7-01-Scope of Work-Planning Services for Economic Impact and Mobility Studies for “Reimagining Downtown Da.pdf

City of Dallas

Request for Qualifications (RFQ)

Department of Transportation Planning Services

BEZ26-00029120

Planning Services for Economic Impact and Mobility Studies for

“Reimagining Downtown Dallas” http://www.dallascitynews.net/

SCOPE OF WORK

Planning Services for Economic Impact and Mobility Studies for “Reimagining Downtown

Dallas” (U.S. HUD Award No. B-23-CP-TX-1428)

I. Introduction, Purpose and Intent

The City of Dallas (City) Department of Transportation and Public Works is seeking statements of qualifications (SOQ) from experienced firms who can demonstrate they have the resources, experience, and qualifications to provide services for a series of studies to guide investment and sequencing of improvements to best take advantage of upcoming infrastructure investments including, but not limited to, the reconstruction of IH-30, the replacement of I-345 from an elevated freeway to a trenched highway spanned by deck parks, a new Convention Center, and potential high-speed rail line(s) including a multi-modal station. The study areas may include Downtown, Uptown, West End, Design District, Victory

Park, the Arts District, Deep Ellum, Cedars, and Fair Park/South Dallas. Studies should take into consideration pedestrians, bicyclists, transit riders, and vehicular traffic into, though, and out of the study areas, as well as land use and urban design.

Specific planning studies shall be:

• Connectivity and Mobility Options

• Economic Opportunities

• Parking Supply/Demand Study/Assessment

• I-345 Reconstruction Traffic Pattern Impact on City Street Grid Evaluation Study

This Request for Qualifications (RFQ) will allow the City to select firms for specific professional services based on qualifications consistent with Chapter 2254 of the Texas

Government Code. The City will request proposals from the firm(s) it deems most qualified.

SOQ shall address all services listed in this RFQ in accordance with the definitions below.

This procurement falls under the “Major Projects” category with federal funding. This RFQ is the first step in a two-step process for selecting firms for the provision of the listed categories in Section II.

1. Step One: The City staff will analyze and evaluate the SOQs. Based on the evaluation criteria established for each work category, a short list of firms will be developed. The

RFQ provides the information necessary to prepare and submit qualifications for consideration and ranking by the City.

2. Step Two: In the second step, based on the SOQ ranking results, the City will select the appropriate number of top ranked firms to respond to the Request for Proposals (RFP).

Selected firms will be asked to submit additional information for clarification and amplification of their SOQ, including a cost proposal and schedule. The selection committee may interview the respondents and will rank the firms

NOTES:

FUNDING FOR THIS PROJECT IS FROM THE U.S. DEPARTMENT OF

HOUSING AND URBAN DEVELOPMENT COMMUNITY PROJECT FUNDING

AND ALL PROJECT PLAN DEVELOPMENT INCLUDING ANY POTENTIAL

CONCEPTUAL SCHEMATIC DRAWINGS, DETAILED DESIGN, OR

ENVIRONMENTAL CLEARANCE MUST COMPLY WITH APPLICABLE

TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) REQUIREMENTS

AND STANDARDS, IN PARTICULAR FOR ON-SYSTEM PORTIONS OF THIS

PROCUREMENT.

II. Minimum Qualifications/Certification Requirements

The following are minimum qualifications the Respondent must meet to submit a proposal.

Proposals that are not clearly responsive to these minimum qualifications will be rejected by the City without further consideration:

• Respondent project manager and key task leaders must have a minimum of ten and seven years of experience respectively in conducting a study with exhibited expertise in relevant professional disciplines; Engineering, Architecture, Urban Master Planning, Economic

Analysis.

• Respondent firm must have a minimum of ten years’ experience in conducting a strategy program designated to produce implementable outcomes.

• Respondent firm and its project manager have successfully fulfilled at least one contract with a comparable study of similar size and scope for a municipal entity.

III. Submittal Requirements

Proposal responses must be submitted in the following format.

1. Cover Page

a. Solicitation Number

b. Project Description

c. Prime Respondent Legal Name

d. Printed Name of Prime Respondent’s Project Manager

e. Date

f. Prime Respondent’s Applicable TBPE/TBAE/TBPLS Firm Registration Number

g. Project Manager’s Email Address

h. Project Manager’s Address

i. Project Manager's Phone Number

j. Prime Respondent’s Project Manager’s Signature

2. Organization Chart

a. An organizational chart containing the names, addresses, telephone and email addresses of the prime provider and any sub provider’s key personnel proposed for the team and their contract responsibilities by work category. The organization chart can be prepared with a font size no less than 11-point and is limited to one (1) 11”X17” page. The organization chart is not included in the page limit and is considered an

Attachment.

b. Identification of the prime provider’s project manager who may be replaced during the selection and award process only by another person with a similar level of experience proposed for the prime provider’s team, as approved by the City.

