7-06. VENDOR PRICING SHEET.V2X Mgt System.final.docx

VENDOR PRICING SHEET

UTAH DEPARTMENT OF TRANSPORTATION (UDOT)

VEHICLE-TO-EVERYTHING (V2X) MAINTENANCE AND MANAGEMENT SYSTEM

Instructions Vendor shall submit their Cost Proposal information on this “Vendor Pricing Sheet”. This MUST be submitted separately from the Technical Response “Vendor Response Sheet”. Cost information will be scored after the completion of scoring for all other elements of the proposal.

Vendor shall enter the cost for each element listed in the “Total Cost” column in the table below (Items A through C). Descriptions of selected cost items are provided below the item, if needed. If an item will be provided at no cost, a zero must be entered into the “Total Cost” column.

Scoring for pricing will be assigned as follows:

The offeror with the lowest Total Cost will receive the maximum available Cost points. All other offerors will receive points as determined by the ratio* of their cost to the lowest offered cost. Final cost scores will be calculated based on the following:

*Ratio Calculation: Points assigned to each offeror’s Cost Proposal will be based on the Lowest Proposed Cost. The offeror with the Lowest Proposed Cost will receive 100% of the cost points. All other offerors will receive a portion of the total cost points based on what percentage higher their proposed cost is than the Lowest Proposed Cost. An Offeror whose proposed cost is more than double (200%) the Lowest Proposed Cost will receive no points. The formula to compute the points is: Cost Points x (2- (Proposed Cost/ Lowest Proposed Cost)).

Vendor Name

System license shall include full user access by UDOT employees and designated consultants to all features of the system. This amount shall be paid annually (20% of the total amount each year) at the beginning of each 12-month period.

Installation of the vendor’s system in the selected cloud instance or other platform, integration with UDOT’s network and V2X systems, ingestion of information about UDOT’s V2X hardware (from lists maintained by UDOT), development and implementation of required APIs, creation of user accounts, compliance with GovRAMP certification (can be phased in), and other tasks necessary for the system to fully function.

Vendor shall provide two in-person training sessions of at least four hours each during the first four months after integration of the system. Training shall be for UDOT staff, and any partners or consultants designated by UDOT. Additional in-person, half-day training shall be provided annually in each of the subsequent four years, at times defined by UDOT. Virtual training of at least 1.5 hours each shall be provided for outside entities with data access twice in the first year and once in each subsequent year.

During the course of the contract, vendor shall maintain, upgrade, and support all elements of the system. Incremental enhancements to features and software, error corrections, and performance improvements shall be included in this support cost. System support for the first five years shall be paid annually (20% of the total amount each year) at the beginning of each 12-month period.

C1

C2

C3

C4

C5

Cloud cost shall include an estimate of the costs to host the vendor’s system and V2X data in the cloud. A cost must be provided regardless of whether the cloud will be vendor’s instance or UDOT’s GCP instance so that the long-term cost can be fairly compared and evaluated. This cost shall also include efforts expended by the vendor to manage data flow so that this cloud cost doesn’t vary significantly over the five-year period. Vendor shall provide details in the “System Hosting and Data Processing Cost Description” section, below, on how these costs are developed and will be charged.

Note: Vendor’s approach to cloud hosting and data management shall be described fully in the Vendor Response Sheet.

Data management hardware and other capital costs, including on-prem hardware, edge hardware, software systems, network hardware, etc., necessary to manage data in a way that keeps the long-term cloud costs within the stated budget. A cost must be provided regardless of whether the cost will be borne by Vendor or UDOT. If there are no costs anticipated, enter “0”.

Data management costs outside of primary Cloud Hosting Costs, including managing and maintaining any on-prem, edge, or other systems purchased or modified in D6, secondary cloud hosting (such as in UDOT’s GCP instance), subcontractors, and any related services. An estimated cost must be provided regardless of whether the cost will be borne by Vendor or UDOT so that the long-term system cost can be fairly compared and evaluated.

Grand Total of Items A through D (Score will be based on this value)

System Hosting and Data Processing Cost Description In the space below, provide details on how the hosting and data processing costs were determined and how they will be charged (monthly fees, costs based on number of data elements or data processing actions, etc.)

Additional Scope and Features For each additional feature provided by the vendor, described in the Additional Scope and Features section (Stage 4) of the “Vendor Response Sheet”, the vendor shall provide a cost. UDOT will have the option to select any of these features at its discretion. The features were scored on the “Vendor Response Sheet”; the cost of these features will not be scored.

E0

E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

In the future, vendor may develop features that are not listed in this response form. At the time of development of these features, if UDOT elects to incorporate those features, UDOT and vendor can negotiate the cost for those features and amend the contract to include those.

Staff Billing Rates To support negotiation for additional features and general support of UDOT contracts and V2X program, Vendor shall provide billing rates for staff positions, below.

Staff Title / Position

Hourly Rate (with overhead)

Vendor Pricing Sheet Page 2 of 2