meet the ENERGY STAR specifications for energy efficiency with power management features enabled.

Proposers are encouraged to offer products and equipment with post-consumer recycled content materials. Products should be packaged and delivered with a minimum amount of recycled packaging that adequately protects the product but is not excessive.

12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in which a bid is received from a non-resident bidder who is from a state that provides a percentage bidding preference, a comparable percentage disadvantage will be applied to the bid of that bidder. Bidders may obtain additional information from the Department of Personnel’s website: http://www.colorado.gov/dpa/.

13. Bid Security: Boulder County may require, at its discretion, bid security for construction contracts when the price is expected to exceed $50,000 and for any other contracts as determined by Boulder County to be in its best interest. Bid security provides assurance to Boulder County that the bidder will, upon award, fulfill its bonding and contracting obligations as required by the instructions to bidders. When bid security is required, as indicated in the instructions to bidders, the following terms apply:

Bid security must be for an amount equal to 5 percent of the amount bid, unless otherwise stipulated in the instructions to bidders.

Bid security must be in the form of a bond, issued by a surety company authorized to do business in Colorado, or a bank cashier’s check made payable to Boulder County.

Bidders should scan and submit a copy of the bid security instrument with their bid submittal AND mail to Boulder County the actual bid security instrument, postmarked no later than the date of the bid deadline.

Bidder noncompliance with bid security requirements requires that the bid be rejected as nonresponsive.

The bid security is submitted as a guarantee that the bid will be maintained in full force and effect for a period of thirty (30) days after the opening of the bids.

Accordingly, after bids are opened, they shall be irrevocable for a period of thirty

(30) days.

If a bidder is permitted to withdraw his bid before award, at Boulder County’s sole discretion, no action shall be had against the bidder or the bid security.

Following award, if a contractor fails to deliver the required performance and payment bonds or refuses to enter into a contract with Boulder County under the terms of its winning bid, the contractor’s bid shall be rejected, and its bid security will be enforced by Boulder County to the extent of actual damages.

SPECIFICATIONS

The Doors, Frames & Hardware scope for the 28th Street Community Hub Project includes, but is not necessarily limited to:

a. Furnish interior steel door frames, vision lite frames, and window frames and trim, as shown on the drawings and schedules.

b. Furnish flush wood doors per specifications and as shown on the drawings and schedules.

c. Furnish door hardware per specifications and as shown on the drawings and schedules.

Permanent cores to be installed by Owner.

d. Material Only, furnish to site; Installation by BCBS.

e. All glazing in flush wood doors should be factory installed. All other glazing is by others.

Exclusions:

a. Exclude taxes.

LEED:

The project is pursuing all prerequisites and many credits including, but not limited to:

MR credit Construction and Demolition Waste Management, MR credits Building Product Disclosure and Optimization—Environmental Product Declarations, and Material Ingredients, EQ credit Low-Emitting Materials, and EQ credit Construction Indoor Air Quality Management Plan.

See specification 018113 for more information.

Permit:

A city permit for the project will be held by Boulder County. The chosen contractor(s) will be responsible for securing trade permits.

Taxes:

The contractor will be responsible for submitting the state tax exemption form, DR 0172- Contractor Application for Exemption Certificate, in order to gain exemption for sales and use. A copy of the County tax-exempt certificate will be issued to the contractor.

BID AND CONTRACT DOCUMENTS:

The BID Documents include items listed below. Please notify Boulder County Purchasing immediately if you are missing any noted information below:

2026 03 10_ Hub_IFC_Arch 10 31 2025 - Boulder County Community Hub - CD AND BID PACKAGE - Spec Manual

SITE LOGISTICS:

The contractor and all associated subcontractors are expected to keep entrances and exits accessible to the building users at all times unless approved by the County prior to blocking off.

Staging Area:

The contractor shall keep any staging area materials or equipment out of the way of the public or public passage and all materials and/or equipment should remain in the indicated area of operation that will be outlined by the County prior to the project starting.

Electric Service:

Electrical services will be provided onsite for contractor use during construction.

Restroom Service:

Temporary restroom facilities will be provided by Boulder County.

Water Service:

Water for construction use will be made available to the contractor.

Trash/Recycling:

Complete daily work area cleanup and removal of your debris to dumpsters provided by Boulder County. Please note that this is a LEED Gold project that will require recycling of wood, metals, and cardboard to the dumpsters provided.

HOURS OF OPERATION:

Contractor work hours shall be designated as Monday through Friday, 6:30 a.m. to 3:30 p.m.

Work on Saturdays and Sundays, nights, and designated Federal Holidays shall not be allowed unless approved, in writing, by the County.

PRE-CONSTRUCTION MEETING:

The BCBS Project Manager (PM) will schedule the pre-construction meeting in consultation with the contractor prior to the start of the Project. The pre-construction meeting is expected to last one (1) hour and will take place on location at Project site or at a mutually agreed upon alternative site.