3. Qualifications Statement

a. Project Understanding and Approach

i. Information showing the team's project understanding and approach covering the work categories. For each similar project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed.

b. Experience

i. Name and contact information for the client (mailing address, e-mail address, telephone number) for each project referenced in the qualification statement.

c. Capabilities and Resources

i. Information showing your firm’s staffing capacity, areas of expertise, and current workload and availability, as well as your history of meeting deadlines and budgets, past performance on City or similar contracts, expertise of key team members, and overall financial and business stability. In short, show that your team has the people, systems, and resources necessary to successfully perform this planning study.

d. Project Manager and Key Task Leader Resumes

e. Current Contracts

4. Verification Statement

a. Verification in the form of a statement that the proposed team individuals are currently employed by either the prime provider or a sub provider.

5. Quality Assurance

a. Description of the team’s quality assurance and quality control procedures including what is standard practice for all stages of the design process.

6. References

a. The SOQ shall also include three (3) references for work of a similar scope. Each reference shall include agency name, contact name, contact address, contact telephone number, and contact email address. References for multiple work categories must be repeated under the heading. These references do not count toward the page limit and shall be included in the appendix.

Proposal Responses document is limited to a total of twenty (20) 8-1/2”X11” pages, exclusive of the cover page, references, the organizational chart, and required forms. The proposal must be legible (font 11) with a minimum of 0.75-inch margins. Resumes of the project manager and key task leaders is limited to one page per person and may include work completed by the person while employed at another firm. The link between the qualification statement and each resume included in the SOQ must be clear in the qualification statement.

All written qualification statements submitted will be evaluated by the Evaluation Committee.

The review of the qualification statements will be based on the evaluation criteria listed in this document.

The top ranked firms will be invited to submit a proposal during the RFP stage which may include an interview with the City in the form of an oral presentation.

IV. Proposal Meeting Schedule, Questions and Inquiries

During the solicitation process Respondents are required to limit their communication regarding this project to the Buyer referenced herein. A qualifications and preproposal meeting will be held by the City whereby Respondents will have an opportunity to ask the requesting department(s) questions and/or obtain clarification. The qualifications and preproposal meeting will be the only time when Respondents and requesting department(s) will communicate directly, thereafter, all communication associated with this project shall be addressed to the assigned Buyer.

Respondents may submit their questions electronically through the City solicitation portal, https://dallascityhall.bonfirehub.com/login. All questions shall be submitted electronically, and the City will respond to all questions by way of addendum which will be posted as part of the solicitation. The City, its agents, and employees shall not be responsible for any information given by way of verbal communication.

V. Scope of Work

NOTE: All design elements shall comply with applicable federal/state/City rules, regulations, design manuals, codes, and standards inclusive of industry standards and guidelines.

The scope of services will include the following studies:

A) Connectivity and Mobility Options

a. Assess the anticipated transportation volumes both during and after construction, and identify needs and opportunities to minimize disruptions as the configuration of major highways is changed, beyond the current TxDOT scope for the IH-30 and I-345 projects.

b. Identify street grid and cross-section improvements that produce desirable development sites and a connected, walkable, and safe street network adjacent to and over freeway facilities, considering current and future land use and urban design.

c. Identify funding options for deck caps or other infrastructure that improves connectivity over freeway facilities.

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d. Identify key district linking corridors for infrastructure improvements to support pedestrians, bicycles, and motorists.

B) Economic Opportunities

a. Based on proposed changes to land use resulting from upcoming construction:

i. Quantify sustainable, high-density mixed-use development opportunities to provide a mix of housing options, including market rate and workforce housing, hotel, and/or office development where market feasible.

ii. Perform a high-level financial analysis of proposed development scenarios highlighting total private investment projections and tax value generation over a fixed period.

iii. Identify underutilized public space or right-of-way throughout the study area for beautification and placemaking opportunities.

