697DCK-24-R-00237_Amendment 0003_.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 7

0003 03/01/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-24-R-00237

1 copies to the issuing office.

02/13/2024

(x)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0003 is issued to incorporate the below Questions and Answers (Q & A) into the Request for Offer (RFO)and provide the site visit sign-in sheet as requested.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jacqueline T. Jones

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Set One - Questions and Answers (Q & A) Question1) If you want a vapor barrier, do you want it on the deck or on the substrate board?

Memphis is in ASHRAE/DOE Climate Zone 3, but we highly recommend a vapor barrier with any concrete decks.

Response 1) No vapor barrier is needed on this project. The roof deck is a 1-1/2” 22 gauge metal roof deck.

Question 2) The plans state the cover board to be 5/8" in the plans, but in the concrete detail A003 #5 it states 1/2". Which thickness cover board is needed for both the steel deck and concrete deck?

Response 2) The 5/8” thick Dens Deck is for the substrate (Section 07 54 30 2.4B) and protection layer (Section 07 54 30 2.7C2)

Question 3) The concrete decks will need to be an adhered system, due to the difficulty to fasten into concrete.

Response 3) Not applicable to this project as the answered in Question 1

Question 4) I have listed a 90 mph wind speed based on the statement made in Spec Section 2.1 D. Is this what you are wanting in the warranty?

Response 4) That applied to the materials and the windspeed design, please see Spec Section 07 54 30 Section 1.12 A. The remainder of that section is for installer warranty.

Question 5) Which FM Rating are you looking for?

Specs call for an FM 135 and the plans state a FM 195 Response 5) Follow 07 54 30 Section 2.1 C1

Question 6) What is the existing deck?

The specs state a steel and concrete deck, but the plans did not make any notes in regards to the deck types.

Response 6) The existing deck is 1-1/2” 22 gauge metal.

Question 7) Are you wanting the Manufacturer's standard wind speed warranty verbiage or are you looking for uplift? Contractors typically do not provide engineering stamp approvals, and manufacturers do not warrant uplift pressures. Do you have the wind speed you want everyone to bid on this project?

Per Spec Section 1.12 bullet 3 Response 7) Please see Specification 07 54 30 Section 1.12 A3 for warranty by Manufacture.

Set Two - Questions and Answers (Q & A)

Question 1) Is the slope in the metal roof deck or is tapered insulation required to achieve the ¼” minimum slope?

Response 1) The metal roof deck is installed level with the structure any sloping for drainage will have to be accomplished by tapered insulation Specification Section 07 54 30 2.6 Roof Insulation.

Question 2) Gauge of metal roof deck?

Response 2) The roof is 1-1/2” 22 gauge metal.

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Question 3) Thickness of existing system to be torn off? And is there any asbestos present?

Response 3) The existing roof is a Single-ply Roof membrane with Rigid Insulation. See detail from current as-build drawing of roofing thickness, There is no asbestos present.

Question 4) Is a vapor retarder required in the new roof assembly?

Response 4) Vapor Retarder is not required for the new roof assembly.

Question 5) Size of scuppers?

Response 5) Contractor will need to measure once on-site for actual size.

Question 6) Is the carport roof assembly the same as the main roof assembly?

Response 6) Yes.

Question 7) Is there a detailed plan/layout available for the Guard Rail requirement?

Response 7) Please see Amendment 0002 posted on Sam.gov Feb. 29th. A Safety Rail Detail and Parapet Replacement Detail Clarifying Intent of the Design were provided and incorporated into the Request for Offer (RFO).

Questions 8) Is there a standard (schedule of values) form the FAA uses? And is the SOV to be submitted with proposal or after the award?

Response 8) Please submit the Schedule of Values (SOV) with your complete proposal package to the Contracting Officer at Jacqueline.T.Jones@faa.gov

a. The FAA’s preference for the SOV format is Excel broken into the same SOV submitted during the RFO described below.

b. As stated on page 3 of the RFO, “In addition to your price proposal on Page #2 of this Request for Offer (RFO), you must also submit a Schedule of Values (SOV), consisting of a complete breakdown of your proposal and how you calculated it. In addition to labor and material, you must also show all G&A/Overhead & Profit percentages.”

c. Please see Section L.1 through L.4 of the Request for Offer (RFO) for the full requirement of what must accompany your proposal for your offer to be considered fully responsive.

d. Please see Section M of the RFO for information regarding how your proposal will be evaluated.

Question 9) Is there an approved list available for the Tennessee registered structural engineer mailto:Jacqueline.T.Jones@faa.gov

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Response 9) The need for a registered Structural engineer is not required for this project.

Question 10) Due to the weather conditions, Randy was unable to make the site visit on Wednesday. Are there any other opportunities to visit the site?

Response 10) Unfortunately, we do not have available facility personnel to host another site visit.

Set Three - Questions and Answers (Q & A)

Question 1) The roof specs call for R-20 but the detail drawings call for R-30. Which “R” value does the Center require for this Project?

Response 1) Please utilize R-30 for this project.

