RFI 1603949-QMI Road Access GuardRail Replacement Specification.pdf

Federal Aviation Administration Air traffic Organization - WSA Engineering Services Des Moines, Washington.

REPLACE GUARDRAILS ALONG QMI ARSR

ACCESS ROAD

ENGINEERING TRANSMITTAL

MICA PEAK (QMI) (ARSR)

MICA PEAK, WA

May, 2026

PREPARED BY:

Abbass Zakeri, Civil Engineer, AJW-2W18B

APPROVED BY: DATE:

Marissa Trias-Ruiz, Infrastructure Manager, AJW-2W18B

AJW-2W18B REPLACE GUARDRAILS ALONG QMI ARSR ACCESS ROAD FAA

MICA PEAK, WA For Official Use Only

TABLE OF CONTENTS TC -1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 - SUMMARY OF WORK

01 14 00 - WORK RESTRICTION

01 31 00 - PROJECT MANAGEMENT AND COORDINATION

01 32 13 - SCHEDULING OF WORK

01 33 00 - SUBMITTAL PROCEDURES

01 35 26 - GOVERNMENTAL SAFETY REQUIREMENTS

01 35 29 - HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

01 50 00 - TEMPORARY FACILITY AND CONTROLS

01 57 19 - TEMPORARY ENVIRONMENTAL CONTROLS

01 60 00 - PRODUCT REQUIREMENTS

01 74 00 - CLEANING AND WASTE MANAGEMENT

01 77 00 - CLOSEOUT PROCEDURES

DIVISION 05 - METALS

05 12 00 - STRUCTURAL STEEL FRAMING

05 50 00 - METAL FABRICATIONS

DIVISION 09 - FINISHES

09 97 00 – SPECIAL COATINGS

DIVISION 31 - EARTHWORK

31 10 00 - SITE CLEARING

31 20 00 - EARTHMOVING

31 23 19 - DEWATERING

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 15 00 - AGGREGATE SURFACING

GENERAL REQUIREMENTS

DIVISION 01

GENERAL REQUIREMENTS

SUMMARY OF WORK 01 11 00 -1

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Work covered under this contract by the drawings

B. Work covered under this contract by the specifications

C. The description and summary paragraphs in each section is a statement or short word summary of the content of the section. This paragraph is not intended to scope the section. It is merely a brief description of the significant items in the section.

D. The related work paragraphs are also not meant to be all inclusive. Again, they serve the function of assisting the reader to locating specific information.

1.2 APPLICABLE STANDARDS

A. All work shall conform to the latest editions of:

a. Federal Highway Administration Standard Drawings for MGS W-Beam Guardrail

b. American Association of State Highway and Transportation Officials MASH

(Manual for Assessing Safety Hardware)

c. State DOT Standard Specifications for Guardrail Installation

d. Project construction drawings and specifications

1.3 DEFINITIONS, ACRONYMS, ABBREVIATIONS, AND REFERENCES

ARSR: Air Route Surveillance Radar

CAI: Contractor Acceptance Inspection CO: Contracting officer

COR: Contracting Officer’s Representative EES: Earth Electrode System

GFM: Government Furnished Material NTP: Notice To Proceed RE: Resident Engineer. The RE may also act as the COR RMP: Risk Management Plan SDS: Safety Data Sheets SSC: System Support Center

Must: A requirement that the contractor must perform

SUMMARY OF WORK 01 11 00 -2

1.4 SUMMARY OF WORK

A. General:

This specification, along with related documents specified in Paragraph 1.2, covers the requirements for all work associated with installation of total approx. 5000 ft new traffic barrier (steel guard rail) and associated structure and supports along the access toad to QMI ARSR Facility located at Mika Peak, WA. This project requires close coordination with FAA, SSC and Washington Spokane County personnel for the location of underground utilities, construction staging area, and site access. The QMI ARSR facility is an operational facility and will remain operational during construction. The FAA shall have complete site access for the duration of the project.

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to install Midwest Guardrail System (MGS) W-Beam guardrail along designated sections of the mountain roadway in accordance with the applicable standards of the Federal Highway Administration and the American Association of State Highway and Transportation Officials.

The work shall include installation of guardrail posts, W-beam rail elements, blockouts, terminals, anchor systems, and all hardware required for a complete and functional guardrail system.

