Screening Information Request.pdf

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DESIGN-BUILD SERVICES

FOR PORTLAND P80 ADMINISTRATION BUILDING

AT PDX

PORTLAND, OREGON

Screening Information Request NO:

697DCK-19-R-00353

May 15, 2019

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PREAMBLE

This Preamble is provided for informational purposes only to assist Offerors with understanding the unique features of this solicitation. It is not intended to address all of the requirements of the solicitation. In the event of discrepancies between the contents of this Preamble and the solicitation, provisions within the solicitation will prevail.

This acquisition represents a Project for the design-build acquisition of the PDX P80 Administrative Building at the Portland International Airport in Portland, OR.

OVERVIEW - In accordance with the Federal Aviation Administration (hereafter referred to in this document as “FAA” or “Owner”) Acquisition Management System (AMS) procedures (similar to the Federal Acquisition Regulation (FAR) Part 36.3), this solicitation is for the qualifications phase (Phase I) of the design-build selection procedures for the FAA Portland P80 Administration Building (Project). The primary objective of this Project is the successful development of the best-value design concept and construction of the P80 Administration Building in partnership with the FAA.

The FAA’s selection of a best value design-build procurement method seeks to foster a successful collaborative process between the FAA and the successful Design-Build Entity (hereafter referred to as “DBE” or “Offeror”). It is the intent of the FAA that this process shall facilitate completion of the P80 Administration Building within the established stipulated sum and schedule. In addition, the FAA within this two-part process shall establish, as reasonably practical, the Project goals and requirements on a performance basis, thus encouraging the DBE’s creative collaboration in proposing innovative solutions, meeting and potentially exceeding these Program goals and requirements.

The FAA intends to fully utilize available funds to create the best value PDX Support Building facility that can be achieved. It is not the FAA’s desire to minimize the budget amount at the expense of either quality, performance, or schedule.

BACKGROUND - The mission of the FAA is to provide the safest, most efficient aerospace system in the world. The role of the FAA Airports organization in meeting this goal is to provide leadership in planning and developing a safe and efficient national airport system to satisfy the needs of aviation interests of the United States.

The Project will exceed 11,000 SF and includes training rooms, conference rooms, break rooms, offices, and support space. Further program requirements will be provided in Phase II for shortlisted DBEs. It is anticipated that the Project will house / support approximately 44 employees.

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The FAA’s major initiatives include:

Effective working environment

State-of-the-Art facilities

Collaboration / meeting spaces

Quality break areas

Accordingly, FAA’s requirements for this Program include agency mandates to provide safe air space for the travelling public, private, commercial, and defense operations within budget and to achieve the maximum level of quality within the ambitious schedule and budget.

CONTRACT CHARACTERISTICS AND SOURCE SELECTION OVERVIEW - The FAA intends to award a fixed price, design-build contract – The Government has stated its requirements on a performance basis, thus allowing and expecting the DBE to determine how to best satisfy Project requirements. The DBE is expected to aggressively seek out innovative solutions to accelerate the schedule while controlling cost and maintaining quality. The Government intends to be involved in design decision-making as such; however, the DBE will be responsible for delivery of the final product, with the highest quality possible.

A two-phase, best value, design-build selection process in accordance with AMS will be utilized for this source selection. This solicitation, Phase I, is the Screening Information Request (SIR).

Only the most highly qualified Offerors from Phase I (no more than three (3)) will be invited to submit competitive Proposals in response to the Phase 2 Request for Offer (RFO). In Phase II, a stipend of $50,000 will be provided to the unsuccessful DBE(s) that submit a responsive proposal. NOTE: Stipend amount will be applicable in Phase 2 RFO process ONLY - there will be no compensation for the DBEs participating in this Phase I SIR.

The purpose of this Phase I is to seek qualified proposals based on recent, relevant experience, past performance, key personnel qualifications, and the Design-Build Offeror’s integrated approach to the Project. Phase II, which will be issued later, will evaluate the proposed designs and price from the selected teams to determine the Best Value proposal to the FAA.

Phase II will commence after the top Offeror’s from Phase I have been determined. No more than three (3) will be invited to Phase II. During Phase II, the potential DBEs will develop their proposed design(s) and present to the FAA over the course of two (2) presentations. The proposed designs will be evaluated and feedback given to each DBE. A stipend of $50K will be awarded to the DBEs that do not get the contract. There will be NO stipend offered during Phase I.

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GUIDING PRINCIPLES - The overarching goal for this acquisition is to design and construct the Project providing best value to the FAA. The FAA seeks to work in an effective collaborative relationship with the successful Offeror to accomplish this goal and to encourage the successful Offeror to collaborate with the FAA, support staff, and other on-site contractors to the maximum extent practicable.

CHALLENGES - The successful DBE will need creative solutions to address the following significant challenges:

Tentative award 9/30/2019; Construction Start 6/1/2020; Construction Completion by 5/31/2021

Constrained site, e.g. limited access, limited lay-down area, etc.

Relocation of existing utilities to enable project

Inherently sensitive nature of the Project, adjacent to 24x7 Air Traffic Control Tower

(ATCT)

Construction adjacent to occupied, operational spaces

Security /requirements/issues)

Government review time

COOPERATION - The FAA’s intent is to work with the DBE as an integrated team with common goals of improving quality and productivity, optimizing the budget, and other economies and efficiencies across the full spectrum of performance.

The FAA expects the DBE to participate with the FAA in continuous improvement activities, and proactively address risks and challenges to achieve Project success. The FAA also intends to work with the DBE to devise and implement processes that are appropriate for this Design-Build Project and provide the FAA insight into Project progress without an undue level of FAA oversight.

CONCLUSION - This acquisition presents the design and construction community with an opportunity to participate in a partnership for the successful addition to the FAA’s mission critical facilities known worldwide for airspace operational expertise. The contract will be awarded to the best value Offeror with design quality, experience, past performance, and other non-cost factors significantly more important than lowest price.

The results of this partnership will be a significant step in achieving the unprecedented demand on FAA resources.

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ACRONYMS

A/E .............. Architect of Record

AMS ............ Acquisition Management System

ATCT ........... Air Traffic Control Tower

BIM .............. Building Information Model

CCM ............ Certified Construction Manager

DART .......... Days Away, Restricted or Transfer Case Incident Rate

DB ............... Design-Build

DBE ............. Design-Build Entity

EMR ............ Experience Modification Rate

FAA ............. Federal Aviation Administration

FAR ............. Federal Acquisition Regulation

NAS ............. National Air Space

Offeror ......... Design-Build Entity

Owner .......... Federal Aviation Administration

PDX ............. Portland International Airport

PPIRS ......... Past Performance Information Retrieval System

Project ......... FAA Portland P80 Administration Building

RFO ............. Request for Offer

SIR .............. Screening Information Request

SOQ ............ Statement of Qualifications

TCIR ............ Total Recordable Case Incident Rate

TRACON ..... Terminal Radar Approach Control

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SCREENING INFORMATION REQUEST

FOR DESIGN-BUILD SERVICES

FOR THE FAA PORTLAND P80 ADMINISTRATION BUILDING

AT PORTLAND INTERNATIONAL AIRPORT (PDX), PORTLAND OREGON

1.0 General

This Screening Information Request (SIR) involves the professional design and construction of a new Federal Aviation Administration (FAA) Support Building for the PDX ATCT/TRACON (P80) through an integrated Design-Build Process.

The procurement includes two phases: Phase I- this Screening Information Request and Phase 2- a subsequent Request for Offer (NOTE: the RFO will only be provided to the three (3) most highly qualified Offerors selected in Phase I) for the delivery of the Project.

2.0 Background Information

The ATCT/TRACON Support Building will consist of approximately 11,341 SF of administrative office space located in the parking lot of the Portland International Airport, Airport Traffic Control Tower, (ATCT). The Support Building is the second phase of the relocation of the P80, Terminal Radar Approach Control (TRACON) Facility from the PDX terminal building to the existing FAA ATCT / base building. All the displaced staff and services will be relocated by the FAA to this new Support Building. All facets of establishing the building are included in the work: civil, structural, mechanical, electrical, interior design, and architectural. The building is located on limited space and is assumed to be a two story structure at a minimum. Programming information, adjacencies, and functional requirements will be provided in the Phase 2 documentation.

Specifics:

Site Location: Parking Lot of Existing ATCT/TRACON Building

Building Footprint is estimated to be approximately 5,000 SF

Site is underlain with utilities consisting of domestic and fire water distribution, chilled water supply, natural gas, and potentially telecommunications

Construction will be 25’ or more from an ATCT/TRACON Building

Power and telecommunications will be provided through the existing TRACON building to the Administration Building

Building Program 11,341 SF. Any deviation must be communicated to FAA

Design-Build Budget: $10.6M

Existing Geotechnical reports are available; the DBE will be required to hire a Geotechnical Firm to develop a current Geotechnical Report

Anticipated high water table

Site is compact, there will be limited lay-down area across street from the building site

No critical National Air Space (NAS) Equipment will be housed within this building

The new Administration Building will be treated as a commercial office building

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PHASE I

I. INSTRUCTIONS, CONDITIONS, AND NOTICES

1. General Instructions

The following instructions will establish the acceptable minimum requirements for the format and contents of the Screening Information Request (SIR) responses. Special attention is directed to the requirements for Proposals to be submitted in accordance with these instructions.

2. Contract Type and General Clauses

It is contemplated that a firm-fixed price type contract will be awarded. Any resultant contract will include the clauses required by Public Law, Executive Order, and acquisition regulations in effect at the time of execution of the proposed contract.

3. Authorized Official and Submission of Proposal:

The Proposal must be signed by an official authorized to bind your organization and must stipulate that it is predicated upon all the terms and conditions of this SIR. Any Exception taken to any requirement of this SIR must be clearly identified. Cover Letter not to exceed two (2) pages, and will not be included in page count.

