Routine L3 Attachment J-5 Level 3 SOW - Updated August 2020.pdf

STATEMENT OF WORK (SOW)

Level 3 CLEANING AND DISINFECTING GUIDELINES

August 2020

General Description: COVID-19 Cleaning and Disinfecting

These guidelines are in line with the Centers for Disease Control (CDC) and must be followed when cleaning the various materials and surfaces contaminated and presumed to be contaminated at FAA facilities.

Cleaning. A process for removing germs, dirt, and impurities from surfaces or objects.

Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.

COVID-19. The name for the illness caused by the novel corona virus that emerged in 2019. The virus is SARS-Cov-2.

Disinfection. The process of killing germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.

SARS-Cov-2. The novel (newly discovered) virus that causes the COVID-19 illness.

1. Scope and Contractor Responsibilities

The Contractor must perform cleaning and disinfecting of all identified work areas in accordance with CDC guidelines using approved chemicals and procedures.

A. All Areas (Except B below):

The contractor must use one of the methods below as directed by the Safety and Environmental Compliance Manager (SECM), on-site FAA Personnel, and/or Contracting Officer (CO).

a. Products listed on the current EPA List N for use against SARS-CoV-2 that may be delivered/applied via portable hand-held spray mist and in accordance with manufacturer’s instructions

b. Products listed on the current EPA List N for use against SARS-CoV-2 in any delivery form, except fogger ‘bomb’ units.

Materials and surfaces at the work area may include, but not limited to, walls and floors, tile, wood, and carpet; counter and table tops; desk/work stations; chairs (fabric and non-fabric); office (not equipment) cabinet surfaces; light switches; non-ATC or NAS computer equipment (For ATC/NAS equipment see Section B.2); telephones; headsets; restroom fixtures; stair and hallway handrails; doors and door handles; elevator vertical surfaces (inside and outside); elevator call and floor buttons, and drinking fountains.

a) The Contractor will inspect all affected and common areas to determine the scope of work as directed by the POC, prior to submitting a site specific bid. Common areas include, at a minimum, bathrooms, cafeteria, break rooms, lounges, foyers, etc.

b) The Contractor must furnish and properly dispose of and remove from the property all materials, supplies, equipment, tools and services required to perform the work.

This includes but is not limited to power industrial vacuum cleaners, buckets, polishing compounds, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, rubber gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this scope.

c) The Contractor must provide the POC a complete list of Safety Data Sheets for all chemicals brought into the facility to clean and disinfect the work areas, prior to work being authorized. The Contractor must also ensure that this list is updated whenever there are chemical or product changes.

B. Operations Room and Other Areas with NAS Equipment (e.g. Controller Work

Stations and air traffic control (ATC) systems and electronic equipment)

The contractor must use one of the methods below as directed by the SECM and/or the FAA Personnel on site, Contracting Officer (CO)/Site Point Of Contact (POC) based on the time required for disinfection.

1. Exposed Walls and Moveable Furniture Moveable furniture and walls not located behind or next to equipment will be cleaned and disinfected using the following products and methods.

Moveable furniture must be removed from the area/room and cleaned and disinfected in a location away from equipment

a) Products listed on the current EPA List N for use against SARS-CoV-2 that may be delivered/applied via portable hand-held spray mist and in accordance with manufacturer’s instructions

b) Products listed on the current EPA List N for use against SARS-CoV-2 in any delivery form, except fogger ‘bomb’ units.

2. Controller Equipment and Other ATC NAS Equipment

a. Cleaning and disinfecting on equipment surfaces will be performed using the following products and methods.

i. EPA List N products as specified by SECM and/or on-site FAA personnel

ii. EPA List N products applied (e.g. wipe down with microfiber cloth) as directed by SECM and/or on-site FAA personnel

b. Products above must not be sprayed directly on:

i. Any exposed electronics, air traffic control NAS keyboards and displays including touchscreens, mice and trackballs.

ii. Processors and/or fans associated with equipment listed above

c. The Contractor must furnish and properly dispose of and remove from the property all materials, supplies, equipment, tools and services required to perform the work. This includes but is not limited to microfiber or lint-free cloths, disposable gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this scope.

d. The Contractor must provide the POC a complete list of Safety Data Sheets for all chemicals brought into the facility to clean and disinfect the work areas, at least two hours prior to work being authorized. The Contractor must also ensure that this list is updated whenever there are chemical or product changes.

e. The Contractor must furnish and properly dispose of and remove from the property all materials, supplies, equipment, tools and services required to perform the work.

C. Cleaning and Disinfecting Services Preparing the Area

1. The contractor must close off areas used by the ill person(s) and wait as long as practical, as determined by the CO or POC, before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets

2. The contractor must open outside doors and windows to increase air circulation in the area, if possible

3. The contractor must wait up to 24 hours before beginning cleaning and disinfection, unless directed by the CO or POC to begin cleaning sooner

D. Clean and Disinfect Affected Areas Identified By POC Prior to performing any work, the Contractor will participate in a walk-through of the building/facility, and a Safety Briefing with the SECM POC and/or other FAA personnel to understand the limitations of the locations and the degree of cleaning and disinfecting to which the product may be applied.

Equipment-specific guidance will be provided to the Contractor prior to start of any work. (See NAS Position Cleaning Maintenance Alert in Section 4)

1. The Contractor must:

a. Ensure spray mist application covers all areas, surfaces, furnishings, listed above and specifically identified by the POC, requiring cleaning and disinfecting.

b. Wipe down equipment and any excess cleaning product on surfaces and materials

c. Follow the manufacturer’s instructions product concentration, application method, contact time, proper ventilation, etc., for all cleaning and disinfecting products

d. Follow applicable CDC guidelines per following website https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html

e. Verify the product is not past its expiration date

f. Ensure all surfaces are dry after the spray mist or product application

E. Personal Protective Equipment Personal protective equipment (PPE) may be required when cleaning and disinfecting the affected areas, based on the applicable chemical.

The contractor must follow all manufacturer’s instructions and applicable Safety Data Sheet (SDS) regarding PPE during application, use and cleanup of chemicals.

F. Additional Resources

a) NAS Position Equipment Cleaning: https://nma.faa.gov/Anon/Details/103893

b) Products with EPA-approved emerging viral pathogens claims are expected to be effective against COVID-19 based on data for harder to kill viruses:

www.epa.gov/pesticide-registration/list-n-disinfectants-use- against-sars-cov-2