The guardrail system shall be installed at locations shown on the contract drawings to provide protection from roadside hazards including steep slopes, drop-offs, rock faces, and drainage ditches typical of mountain roadways.

B. Major Items of Work:

The Contractor shall perform, but is not limited to, the following tasks:

a. Survey and Layout

• Prior to any excavation, an independent underground utility locate must be performed, some areas may require hand digging to ensure no interruptions will occur.

• Verify guardrail alignment and station limits shown in construction drawings.

• Establish guardrail offset from roadway edge.

• Mark locations for posts, terminals, and transitions.

b. Site Preparation

• Clear and grade guardrail alignment as required.

• Remove vegetation, loose rocks, or debris that would interfere with post installation.

• Ensure stable ground conditions along mountain slopes.

c. Post Installation

• Install guardrail steel posts at spacing specified in FHWA MGS standards (typically 6 ft 3 in center-to-center).

• Posts shall be driven or placed in drilled holes depending on subsurface conditions such as rock.

• Posts shall be installed to required embedment depth and alignment.

d. Blockouts and Hardware

• Install wood or composite blockouts between the rail and posts as specified in

SUMMARY OF WORK 01 11 00 -3

the standard drawings.

• Provide all necessary bolts, washers, and fasteners meeting galvanization and strength requirements.

e. W-Beam Rail Installation

• Install galvanized W-beam rail elements along the guardrail alignment.

• Rails shall be lapped in the direction of traffic as specified in the standards.

• Ensure proper rail height (approximately 31 inches for MGS systems) above finished grade.

f. Guardrail Terminals Install approved guardrail end treatments including but not limited to:

• Back Slope Anchor Terminal (BAT) where the guardrail terminates in a hillside

• Energy-absorbing terminals where required

• Transition sections at bridges or rigid barriers

• All terminal installations shall follow applicable FHWA standard drawings.

g. Installation in Rock Areas

Where bedrock is encountered along mountain slopes:

• Drill holes to required depth.

• Install posts with grout or approved anchoring methods.

• Maintain alignment and guardrail height requirements.

h. Alignment and Height Adjustment

• Ensure guardrail alignment follows roadway curvature smoothly.

• Maintain consistent rail height above finished shoulder grade.

i. Quality Control

• Inspect post spacing, embedment depth, and bolt tightness.

• Verify compliance with FHWA and project specifications.

j. Site Restoration

• Restore disturbed areas after installation.

• Regrade shoulders and slopes as necessary.

• Remove excess materials and debris from the site.

C. Materials

All materials shall comply with project specifications and applicable standards:

• Galvanized steel W-Beam guardrail panels

• Steel or timber posts

• Wood or composite blockouts

• Galvanized bolts, washers, and nuts

• Guardrail terminals and anchor assemblies

D. Traffic Control

The access road is private; however, it shall remain open to FAA personnel for site access. The Contractor shall provide traffic control as necessary in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) issued by the Federal Highway Administration.

SUMMARY OF WORK 01 11 00 -4

• Traffic control measures may include:

• Warning signs

• Traffic cones and barricades

• Flaggers where necessary

E. Demolition:

a. Demolition of existing guard rails (total 280ft) and all associated structures including concrete posts.

b. Prior to any demolition, an independent underground utility locate must be performed, some areas may require hand digging to ensure no interruptions will occur.

c. Remove and properly dispose of all waste materials from the site.

F. General Scope Items:

a. At the completion of the project, submit redline drawings and other items as in the specifications under contract closeout.

b. The site is an operational facility and will remain operational during construction, which will be accomplished by phasing construction activities and demolition activities. The FAA shall have complete site access, for the duration of the contract.

PART 2 - PRODUCTS

2.1 GOVERNMENT FURNISHED MATERIAL (GFM)

A. No Government furnished Material.

2.2 CONTRACTOR FURNISHED MATERIAL

A. The contractor must furnish all materials for completion of the project. All materials shall be new, standard products from manufacturers regularly engaged in producing guardrail systems, and shall comply with contract specifications and applicable FHWA/AASHTO standards. All products must be American-made.

2.3 APPLICABLE PUBLICATIONS

Applicable Publications: - The current Federal, Commercial and Trade Association Publications, as listed in the separate sections, form a part of this specification to the extent applicable to the work being specified. Where materials or workmanship are required by this contract to exceed the referenced code or standard, it is the contractor’s responsibility to provide materials or workmanship that exceeds the referenced code or standard. Such publications are initially listed by basic designation and subject matter title but will be referred to thereafter in the technical provisions by basic designation only. The federal agencies, Commercial, and Trade Associations referenced in these specifications are as follows.

