697DCK-27-R-00001 Amendment 0002.pdf

SEC.

14A. NAME

AND

ADDRESS

OF

OFFEROR

SOLICITATION, OFFER AND AWARD PAGE

1. CONTRACT NO. 2. SOLICITATION NUMBER 3. SOLICITATION TYPE 4. DATE ISSUED 5. REQUISITION/PURCHASE NUMBER

CODE6. ISSUED BY 7. ADDRESS OFFER TO (If other than Item 6)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

SOLICITATION

8. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the depository located in until local time

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

9. FOR

INFORMATION

CALL

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT.

C. E-MAIL ADDRESS

10. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B

C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICE/COST

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

11. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12. DISCOUNT FOR PROMPT PAYMENT

13. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

CODE FACILITY 15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

AREA CODE NUMBER EXT.

14C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

16. SIGNATURE 17. OFFER DATE

AWARD (To be completed by CONTRACT AUTHORITY)

18. ACCEPTED AS TO ITEMS NUMBERED 19. AMOUNT 20. ACCOUNTING AND APPROPRIATION

21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. ADMINISTERED BY (If other than Item 6) CODE

25. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

22. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

24. PAYMENT WILL BE MADE BY

26. CONTRACT AUTHORITY

(Signature of Contracting Officer)

27. AWARD DATE

CODE

ITEM

SEALED BID (IFB)

NEGOTIATED BID (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

14B. TELEPHONE NUMBER

OF PAGES

697DCK-27-R-00001

Stephanie.Pfeiff@faa.gov

Stephanie Pfeiff

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

1500 ET

Stephanie Pfeiff

10/22/2026

651 463-5539

08/25/2026

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

697DCK-27-R-00001/0002

The purpose of Amendment 0002 is to:

1) Update the CLIN descriptions to accurately reflect both facility addresses

2) Provide answers to vendor-submitted questions (See Q&A below)

3) Update Section L, Clause SA18 to more clearly reflect the requirements regarding

Customer Satisfaction Surveys.

Change Item 00001 to read as follows(amount shown is the obligated amount):

00001 Base Year MVY janitorial services at 71 Airport

Rd and 23 North Line Avenue, West Tisbury, MA.

PoP:1/1/27-9/30/27

Electronic & IT: 03

Period of Performance: 01/01/2027 to

09/30/2027

Change Item 00002 to read as follows(amount shown is the obligated amount):

00002 Option Year 1 MVY janitorial services at 71

Airport Rd and 23 North Line Avenue, West

Tisbury, MA.

PoP: 10/1/27-9/30/28

Electronic & IT: 03

Period of Performance: 10/01/2027 to

09/30/2028

Change Item 00003 to read as follows(amount shown is the obligated amount):

00003 Option Year 2 MVY janitorial services at 71

Airport Rd and 23 North Line Avenue, West

Tisbury, MA.

PoP: 10/1/28-9/30/29

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

697DCK-27-R-00001/0002

Electronic & IT: 03

Period of Performance: 10/01/2028 to

09/30/2029

Change Item 00004 to read as follows(amount shown is the obligated amount):

00004 Option Year 3 MVY janitorial services at 71

Airport Rd and 23 North Line Avenue, West

Tisbury, MA.

PoP: 10/1/29-9/30/30

Electronic & IT: 03

Period of Performance: 10/01/2029 to

09/30/2030

Change Item 00005 to read as follows(amount shown is the obligated amount):

00005 Option Year 4 MVY janitorial services at 71

Airport Rd and 23 North Line Avenue, West

Tisbury, MA.

PoP: 10/1/30-9/30/31

Electronic & IT: 03

Period of Performance: 10/01/2030 to

09/30/2031

697DCK-27-R-00001 / Amendment 0002

Q&A

1. Section SA56 permits a proposed subcontractor's past experience when the assigned scope matches and the offer includes a signed commitment or teaming agreement plus written authorization. May the prime satisfy all three Factor A projects through one qualifying first tier provider under those conditions?

Answer: Yes. Amendment 0001 updates Section SA56 to explicitly state: "An Offeror may submit past experience from a proposed subcontractor to meet or supplement this requirement." So long as the three submitted projects directly correlate to the specific technical tasks or SOW scope the subcontractor is assigned to perform, and the offer includes the required signed Letter of Commitment/Teaming Agreement along with written authorization, all three required projects under Factor A may come from that single qualifying subcontractor.

2. SA56 Factor B states that all submitted past performance must be strictly for the prime offeror. It also says an offeror without applicable performance history may explain the absence in the cover letter and provide a project management plan. Does that alternative satisfy Factor B without three prime Customer Satisfaction Surveys, despite the Section L checklist calling for three surveys?

Answer: Yes. Amendment 0001 retains the specific exception language under Factor B: "If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed." Explaining the absence in the cover letter and providing the management plan satisfies Factor B even if three prime surveys are not submitted. Amendment 0002 includes updated language in Section L to reflect this more clearly.

3. Federal Aviation Administration Acquisition Management System clause 3.4.1- 10 requires insurance in the kinds and minimum amounts stated in the Schedule or elsewhere in the contract. We did not find those kinds or amounts in the posted package. Please provide the required prime and subcontractor insurance coverages and limits, and confirm what certificate must accompany the offer.

