PHL ATCT Janitorial Frequency Chart Worksheet.xlsx

XLSX spreadsheet 37 KB Posted Feb 27, 2025

Attached to: Janitorial Service Philadelphia Air Traffic Control Tower
Solicitation number: 697DCK-25-R-00079
Issued by: Department of Transportation Federal Aviation Administration Southwestern Region

About this file

Written by GovTribe AI · Feb 27, 2025

This is a janitorial services frequency chart worksheet detailing cleaning requirements for the Philadelphia Air Traffic Control Tower, TRACON, and Administrative Offices located at 15 Hog Island Rd, Philadelphia, PA 19153. The facility operates 24/7 with 50+ occupancy and encompasses approximately 29,605 sq ft of space (8,120 sq ft carpeted, 21,485 sq ft uncarpeted) in the main operational areas, plus an additional 4,447 sq ft (3,468 sq ft carpeted, 979 sq ft uncarpeted) in administrative areas.

The worksheet specifies detailed cleaning frequencies for different areas, ranging from three times daily (3D7) to quarterly (Q) for tasks such as waste removal, surface cleaning, vacuuming, and disinfecting. Key areas include operational spaces, offices, conference rooms, breakrooms, restrooms, and mechanical rooms. The contract is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a base period of May 1, 2025 - April 30, 2026, plus four one-year options through April 30, 2030. Questions are due by March 7, 2025, at 10:00 am EST to specified FAA contacts, with all materials and supplies to be provided by the contractor in accordance with FAA SOW and DOL Wage Determinations.

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Other files

File	Type	Posted
PHL ATCT Square Footage.xlsx	XLSX spreadsheet	Mar 14, 2025
697DCK-25-R-00079 Amend 0001.pdf	PDF	Mar 14, 2025
Janitorial SOW.pdf	PDF	Feb 26, 2025
Contractor Staffing.pdf	PDF	Feb 26, 2025
WD 2015-4233 Rev 32 dated Dec 23 2024.pdf	PDF	Feb 26, 2025
Customer Satisfaction Survey.pdf	PDF	Feb 26, 2025
SIR 697DCK-25-R-00079 PHL Janitorial.pdf	PDF	Feb 26, 2025

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24x7 50+

Name & Ident of Facility:	PHL - Philadelpia ATCT, Tracon & Administrative Offices	All counts and Sq. Ft. provided are estimates for planning purposes only
Address:	15 Hog Island Rd, Philadelphia, PA 19153
Facility Operating Hours: 24x7
Timeframe to clean Operational Area(s):	24x7
General Frequency

24/7 Facilities

Occupancy 50+	Est. Carpeted Sq. Ft.*	Est. Uncarpeted Sq. Ft.*	Est. Total Square Footage*
(Cumulative)	Item Count*	Waste/Recycle Receptacles	Policing Grounds	Smoking Receptacles	Surface Dusting & Cleaning	High Surface Dusting & Cleaning	Vacuum/Polish Furniture	Windows	Window Covers	Carpeted Floors, Rugs and Mats	Shampoo/Steam Clean Carpets	Clean/Mop Uncarpeted Floors	Clean/Strip/Wax/Buff Uncarpeted Floors	Replenish Supply Dispensers	Clean/Disinfect	Clean Glass, Mirrors, and Fixtures
	SOW Reference					3.1	3.2	3.3	3.4			3.5		3.6		3.7		Multi
	Operational Areas (nonoperational equipment/fixtures)	0	3,150	3,150		3D7	-	-	D7	W	M	-	-			D7	Q	D7	D7	D7
	Shared Office Space	2,900	0	2,900		D7	-	-	D5	W	Q	W	Q	D5	Q			-	D5	W
	Single Occupancy Office Space	1,800	0	1,800		D7	-	-	W	W	Q	W	Q	W	Q			-	W	W
	Conference Rooms	1,200	0	1,200		D7	-	-	D5	W	Q	W	Q	D5	Q			-	D5	W
	Reception Areas/Lobbies	1,400	0	1,400		D7	-	-	D7	W	Q	D7	Q	D7	Q			D7	D7	D7
	Corridors, Hallways	0	8,500	8,500		D7	-	-	D7	W	-	W	Q			D7	Q	-	D7	W
	All Breakrooms/Kitchens	0	1,200	1,200		2D7	-	-	2D7	W	M	W	Q			2D7	Q	2D7	2D7	D7
	Lactation Rooms	200	0	200		D7	-	-	D7	W	Q	W	Q	D7	Q			D7	D7	D7
	Wellness Centers	520	225	745		D7	-	-	D7	W	-	W	Q	D7	Q	D7	Q	D7	2D7	W
	Locker Rooms	0	800	800		D7	-	-	D7	W	Q	W	Q			D7	Q	D7	D7	D7
	All Mechanical Rooms	0	2,200	2,200		D7	-	-	-	-	-	-	-	-	-	Q	-	-	-	-
	All Equipment Rooms	0	2,800	2,800		D7	-	-	-	-	-	-	-	-	-	Q		-	-	-
	Janitor Closets/Areas/Rooms	0	500	500		2D7	-	-	W	-	-	W	Q			W	Q	W	W	W
	All Restrooms	0	1,660	1,660		3D7	-	-	3D7	W	-	W	Q	-	-	3D7	Q	3D7	3D7	3D7
	Guard House	0	150	150		2D7	-	-	D7	M	Q	M	Q			D7	Q		D7	D7
	Smoking Area/Shelter	0	300	300		2D7	2D7	2D7	D7	W	-	W	Q			D7	Q	-	D7	D7
	Elevator	100	0	100	1	-	-	-	D7	M	-	-	-	D7	Q			-	D7	D5
	Showers				3	D7	-	-	-	-	-	-	-	-	-	-	-	D7	D7	D7
	High-Use Stairwells (Frequent/Daily Use) - # of Levels				4	-	-	-	2D7	M	-	W	Q	-	-	D7	-	-	2D7	D5
	All Appliances (Stove/Microwave/Refrigerator/Ice Maker)				14	-	-	-	D7	-	-	-	-	-	-	-	-	-	D7	D7
	Refrigerators Interior (Total # Refrigerators)				6	-	-	-	-	-	-	-	-	-	-	-	-	-	M	-
	Drinking Fountains/Bottle Fill Stations				3	-	-	-	-	-	-	-	-	-	-	-	-	-	2D7	2D7
	Dumpster Area					-	D7	-	-	-	-	-	-	-	-	-	-	-	-	-
	Sidewalks/Grounds					2D7	D7	D7	-	-	-	-	-	-	-	-	-	-	-	-
	HVAC air registers/grilles/diffusers					-	-	-	M	Q	-	-	-	-	-	-	-	-	-	-
	Rugs and Mats					-	-	-	-	-	-	-	-	D7	Q	-	-	-	-	-
	Estimated Sq. Ft. Totals	8,120	21,485	29,605

Chart Key

D7 = 1x Day, 7 Days/Wk

2D7 = 2x Day, 7 Days/Wk

3D7 = 3X Day, 7 Days/Wk

D5 = 1x Day, 5 Days/Wk

W = Once Weekly

M = Once Monthly

Q = Quarterly

SA = Semi-Annually (Twice a Year)

				Est. Square Feet
Total Restrooms*	Quantity	Toilets	Urinals	Avg. Per Restroom	Total

Sq Ft

Single Use Restroom	2	1	0	50	100
Multi-Use Medium Restroom	4	2-3	0-2	390	1560
Multi-Use Large Restroom	0	4 +	3 +		0
	Total Est. Sq. Ft.				1660

Administrative

	Name & Ident of Facility:	PHL - Philadelpia ATCT, Tracon & Administrative Offices											All counts and Sq. Ft. provided are estimates for planning purposes only
	Address:	15 Hog Island Rd, Philadelphia, PA 19153
	Administrative Hours:	0600-1600
	Scheduled days/times for cleaning:	24/7
	General Frequency
Administrative	Est. Carpeted Sq. Ft.*	Est. Uncarpeted Sq. Ft.*	Est. Total Square Footage*
(Cumulative)	Item Count*	Waste/Recycle Receptacles	Policing Grounds	Smoking Receptacles	Surface Dusting & Cleaning	High Surface Dusting & Cleaning	Vacuum/Polish Furniture	Windows	Window Covers	Vacuum Carpeted Floors, Rugs & Mats	Shampoo/Steam Clean Carpets, Rugs, & Mats	Clean/Mop Uncarpeted Floors	Clean/Strip/Wax/Buff Uncarpeted Floors	Replenish Supply Dispensers	Clean/Disinfect	Clean Glass, Mirrors, and Fixtures
	SOW Reference					3.1	3.2	3.3	3.4			3.5		3.6		3.7		Multi
	Shared Office Space	1,200	0	1,200		D3	-	-	W	M	Q	M	Q	W	Q			-	D3	W
	Single Occupancy Office Space	550	0	550		D5	-	-	W	M	Q	M	Q	W	Q			-	D5	W
	Conference Rooms	518	0	518		D5	-	-	W	M	Q	M	Q	W	Q			-	D5	W
	Corridors, Hallways	1,200	0	1,200		D5	-	-	W	M	-	W	Q	W	Q			-	D5	W
	All Breakrooms/Kitchens	0	719	719		D3	-	-	D3	M	Q	M	Q			D3	SA	D3	D3	D3
	All Restrooms	0	160	160		D3	-	-	D3	M	-	M	Q	-	-	D3	SA	D3	D3	D3
	Workshop/Garage/Storage Areas	0	100	100		D3	-	-			-	-	-	-	-	Q	-	-	-	-
	Appliances				1	-	-	-	W	-	-	-	-	-	-	-	-	-	W	-
	Refrigerators Interior				1	-	-	-	-	-	-	-	-	-	-	-	-	-	M	-
	Drinking Fountains/Bottle Fill Stations				2	-	-	-	-	-	-	-	-	-	-	-	-	-	D3	D3
	Sidewalks/Grounds Why greyed out?					D3	D3	D3	-	-	-	-	-	-	-	-	-	-	-	-
	Rugs and Mats Why greyed out?					-	-	-	-	-	-	-	-	D3	Q	-	-	-	-	-
	1st Floor Exterior Windows Why greyed out?					-	-	-	-	-	-	Q	-	-	-	-	-	-	-	-
	Estimated Sq. Ft. Totals	3,468	979	4,447