A. American Society for Testing and Materials (ASTM) - Information on obtaining copies of

ASTM Standards may be obtained from The American Society for Testing and Materials, 100 Barr Harbor drive, P.O. Box C700, West Conshohocken, PA 19428-2959, Tel. (610) 832-9585 or www.astm.org.

B. American Concrete Institute (ACI) - Information on obtaining copies of ACI publications may be obtained from The American Concrete Institute, 38800 Country Club Drive, Farmington

SUMMARY OF WORK 01 11 00 -5

Hills, MI 48331, Tel. (248) 848-3700 or www.aci-int.org.

C. Federal Specifications – Copies of Federal Specifications are available for Global Engineering Documents, 15 Inverness Way East, Englewood, CO 80112, Tel. (877) 413-5184 or www.global.ihs.com.

D. Occupational Safety and Health Administration - Information on obtaining copies of OSHA regulations may be obtained from the Government Printing Office, 732 N. Capitol Street NW, Washington D.C. 20401, tel. (202) 512-1800 or on line at www.OSHA.gov.

E. National Fire Protection Association (NFPA) - Copies of the National Electrical Code (NEC) and the Lighting Protection Code may be obtained for the National Fire Protection Association, 1 Battery March Park, Quincy, MA 02169-7471, Tel. (617) 770-3000 or www.nfpa.org.

F. Underwriters’ Laboratories, Inc. (UL) - Copies of UL publication may be obtained from

Underwriter’s Laboratories, Inc., Publications Department, 2600 NW Lake Road, Camas, WA 98607-8542, Tel. (877) 854-3577 or www.ul.com.

G. FAA Standards - Copies of FAA Standards can be obtained from the FAA Project Engineer at the Federal Aviation Administration, 2200 S 216th Street, Des Moines, WA 98198-6547.

H. American Institute of Steel Construction (AISC) - Information on obtaining copies of the AISC publications may be obtained from American Institute of Steel Construction, 130 East Randolph, Suite 2000, Chicago, IL 60601, Tel. (800) 644-2400 or www.aisc.org

I. American National Standards Institute (ANSI) - Information on obtaining copies of the ANSI publications may be obtained from American National Standard Institute, 1899 L Street NW, 11th Floor, Washington, DC 20036, Tel: (202) 293-8020 or www.ansi.org

PART 3 - EXECUTION

3.1 QUALITY ASSURANCE

A. The contractor must provide all labor, materials and equipment required to perform the work shown on the drawings and described herein. All work performed and all materials and equipment used will be subject to approval by the COR. This must include but not be limited to testing, inspection, scheduling, reporting, and submittals.

B. The construction of this facility must be in accordance with the drawings.

C. In the event of a difference among the following contract elements the order of precedence to determine which provisions must govern is as follows:

1) Written Agreement – includes Contract and all Change Orders

2) Project specifications

3) Project drawings

D. Any discrepancies between the contract provisions, the specifications and the contract drawings must be referred to the RE / COR for a written determination.

3.2 SUBMITTALS

A. Contractor must submit document, data, and/or material submittals in accordance with Section

01 33 00, Submittal Procedures, and/or as specified elsewhere in the Technical Specifications.

SUMMARY OF WORK 01 11 00 -6

3.3 CONTRACT CLOSEOUT

A. The contractor is responsible for contract closeout in accordance with Section 01 77 00, Closeout Procedures.

3.4 PROJECT SPECIFIC WORK PLANS

A. Required Work Plans. The contractor shall be required to submit written work plans in accordance with the submittal requirements set out in section 01 33 00, Submittal Procedures, for critical items of work set out in this Section, in the technical specifications, or elsewhere in the contract documents. Work associated with the required work plans shall not commence until approval has been provided. The work plan shall include:

• Sequence of work (site prep, post installation, rail installation, terminals, cleanup)

• Equipment to be used (excavators, cranes, trucks, compactors)

• Traffic control measures along the roadway

• Safety measures (fall protection, PPE, high-visibility clothing)

• Coordination with other trades or utilities

B. Work Plan - Underground Utility Damage Prevention: The contractor is responsible for complying with all OSHA regulations related to underground utility damage prevention. The contractor shall take all reasonable steps necessary to make certain that all active, abandoned, or unknown utilities are identified. Such steps are to include the utilization of an individual or firm acceptable to the contractor and knowledgeable in Subsurface Utility Engineering (SUE) techniques, and competent to perform utility designation in conformance with the National Utility Locating Contractors Association (NULCA) Standard 101: Professional Competence Standards for Locating Technicians or other written standard acceptable to the FAA.

