Combined SOW amendment 0002.pdf

1.0 1.1 2.0 3.0 3.1 3.1.1 3.1.2 3.1.3 3.1.4 3.2 3.2.1 3.2.1.1 3.2.1.2 3.2.1.3 3.2.1.4 3.2.2 3.2.2.1 3.2.2.2 3.2.3 3.2.3.1 3.2.3.2 3.2.3.3 3.2.3.4 3.2.3.5 3.2.3.6 3.2.3.7 4.0 4.1 5.0

STATEMENT OF WORK

Janitorial Services

Purpose General Requirements Reserved Requirements Management Work Control Work Schedule Interference with Government Business Protection of Government Property Janitorial Services Requirements Basic Services Space Cleaning Floor Care Restroom Services Other Services Service Call Work Service Calls for Cleaning Service Calls for Lighting Project (Indefinite Quantity) Work Stripping and Rewaxing Floors Shampooing Carpets and Rugs Cleaning Light Fixtures High Dusting/Cleaning Cleaning Exterior Glass Cleaning Interior Glass Cleaning Venetian Blinds Government Furnished Property and Services Contractor Furnished Items Definitions

Paragraph Count: 29

1.0 Purpose

The intention of this statement of work is to provide janitorial services for The Federal Aviation Administration West Palm Beach Air Traffic Control Tower, base building, and TRACON , 3550 Belvedere Road, West Palm Beach, FL 33406.

1.1 General Requirements

The Contractor must provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide janitorial services in accordance with this specification. Janitorial service applies to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. Publications applicable to this specification are listed in Attachment 1 (Frequency schedule).

This Service requires seven day coverage with hours of operation beginning at 6:00 AM – 12:00 PM.

Facility approximately square footage 24,500

2.0 Reserved

3.0 Requirements

3.1 Management

The Contractor must manage the total work effort associated with the janitorial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor must provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor must maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

3.1.1 Work Control

The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor must plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Written scheduling at the beginning of the contract and monthly reports on the status of service call and indefinite quantity work items must be provided to the Contracting Officer or his/her Representative.Work Schedule In addition to the requirements stated in the "WORK SCHEDULE" clause in Section F. the Contractor's initial work schedule must indicate the hours of the day that twice weekly or more frequent services will be performed and the day of the week that weekly or less frequent services will be performed. The schedule must list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed twice weekly or less frequently fall on a holiday, alternate dates must be specified. The initial work schedule must be submitted to the Contracting Officer for approval within 15 days after award. Once approved, all work must be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work.

Changes to the work schedule must be submitted for the Contracting Officer's approval at least three working days prior to performance.

In preparing the work schedule, the Contractor must comply with the following general requirements: (1) Except as may otherwise be specified, all firm fixed-price work must be performed during the Government's regular working hours, as specified in the "DEFINITIONS- TECHNICAL" clause. If the Contractor desires to carry on work after regular working hours, or on Saturdays, Sundays, or holidays, prior approval must be obtained from the Contracting Officer. On federal holidays, a restricted L1 cleaning schedule requires only the following tasks: Surfaces cleaned and wiped off, trash taken out, floors swept, toiletries refilled if needed.

List of Federal holidays: New Year's Day (January 1), Martin Luther King Day (third Monday of January), President's Day (third Monday in February), Memorial Day (last Monday in May), Juneteenth (June 17), Independence Day (July 4), Labor Day (first Monday in September), Columbus Day (second Monday in October), Veteran's Day (November 11),Thanksgiving Day (fourth Thursday in November), Christmas Day (December 25)

3.1.2 Interference with Government Business

The Contractor must schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor must be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

3.1.3 Protection of Government Property

During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

3.2 Janitorial Services Requirements

The Contractor must provide the janitorial services described herein.

Janitorial services requirements are divided into three groups: basic services, service calls, and project (indefinite quantity) work requirements. An inventory and description of the areas to receive janitorial services is included in Attachment 1.

3.2.1 Basic Services

Basic services must be performed at the locations and frequencies shown in Attachment 1 and must consist of the services listed for the specified spaces. Furniture or other equipment (including waste containers) moved while performing basic services must be returned to their original position. All basic services will be paid for under the firm fixed-price portion of the contract. Performance requirements for these services include the following:

3.2.1.1 Space Cleaning

Space cleaning must consist of the following services each time a space is cleaned.

(a) Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring must be swept or dust mopped so as to remove all loose dirt, dust, and debris.