Question 2) The scope of the work states that the existing coping is to be reused. If the coping is not reusable, does the cost of the new coping become the subject of a change order?

Response 2) No, please factor cost in replacement of metal coping

Question 3) Is Contractor to include in the bid the replacement of the gutters?

Or the canopy?

Scuppers?

Downspouts?

Response 3) The gutters along the canopy roof are to be reutilized. The canopy roof replacement is only within the scope of this project, not the canopy. Scuppers and downspouts that are part of the main roof are to be replaced.

Question 4) There is a requirement for decking inspection in the SOW. Does this require an engineer or other specific-disciplined inspector?

a. Can it be performed by contractor?

b. To the extent repairs are required, who is responsible for that cost?

Response 4) The roof deck inspection can be done by the competent person designated by the contractor. The cost of any deck repairs, if needed will be discussed at that time.

Question 5) How many existing roofing systems are on the Child Care Center and Carport?

a. Is the existing roofing system a lay-over?

Response a) duplicate from set #2 questions

b. When was the existing roofing system installed?

Response b)1992

c. Is the existing roofing system the original roofing system?

Response c) Yes

d. What is under the existing TPO roofing system?

Response d) See answer from set #2 question roof detail.

e. Very specifically, how many layers of roof are there?

Response e) See roof detail from set #2 question roof detail.

Question 6) Are there any core samples? If so, will the Contractors be provided those?

a. If not, can core samples be taken?

Response 6) There will be no core samples taken or provided.

Question 7) Can we be provided both a copy of the inside sign-up sheet, and the reserved sign-up sheet?

Response 7) Please see attached site visit sign-in sheet.

Question 8) Do you anticipate the Child Care Facility to be operational and occupied during roofing removal and replacement?

Response 8) Yes

a. What about the play area on the side?

Response a) Yes, this is an active childcare. We will coordinate all activities with them once the contract is awarded for roof tear off and installation.

Question 9) Is there any asbestos present?

a. If the Contractor encounters asbestos – or a substance suspected to contain asbestos - what is the procedure to proceed?

Response 9) There is no asbestos present.

a. IF the contractor suspects a material, you will notify the COR immediately. Do not touch the material and the FAA will have it sampled by our Safety Division.

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Question 10) Is there any lead paint present?

a. If the Contractor encounters lead paint – or paint/paint chips suspected to contain lead – what is the procedure to proceed?

Response 10) There is no lead based paint present.

a. Please see Question 9 Response above.

Question 11) Please provide a copy of the Site Visit attendance list. There seemed to be a number of prospective roofing subcontractors present who may not qualify as Prime Contractors.

Response 11) Please see Amendment 0004 Site Visit List attachment.

Question 12) At least 3 provisions of this RFO (3.14-3 and 3.6.2-41 and 3.6.2-39) require that all Contractor and/or Subcontractor employees working pursuant to this Contract on the FAA Facility must be either US Citizens or persons who are Permanent Legal Residents (PLR) in possession of evidence of such status (a “Green Card”) or “a foreign national who has been legally admitted for permanent residence.”

a. Does the FAA intend to enforce these provisions? Or are persons NOT legally admitted but in possession of some kind of work document going to be allowed to be admitted to this FAA Facility and permitted to work pursuant to this Contract?

Is purported eligibility to work document going to be checked and verified by the

FAA?

Response 12) YES - all AMS clauses will be strictly enforced in the RFO and any subsequent contract.

AMS Clause 3.14-3 All employees must meet the requirements as outline in AMS Clause 3.14-3 Foreign Nationals as Contractor Employees:

(b) Each contractor or subcontractor employee under this contract having access to FAA facilities, sensitive information, or resources must be a citizen of the United States, or a foreign national who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card I-551, or a foreign national who presents other evidence from the U.S. Citizenship and Immigration Service that employment must not affect his/her immigration status.

(c) Foreign Nationals proposed under this contract must meet the following conditions in accordance with FAA Order 1600.1F, chapter 8, paragraph 10:

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1. Must have resided within the United States for a minimum of the last three (3) years unless a waiver of this requirement is requested and approved in accordance with the requirements stated in FAA Order 1600.1F, chapter 8, paragraph 10;

2. A risk or sensitivity level designation can be made for the position; and

3. The appropriate security-related background investigation can be adequately conducted, as determined by the Office of Security and Hazardous Materials Safety (ASH) Office of Personnel Security (AXP).

Any employee working on this site will be required to have proper identification to gain access to the facility.

Additionally, as stated in the Statement of Work, all contractor personnel must comply with applicable laws and statutes regulating proximity to children for the state of Memphis. This may include a state required background check.

a. AMS Clause 3.6.2-41 is required to be included in all complex and noncommercial solicitations and contracts for services or construction when the TEPV exceeds $150,000. Again, this roofing project will be performed within the proximity of children at the Child Care Facility.

b. AMS Clause 3.6.2-39 is a Labor Law clause that must be included in all solicitations and contracts and will be explicitly upheld by the FAA.