C) Parking Supply/Demand Study

a. Review and make recommendations related to current rush hour parking restrictions, valet zones, parking occupancy, and general supply/demand parking based on the

City’s Curb Management Policy and traffic modeling.

b. Collect occupancy and turnover data for all on-street parking in the Central Business

District. Provide information on typical use patterns for weekday daytime, weekday evening, weekend, and special event parking.

c. Analyze the impact of on-street parking on off-street supply and demand, and evaluation of alternative parking options.

D) I-345 Reconstruction Traffic Pattern Impact on City Street Grid Evaluation Study

a. Analyze the impact of traffic on the street grid for the TxDOT-proposed I-345 reconstruction option. Work may require supplementing TxDOT’s current traffic data with new traffic data and/or building models to supplement or update existing models.

It is the intent of the City that the short-listed firms and their respective teams will perform these services covering all the listed work categories.

VI. Ownership

All records, equipment, revenue, work product, and/or intellectual property produced through this contract becomes the property of the City to use as its own property without restrictions.

VII. Evaluation Criterion

The Statement of Qualifications will be evaluated based on the following rating criteria (Total

100 points):

1. Consultant’s Approach to the Project – 35 Points

a. Proposed approach to issue identification and resolution

b. Handling of critical issues

c. Appropriateness of resources being committed to a project

d. Familiarity with circumstances surrounding a project

2. Consultant’s Pertinent Experience – 30 Points

a. Experience with other similar projects

b. Experience with project area

3. Consultant’s Capabilities and Resources – 15 Points

a. Staffing size, current workload, availability

b. Staff's areas of expertise

c. History of meeting deadlines

d. History of staying within budget

e. Expertise of the task leaders and project team

f. Past performance on City and other contracts

g. Current financial capability and business practices

4. Consultant’s Project Manager – 15 Points

a. Experience with similar projects

b. History of successfully delivering projects

c. Project management process

d. Quality management process

e. Client management process

5. Consultant’s Current Contracts – 5 Points

a. Obligations that pose a potential conflict of interest

b. Current City contracts in effect

c. Errors and omissions on prior projects; current or prior litigation on City or other contracts that pose a potential performance risk exposure

VIII. Documents Submitted with Solicitation Response or Upon Request

• Business Information Form (OPS-02)

• Disclosure of Lobbying Activities Form

• Non-Collusion Affidavit

• Conflict of Interest Policy and Questionnaire (OPS-07, State Form CIQ)

• Certificate of Interested Parties Form 1295 https://www.ethics.state.tx.us/filinginfo/1295/

• Bidder’s Acknowledgement of Prohibition on Contracts with Companies

Boycotting Israel & Prohibition on Contracts with Foreign Terrorist Organizations

• Debarment Certification Form

• Living Wage Affidavit (OPS-03)

• Team Make-Up and Local Workforce Form (OPS-FRM-640)

• Statement of Insurability and Quote (OPS-04)

• Any other City documents as required https://www.ethics.state.tx.us/filinginfo/1295/

IX. Review of Submittals

1. The City will review and evaluate the submitted SOQ to determine if a submitted response demonstrates the required experience and qualifications to fulfill the obligations of the services identified in this RFQ.

2. The City may conduct all necessary inquiries or investigations, including but not limited to, contacting references to verify the statements, documents, and information submitted in connection with the Respondent’s submittal. The City may also seek clarification from the referenced Respondents about any financial and experience issues.

X. Discussions with Reasonably Qualified Firms

1. The City reserves the right to engage in discussions or conduct interviews, either oral or written, with the Respondent determined by the evaluation criteria to be the most qualified

Respondent to being selected for award during the RFP stage.

2. After the most highly qualified firm(s) has been identified during the RFP stage, contract negotiations may commence. If at any time contract negotiation activities are judged to be ineffective, the Office of Procurement Services will cease all activities with the

Respondent and begin contract negotiations with the next highest ranked Respondent. This process may continue until either both the offeror and the Office of Procurement Services executes a completed contract, or the Office of Procurement Services determines that no acceptable alternative Respondents exists.

3. The City reserves the right to cancel this solicitation and/or reject any or all submittals received or to award, without discussions or clarifications, a contract based on initial proposals received. Therefore, each submittal should contain the Respondents best terms from a technical standpoint. Also, only Respondents submitting a proposal will be notified of relevant communications after the RFQ closing.

XI. Rejection, Acceptance or Disqualification of SOQ

1. This RFQ does not commit the City to award any contract. Contract award is subject to the availability of federal funds.