(b) Vacuuming Carpets and Rugs. Carpeted areas and rugs must be vacuumed free of all loose soil and debris.

(c) Emptying Waste Containers. All waste containers must be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner. Waste containers must be washed weekly inside and outside utilizing a disinfectant and must be free of odors. After washing, containers must be wiped dry and new plastic liners installed. All ash trays and ash receptacles must be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste containers and marked "TRASH" must also be removed and disposed of. All waste collected must be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal must be picked up and disposed of by the Contractor.

(d) Low Dusting/Cleaning. All furniture, partitions, radiators, equipment, hand railings in stairways, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’- 0" above the floor level. If present, chalk boards, chalk trays, and erasers must be cleaned. Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metal work must be wiped clean. Drinking fountains must be cleaned and disinfected. All surfaces of drinking fountains must be free of stains, smudges, and scale.

(e) Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area must be cleaned. Soil and moisture underneath mats must be removed and the floor must be cleaned as appropriate along with the rest of the floor. The mats must be returned to their original locations afterwards. The Contractor must report, in writing to the Contracting Officer, all walk-off mats that are worn out to the point of being ineffective.

(f) The Contractor must not touch any of the electronic or electrical equipment at the following locations (this does not preclude normal Janitorial duties in these spaces):

1. ATCT Rooms: 180, 181, 182, 183, 184, 188, 191, 192, 193, 809 and Tower Cab.

2. TRACON Rooms: 53, 80, 82, 83, 84, 85, 87, 90, 91, 92, 93 and 94.

3.2.1.2 Floor Care

Floor care must be performed in the spaces as shown on the "Schedule of Services" in Attachment 1, and must consist of the following services.

(a) Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors, except for high pressure plastic laminate (HPL), must be damp mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains. HPL on metal panel floor systems must be cleaned with damp mop (wrung out to make as dry as possible) using water only (no soap or additives). Do not scrub the floor. Remove all remaining dirt, stains, etc. with cleaner sparsely applied to a cloth used for localized rubbing. Remove all cleaner residues from the floor surface.

(b) Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that will leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high-gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

(c) Waxing and Buffing. In the event that spray cleaning and buffing is not sufficient to maintain a uniform high-gloss finish, floors must be completely waxed and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. The floors

Please note, the slat wall fixtures in both the ATCT cab and TRACON Rooms 53 and 91 that support the equipment must be dusted as furniture. FAA Technicians will take care of Room # 810 and all Rooms on the 9th Floor, except the hallway and vestibule to the Tower Cab.

must be damp mopped as specified above immediately prior to application of wax. Floors must be buffed, if required, to a uniform gloss finish free from dirt, traffic marks, and stains.

3.2.1.3 Restroom Services

Restroom services must consist of the following each time services are performed.

(a) Cleaning Restrooms. Restroom fixtures, including water closets, urinals, lavatories, showers and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Pumice sticks and an approved toilet bowl cleaner must be used to remove stains from urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped free of dirt and mopped with a disinfectant.

Floor drains must be cleaned and flushed with a disinfectant.

Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti with a disinfectant. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste containers must be emptied, disinfected, and plastic liners replaced. Shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly.

(b) Servicing Restrooms. Servicing restrooms must include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies must include, but are not limited to, paper towels, toilet tissue, and soap. The Contractor must stock restrooms with sufficient supplies to insure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

3.2.1.4 Other Services

(a) Policing Grounds: Paper, bottles, cans, and all other trash and refuse must be removed from all grounds, sidewalks, and interior courts within the facility grounds. All removed items must be deposited in the nearest waste container.

(b) Recycling services management.

3.2.2 Service Call Work

Service call work for the buildings/spaces listed in Attachment 1 must consist of providing labor and material to perform unscheduled janitorial services that are brief in scope. The Government will receive service call requests from building monitors and notify the Contractor of the work required. The Contractor must provide adequate procedures for receiving and responding to service calls during regular working hours. All services specified in this paragraph will be paid for under the firm fixed-price portion of the contract.

3.2.2.1 Service Calls for Cleaning

N/A

3.2.3.1 Stripping and Rewaxing Floors

Resilient flooring must be swept/dust mopped and stripped to remove all built-up wax and imbedded dirt prior to rewaxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The rewaxed floor must present a clean appearance free from scuff marks or dirt smears. Furniture or other equipment moved during floor stripping and rewaxing must be returned to their original positions.

3.2.3.2 Shampooing Carpets and Rugs

Prior to shampooing, carpets and rugs must be vacuumed free of all loose soil and debris. Carpets and rugs must be shampooed free of streaks, stains, and spots, and must have a bright uniform color.

Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

3.2.3.3 Cleaning Light Fixtures

Globes, reflectors, covers, diffusers, and plastic side panels must be removed and washed. After cleaning and reassembling, light fixtures must be free of bugs, dirt, dust, grease, and other foreign matter.

3.2.3.4 High Dusting/Cleaning

High cleaning includes cleaning horizontal and vertical surfaces above 7* - 0" from floor level including all overhead piping and ceiling areas. All dust, lint, litter, and soil must be removed from all surfaces. Walls must be free of dirt, smudges, and markings.

Ceilings are to be free of cobwebs and loose dirt.

3.2.3.5 Cleaning Exterior Glass

The Contractor must thoroughly clean all exterior glass surfaces, window frames, sills, and sashes, from the ground line up to and including the second floor. All glass surfaces must be cleaned and left free of streaks and stains, and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed. Where storm windows exist, exterior window cleaning must include both sides of the storm window and the outside of the inner glass, and must be counted as three separate surfaces for reimbursement purposes.

3.2.3.6 Cleaning Interior Glass

The Contractor must thoroughly clean all interior glass surfaces and associated window frames, sills, and sashes. All glass surfaces must be cleaned and left free of streaks and stains, and all adjacent surfaces wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

3.2.3.7 Cleaning Venetian Blinds

Venetian blinds, including mini-blinds, must be dusted regularly and when required by frequency schedule, they will be removed and cleaned free of all dust and embedded dirt and re-hung in working order. Once removed for cleaning, the blinds must be re-hung by the Contractor within [two] working days.

3.2.3.8 Cleaning refrigerators, ranges, microwave ovens, and toaster ovens Break room and tower cab refrigerators, ranges, microwave ovens, and toaster ovens will be emptied and cleaned inside weekly using a disinfectant. Notice of date cleaning will take place will be posted on the refrigerator’s door. The outside will be cleaned on a daily basis. All food removed will be disposed of.

4.0 Government Furnished Property and Services

In accordance with the "GOVERNMENT FURNISHED PROPERTY " clause in Section I, the Government will provide the Contractor the option of using certain Government owned facilities, equipment, materials, and utilities for use only in connection with this contract. The use of Government furnished property and a service for other purposes is prohibited. All such facilities, equipment, and materials will be provided in "as is" condition.

a. Government Furnished Equipment. The Contractor must furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

b. Government Furnished Material. The Government will not provide any materials to the Contractor.

c. Availability of Utilities. The Government will furnish the following utility services at existing grey color outlets (RED COLOR OUTLETS MUST NEVER BE USED), for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer. The Contractor must provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

(1) Utilities specified above will be furnished at no cost to the Contractor.

4.1 Contractor Furnished Items

Except for items listed in paragraph 4.0, the Contractor must provide all facilities, equipment, materials, supplies, and services to perform the requirements of this contract. Material, equipment, and supplies provided must meet the requirements specified in Attachment

1. Items not listed in Attachment 1 or technical specifications must be of acceptable commercial grade and quality.

5.0 Definitions

As used throughout this contract, the following terms must have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause in Section I.

a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it must be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it must be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

c. Clean. "Clean" must be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

d. Contracting Officer. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

e. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor must ensure that his/her subcontractors comply with the provisions of this contract.

f. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

g. Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

h. Engineered Performance Standards (EPS). A job estimating system developed for the Department of Defense. EPS is the average time necessary for a qualified craftsman working at a normal pace, following acceptable trade methods, receiving capable supervision, and experiencing normal delays to perform defined amounts of work of a specified quality. EPS manuals are published under the following numbers by each military branch:

Navy: NAVFAC P 700 Series Army: TB 420 Series Air Force: AFM 85 Series

i. Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

j. Frequency of Service / Schedule.

(1) Annual (A). Services performed once during each 12 month period of the contract at intervals of 345 to 385 days.

(2) Semi-Annual (SA). Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

(3) Quarterly (Q). Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

(4) Monthly (M). Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

(5) Bi-Monthly (B/M). Services performed 24 times during each 12 month period of the contract at intervals of 14 to 16 calendar days.

(6) Weekly (W). Services performed 52 times during each 12 month period of the contract at intervals of six to eight calendar days.

(7) Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

(8) Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday and Friday.

(9) Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

(10) Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

(11) Twice Daily (2D7) Services performed two times daily seven days per week.

(12) Twice Daily (2D5) Services performed two times daily five (Monday – Friday) days a week.

