Vendor questions and answers 3-11-20.docx

697DCK-20-R-00085 Miami Janitorial Questions from Vendors Answers listed below in red.

1) What is the total square footage of the buildings?

See Page 33 Appendix B

2) Relating to SOW sections 1.0(4), 4.1.1, and 4.11-Can one of the two required people per shift serve as a working supervisor or do we need to add an additional person to serve as a supervisor/assistant supervisor?

You can have a working supervisor as long as the supervisory duties do not interfere with the cleaning schedule and upkeep of the facility.

3) Relating to SOW section 1.1.5-Is the contractor responsible to supply the bulbs? If so can we be give a list of bulbs used in the facility and historically how often this service is needed?

The FAA Environmental SSC provides all the light bulbs.

4) Could you please answer as the volume of supplies that are needed each month?

We do not have exact amounts of material needed for the facility.

5) What type of hand soap, hand towel, and toilet tissue dispenser do you have?

We do not have this information.

6) Can you give How many windows ARTCC and Child Care Facility ?

We do not have an exact number.

7) Can you give us an estimate of the daily population for each facility?

8) If the contractor furnished the light bulbs can you give us estimated cost the last five years ?

No cost to contractor.

9) High Cleaning in the Control operation center /office How many times per year ?

In appendix C we have the schedule that outlines each area and its frequency. Below are some areas that refer to the control room from Appendix C.

FIRST FLOOR AUTO. & CONTROL WINGS

OFFICE (24H/7D)

WATCH DESK

TMU

WEATHER

AREA 1

AREA 2

AREA 3

AREA 4

CORRIDORS/VESTIBULES/STAIRWELLS (ATTIC-BASEMENT)

OFFICES & M-1 ROOM

COMPUTER ROOMS/FLIGHT DATA

DYSIM

COMMON AREAS

CPC/MECH/TELCO/STORAGE ROOMS

TECHN. OFFICE

10) Will the government provide schematics for the facilities?

We do not provide schematics.

11) Is the central vacuum system available for use by the Contractor?

Yes

12) Is the central vacuum system able to reach all areas that have carpet in the facility?

No. It only is designed to work for the Air Traffic Control room.

13) The SOW requires 2 Contractor Personnel to be on site 24 hours a day. Additionally, they ask for 2 Contractor Personnel to be at the Child Care Center from 10AM-2PM and 4PM-8PM or 8 hours a day. Is the requirement stating we need a minimum of 4?

We only ask for minimum of 2 employees. The same employees that work on shift will go over to the childcare and perform their duties.

14) Can a vehicle with equipment for cleaning (i.e. pressure washing, steam cleaning) be parked at the facility to use for this contract?

No. They can be brought in temporarily to accomplish a task and then need to be removed.

15) With regard to paragraphs 1.0(4) and 4.4.1 of the Statement of Work (SOW), please confirm that this is a minimum staffing requirement.

Yes that is the minimum requirement.

16) Is this a leed certified building and require green chemical only?

We do use green chemicals. Please review all clauses.

17) How many staff and students occupy the building We do not have students. The Child Care has about 17 to 20 children and 4 staff.

18) Can Service vehicles and equipment be left on site?

No. They can be brought in temporarily to accomplish a task and then need to be removed.

19) Are there any formatting requirements, i.e. font type, font size, margins, etc.?

There are no specific formatting requirements, but please follow all instructions, including filling in Sections I and K, providing surveys, and providing pricing per line item and sign the front page and all amendments. Please also provide a grand total for your bid.

20) Standard Form 33 has not been included in the solicitation and requires signed submission. Can you please identify where we can find this form?

All required forms have been included in the solicitation. If there is a technical problem with downloading, please contact Christopher Bartels at christopher.bartels@faa.gov directly for the solicitation.

21) There is no Part IV in Section K of the Reps and Certs to complete.

Section K is included in the solicitation and does not have separate parts as such.

22) There is no Part IV in Section I of the solicitation to complete.

Section I is included in the solicitation and does not have separate parts as such.

23) Is the contract requiring vendors to have both certifications as an 8a and DVOSB? Or is either certification preferred?

A vendor may be EITHER SDVOSB OR an 8(a). They are considered equally and there is no tiering- therefore one is not ranked higher than the other. A vendor may be both, but this does not affect the evaluation.

24) Can an 8a and a DVOSB team up and bid the project together? If so what will be required?

No- we ask for individual bids only.

25) Will the employees need badges to access the facility if so what is the requirements and the cost?

Instructions for employee badging will be issued to awardee at time of award. There are no additional costs.

26) Will as needed work be paid on an as needed basis?

No- all pricing should be on a set monthly basis.

27) Are holiday wages paid time and a 1/2 or double?

All wages and benefits should be paid according to the Service Contract Act.

28) Do you have a Seniority list of employees?

There is no seniority list as such.

29) Please confirm whether the recently revoked Executive Order concerning Non-Displacement of Qualified Workers applies to this contract.

Executive Order 13495 which required that successor Federal contractors in certain circumstances offer a right of first refusal of employment to employees employed under the predecessor contract, has been revoked and no longer applies to Federal contracts.

30) Please confirm whether this work site has organized labor or a collective bargaining agreement for the janitorial workforce.

There are no collective bargaining agreements in place for the sites in this solicitation.

31) We toured the kitchen and cafeteria area, when will this area come into service and will it be a part of the awarded contract? We did not tour the Warehouse, is it part of the contract to be cleaned?

Only facilities listed in the SOW will require service on this contract.

32) Can you give us the current supply estimated cost, including paper products and chemicals?

Cost estimates are not available.

33 How many personnel the current contractor provide at the present time?

This information is not available.

34) Does the Technical Proposal only contain past performance information?

Both past experience summaries and past performance surveys are required- see p 59 of solicitation.

35) Are the Business and Technical Proposals are submitted as PDF? In what format do you want the cost? Should it be submitted on a SF33?

There are no specific formatting requirements beyond what is listed.

36) With the CDC being a part of this contract, the vendors would like to know the Security requirement for this contract?

The CDC is not a direct partner in this contract- it is FAA only. A basic security clearance will be required for employee badging.

37) What is the current contract number, and incumbent vendor? Is the incumbent eligible to bid?

The facilities are currently serviced under FAA contract 697DCK-18-C-00163. The incumbent vendor is McKenzies Cleaning, Inc. The incumbent is eligible to bid.

38) What is the dollar value of the current contract?

The Miami ARTCC is currently priced at $39,631.31 monthly. The Child Care center is currently priced at $7,373.77 monthly.

39) Please provide the current staffing totals (Management & Custodial Technicians)?

This information is not available.

40) Should we advise our customers to send/email the Satisfaction Surveys to you?

Yes, they can be sent directly or the offeror may send them.

41) Can we provide more than 3 surveys, (considering some may not be returned)?

Yes.

42) Please provide the basis for award.

Please see Section M of the solicitation.

43) Does Executive Order 13706 (Paid Sick Leave for Workers on Federal Contracts) apply?

Paid Sick Leave (clause 3.6.2-46) is included in the solicitation and should be part of your labor pricing. This is part of the Service Contract Act and not a new requirement. The Wage Determination should be the basis for minimum hourly wages.

44) May we have a copy of the price schedule based on the awarded contract price?

This information is not available.

45) Has the scope of work, under the new solicitation remained the same , decreased or increased compared to the current Solicitation contract ?

The scope of work has increased from the current contract.

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