2. The City reserves the right to reject any or all proposals, to waive technicalities or minor irregularities, and to accept any submittal it deems to be in the best interest of the City.

The City shall not be liable for any costs incurred by any firm responding to this RFQ.

3. Respondents may be disqualified for,but not limited to, the following reasons:

a. Reason to believe collusion exists among the Respondents

b. The Respondent is involved in any litigation against the City of Dallas

c. The Respondent is in arrears on an existing contract or has failed to perform on a previous contract with the City of Dallas

d. Lack of financial stability

e. Failure to use the City’s approved forms

XII. Late and Withdrawn Submittals

Solicitation responses are required to be submitted electronically using the City’s procurement website https://dallascityhall.bonfirehub.com/login. The system will not accept submittals after the due date and time and hard copy submittals are not permissible

XIII. Confidentiality

Any information deemed confidential shall be clearly noted as such on each page of the solicitation response. The City cannot guarantee it will not be compelled to disclose all or part of any public record under the Texas Open Record Act. Requests for Qualifications will be opened by the City to avoid disclosure of contents to competing respondents and kept secret and confidential during the solicitation process and prior to award. Respondents who include information in a solicitation response that is legally protected as trade secret or confidential shall clearly indicate the information which constitutes a trade secret or confidential information by marking that part of the solicitation response “trade secret” or “confidential” at the appropriate place. If a request is made under the Texas Open Records Act to inspect information designated as trade secret or confidential in a solicitation response, the

Respondent shall, upon request, immediately furnish sufficient written reasons and information as to why the information designated as a trade secret or confidential should be protected from disclosure, for the City Attorney to present the matter to the Attorney General of Texas for final determination.

XIV. Permits Required by Law

Contractor shall comply with all requirements of federal, state, and local laws and regulations pertinent to or affecting any phase of this contract.

XV. RECORDS AND AUDIT

The Contractor shall keep accurate records of all components of invoices to the City, including but not limited to times and payroll receipts for hourly personnel utilized by this contract.

These records shall be retained for a minimum of three years after the conclusion of the contract. The City reserves the right to audit any records it deems necessary for the execution of this contract.

XVI. Assignment of Contract

The Contractor shall not assign, transfer, sublet, convey or otherwise dispose of the contract of any part therein or its right, title or interest therein or its power to execute the same to any other persons, firm, partnership, company or corporation without the prior written consent of the City. Should the Contractor assign, transfer, sublet, convey or otherwise dispose of its right, title or interest or any part thereof in violation of this section, the City may, at its discretion, cancel the contract and all rights, title and interest of the Contractor shall therein cease and terminate, and the Contractor shall be declared in default.

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XVII. Default by Contractor

The following events shall be deemed to be events of default by Contractor under the

Contract:

1. Contractor shall become insolvent, or shall make a transfer in fraud of creditors, or shall make an assignment for the benefit of creditors.

2. Contractor attempts to assign the Contract without the prior written consent of the City.

3. Contractor shall fail to perform, keep or observe any term, provision or covenant of the

Contract.

4. Contractors fail to properly and timely pay Contractor personnel, suppliers or other

Contractors and the failure impacts the City or its property in any manner.

5. In the event a default occurs, the Director shall give the Contractor written notice of the default. If the default is not corrected to the satisfaction and approval of the Director within ten days of receipt of such notice by the Contractor, the City may immediately cancel the Contract. At the direction of the Director, the Contractor shall, vacate the premises and shall have no right to further operate under the Contract.

6. The Contractor, in accepting the Contract, agrees that the City shall not be liable to prosecution for damages or lost anticipated profits in the event that the City cancels or terminates the Contract.

7. No waiver by the City of any default or breach of any covenant, condition, or stipulation shall be treated as a waiver of any subsequent default or breach of the same or any other covenant, condition, or stipulation.

XVIII. Miscellaneous

1. After executing the Contract, no consideration will be given to any claim of misunderstanding.

2. Proposers shall submit the required Respondent’s qualification statement with supporting information as stated herein along with all other supporting documentation requested.

3. Proposers shall thoroughly familiarize themselves with the provisions of these

Specifications and the Facilities.

4. The City reserves the right to reject all submissions and to waive any minor irregularities.

5. A Proposer may be disqualified if the corporation or individual Proposer is in arrears or in default to the City for delinquent taxes or assessments or on any debt or Contract, whether as defaulter or bondsman; or who has defaulted upon any obligation to the City by failing to perform satisfactorily any previous agreement or Contract within the past seven years. Also, Proposers may be disqualified for poor prior performance on similar contracts with the City or with other entities.