(13) As Needed (AN). Services as required.

k. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

l. Quality Assurance Evaluator (QAE). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

m. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

n. Regular Working Hours. The Government's regular (normal) working hours are from 6:00 AM to 4:00 PM, Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer. This Service requires seven day coverage with hours of operation beginning at 6:00 AM – 12:00 PM.

o. N/A

p. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical clauses in Section C.

q. Space. A space is an area to receive janitorial services which may or may not be considered a room by common definition.

Examples of spaces are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

r. Waste Containers. Waste containers are defined as trash receptacles, wastebaskets, trash cans, wastepaper baskets, ash trays, or any container holding trash, paper, or refuse of any type.

ATTACHMENT 1 Janitorial work frequency schedule (long term)

West Palm Beach Air Traffic Control Tower, Base building, and TRACON

3550 Belvedere RD., West Palm Beach, FL 33406

All Offices D SA D D W W W Corridors, Hallways D D D D D W W

Reception Areas/ Lobby D SA D D D D W W

Breakroom/Kitchen (Base building) D D D D D W W W D

Conference room D SA D D D W D D W W

All Restrooms (Base Building) D D D D W D D D W

All Mechanical rooms D W D

All Equipment rooms D W D

All Drinking Fountains D

Locker Area D D D D W

Janitor closets W W 3W W W W

Dumpster area D

A/C Louvers and grills (All) W W

Elevator D D D

Stairwells W W W W W

Stair treads (8th, 9th, floors and cab stairs) W W W

Breakroom/Kitchen (8th floor ) D D D D D W W D

Tower Cab D SA D D D W W D D W W D

Tower Cab Consoles W W

All Restrooms (8th Floor) D D D W D D D SA

Smoking Area D D SA

Sidewalks/Grounds D SA

Awnings and Overhangs SA

D = Daily (7 DAYS A WEEK)

W = Weekly (Wednesday)

M = Monthly (2nd Monday of the month)

SA = every six months (coordinate with on‐site COTR)

Additional (Level 2) Proactive Cleaning Requirements for all Specified FAA Facilities

These guidelines supplement the Statement of Work for Janitorial Services already in place and all terms and conditions apply to this supplement.

These guidelines are in line with the Centers for Disease Control (CDC), and must be followed when cleaning and disinfecting the various areas, materials and surfaces.

Facilities Covered:

‐ ATCTs ‐ ARTCCs ‐ TRACONs

Cleaning Requirements:

1) Wipe/disinfect high traffic, high touch point areas with a CDC approved disinfectant

High traffic/High touch areas include but are not limited to:

High Traffic Entry and exit doors High traffic Stairwell Handrails Elevator control panels and call buttons (if applicable) Rest room doors (Entry doors and Stall doors) Restroom sinks and counters Cafeteria Q line Cafeteria tables should be cleaned between each use Public use telephones (Guard Desks, Offices, Lobbies, conference rooms, etc.)

Public use tables (inside and outside) Conference room doors and tables Conference room tables Stairwell handrails and doors

Additional high traffic areas or areas that require more frequent cleaning specific to the Location as applicable:

1. Common work areas - work surfaces and chairs (arms and back)

2. All breakrooms, including smoke room (tables, chairs, lounge chairs, vending machines, microwaves, stove knobs)-All Surfaces

3. All restrooms

4. All entry/exit doors/door handles/push bars

5. Equip Room entrance/exit doors

6. Areas identified by the site point of contact.

2) Operational Air Traffic Control Rooms/ Cabs at all locations - Wipe/disinfect non-critical surfaces in the area as allowed, in accordance with CDC COVID-19 cleaning guidelines, per frequency requirements above, including:

a. A thorough wipe down of all chair arms.

b. Thoroughly spray chair seats with a disinfectant spray.

c. Thorough wipe down of desktops within operations area.

3) For specific questions related operational equipment cleaning, refer to the following link:

NMA-20-029 Guidance regarding disinfecting National Airspace System (NAS) position equipment

Routine Level 3 Cleaning Requirements for all Specified FAA Facilities

This Routine Level 3 Statement of work supplements the existing Level 2 Statement of Work by adding one comprehensive cleaning of the operational areas in the facility. All terms and conditions apply to this supplement.

The contractor will conduct disinfecting of the facility IAW CDC Guidelines using EPA List N chemicals, as outlined in the Level 2 SOW and include cleaning of the Operations area as outlined below, once daily on a regular schedule: This disinfection is referred to as Routine Level 3 (L3) Cleaning.