4. Quality Control:

Under a separate cover, DBE is to provide a detailed narrative description of their Quality Control program that is to be implemented on this project. Document is to be a maximum of five (5) pages, and will not be included in page limit.

5. Submission Contents

Page Count Limitation: 20 pages (double sided).

The SIR Questionnaire (Attachment A) must be completed in its entirety, and is broken down into the following sections:

6. Site Visit

There will be a Site Visit on June 5, 2019. Offerors are highly encouraged to attend. We will be meeting at the Portland International Airport Conference Center (exact meeting room to be announced), from 9am until Noon. No more than four (4) Attendees per DB team. Contact Jon Ikeda, 206-231-2559 or jon.ikeda@faa.gov, to confirm attendance.

mailto:jon.ikeda@faa.gov

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7. Questions

Questions regarding this Project must be submitted in writing to the Contracting Officer, Darren Odegard, Darren.odegard@faa.gov, no later than June 9, 2019 at 2PM local Seattle time. Telephone questions WILL NOT be answered.

8. SIR Questionnaire

(A) Volume I, Qualifications and Other Documents, consists of the actual offer to enter into a contract to perform the desired work. It also includes required Payment and Performance Bond Capacity certification from surety, representations, certifications, and acknowledgments; justifications for noncompetitive proposed subcontracts; and any other administrative information.

(B) Format and Content. Volume I, Qualifications and Other Documents, shall include the following documents (in the order listed in the SIR Questionnaire – Attachment A):

(1) Electronic submissions are preferred. For Hardcopy submissions, the Proposal Form (Attachment A), is to be executed fully and enclosed with a Cover Letter (or first page(s)). Include one (1) originally signed copy of the form in the Original Volume I and six (6) additional copies, each separately bound.

(2) Acceptance Period - The acceptance period entered on the Proposal Form by the Offeror shall not be less than one-hundred twenty (120) calendar days.

(3) Signature Authority - The person signing the Proposal Form Cover Letter must have the authority to commit the Offeror to all of the provisions of the Proposal, fully recognizing that the Government has the right, by terms of the Solicitation, to make an award without further discussion if it so elects.

(4) Sections – Volume I shall include the following sections:

Section I – Information about the Offeror’s Team Members

Section II – Mandatory Requirements for the Offeror of the SIR Questionnaire are Pass/Fail.

Section III – Evaluation Factor (1) – Offerors Past Performance of the SIR Questionnaire - Factor “1” is the most important evaluation factor.

Section IV – Evaluation Factor (2) – Offerors Management Capacity and Financial Qualifications of the SIR Questionnaire - Factor “2” is the 2nd most important evaluation factor.

mailto:Darren.odegard@faa.gov

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Section V – Evaluation Factor (3) – Team Organization and Key Personnel Qualifications: Resumes or Curriculum Vitae (CV). The 3rd most important evaluation factor.

The resumes/CVs required under this Section are exempt from the above page count limit.

a. All resumes must not exceed two (2) portrait format, 8 ½ by 11-inch pages

b. The resume may be single spaced

c. Minimum font size is 12 point with proportional spacing permitted

d. Margins on all four edges of each page must be at least one inch

Section VI – Evaluation Factor (4) – Design Management Approach of the SIR Questionnaire is the 4th most important evaluation factor.

9. Format

1. Pages in each volume shall be numbered sequentially and consecutively.

2. The cover page, table of contents, the Cross-Reference Matrix, list(s) of tables, blank pages, and divider tabs are excluded from the page count.

Proposal Page Set-Up/Font Size/Lines on Page.

Only 8 ½ X 11-inch, portrait format pages are acceptable for text-oriented material.

Landscape pages are permitted for charts or graphs.

A maximum of four (4) fold out pages, maximum size 11 inches by 17 inches may be included.

Text font must be Times New Roman (preferred), Calibri, or Arial (with no "narrow" font versions acceptable).

Font size must be 12 point with proportional spacing permitted.

Type size for figures and tables must be no smaller than 8 point with proportional spacing permitted.

Text may be wrapped around figures and tables.

Margins on all four (4) edges of each page must be at least 1 inch.

Include: SIR number, volume and/or subdirectory title, and page number in the margin on the upper right of all pages.

Single spacing may be used for figures and tables.

Company name and proprietary information notices must be placed in top and/or bottom margins.

Use single column formatting only; multi-column formatting is not allowed.

Graphics are allowed in either color or B&W with an 8 point minimum on embedded text.

Proposals must not be supplemented by a package or supplemented by reference documents.

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10. Response Delivery:

Submissions MUST be received no later than June 18, 2019 at 2PM local Seattle time.

Electronic offers are preferred. They may be emailed to Darren.odegard@faa.gov File size must not exceed 10 megabytes. The FAA is not responsible for lost or non-delivered emails.