C. Work Plan - Crane Work:

If cranes or lifting equipment are used (for heavy guardrail sections, terminals, or precast concrete pads):

1. Notify the Resident Engineer and the FAA, seven (7) days prior to the arrival of any crane with confirmation at least 48 hours prior to the arrival at the work site.

2. On the day of arrival of the crane at the work site, and every day the crane is at the work site thereafter, notify the Resident Engineer of its presence and location and provide daily reports of crane and pre-lift inspections

3. Contractor should submit a Crane / Lift Plan including:

a. Equipment type, capacity, and location

b. Load weights and lifting procedures

c. Ground stability / outrigger placement

d. Signalers and rigging methods

e. Ensures safe lifting, especially on mountain roads or uneven terrain

4. Crane Personnel Certification/Qualification

a. Operators – Operators must be qualified or certified in accordance with

OSHA 1926 Subpart CC. Proof of current certifications or qualifications must be made available at the worksite.

b. Rigging personnel – The Rigger does not need to be certified by a third party, but deemed by the employer as qualified. Qualified means that they "possess a recognized degree, certificate, or professional standing, or have extensive

SUMMARY OF WORK 01 11 00 -7

knowledge, training, and experience and successfully demonstrate the ability to solve problems related to rigging loads" per OSHA 1926. Proof of current certifications or qualifications must be made available at the worksite

c. Signal personnel – Documentation of qualifications must be made available at worksite. The document must specify the type of signaling the person is qualified for (hand signaling, radio signals, etc.).

D. Work Plan - Fall Protection: A Fall Protection Plan is required for any work activities performed where there is a risk of falls, such as locations with slopes steeper than approximately 6:1, embankments or cut slopes, bridge or retaining wall approaches, or any work conducted at 6 feet or more above a lower level by contractor or subcontractor personnel.

The plan shall include:

a. PPE requirements (harness, lanyard, anchor points)

b. Fall restraint vs fall arrest methods

c. Rescue procedures

d. Training and supervision requirements

Note: Even if fall hazards are minimal, a statement confirming no fall hazards exist can be requested.

E. Required Forms to be submitted: The following forms must be completed and submitted to the

FAA at least five (5) working days prior to the Pre-Construction Conference:

1. Contractor Site Specific Safety Plan

2. Hazard Assessment of the work site (including identification of hazards, protective measures required and written certification)

3. Training documentation (records and certifications) for all contractor and subcontractor personnel engaged in work at the site:

4. Competent person training documentation where required by 29 CFR 1910 and 29 CFR

1926 such as for fall protection, excavations over five feet deep, crane and rigging operations, working in confined spaces, lockout/tagout of energy sources and equipment, and working with live electricity.

5. Additional training records may be required on a case-by-case basis.

END OF SECTION 00 11 00

WORK RESTRICTIONS 01 14 00-1

SECTION 01 14 00 – WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONSTRUCTION LIMITS

A. The contractor must confine operations, activities, storage of materials and employee parking within the staging area as approved by the Contracting Officer. The site is located inside Spokane County maintenance facility, coordinate with county and SSC for storage of materials, employee parking and other activities that will impact the maintenance facility.

1.2 ACCESS TO SITE

A. Access to the sites must be coordinated with Spokane County and SSC. The contractor must maintain the security integrity of the road and sites at all times. Any existing access roads including surface course, grading, and erosion protection must be maintained by the contractor throughout the contract term and be brought to "as-new" condition at the time of final inspection.

1.3 DAMAGE TO SITE

A. Damage to existing paving, lawns, curbs, or sidewalks caused by the contractor's activities must be repaired. All costs of repairs must be paid by the contractor. After notice to proceed and prior to the commencement of construction, the contractor and COR must conduct joint inspections of the existing areas affected by the construction. Existing damage or defects must be noted and will be used as the basis for determination of damages caused by the contractor's operations.