These guidelines are in line with the Centers for Disease Control and Prevention (CDC), and must be followed when cleaning and disinfecting the various areas, materials and surfaces.

Facilities Covered:

ATCTs, TRACONs, ARTCCs

Scope and Contractor Responsibilities for Level 3 Cleaning

At issuance of Notice to Proceed (NTP), a regularly scheduled cleaning window will be established to accomplish this level 3 cleaning. Contractor will perform this cleaning once per day as determined (locally) by the Contracting Officer’s Representative (COR), Tech Ops Manager, ATM and Principal Facility Representative, or their respective designees, at each facility to accommodate Air Traffic staffing, workload, etc. Other areas of the facility will be cleaned in accordance with the Level 2 SOW, around the daily operational area cleaning window. Due to the critical work nature and potential emergency situations that may develop, the contractor may be required to immediately vacate the premises when so requested by authorized personnel. Cleaning operations are not to interfere with the normal operations of the facility.

Such work is to be accomplished at times approved by the COR to ensure that there is no conflict with ATCT operations.

The Contractor must perform cleaning and disinfecting of work areas using FAA-preferred and/or provided disinfectants (see Disinfectant List Section below), or a CDC approved, EPA List N product or equivalent, appropriate for surface being disinfected. FAA will provide disinfectant for use on specific equipment in the Operational Areas. (i.e. Pure Hard Surface). All chemicals not listed below must be approved prior to use as listed below.

Materials and surfaces to be disinfected include high touch areas on / in:

• Counters and table tops;

• desk/workstations; including consoles, trackballs, keypads, touchscreens, etc., but only when not in use for Air Traffic Control work.

• chairs - hard surfaces (e.g. non-porous), including arm-rests,

• chairs seats - fabric covering (e.g. porous),

• office (not equipment) cabinet surfaces;

• Refrigerators and other common-use food equipment and appliances

• All cabinet and drawer-pulls in the operational area

• light switches;

• non-ATC or non-NAS equipment;

• ATC and/or NAS equipment – see Section B;

• telephones;

• stair and hallway handrails;

• doors and door handles; and,

• drinking fountains, as needed.

Once Daily L3 Cleaning for:

1) The contractor must follow the cleaning and disinfecting methods described in this SOW and the existing Level 2 SOW, and

2) The contractor must use the FAA-provided as specified, and preferred cleaning and disinfecting products listed in this SOW. (These products are listed on the current EPA List N for use against SARS-CoV-2)

3) All products (containers) must be labeled with identified contents.

4) Operational Areas and Other Areas with Air Traffic Control (ATC) and NAS Equipment and Systems (e.g. Controller Work Stations and ATC electronic equipment)

5) Moveable Furniture – Non-Porous (Hard Surfaces)

a) Moveable furniture will be cleaned and disinfected using the preferred products and methods. See List of Disinfectants section in this SOW.

2) Moveable Furniture - Porous Surfaces (e.g. Chair Seats) Porous surfaces of chairs used in the Operational areas will be cleaned and disinfected using EPA List N products approved specifically for porous surfaces. See List of Disinfectants section in this SOW.

3) Controller and Other ATC and NAS Electronic Equipment or Systems

a) Use the FAA-provided disinfectants (i.e. PHS) and proper methods to clean and disinfect equipment surfaces

b) Products above must be applied to lint free cloths and not sprayed directly on:

i. Any exposed electronics, air traffic control NAS keyboards and displays including touchscreens, mice and trackballs.

ii. Processors and/or fans associated with equipment listed above

c) Non-Touch Displays must not be disinfected unless specifically requested by the site POC, SECM, or respective designees. If disinfecting, follow the same procedures as for touchscreen displays (See Sec. B.

3. b) above)

4) Cleaning Requirements

a) Contractor will only use FAA-preferred and/or provided cleaning and disinfecting products (e.g. PHS) from the original container, or from a clearly labeled container.

b) Contractor will wipe down materials, furniture, and equipment and any excess cleaning product on surfaces and materials with a (reusable) microfiber cloth or lint-free wipe.

c) Contractor will ensure all surfaces are dry after product application.

d) Contractor will wear a face covering in all areas of the facility

e) Contractor must follow all manufacturer’s instructions and applicable

Safety Data Sheet (SDS) regarding PPE during application, use and cleanup of chemicals.

Preparation for Level 3 Cleaning Cleaning Instruction by Environmental and Occupational Safety and Health (EOSH) Professional(s)

1) EOSH professional(s) (e.g. SECM or SA EOSH support to SECMs) will provide on-site oversight and cleaning instruction and demonstration to all contractors performing L3 cleaning at each facility for two (2) weeks prior to commencement of this cleaning. Instruction will include:

• Verbal, written and video cleaning instructions

• Cleaning methods demonstration

2) EOSH professionals will review product safety data sheets (SDS) and related safety precautions

Provided and Preferred List of Disinfectants Products other than those listed in the preferred list, will be reviewed and approved by a FAA SECM/EOSH Professional, prior to use.

ATC and NAS Equipment and Systems (Non-Porous/Hard Surface) FAA-Provided.

1) Pure Hard Surface (PHS) (EPA List N #72977-5-73912)

Contact Time: 1 minute Use: This must be sprayed onto a reusable microfiber cloth and not directly onto the contaminated surface.

Non-ATC and Non-NAS Equipment (Non-Porous/Hard Surface) Contractor provided.

1) Clorox Disinfecting Wipes (EPA List N #5813-79)

Contact Time: 30 seconds

2) Clorox Commercial Solutions / Disinfecting Wipes (EPA List N #67619-31)

Contact Time: 30 seconds

3) Lysol Disinfecting Wipes (EPA List N #777-114)

Contact Time: 2 minutes

4) EPA List N products for use on nonporous surface

Non-ATC and Non-NAS Porous Surfaces (e.g. fabric chair seating) Contractor provided.

• EPA List N products specific for use on porous surfaces.

Additional Resources

EPA’s list of suitable disinfecting products for porous surfaces: https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19 https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19 https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19

1.0 Purpose

The purpose of this Statement of Work (SOW) is to obtain growids maintenance services at the Federal Aviation Administration West Palm

Beach Air Traffic Control Tower System Support Center (SSC) and associated facilities, service completed as required herein for the below listed facilities by means of a firm fixed-price contract:

PBIA ATCT: 3550 Belvedere Rd., West Palm Beach FL 33406 (Approx 110, 000 SOFT)

PBI RCAG: 8445 Ridgeback Run, West Palm Beach, FL 33411 (Approx 50,745 SOFT)

PBI TDWR: 14400 6th Ct N, Loxahatchee, FL 33470 (Approx 12,321 SOFT) Herbicide and weed abatement only

QZX BUEC: 12112 Beeline Hwy, Palm Beach Gardens, FL 33412 (Approx 6,052 SOFT) Herbicide and weed abatement only

PBIA RTR: 3550 Belvedere Rd., West Palm Beach FL 33406 (Approx 45,167 SOFT) Herbicide and weed abatement only

Approximately total: 224285 SQFT

1.1 General Requirements

The Contractor must furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein. The operations to be performed must include cutting grass, edging, fertilization, collection and disposal of litter and trash, vegetation cutting and removal, under brushing, grassing, sodding, sprigging, erosion control, tree and shrub pruning, tree and stump removal, irrigation, ditch cleaning, and other miscellaneous services as described herein.

These operations must be performed in accordance with the schedules provided in Attachment 1, and to the areas of the activity indicated in Attachment 1. The use of herbicides to accomplish certain grounds maintenance functions may be permitted if approved by the Contracting

Officer (CO) in accordance with provisions covered in paragraph

3.2.3.

2.0

3.0

Reserved

Requirements

3.1 Work Outside Regular Hours

Except as may otherwise be specified, all work must be performed during regular hours 7:00 a.m. to 5:00 p.m., Monday through Friday. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular hours, he/she may submit application to the co for approval.

3.2 Management

The Contractor shall manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation, and quality control.

The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

3.2.l Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure labor, equipment, and material are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the Government Representative.

3.2.3 Herbicides

The Contractor shall be licensed by the applicable State agency to provide vegetation control in the categories specified in this contract. All work shall be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local, and activity laws and requirements.

3.2.3.l Control Methods

The Contractor shall utilize only herbicides registered by the Environmental Protection Agency. Use shall be in strict compliance with label directions for the control of the target weeds. Herbicides selected, application rates, and application techniques shall have the prior approval of the CO.

3.2.3.2 Contractor•s Superintendent

During the execution of all work involving the handling and/or use of herbicides, the Contractor shall give the job his personal supervision or shall have on the job a responsible and competent representative with the authority to speak for the contractor. The whereabouts on the activity of the supervisor shall be made known to the Government Representative at all times when work is performed.

3.2.3.3 Uncertified Personnel

Uncertified personnel who apply herbicide shall have been employed in weed control for a minimum of 30 days and have received training in:

(a) Selection, application, and evaluation of appropriate control procedures.

(b) Safe and effective application techniques, and the calibration and use of all equipment required.

(c) Handling, storage, and transfer of pesticide materials as required.

(d) Reading, interpreting, and following herbicide label instructions.

(e) Use and maintenance of all required safety equipment.

(f) The consequences of preparing a herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

(g) Procedure for handling herbicide spills, including reporting procedures.

(h) The security of vehicles and equipment.

3.2.3.4 Herbicide Use Records

The Contractor shall prepare, and maintain daily records of herbicide usage. This record shall be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records shall be made available upon request for inspection, and shall be forwarded to the co with the monthly invoice for each month following the month of operation.

Records which are rejected by the CO due to improper preparation shall be resubmitted by the Contractor at no additional cost to the Government.

3.3 Continuity of Services.

To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of this contract, and should not assume that Government or previous contract employees will be available to guide, direct, or specifically orientate each

Contractor employee.

3.4 Maintenance Level I (Administrative Areas)

The Contractor shall provide grounds maintenance services in maintenance level I areas at the times and frequencies specified in Attachment 1.

3.4.1 Grass Cutting

containers, fertilizer may be furnished in bulk if accompanied by a certificate indicating the above information with each delivery.

Fertilizer shall be applied only when grass blades are free of moisture. Ground cover plants and shrubbery beds shall be fertilized concurrently with lawn application, at the same rates. The Contractor's monthly work schedule shall reflect planned fertilization dates.

3.4.6 Trash and Litter Collection and Disposal.

The Contractor shall collect and dispose of trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs. Trash and litter does not include natural vegetation, such as leaves, pine straw, and limbs. All trash and liter shall be disposed off the activity the same day as collected.

3.4.7 Tree/ Palm Pruning

Trees shall be pruned in accordance with the following guidelines to selectively remove unwanted growth and encourage trees to grow or respond in a desired manner. All tree pruning shall be accomplished under the supervision of an individual furnished by the Contractor, who is trained, experienced, and otherwise qualified in proper tree pruning techniques. Verification of such training, experience, and qualifications must be acceptable to the co prior to initiation of any tree pruning. Prior to starting work the Contractor shall propose a pruning plan for each tree for the approval of the CO. Trees shall be pruned according to their natural growth habit to evenly form and balance the tree, to promote proper health and growth, to respond to damage inflicted by natural or human causes, and to prevent interference with pedestrian and vehicular traffic. All clippings and debris shall be removed and disposed off the activity the same working day. Pruning shall be accomplished in a manner so as to:

(l) Remove dead, damaged, or diseased wood, or structurally weak limbs that may cause a safety hazard or unsightly appearance, including the removal of dead palm fronds.

(2) Remove branches that extend over buildings and endanger roofs, eaves, and windows, or hang within eight feet vertically of sidewalks, parking lots, and driveways. Tree branchs must be five (5) feet away from fence/ gates.

(3) Provide clearance for buses, moving vans, and similar vehicles along streets.

(4) Cut back branches that overhang or grow into powerlines.

Anticipate the effects of wind on branches which might fall on powerlines. Shape the entire tree rather than notch the top.

3.5.7.2 Shrubbery

Shrubbery ordered must be shrubs of species to be specified in the delivery order, in the three gallon class size. Shrubs must be planted in accordance with accepted nursery standards, including fertilization, mulching, and watering.

3.5.8 Severe Shrub Pruning

Severe pruning of shrubs must consist of removal of all or a major portion of the total growth of the shrub. The extent of pruning will be indicated by the CO, but generally must consist of pruning large shrubbery to a level approximately one to three feet above ground level. Debris resulting from the pruning process must be disposed off the activity the same day of pruning.

3.6 Retention Ponds

Contractor will clear the vegetation inside the retention ponds in December and again in late April to prevent overgrowth. Contractor needs to maintain the vegetation around the retention ponds to blend with mowed areas that lead into the ponds.

The two retention ponds located approx. 30ft west of the PBI Control tower base.

And 15 ft from the western perimeter fence. Ponds together are 300 ft in length running from N to South in a cigar shape between 20-40 ft in width depending where in the cigar shape is measured; with a 7ft piece of land between the two ponds.

3.7 Vegetation Removal

Vegetation removal must consist of the removal of grass, weeds, trees

(less than three inches at ground level), and all other vegetative growth to ground or pavement level within 12 inches on both sides of fence lines. Removal may be by either mechanical or approved chemical methods. Debris generated by vegetation removal operations must be removed and disposed of off the activity the same working day.

3.7.1 Sodding

Sod must be St. Augustine or approved equivalent. It must be dense, uniform, weed free, be certified to be free of disease, insects, and nematodes, have minimum thatch, and good sod strength. Strength will be assessed by lifting a piece by one end with no tearing and little stretching. It must have been mowed to a height of one to two inches within 24 hours of lifting. It must have soil depth of 0.5 to 1.25 inches.

Sod must not be allowed to become dry and when stacked it must not be allowed to heat up above loo degrees F. Soil must be moist just prior to laying sod on well graded surface free of vegetation and properly prepared for accepting the sod. Sod blocks must be placed in rows butting each piece firmly against the last.

Joints in successive rows must be staggered. Slopes must be sodded by beginning at the bottom and laying sod in rows across the slope. Sod on slopes steeper than 2:1 must be held in place with wooden pegs.

Immediately following placing, the sod must be rolled to provide firm contact with soil. Cracks must be filled with topsoil. As soon as this process is complete, sodded area must be irrigated by uniform application of one half inch of water. No more than 60 minutes should elapse from the time sod is placed until it has been irrigated. The

Contractor shall provide the necessary care to firmly establish new grass growth and shall water and otherwise care for sodded areas sufficiently to ensure proper development. All grass which dies or fails to develop noticeable growth within one year of sodding shall be replaced by the Contractor at no additional cost to the Government.

3.7.2 Sprigging

Sprigs shall be fresh, healthy, living stems (stolons or rhizomes with so percent or more of the stems being rhizomes) and attached roots.

Sprigs shall be obtained from approved sources where the sod is heavy and thickly matted, and free from ground pearl and fairy rings.

Sprigs shall be free of nut grass (cyperus rotundus), Johnson grass

(sorghum halepense), and other objectionable weeds, and shall not contain material which might be detrimental to the development of the turf. Sprigs shall be planted within 48 hours of harvesting. In addition sprigs shall not be left unprotected in the sun for longer than 15 minutes. Sprigs shall be planted in 100 linear inches of sprigs per square yard on well graded surface free of vegetation and properly prepared for accepting the sprigs. Distribution shall be sufficiently uniform to insure that the maximum spacing of sprigs shall not exceed 12 inches. Immediately after opening furrows, sprigs shall be placed and covered to a depth of approximately 2 1/2 inches after compaction, leaving a portion of each sprig protruding above the soil level. The furrows shall be filled in such a manner that the surface is left even at the designated grade, and compacted with a roller weighing 60 to 90 pounds per linear foot of roller. Sprigged area shall then be watered not later than 30 minutes after sprigging has been completed. At least 1/2 inch of water shall be applied over the area sprigged in a manner which will prevent erosion due to the application of excessive quantities in a concentrated area, and with watering equipment that will not damage the finished surface. The

Contractor shall provide the necessary care to firmly establish new grass growth and shall water and otherwise care for sprigged areas sufficiently to ensure proper development. All grass which dies or fails to develop noticeable growth within one year of sprigging shall be replaced by the Contractor at no additional cost to the Government.

4.0 Government Furnished Property and Service

4.1 Government Furnished Facilities

The Government will not provide office space operational facilities, or lay down areas to the Contractor. The Contractor shall secure and maintain the necessary office space, facilities, and equipment storage areas required for the performance of this contract at his/her own expense.

4.2 Government Furnished Equipment

The Contractor shall furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

4.3 Government Furnished Material

s. Quality Control (QC). A method used by the Contractor to control quality of goods and/or services provided.

t. Regular Hours. The Government's regular (normal) hours are from 7:00 a.m. to complete no later than 5:00 p.m., Mondays through Fridays, except (a) Federal Holidays and (b) other days specifically designated by the co.

END OF STATEMENT OF WORK

Attachment 1: SCHEDULE OF FREQUENCY

Grounds Maintenance West Palm Beach Air Traffic

Control Tower System Support Center (SSC)

1. Grass cuttings (3.4.1): Maintain height between three (3) and five (5) inches, cuts to be completed as needed to maintain height but no less than bi-weekly intervals.

2. Herbicides (3.2.3): as necessary.

3. Edging (3.4.2): every service.

4. Plant and shrub pruning/ clipping (3.4.3): as necessary.

5. Cultivation of shrubs, hedges, and flower beds (3.4.4): monthly.

6. Fertilization (3.4.5): first week of March and…