For hardcopy submissions, please contact the Contracting Officer for specific instructions. Darren Odegard, Darren.odegard@faa.gov

II. Applicable Terms and Conditions

3.3.1-10 Availability of Funds (April 2014)

3.2.2.3-1 False Statements in Offers (July 2004)

3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004)

3.2.2.3-12 Amendments to Screening Information Requests (SIR) (July

2004)

3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals

(April 2018)

3.2.2.3-16 Restricting Disclosing and Using Data (July 2004)

3.2.2.3-17 Preparing Offers (July 2004)

3.2.2.3-18 Prospective Offeror's Requests for Explanations (March 2009)

3.3.1-33 System for Award Management (July 2018)

3.9.1-2 Protest After Award (August 1997)

3.9.1-3 Protest (October 2011)

3.2.2.3-63 Site Visit (Construction) (July 2004)

(a) AMS clauses 3.2.2.3-42, Differing Site Conditions, and 3.2.2.3-43, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded under this SIR. Accordingly, FAA urges and expects offerors to inspect the site where the work will be performed.

(b) See “6 Site Visit” under INSTRUCTIONS, CONDITIONS, AND NOTICES above for detaiuls.

Name: __Jon Ikeda_______________

Address: ______________________________

Telephone:_206-231-2559__ jon.ikeda@faa.gov mailto:Darren.odegard@faa.gov

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(End of provision)

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III. BASIS OF AWARD – EVALUATION CRITERIA

This Design – Build acquisition will utilize Qualification Based Selection (QBS) procedures to make an integrated assessment for a best value award decision. Contract

Award will be made to the Offeror who is deemed responsible in accordance with the

Acquisition Management System (AMS), whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, and certifications) and is judged, based on the evaluation factors and price, to represent the best value to the Government.

The Government reserves the right to examine all available pertinent information regarding a potential Contractor’s suitability.

While the Government Source Evaluation Team (SET) and the Source Selection Official

(SSO) will strive for maximum objectivity, the Source Selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer (CO) to be necessary.

PHASE I – MANDATORY REQUIREMENTS FOR THE OFFEROR:

General Contractor General Liability Insurance (Pass / Fail)

General Contractor Workers’ Comp Insurance (Pass / Fail)

CPA Audited Financial Statements (Pass / Fail)

Notarized Surety Insurer for Bonding Capacity (Pass / Fail)

General Contractor License Revoked (Pass / Fail)

Offeror Termination – Surety Completion (Pass / Fail)

Key Personnel – Convicted of a Govt Contract Crime (Pass / Fail)

Designer-of-Record Professional License (Pass / Fail)

Offeror Team Members Covered by Professional Liability Insurance (Pass / Fail)

Architect(s) Professional License Revoked (Pass / Fail)

Engineer(s) Professional License Revoked (Pass / Fail)

Structural Engineer Professional Liability Insurance Level of Coverage (Pass / Fail)

Other Engineer(s) Professional Liability Insurance Level of Coverage (Pass / Fail)

Narrative of Quality Control plan (Pass / Fail)

A “Fail” in any of the above criteria will result in the DBE’s whole package being eliminated from further consideration.

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PHASE I – EVALUATION SUMMARY

(Relative importance of Phase I evaluation factors)

Factor 1 – Offeror’s Past Performance (Most Important Factor) Factor 2 – Offeror’s Management Capacity and Financial Qualifications (2nd Most Important) Factor 3 – Team Organization and Key Personnel Qualifications (3rd) Most Important) Factor 4 – Design-Build Management Approach (4th Most Important)

The FAA reserves the right to evaluate all available relevant information.

Offerors must specifically address each and every criterion set forth. Passive representations that criteria are met without documentary evidence in support of such representation will result in the Government’s assumption that all criteria are not met.

NOTE: Design – Bid – Build contracts will not be evaluated as Design-Build contracts.

Team members may have completed Design-Build contracts individually, partially with some team members, or completely with all team members.

Technical Factor 1 – Past Performance will be evaluated using the following adjectival ratings:

Adjectival Rating

Description

Excellent Offeror’s past performance is highly relevant and recent in all identified past performance efforts; received mostly excellent performance ratings.

Good Offeror’s past performance is relevant and very recent in most identified past performance efforts; received mostly good performance ratings.

Satisfactory Offeror’s past performance is relevant and recent in some identified past performance efforts; received mostly acceptable performance ratings.

Marginal Many of Offeror’s past performance information is negative or could not be verified due to Offeror’s lack of submitted references or nonresponsive references.

Unacceptable No past performance history or past performance information is available;

not due to Offeror’s failure to provide information.

PAST PERFORMANCE

FAA will evaluate the relevance and quality of the Offeror’s past performance information. An Offeror must have performed successfully on Offeror’s relevant questionnaires provided in accordance with Factor 1 Past Performance. The Offeror’s performance of a similar scope, complexity, and size would be rated more favorably.

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In assessing the Offeror’s past performance, the FAA will evaluate the quality, timeliness, ability to control cost and schedule, and minimize operational impact of the past work.

Information will be obtained from the Offeror’s list of references and the servicing Contracting Office to determine its relevance to the current requirements, and the extent to which it demonstrates that the Offeror has successfully completed similar contracts in the past.

Evaluation of this factor will be based on the information provided in the SIR Proposal Questionnaire, information provided by references, AND other sources.

The Government will evaluate past performance by review of Past Performance Questionnaires submitted and contacting appropriate references, if applicable.

The Government may also consider other information sources available. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) and Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of the Offeror’s team members identified in the Offeror’s Proposal.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will receive a neutral rating.

If a questionnaire is not received from any reference(s), the Government will attempt to contact the reference at least two (2) additional times. In the event the FAA does not have at least two (2) completed questionnaires, the Offeror will receive a neutral rating.

TECHNICAL FACTORS 2- 4

Regarding the Phase I SIR, Technical Factors 2 – 4 will be evaluated using the following adjectival ratings:

Adjectival

Rating

Description

Excellent The Proposal demonstrates a superior understanding of the requirements and an approach that includes strengths that will significantly benefit the Government. No significant weakness identified. Normal DBE effort and normal Government monitoring will be sufficient to minimize risk.

Good The Proposal demonstrates a considerable understanding of the requirements and an approach that includes strengths that will benefit the Government. Any identified weakness has little potential to cause disruption of schedule or degradation of performance. Strengths outweigh weaknesses. Normal DBE effort and normal Government monitoring will probably be able to overcome difficulties.

Satisfactory The Proposal demonstrates an adequate understanding of the requirements and an approach that meets the Government’s requirements. The Proposal

Page | 15 has no deficiencies but may include some weakness that can potentially cause disruption of schedules or degradation of performance. Special DBE emphasis and close Government monitoring will minimize any risk.

Marginal The Proposal demonstrates a marginal understanding of the requirements and the approach marginally meets the requirements.

Unacceptable The Proposal fails to demonstrate a basic understanding of the requirements and/or the approach fails to meet the requirements. The Proposal has major omissions or inadequate details to assure the evaluators that the Offeror has an understanding of the requirements. The Proposal presents an unacceptable risk and cannot meet the requirements without major revisions.

FACTOR 2 – OFFEROR’S MANAGEMENT CAPACITY AND FINANCIAL

QUALIFICATIONS

Offeror must provide information that demonstrates the Offeror’s capacity to take on a project of this size and complexity.

Offeror MUST provide information that clearly demonstrates adequacy of financial resources. All submitted financial information will be considered proprietary data and will be utilized for evaluation purposes only and kept confidential.

Documents will include as a minimum:

A complete set of financial statements (i.e. balance sheet, income, and cash flow statement) related to the last completed accounting period, inclusive of CPA's Audit Opinion (if applicable), Full disclosure of any unresolved or pending litigation actions.

Bank references and lines of credit.

Proof of Bonding capacity from Offeror’s Surety.

FACTOR 3 – TEAM ORGANIZATION and KEY PERSONNEL

Resumes/CVs are not included in the page limitation.

Offeror must provide resumes/CV for the following key personnel. They must be certified and signed by the individual they represent:

GC Executive

Design-Build Project Manager

Architect Principal

Designer of Record

Offeror must list all specialized training / education for the Design-Build Manager.

The Offeror will be looked on more favorably if the D-B Project Manager has any of

Page | 16 the following. The more certifications the individual possesses would be deemed more favorable.

Leadership in Energy and Environmental Design (Accredited Professional)

Project Management Professional ®

Design-Build Professional (DBIA) ™

Certified Construction Manager - CCM

Professional Engineer or Registered Architect

Factor 4 - DESIGN-- BUILD MANAGEMENT APPROACH

Offeror shall describe the its Design-Build management approach. The Offeror must specifically address the following:

An effective management approach for all phases of the contract from award of the contract (Notice to Proceed) through completion of the Project, Selection of Key Personnel, Selection of Key Trade Partners and Subcontractors, Role of the Designer-of-Record during the post-award phase of the Project, Scheduling, Safety, Document control (submittals, RFIs, test reports), Security, Oversight to ensure a high quality of work, Deficient Work - Contractors who are not performing.

PHASE II EVALUATION CRITERIA AND BASIS OF AWARD

(NOTE: The Phase II language below is “For Informational Purposes Only” as to how the selected DBEs will evaluated during Phase II.

Specific details will be provided to the selected teams at the start of the 2nd Phase.

The Government will use a best value tradeoff approach for the Phase 2 Request for Proposals (RFO) source selection. A maximum of three (3) highest rated DBEs from Phase I will be invited to participate in Phase II. Award will be made to the responsible Offeror whose Proposal conforms to the solicitation requirements and provides the best value to the Government.

Factor 1: Design – Technical .................................................... (Most Important Factor) Factor 2: Design-Build Team Quals – Perform Capability .............. (2nd Most Important) Factor 3: Organization – Technical / Strategic Approach ................ (3rd Most Important) Factor 4: Schedule .......................................................................... (4th Most Important) Factor 5: Enhancements ................................................................. (5th Most Important) Factor 6: Price Proposal ...................................................................... (Least Important)

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The non-price factors, when combined, are significantly more important than price. As the non-price ratings become more equal among Offerors, price becomes more important.

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ATTACHMENT A – SIR QUESTIONNAIRE

FAA Portland P80 Administration Building

Portland, Oregon

SIR No. 697DCK-19-R-00353

I. INFORMATION ABOUT OFFEROR TEAM MEMBERS

A. Contact Information for Design-Builder (Offeror):

General Contractor Name:

Architect of Record Name:

Offeror Primary Contact Person:

Offeror Address:

Phone: Fax: Email:

B. Offeror Team Members

List the members of the Offeror Team (e.g. Principal Participants, General Contractor, Architect, Engineer, Sub-consultants, and Subcontractors).

Name Role and % Interest in Offeror

Legal Entity (i.e. corp, partnership, sole proprietor, joint venture, etc.)

For Each Offeror Team Member listed above that is not a sole proprietorship or corporation (such as, but not limited to, a partnership, or other association), please provide a copy of the agreement creating the partnership or other association.

II. MANDATORY REQUIREMENTS FOR THE OFFEROR (PASS/FAIL)

This section concerns pass / fail requirements, seeking information about various members of the Offeror

Team, and consists of questions that must be answered correctly, candidly, and truthfully or the Offeror may be disqualified. If the response to question 6, 7, 10, or 11 is “yes” or the responses to questions 1, 2, 3, 4, 5, 8, 9, 12 or 13 is “no,” the Offeror may not be considered for further evaluation. Offeror may provide explanations on separate pages; any such explanations will not be counted against Offeror’s page count.

1. Does the General Contractor have a general liability insurance policy with a policy limit of at least $1 million per occurrence and $5 million aggregate?

□ Yes □ No

If yes, provide the following information. (Attach a separate page if more than one policy)

Insurance Company: ______________________________________________

Policy Number: __________________________________________________

Policy Limit Per Occurrence: _________________________________________

Aggregate Policy Limit: ____________________________________________

2. Does the General Contractor have a current workers’ compensation insurance policy as required by the State of Oregon, or is the General Contractor legally self-insured?

If yes, provide the following information. (Attach a separate page if more than one policy)

Insured: _________________________________________________________

Carrier: __________________________________________________________

Policy Number: ____________________________________________________

3. Have copies of the audited (or reviewed by an independent party CPA) most recent financial statements of the General Contractor, with accompanying notes, been attached to this Questionnaire? Financial statements that are not audited (or reviewed by an independent party CPA) are not acceptable. (A letter verifying availability of a line of credit is not a substitute for the required financial statements). The financial statements must be prepared in conformance with generally accepted accounting principles, and shall include a balance sheet, income statement, statement of cash flows, and footnotes. NOTE: The financial statements may be submitted confidentially under separate cover.

□ Yes □ No

4. Has a notarized statement from an admitted surety insurer (approved by the State of Oregon) authorized to issue bonds in the State of Oregon been attached, which states that the General Contractor’s current bonding capacity for this Project is at least $12 million. (Statement must be from the surety company, not an agent or broker.)

□ Yes □ No

5. Has any contractor license held by the General Contractor or any of its Affiliates been revoked or suspended, without a successful appeal for reinstatement, within the last ten (10) years?

□ Yes □ No

6. Has a surety firm completed a contract or paid for completion of a contract on behalf of any Offeror Team Member because they were terminated by the Project Owner within the last ten (10) years?

□ Yes □ No

7. Has any Offeror Team Member or any of their employees (Contractors, Architects, Engineers) or any of their Affiliates, or any of their employees ever been convicted of a crime involving the awarding of a contract for a government project, or the bidding or performance of a government contract within the last ten (10) years?

□ Yes □ No

8. Do all Architects and Engineers of Record who are expected to work on the Project possess current Oregon professional licenses for the services which they intend to provide?

9. Is the General Contractor and/or Architect of Record covered by professional liability insurance policies with a policy limit of at least $1 million per occurrence and $5 million in the aggregate for work on a design-build contract?

□ Yes □ No

If yes, provide the names of the insurance companies, policy numbers, and policy limits.

General Contractor:

Insurance Company: _______________________________________________

Policy Number: ___________________________________________________

Policy Limit Per Occurrence: __________________________________________

Aggregate Policy Limit: ______________________________________________

Architect:

10. Has any professional license held by any Architect who will provide services been revoked at any time in the last ten (10) years?

□ Yes □ No

11. Has any professional license held by any Engineer who will provide services been revoked at any time in the last ten (10) years?

12. Is the Structural Engineer of Record covered by a professional liability insurance policy with a policy limit of at least $1 million per occurrence and $5 million aggregate for work on a design-build construction project?

□ Yes □ No

If yes, provide the name of the insurance company, policy number, and policy limits. (Attach a separate page if more than one policy)

13. Are other Engineers of Record covered by a professional liability insurance policy with a policy limit of at least $1 million per occurrence and $5 million aggregate for work on a Design-Build construction project?

□ Yes □ No Engineering Discipline: _______________________

If yes, provide the name of the insurance company, policy number, and policy limits. (Attach a separate page if more than one policy.)

Policy Limit: ______________________________________________________

□ Yes □ No Engineering Discipline: _______________________

Provide additional copies of this page as necessary to cover all Engineers of Record identified in the SOQ as part of the proposed Offeror Team. If more than one Engineering discipline is in the same firm and covered by the same policy, please indicate accordingly.

III. OFFERORS PAST PERFORMANCE (Most Important Evaluation Factor)

Demonstrated Past Performance with Successful Projects of Similar Scope and Complexity, three (3).

Provide a narrative that explains items a through e below. (Limit six (6) pages)

a. Describe the Design-Builder’s past performance in successfully managing Design-Build Projects.

Projects of Similar Scope and Complexity that include management and communications of an integrated Team of design consultants, specialty subcontractors, and trade contractors. Include a description of any issues or problems that arose on the Project(s) and how those issues or problems were resolved.

i. Preference for Projects in which the Designer of Record and General Contractor performed together; however, a Project example in which the Designer and Contractor were under a separate contract but collaborating in the design phase through construction may be considered similar by the Evaluation Team provided Offeror adequately documents a collaborative process, integrating design, execution, cost, and schedule designs throughout Project delivery.

b. Describe the Design-Build Team’s past performance in developing integrated design and construction schedules for Projects of similar scope and complexity.

c. Describe the Design-Build Team’s past performance in developing and/or managing costs within a Fixed Price contract.

d. Describe the Design-Build Team’s past performance working together and/or describe what the Team will do to promote integration of a design and construction within a transparent and collaborative working environment.

e. Describe the Design-Build Team’s past experience in integrating the design process into the Design-Build delivery method.

ii. Describe the Design-Builder’s past performance in managing the design process. Clearly illustrate how the Design-Build Team’s Designer of Record and the Owner communicated design goals during this process and how the goals were carried through and realized within the internal Design-Build process and ultimately the finished Project.

iii. Describe the Design-Build Team’s past performance with designing and permitting Projects of Similar Scope and Complexity. Include a description of any issues or problems that arose on the Project and how those issues or problems were resolved.

iv. Describe the software used by the Design-Build Team for design services, including a description of the Building Information Modeling (BIM) system or other specialized software the Team would utilize for this Project.

The term “Design-Build” as used in this Section II means only the design and construction of a Project under a single contract. If there was not a single contract for both design and construction of the referenced Project, it does not qualify as Design-Build. For example, neither CM at Risk nor Design Assist are considered to be “Design-Build.”

The purpose of this Section is to determine the following:

a. Material, equipment, facility, and personnel resources and expertise available, or the ability to obtain such, in order to meet contractual requirements.

b. Experience and ability – The experience and ability of the individual Offeror Member companies and the experience of the Offeror as a Team and Key Personnel.

c. Demonstrated understanding of the Offeror’s entire Team performing together as to how to function in the Design-Build delivery environment.

d. Relevant, Similar Site and Scope, Design-Build Projects and References:

For each project listed in Section II, Offeror may provide photos and Project descriptions in addition to the information requested below - not to exceed two (2) pages per Project. These pages will not be included in page count.

SUMMARY MATRIX OF PROJECTS SUBMITTED UNDER SECTION IV.B.

Provide a summary matrix sheet of all Projects listed in questions 1 through 6 below. Indicate meaningful involvement on each Project by Offeror’s Key Personnel and Trade Partners. Team Member categories shaded above are required for the SOQ submission. Unshaded Team Member categories are encouraged but not required. Any Team Member submitted in the SOQ process must be confirmed

PROJECT NAME

COMPANY/FIRM INDIVIDUAL TEAM MEMBER

G E

N E

R A

L C

O N

T R

A C

T O

R

A

C H

IT

E

C T

O F

R E

C O

D

C

IV

IL

E

N G

IN

E

E R

IN

G

F

IR

M

S T

R U

C T

U R

A L

E N

G

IN

E E

R

IN

G F

E

P E

N G

IN

E

E R

IN

G

F

IM

P S

U B

-C O

N T

R A

C T

F U

R N

IT

U

R E

F

S T

A

IN

A B

IL

IT

Y F

IR

M

/C O

N S

U

LT

A N

H

H

G

E X

E C

U T

P R

O

JE

C T

M A

N A

G

S U

P E

R

IN

T E

N D

E N

C O

S T

E S

T

IM

A T

C H

IT

E

C T

P R

IN

C

IP

A

L

A R

C H

IT

E

C T

O F

R E

C O

IL

E

N G

IN

E

E R

O F

R E

C O

LE

C T

R

IC

A L

E N

G

IN

E E

R O

F R

E C

O

P

O

JE

N

A G

B

C O

N T

R A

C T

O

JE

C

T M

A N

A G

E R

O

T H

O

JE

C T

M A

N A

G E

R

O T

H

F E

T Y

M A

N A

G

Q

M A

N A

G

B .1

< Project 1> X

< Project 2> X

< Project 3> X

B .2

< Project 1> X

< Project 2> X

< Project 3> X

B .3

< Project 1> X

< Project 2> X

< Project 3> X

B .4

< Project 1> X

< Project 2> X

< Project 3> X

B .5

< Project 1> X

< Project 2> X

< Project 3> X

B .6

< Project 1> X

< Project 2> X

< Project 3> X as participating in the subsequent RFO phase. A change to a listed Team Member between the SOQ and RFO will be subject to re-evaluation and score adjustment accordingly.

*Other – list any additional Offeror’s Team Member design or construction firms such as Commissioning, Sustainability, etc. with meaningful involvement in any of the listed Projects and who may be critical to success of this FAA Project.

1. List no more than three (3) Relevant Facilities constructed by the General Contractor in the last 7 years anywhere in the United States (Design-Build Projects similar to this FAA

Project preferred).

Names and references must be current and verifiable. (Copy for additional sheets)

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Architect or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Construction Performed by General Contractor: ___________%

Original Scheduled Completion Date:

Time Extensions Granted (number of calendar days):

Reason(s) for time extension:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

Name: __________________; Title: ___________________________________________

2. List no more than three (3) projects of any type constructed by the General Contractor in locations with similar site and environmental conditions in the last 7 years (Projects similar in size and scope to this Project preferred, including Office Facilities.)

Names and references must be current and verifiable. (Copy for additional sheets)

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Architect or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Construction Performed by General Contractor: ___________%

Original Scheduled Completion Date:

Time Extensions Granted (number of calendar days):

Reason(s) for time extension:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

3. List no more than three (3) Design-Build Projects executed by the General Contractor, as part of a Design-Build Team, designed and built anywhere in the United States, in the last 7 years (Relevant building type preferred and Projects with Architect of Record preferred).

Names and references must be current and verifiable. (Copy for additional sheets).

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Architect or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Construction Performed by General Contractor: ___________%

Original Scheduled Completion Date:

Time Extensions Granted (number of calendar days):

Reason(s) for time extension:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

4. List no more than three (3) Relevant Facilities designed by the Architect of Record in the last 7 years anywhere in the United States (similar to this Project preferred)

Names and references must be current and verifiable. (Copy for additional sheets)

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Contractor or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Design Performed by A/E: ___________%

Original Scheduled Completion Date:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

5. List no more than three (3) projects of any type designed by the Architect of Record in locations with similar site and environmental conditions in the last 7 years (Projects similar in size and scope to this Project preferred, including Office Facilities).

Names and references must be current and verifiable. (Copy for additional sheets)

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Contractor or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Design Performed by A/E: ___________%

Original Scheduled Completion Date:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

6. List no more than three (3) Design-Build Projects the Architect of Record, as part of a

Design-Build Team, designed anywhere in the United States, in the last 7 years (Relevant building type preferred and Projects with General Contractor preferred).

Names and references must be current and verifiable. (Copy for additional sheets)

Project Name:

Location:

Reference 1 - Owner (Contact Person) Name and Current Telephone Number:

Reference 2 - Contractor or Other (Contact Person) Name and Current Telephone Number:

Description of Project, Scope of Work Performed:

Type of Project Delivery (Design-Build; Design-Bid-Build; CM@R, etc.):

Total Project Cost (include non-owner requested change-orders):

Value of Original Construction Contract:

Summarize reason(s) for difference in Original vs. Total cost:

Percentage of Total Project Design Performed by A/E: ___________%

Original Scheduled Completion Date:

Actual Date of Completion:

Key Team Members (company and/or individual) critical to project success and is also proposed for this FAA Project:

Name:___________________; Title: ___________________________________________

IV. OFFERORS MANAGEMENT CAPACITY and FINANCIAL QUALIFICATIONS

(2nd Most Important Evaluation Factor)

A. Design-Builder Qualifications

Provide the following information about the General Contractor for which Qualifications are being requested by the Offeror. If the Offeror is itself the General Contractor for which Qualifications are being requested, then provide all information requested as it relates to the Offeror itself.

1. Name of General Contractor: _______________________________________________

2. Date of company formation or incorporation: __________________________________

3. State of formation or incorporation: __________________________________________

4. How many persons does the General Contractor currently employ? ________________

5. If the General Contractor is a corporation, provide the following:

Provide information for each officer of the corporation.

Position Name Years with Company % Ownership

CEO

President

Secretary

Treasurer/CFO

Other (Title)

6. If the General Contractor is an individual doing business as a sole proprietorship, please complete the following:

Owner Years as Owner

7. If the General Contractor is a joint venture, partnership, limited liability company (“LLC”), or other association, provide the…