1.4 CONTRACTOR'S USE OF PREMISES

A. Contractor must have shared use of the premises within the construction staging area limits for the execution of the work. Contractor must assume full responsibility for the protection and safekeeping of products stored on the sites. The contractor and subcontractors must maintain the job site in a neat and orderly condition. This includes the daily removal of rubbish, waste and tools, equipment and materials not required for the work in progress.

1.5 FACILITY OPERATION

A. The FAA QMI ARSR facility and equipment will remain in operation during the entire construction period. The facility contains critical FAA equipment. This equipment must remain in service during this project. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity. Unplanned outages, due to construction activities, pose a significant risk to the FAA Air Traffic Control System and to

WORK RESTRICTIONS 01 14 00-2

aircraft in flight. Unplanned outages must be avoided.

No interruption in service of FAA equipment will be permitted without an approved facility outage coordinated by the resident engineer and FAA SSC staff.

PART 2 – NOT USED

PART 3 – NOT USED

END OF SECTION 01 14 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures

2. RFIs

3. Digital project management procedures

4. Project meetings

1.2 RELATED SECTIONS

A. Drawings and General provisions of the Contract

B. Section 01 11 00 Summary of Work

C. Section 01 32 13 Scheduling of Work

D. Section 01 77 00 Closeout Procedures

1.3 DEFINITIONS

RFI: Request For Information, Request from SSC, Contract Officer, Project Engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Contract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing contract or supplying products.

2. Number and title of related Specification Section(s) covered by contract.

3. Drawing number and detail references, as appropriate, covered by contract.

B. Key Personnel Names: Within 7 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to the Project.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -2

1. Post copies of list in temporary field office, and in prominent location in built facility.

Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for FAA and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule

2. Installation and removal of temporary facilities and controls

3. Delivery and processing of submittals

4. Progress meetings

5. Pre-installation conferences

6. Project closeout activities

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Project Engineer will return without response those RFIs submitted to Project Engineer by other entities controlled by Contractor

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -3

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name

2. Project number

3. Date

4. Name of Contractor

5. Name of Project Engineer

6. RFI number, numbered sequentially

7. RFI subject

8. Specification Section number and title and related paragraphs, as appropriate

9. Drawing number and detail references, as appropriate

10. Field dimensions and conditions, as appropriate

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Project Engineer.

1. Attachments shall be electronic files in PDF format.

D. Project Engineer's Action: Project Engineer will review each RFI, determine action required, and respond. Allow three working days for Project Engineer's response for each RFI. RFIs received by Project Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Project Engineer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Project Engineer's action may include a request for additional information, in which case Project Engineer's time for response will date from time of receipt by Project Engineer of additional information.

3. Project Engineer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -4

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contract Officer in writing within three days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly include the following:

1. Project name

2. Name and address of Contractor

3. Name and address of Project Engineer

4. RFI number including RFIs that were returned without action or withdrawn

5. RFI description

6. Date the RFI was submitted

7. Date Project Engineer's response was received

F. On receipt of Project Engineer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Project Engineer within three days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Project Engineer's Data Files Not Available: Project Engineer will not provide Project Engineer's CAD drawing digital data files for Contractor's use during construction.

1. Digital Drawing Software Program: Contract Drawings are available in PDF format.

2. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to FAA and Project Engineer.

a. Contractors, and other parties granted access to Project Engineer's digital data files shall execute a data licensing agreement in the form of Agreement form acceptable to FAA and Project Engineer.

3. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

4. Name file with submittal number or other unique identifier, including revision identifier.

5. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.8 PROJECT MEETINGS

A. General: Project Engineer will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify FAA and Project Engineer of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -5

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including SSC, FAA RE, Contract Officer, and Project Engineer, within three days of the meeting.

B. Preconstruction Conference: Project Engineer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to SSC, FAA Contracting Officer and Project Engineer, but no later than 15 days after Notice to Proceed.

1. Attendees: Authorized representatives of FAA, Project Engineer, and SSC; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises and existing building.

p. Work restrictions.

q. Working hours.

r. FAA's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -6

C. Pre-installation Conference: Conduct a pre-installation conference at Project site before each construction activity when required by other sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise RE and Project Engineer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Project Engineer will schedule and conduct a project closeout conference, at a time convenient to FAA and Project Engineer, but no later than 15 days prior to the scheduled date of Substantial Completion.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -7

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of SSC, FAA and Project Engineer; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. FAA's partial occupancy requirements.

m. Installation of FAA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Project Engineer will conduct progress meetings at weekly intervals or on a need basis.

