697DCK-21-R-00231 Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 3

0001 07/29/2021

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

697DCK-21-R-00231

copies to the issuing office.

07/29/2021

(x)

Janitorial and Landscaping services at the Austin Bergstrom SSC/ATCT Austin Texas 78719.

Furnish all equipment, materials, labor and supplies to provide janitorial services in accordance with Section J, Statement of Work and all the terms and conditions of the contract.

This project is set-aside for 8(a) and/or SDVOSB concerns to Facilities Maintenance

Contractors.

Period of Performance: 10/01/2021 to 09/30/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Joshua L. Haker

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

LIST OF CHANGES:

-Requests must be emailed to carey.gonzalez@faa.gov no later than FRIDAY, August 20, 2021 at 18:00pm CST.

Please place “Attention: Janitorial Services in Austin, Texas” in the subject line of your email. Requests received after this date and time will not be honored. No telephone requests will be accepted.

-1. This project is set-aside for 8(a) AND/OR SDVOSB concerns to all Facilities Maintenance Contractors. NO direct awards will be made. This requirement is competed. There will be no preferential advantage.

-Please confirm the Point of Contact to be Travis Hundi. POC: Travis Hundi is for the site visit

-To attend the site visit, advance notice by Carey Gonzalez @ carey.gonzalez@faa.gov is required by 6 Aug 2021 by 2 PM CST

-SA30 SITE VISIT: There is an HIGHLY ENCOURAGED site visit on 11 Aug 2021 at 9 AM CST

-PROPOSALS ARE DUE NO LATER THAN 20 Aug 2021, at 1800 CST. THIS IS A REQUEST FOR OFFERS, THUS NO FORMAL BID OPENING WILL OCCUR AND RESULTS WILL NOT BE AVAILABLE BY

TELEPHONE. DO NOT CALL FOR RESULTS.

-The contractor receiving award is expected to perform at least 25% of the work utilizing their own employees. How is that 25% is calculated? Does providing the supplies count towards this 25%? NO: 25% is in labor only-no supplies.

-This is a repeat solicitation from June, if you already submitted the package and you are still interested, please email me stating your intentions.

-Base Year FY-22 Covid 19 Level II cleaning and RL3 Covid 19 cleaning SOW is attached. services are approved to 31 Dec 2021 at this point.

-NOTE: Base Year FY-22 Covid 19 Level II cleaning and RL3 Covid 19 cleaning is priced daily not monthly

-do you have any information regarding past approximate usage or the incumbents contractors records of typical volume of items required annually. I do not.

-Do you have any floor plans or square footage calculations indicating the amount of carpet to be cleaned/ extracted or tile floors to be buffed and or stripped and waxed as required? Please see SOW.

-On page 9 of the solicitation, SA 32 Small Business, it appears the NAICS code 591720 may contain a typographical error. it should be 561720.

-Page 14 Last paragraph pertaining to submission of a hard copy or Compact Disk, can you provide the physical address these should be sent to please? Due to COVID-19 no hard copies will be accepted; everything is to be emailed. (Any CD mailing or printed-paper, hard-copy correspondence will be sent to the contracting officer at the following address. Carey Gonzalez at carey.gonzalez@faa.gov)

-Can you advise the cost to the vendor to obtain security credentials at Austin Bergstrom SSC/ATCT please? There is no cost unless the facility is on the airport side of the property

-Do landscape personnel also require the same level of badge access to work outside the facility as the cleaning crew? No, landscapers need a badged, only individuals entering the building

-Are there any significant changes to Statement of Work since the last solicitation? I don't believe so, best to compare the two just to make sure mailto:carey.gonzalez@faa.gov

-Does contract require a performance or payment bond? payment and performance bonds are for construction contracts over $150,000. The FAA may also require proposal guarantees, payment bonds, performance bonds, and insurance for any contract when necessary to protect FAA's interests. I will not require any bonds for this contract.

-Who is current contractor and contract number? DTFASA-17-C-00006 Unique Cleaning Service, Inc.

-Solicitation mentions "Estimated price range for this project: $350,000 to $550,000." What is current annual contract price for services? Please pull up the contract DTFASA-17-C-00006 Unique Cleaning Service, Inc.

- On page 5, letter E, of the Statement of Work for janitorial services, is outlined the contractors responsibility for lift expense needed to change lights and bulbs in the parking lot.

With no other details it is difficult to ascertain how often this must be done. Lift rental expense is extremely expensive with the typical one day rental with pickup and delivery being at least $500, this makes it difficult to include in our proposal what those costs may be.

Some facilities set a requirement of changing lights or bulbs once a year or some other schedule for example. If we had to do this each time a bulb burns out and requires replacement this could become an expensive situation for the contractor that is difficult to include in a yearly bid proposal.

Please detail the expectation for light replacement. Is the FAA responsible for the providing the material such as bulbs? If bulb correction does not fix the problem and the light may require a licensed electrician to change the ballast or do other wiring, or replace the entire fixture, are those costs including left rental to accomplish that work borne by the FAA? Under this section of the SOW, is the contractor responsible to replace light bulbs only to be specific? Contractors will NOT be replacing/changing the light bulbs

In the Statement of Work Grounds Keeping Service, first page, item E speaks to in case of loss or damage to lawn areas or shrubs, due to negligent acts of the contractor or their employees. We assume they have an automatic watering system. Failure of any watering system or any maintenance to a watering system would not constitute negligence of the contractor requiring the contractor to replace the lawn or shrub areas. Please confirm. Operation failures or maintenance issues to the watering system will not constitute negligence of the contractor.