Answer: Please refer to state & local requirements for coverage. A letter or certificate of liability from your insurance company demonstrating that you can meet those requirements must be included in order for a proposal to be considered responsive.

4. Statement of Work paragraph 1.2.1 refers to attached appendices with specific building information. The frequency workbook gives a 1,800 square foot total for the tower but does not give a complete square foot total for the administration building. Is an appendix, floor plan, or complete area schedule missing from the posted package?

Answer: Detailed square footages for the Admin Building can be located in attachment “J-5 MVY Frequency Chart”. Please note that this attachment contains multiple tabs.

5. The frequency workbook states that operational areas are cleaned between 07:00 and 17:00. Does that window apply only to operational areas, with other tasks scheduled during the listed facility operating hours, or does it apply to all cleaning?

Answer: The 07:00 to 17:00 restriction applies specifically to operational areas. Non-operational space cleaning may take place across the listed facility operational hours.

6. Clause 3.3.1-37 states that zero dollars are presently allotted to contract line items 1 through 5. Please confirm that no performance or mobilization begins until the Federal Aviation Administration issues an award plus written funded authorization.

Answer: Clause 3.3.1-37 and Clause 3.3.1-11 remain in full effect. Zero dollars are allotted, and no performance or mobilization may begin without formal award and written authorization from the FAA Contracting Officer. Funding will be added at the time of award or via modification to the resulting contract.

7. The Statement of Work deliverables table points the Equipment List to paragraph 5.2.1 and the Supply List and Samples to paragraph 5.3. Should those references be 5.1.1 and 5.2.1 respectively?

Answer: Yes, the cross-references should be to 5.1.1 and 5.2.1

8. Is this a new contract or was an incumbent performing these services? If not new, please provide the current/previous contract number.

Answer: Services are currently provided under contract no. 697DCK-22-C-00058. The current annual value is $15,564. The SOW and task frequencies under this contract are significantly different from the solicitation.

9. Section B identifies janitorial services at 71 Airport Road, West Tisbury, MA.

Attachment J-5 also includes the MVY Admin Building at 23 North Line Avenue.

Please confirm whether the monthly and annual pricing in Section B must include janitorial services for both facilities.

Answer: Confirmed. Monthly and annual pricing in Section B must encompass both locations. Prices do not need to be broken down by facility, though doing so would also be considered acceptable.

10. If the MVY Admin Building is included in the pricing, please confirm the cleanable square footage or applicable quantities for the areas in J-5 where square footage is not listed, including shared office space, conference rooms, corridors/hallways, garage/storage areas, and workshop areas.

Answer: The Garage/Workshop areas are a part of the space, but the floors in those areas do not require cleaning under this contract.

12. The Admin Building chart includes both D3 and D5 frequencies with repeated area names. Please confirm which areas require service three days per week and which require five days per week, and whether the repeated entries represent separate spaces.

Answer: The hidden rows with no square footage listed are not applicable to this facility.

14. May the subcontractor's completed contracts count toward the three required relevant projects, if the offer identifies the subcontractor by name and states the prime/subcontractor split of the work? Please confirm how the FAA will treat a subcontractor's experience.

Answer: Under Amendment 0001, Section SA56 explicitly authorizes offerors to submit past experience from a proposed subcontractor to meet or supplement the three-project requirement. This is acceptable provided that the subcontractor’s experience directly correlates to their assigned scope of work under the solicitation, and a signed Letter of Commitment/Teaming Agreement with written authorization is included.

15. May Customer Satisfaction Surveys completed for the named subcontractor's work count toward the three required surveys?

Answer: No. "All submitted past performance must be strictly for the Prime Offeror."

Customer Satisfaction Surveys completed for a subcontractor cannot be used to satisfy

SA56.

16. After the October 6 site visit, does the FAA intend to post the site-visit attendance list or any additional questions and answers as an amendment?

Answer: At this time, there are no plans to post a list of site visit attendees or answer additional questions beyond those in this Q&A.

Updated SA18 Language

SA18 SUBMISSION OF OFFER

An Offeror must submit an offer which includes all the following documents. Any missing or insufficient items will result in a “non-responsive” determination of the entire offer.

__Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition or include a detailed summary of all exceptions taken.

__Signed SOLICITATION, OFFER, AND AWARD form, including all amendments issued

__All of the following sections from the Solicitation must be filled out and submitted:

Section B: SUPPLIES/SERVICES & PRICE/COST thru Section K:

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

(Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data)

The FAA does not follow the FAR therefore a submission of a SAM.gov FAR Clause Report does not meet this requirement. All AMS clauses in this solicitation must be completed.

__A Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract.

__A certificate of liability from your insurance company that shows you can meet the requirements identified in in Section I, AMS Clause 3.4.1-10 Insurance - Work on a Government Installation (Oct 2020).

__No less than three (3) Past Experience References of similar work (e.g. must be the same type of services of a similar size and scope) to the requirements in this SIR.

__No less than three (3) fully completed Past Performance Submittals (Customer Satisfaction Surveys) must be submitted by a third party prior to the proposal due date that show completion of work that is in similar size and scope to the requirements in this SIR. The Customer Satisfaction Survey attached in Section J is required to be used for the Past Performance Submittals.

OR the substitution outlined in SA56 "Evaluation Factors for Award"

__Completed Contractor Staffing Access Questionnaire

(End of Provision)

Sponsored by GSA FAR (48 CFR) 53.110