J-8 697DCK-24-R-00580 Questions and Responses.pdf

Solicitation 697DCK-24-R-00580:

Grounds Maintenance Services at Various FAA Facilities Albany Georgia and Dothan Alabama

Questions and Responses

1. Proposal Requirements: Are there any specific documents or certifications that need to be included with the proposal?

Response: Please reference Section L SIR 697DCK-24-R-00580 for business and technical proposal requirements.

Note the business proposal requires certification from the Small Business Certification (SBA) required for award.

2. The description states, "The Federal Aviation Administration (FAA) has a requirement for a ground maintenance services contract at two (2) FAA facilities to be performed 7 days a week:

the Albany Air Traffic Control Tower in Albany, Georgia, and the Dothan Air Traffic Control Tower in Dothan, Alabama. QUESTION: Please CLARIFY which properties need to be done 7 days a week and which are done monthly.

Response: Please reference this Solicitation Amendment 01 which clarifies the www.sam.gov posting and the Solicitation requirements. Service is not required 7 days a week and encompasses various sites in Albany and Dothan, IAW the revised SOW. Please reference the attached revised SOW.

3. Some properties have a long driveway, like the MARIANNA VOR at 3051 Vortec Road, Marianna, FL property. QUESTION: Will the contractor be required to service the driveway up to each facility from the road?

Response: Yes, Regarding Marianna, the start of the property is the first main gate.

Service should start at the main gate.

4. The Statement of Work states that the Bush Hog services should be performed in April, June, August, and September 30. QUESTION: We request that November be added since the weather is still significantly hot during this period in GA and AL area, and by the time April rolls around the following year, the grass will be too high?

Response: The month of November will not be included. The months in which service is required will remain the unchanged.

5. “Flower beds around Base building will be maintained for a clean and neat appearance during contract period. Four times during the contract period the hedges will be trimmed, and all trimmed material will be removed from site.” What does maintaining the flower beds entail? Is there mulch or any other type of filler to be added? Weeding? Or is the only flower bed maintenance trimming the hedges?

Response: The requirement only involves trimming the hedges and removing the material at both DHN ATCT and ABY ATCT. There are no flower beds. The revised Statement of Work (SOW) has been attached (J-7) to remove reference to flower beds.

http://www.sam.gov/

6. Could you confirm the addresses for the places of performance in Albany, GA?

a. Albany Air Traffic Control Tower (ATCT) - Address: 2415 Tower Lane, Albany, GA 31721

b. Albany RCAG (Remote Communications Air-to-Ground) - Address: 492 GA-Highway 32, Leesburg, GA 31763

c. PZD VORTAC - Address: 302 Winifred Rd, Leesburg, GA 31763

Response: The service addresses are correct; the Albany RCAG (Remote Communications

Air-to-Ground) will need coordination prior to servicing for security purposes.

7. Is there any contractor currently performing this service?

• If yes, would you kindly provide us with the Contract number?

• If no, would you kindly provide us with the latest Contract number that has performed this service or similar?

Response: This requirement is not currently being performed under a contract. Please search www.sam.gov for similar requirements.

8. Scope of Work: Could you please provide more details on the specific tasks and frequency of services required at each location?

Response: Please refer to the Statement of Work (SOW) for specific task requirements.

A revised SOW is also being released in Amendment No. 0001.

9. In the Statement of Work, first paragraph, can you clarify if “contract period” refers to the entire base plus four option years, or does it refer to each year period of performance?

Response: The contract period in the Statement of Work (SOW) refers to an annual year, which corresponds to the Solicitation Period of Performance for the base year and subsequently, each option year.

10. Is this a new contract or a renewal of an existing contract?

Response: This requirement will be a new contract.

11. Is there currently an incumbent for this contract?

12. What is the total amount awarded for the base and 4 option years?

13. Do you know if there is still an opportunity for a site visit?

Response: There will not be another opportunity for a site visit.

http://www.sam.gov/

14. Does the contractor have to bid on Albany, GA, and Dothan, AL? Or can we just bid on 1 location?

Response: Yes, all sites must be proposed to - Please refer to Clause SA25 PRICES/COSTS

FOR SERVICES in the Solicitation (SIR) document.

15. I want to price this correctly. Could you please confirm the quantity of lawn maintenance required in Albany, GA? How frequently is the landscaping/ground maintenance at the Albany, Ga site?

a. Albany ATCT (Air Traffic Control Tower): 22,000 sq. ft. to be cut 20 times during the contract period.

b. Albany RCAG (Remote Communications Air-to-Ground): 4,000 sq. ft. to be cut 6 times

c. PZD VORTAC: 20,000 sq. ft. to be cut 6 times

d. Bush Hogging for larger areas: 65 acres to be bush hogged 4 times (April, June, August, and September)

Response: Please refer to the statement of work (SOW) for service requirements; for pricing requirements, please refer to Clause SA25 Clause SA25 PRICES/COSTS FOR

SERVICES in the Solicitation (SIR) document.

16. Could you please confirm the quantity of lawn maintenance required in Dothan, AL? How frequently is the landscaping/ground maintenance at the Dothan, AL site?

a. Dothan ATCT (Air Traffic Control Tower): 22,000 sq. ft. to be cut 17 times during the contract period

b. Dothan RCAG (Remote Communications Air-to-Ground): 4,000 sq. ft. to be cut 5 times

c. OM/LOM (Outer Marker/Localizer): 10,000 sq. ft. to be cut 5 times

d. RRS VOR: 20,000 sq. ft. to be cut 8 times; in addition, bush hogging for 166 acres will occur 4 times (April, June, August, and September)

Response: Please refer to the Statement of Work (SOW) for specific task requirements.

A revised SOW is also being released in Amendment No. 0001.

17. I had a few companies that attended the site visits last week and one came back with the following information on these sites. The POC stated there was no work to be done there, and they were not on the list to show. Can you please confirm this is accurate for these locations?:

• MGR/VOR: 189 AIPORT RD., MOULTRIE, GA

• VLD/RCO: 2626 MADISON HWY VALDOSTA, GA

• TMA/RCO 3093 US HIGHWAY 41 TIFTON, GA

Response: Service to these sites will not be required; the Statement of Work (SOW) has been revised to reflect this change and a revised version is being released under

Amendment No. 0001.

18. We are a Native-American, SDVOSB company with departments in healthcare services, landscaping, and engineering. We have our capability statement attached. I understand this requirement is a small business set-aside. Will preference be given to SDVOSB, or will it be possible to set aside the requirement to this social-economic group?

Response: This award is a competitive 100% set aside for small businesses.

19. Evaluation Criteria: Could you provide insight into the evaluation criteria that will be used to assess the proposals?

Response: Please review Sections L & M of the solicitation document (SIR) for speicifc proposal requirements and evaluation criteria.

20. Contract Value: Could you please provide an estimate of the contract value or budget for this project?

Response: The estimated cost of service ranges from $250,000 to $300,00 for a five-year contract award.

21. “The estimated number of cuttings specified are for bidding purposes. The COTR may order less than this sum, depending upon the needs. However, the maximum number specified may not be exceeded by more than 2 cuttings during the contract period.” For example, the Albany

Site says “there shall be 62 cuttings (estimated) during contract period for the following sites:

Does this mean “62” may not be exceeded by more than 2 cuttings or each individual area will not exceed 2 additional cuttings. If each individual area can exceed by 2 cuttings, that would add a total of 16 cuttings to Albany and 14 to Dothan?

Response: The total number of cuts shall not exceed 64 for all Albany locations and shall not exceed 67 for all Dothan locations.