Chart Key

D5 = 1x Day, 5 Days/Wk

D3 = 1xDay, 3 Days/Wk

W = Once Weekly

M = Once Monthly

Q = Quarterly

SA = Semi-Annually (Twice a Year)

				Est. Square Feet
Total Restrooms*	Quantity	Toilets	Urinals	Avg. Per Restroom	Total

Sq Ft

Single Use Restroom	4	1	0	40	160
Multi-Use Medium Restroom	0	2-3	0-2	0	0
Multi-Use Large Restroom	0	4 +	3 +	0	0
	Total Est. Sq. Ft.				160

Instructions

Frequency Charts for Staffed Operational Facilities (ATCT, TRACON, and ARTCC)

The use of these Frequency Charts is MANDATORY.

Charts are restricted and only certain data fields can be changed.

Frequency intervals cannot be increased or decreased.

Select the chart that applies to your specific facility – 4 options:

24x7 50+	24x7 <50	N24x7 25+	N24x7 <25
24 hr x 7-day Operations	24 hr / 7-day Operations	Not 24 hr x 7-day Operations	Not 24 hr x 7-day Operations
50+ Occupants	Less than 50 occupants	25 + Occupants	Less than 25 Occupants

Frequency for Administrative – Standalone / Remote Offices

The chart is unrestricted and CAN be changed to your specific location.

Administrative tab is a template. Customize to your SSC Office requirements.

How to CUSTOMIZE the FREQUENCY CHART:

* Name/Ident & Address of Facility

*Operational Hours

If 24x7, list 24x7. For less than 24x7, list operational hours (i.e. 6am–10pm/16x7)

For Administrative – list hours the office is normally populated (i.e. 6am – 4:30pm)

*Timeframe to clean Operational Area(s):

Specific timeframe Air Traffic can support tasks that may impact operations (i.e dusting, vacuuming)

* Review all rows in Column A. If a row/area does not apply to your facility, delete the row.

* Column Headings - Estimated Square Footage (Carpeted or Uncarpeted) & Item Count

Capture all data in the four (4) columns provided.

All cells are highlighted according to the type of data required.

Blacked out cells do not require data entry

GREEN = Square Footage per type of flooring (Carpeted or Uncarpeted)

YELLOW - Total Square Footage (cumulative)

ORANGE = Item Count (i.e. # of appliances, # of levels in stairwell, # of water fountains, etc.)

	Est. Carpeted Sq. Ft.*	Est. Uncarpeted Sq. Ft.*	Est. Total Square Footage*
Item Count*

* Columns N through Q, select tasks associated with the type of flooring

Example: Carpeted floors in a Shared Office require Column N & O only.

Delete the interval in Column P & Q.

* Column Q - (Strip/Buff/Wax)

If type of uncarpeted floor does not require/allow Strip/Wax/Buff (i.e. concrete, rubber mats),

Delete the interval in Column Q.

Column N	Column O	Column P	Column Q
Vacuum Carpeted Floors, Rugs & Mats	Shampoo/Steam Clean Carpets, Rugs, & Mats	Clean/Mop Uncarpeted Floors	Clean/Strip/Wax/Buff Uncarpeted Floors

*Restrooms - Chart at bottom of frequency chart MUST be populated.

Use the Chart to determine the types of restrooms within the facility.

Enter Quantity and Average Sq Ft per restroom to calculate Total Sq Ft.

Enter the overall Total Est. Sq. Ft. into the Restroom row on the Frequency Chart

			Est. Square Feet
Total Restrooms*	Quantity	Toilets	Urinals	Avg. Per Restroom	Total

Sq Ft

Single Use Restroom	1	0
Multi-Use Medium Restroom	2-3	0-2
Multi-Use Large Restroom	4 +	3 +
Total Est. Sq. Ft.			0

* For each remaining row in Column A, review Columns F through T. Delete interval for any tasks that do not apply.

Example: No windows and/or window coverings in janitor closet, restroom, or stairwells.

PLEASE NOTE: Tasks & intervals cannot be deleted/changed for a Staffed Operational Facility if it applies to the facility.

Example: Cannot change the interval for carpet shampooing from Q to SA.

Special Instructions:

Technical Operations managers are authorized to delete and/or change the frequency intervals related to any

cleaning tasks associated with the Equipment and Mechanical Rooms based on the presence of NAS equipment.

File details come from the government source that posted it. Updated Feb 27, 2025.