1. Attendees: In addition to representatives of FAA and Project Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -8

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site use.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of Proposal Requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Project Engineer will conduct Project coordination meetings as required. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of FAA and Project Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 -9

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site use.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of RFIs.

14) Proposal Requests.

15) Change Orders.

16) Pending changes.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 31 00

SCHEDULING OF WORK 01 32 13-1

SECTION 01 32 13 – SCHEDULING OF WORK

PART 1 - GENERAL

1.1 WORK HOURS

A. Work hours must not exceed 50 hours per week and must normally be performed between the hours of 7:00am and 5:30pm Monday through Friday. No work will be performed on weekends, Federal holidays, and holiday moratoriums. Any work beyond these limitations must be coordinated with the project engineer and the SSC and an exception may be granted based on circumstances. The contractor must coordinate in advance all work hours with the resident engineer. The contractor will not be allowed access to or to work at the site without the resident engineer.

1.2 CONSTRUCTION SCHEDULE

A. The following are the major milestone dates which the contractor is required to meet.

These dates must be reflected in the construction schedule required to be submitted by the sections of these specifications: The table reflects the required timeline for all activities is performed in QMI road access repair project.

Activity Timeline (Calendar Days)

Comments Milestones

Contract Award TBD Pre-mobilization

Submittals complete

Work plans; Site specific safety plan

10 days after Contract Award

Pre-mobilization

Other Key Submittals /Issue Notice to Proceed

(NTP)

20days after Contract Award

Pre-mobilization

Construction Performance Complete

Contractor Mobilization

7 days after

NTP

After NTP

Install of new rails/ Demo Existing completed 45 days after

NTP

Contractor can work on new installation as soon as the fabricated rails are available on site.

Contractor Acceptance Inspection (CAI)

FAA inspection Phase Complete 75days after

NTP

FAA Inspection Phase Complete

Contract Closeout 120 days after NTP Closeout documents Contract Closeout

SCHEDULING OF WORK 01 32 13-2

1.3 WEATHER

A. Except for defaults of subcontractors at any tier, the Contractor shall not be in default because of any failure to perform this contract under its terms if the failure arises from causes beyond the control and without the fault or negligence of the contractor. Examples: Unusual severe weather, fires, flood, epidemics – in these instances, the failure to perform must be beyond the control and without the fault or negligence of the contractor. Default includes failure to make progress in the work so as to endanger performance.

1.4 FAA FURNISHED EQUIPMENT

A. Not used

PART 2 – NOT USED

PART 3 – NOT USED

END OF SECTION 01 32 13

SUBMITTAL PROCEDURES 01 33 00-1

SECTION 01 33 00 - SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. This section specifies requirements for providing submittals required under the contract.

1.2 RELATED SECTIONS

A. General Conditions of the Contract

1.3 SUBMITTAL DESCRIPTION

A. The contractor is solely responsible for creating a Submittal Schedule identifying whether the submittals are samples, cut sheets, certified test results, and adding additional submittals as required by specifications, drawings or as recommended by a manufacturer. As applicable, the submittal schedule must state the action required for testing and inspection with the name of the persons authorized to review the submittal. The contractor shall submit three (3) copies of the Submittal Schedule to the contracting officer for approval. At a minimum, the following preconstruction submittal items must be provided to the FAA for review before notice to proceed:

1. Contractor site-specific safety plan

2. Construction Schedule

3. Hazardous material abatement plan (if applicable)

4. List of proposed subcontractors

B. The following construction submittal items must be provided to the FAA for review and approval prior to installation:

1. Pre-Installation and Work Plans

2. Dewatering Plan, if applicable

3. Risk Management Plan

4. Substitutions and all requested changes

5. Subsurface Locate Contractor Qualifications

6. Material safety data sheets

7. Backfill Gradation

8. Aggregate Surface Gradation

9. Structural Steel Certification

10. Qualifications and Certifications of independent inspections and testing firms.

11. Soil and Retention Plan

12. Demolition Plan

C. Product data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

D. Design Data: Calculations, mix designs, analyses or other data pertaining to a part of work as applicable.

SUBMITTAL PROCEDURES 01 33 00-2

E. Test Reports: Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation. This includes but not limited to: concrete specimen strength test, ground electrical resistance test, soil compaction test, …

F. Certificates: Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets.

H. Closeout Submittals: Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism. This includes but not limited to:

- A signed statement by the contractor stating that to the best of its knowledge, no asbestos-containing or lead-containing materials were used during the construction of this project (see section 01 60 00).