6. The Contract with the Contractor will be drawn by the City and may contain such other provisions as are deemed necessary to protect the interests of the City.

7. The Contractor agrees to abide by the rules and regulations as prescribed herein. The

Contractor will, in all solicitations or advertisements for personnel to perform services under the contract, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, or national origin.

8. If either party hereto is prevented from completing its obligations under the contract by act of God, strike, lockout, material or labor restrictions by any governmental authority, civil riot, flood, or any other cause beyond the control of the parties hereto, then such party shall be excused from such performance for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof.

9. The section headings in these Specifications are for convenience in reference and are not intended to define or limit the scope of any of the conditions, terms or provisions of these specifications.

10. Should any question arise as to the proper interpretation of the terms and conditions of these specifications, the decision of the City Attorney or his authorized representative shall be final.

XIX. Conflict of Interest

CHARTER XXII Sec. 11 FINANCIAL INTEREST OF EMPLOYEE OR OFFICER

PROHIBITED

a. No city official or employee shall have any financial interest, direct or indirect, in any contract with the City, or be financially interested, directly or indirectly, in the sale to the

City of any land, materials, supplies or services, except on behalf of the city as a city official or employee. Any violation of this section shall constitute malfeasance in office, and any city official or employee guilty thereof shall thereby forfeit the City official’s or employee’s office or position with the city. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the city shall render the contract involved voidable by the city Manager or the city council.

b. The alleged violations of this section shall be matters to be determined either by the trial board in the case of employees who have the right to appeal to the trial board, and by the city council in the case of other employees.

c. The prohibitions of this section shall not apply to the participation by city employees in federally-funded housing programs, to the extent permitted by applicable federal or state law.

d. This section does not apply to an ownership interest in a mutual or common investment fund that holds securities or other assets unless the person owns more than 10 percent of the value of the fund.

e. This section does not apply to non-negotiated, form contracts for general city services or benefits if the city services or benefits are made available to the city official or employee on the same terms that they are made available to the general public. (f) This section does not apply to a nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board. A nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board, must comply with any applicable conflict of interest or ethics provisions in the state law and the

Dallas City Code. (Amend. of 8-12-89, Prop. No. 1; Amend. of 8-12-89, Prop. No. 15;

Amend. of 11-4-14, Prop. Nos. 2 and 9)

XX. Indemnity

The selected Proposer agrees to defend, indemnify and hold the City, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costs, and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by the selected Proposer’s breach of any of the terms or provisions of the contract, or by any other negligent or strictly liable act or omission of the selected Proposer, its officers, agents, employees, or subcontractors, in the performance of the contract; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence or fault of the City, its officers, agents, or employees and in the event of joint and concurrent negligence or fault of the selected Proposer and City, responsibility, and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without waiving any governmental immunity available to the City under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

XXI. Development Costs

Neither City of Dallas nor its representatives shall be liable for any expenses incurred in connection with preparing a response to this SOQ/RFQ. Respondents are encouraged to prepare their solicitation responses simply and economically, providing a straightforward and concise description of your firm’s ability to meet the requirements of the SOQ/RFQ.

XXII. Certificate of Interested Parties (Form1295)

Respondent(s) recommended by City staff for a contract pursuant to this RFQ will be required to comply with Section 2252.908 of the Texas Government Code. Each vendor shall complete

Form 1295-Certificate of Interested Parties- for every contract for which they are recommended. Vendor will complete the form electronically at the Texas Ethics Commission website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and submit a copy to the buyer before the contract information will be sent to the City

Attorney’s Office to draft the contract. Once the terms of the contract are fully negotiated;

the recommended vendor has signed the contract indicating agreement with the terms of the contract; and the Form 1295 is on file at the Texas Ethics Commission website with a copy provided to the buyer; the staff recommendation will be placed on a City Council agenda to award the contract.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Cover Page Template:

Solicitation Number (CIZ#):

Project Description:

Prime Respondent Legal Name:

Printed Name of Prime Respondent’s Project Manager:

Date:

Prime Respondent’s Applicable TBPE/TBAE/TBPLS Firm Registration Number:

Project Manager’s Email Address:

Project Manager’s Address:

Project Manager’s Phone Number:

Prime Provider’s Project Manager Signature: ___________________________________