- Test reports (see above section 1.3.F.)

- Warranties/guarantees (see section 1.5)

- Receipt of any material/equipment disposition, (Asbestos material, steel material, …)

1.4 SHOP DRAWINGS

A. Shop Drawings must be presented in a clear and thorough manner showing all details, construction sequences, dimensions, materials and work performed by other trades required to complete the construction related to the shop drawing submittal. Shop Drawings must contain the following information:

1. Date.

2. Number of the drawing and revision.

3. Name of project or facility.

4. Name of contractor and applicable subcontractor.

5. Clear identity of contents and location of work.

6. Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances.

7. Contractor's approvals of certified drawings were checked and coordinated with other trades.

1.5 WARRANTIES AND GUARANTEES

A. Contractor must provide warranties/guarantees executed by the respective manufacturers, suppliers, and subcontractors for all installations as required in the contract or as is customarily provided with the particular piece of equipment or system. All warranties are to be executed, in writing, for the benefit of the FAA. Contractor must provide complete information for each item as follows:

1. Product or work item.

2. Firm, with name of principal, address and telephone.

3. Scope.

4. Date of beginning of warranty.

5. Duration of warranty.

SUBMITTAL PROCEDURES 01 33 00-3

6. Proper procedure to evoke the warranty in case of failure.

7. Instances that might affect the validity of warranty.

8. Subcontractor name or responsible principal, address and telephone number.

9. Extended warranties normally provided by manufacturers that are beyond the warranty of construction shall be specifically noted.

PART 2 PRODUCTS

NOT USED

PART 3 EXECUTION

3.1 PROCEDURES FOR SUBMITTALS

A. Submittal data required by the contract must be provided to the FAA project engineer for review and approval. All preconstruction submittals must be provided within 10 working days after the contract award. Unless directed otherwise by the FAA project engineer, the contractor must not proceed with any construction work until after approval of all submittals.

B. All submittals must be accompanied by a transmittal letter which identifies the item and the data submitted, notes any substitutions or deviations from the specifications and contains the prime contractor’s approval signature.

C. The FAA requires five (5) working days for reviewing and responding to each submittal. The contractor must account for this review period during this contract.

D. The FAA project engineer will stamp, check the review status, sign and date each submittal page. One stamped set will be returned to the contractor. The contractor must address the review status as follows:

1. Approved: Work covered by the submittal may proceed provided Subcontractor complies with requirements of the Contract Documents.

2. Approved as Noted: Work covered by the submittal may proceed contingent upon Subcontractor acceptance of the corrections and/or notations and provided Subcontractor complies with the requirements of the Contract Documents.

3. Revise and Resubmit: Work covered by the submittal may not proceed until the submittal is revised in accordance with the corrections and/or notations and resubmitted.

4. Rejected: The submittal does not conform to the intent and requirements of the Contract Documents and the Subcontractor must resubmit.

3.2 FORMAT OF SUBMITTALS

A. Format of preconstruction and construction submittals:

1. Project title and location

2. Construction contract number

3. Section number of the specification by which submittal is required.

4. Submittal description number of each component of submittal

5. When a resubmission, add alphabetic suffix on submittal description, for example, 10A, to indicate resubmission.

6. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other

SUBMITTAL PROCEDURES 01 33 00-4

subcontractor associated with submittal.

7. Product identification and location in project

B. Format of shop drawing submittals:

1. Shop drawings must not be less than 8 ½ by 11 inches nor more than 30 by 42 inches

2. Present 8 ½ by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

3. Include on each drawing the drawing title, number, date, and revision numbers.

4. Dimension drawings, except diagrams and schematic drawings; prepare drawing demonstrating interface with other trade to scale. Shop drawing dimensions must be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

5. Drawing must include the nameplate data, size, and capacity. Also, include applicable federal, military, industry and technical society publication references.

C. Format of product data and manufacturer’s instructions:

1. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data

2. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

3. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist.