Amendment 002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

(SF-30) FAA Template No. 11 (8/97)

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

OMB Control No. 2120-0595

p. 1

AAQ530ANM-AFN

The following is hereby added to the subject RFO:

Answered questions, Past Performance Survey, and site visit note/Power Point slides

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

2200 S. 216TH STREET

DES MOINES WA 98198-6547

697DCK-19-R-00353

1 18

06/10/2019

05/15/2019

1. On page 7, I.4 Quality Control, the quality control narrative is supposed to be submitted “under a separate cover.” Does that mean this should be a separate file in our electronic submission?

A: It just needs to be under its own cover sheet Not necessarily a separate file. Be mindful of the file size limit.

2. On page 8, I.7 Questions, the question deadline falls on Sunday, June 9. Is this correct?

A. Questions are due Monday June 10, 2019

3. On page 9 under the description of what is required for the resumes, a. says “All resumes must not exceed two (2) portrait format.” Does this mean resumes are limited to 2 pages?

A. Each resume’ should be no more than 2 pages.

4. As a follow-up to the previous question, page 51 of 54 in Attachment A says resumes are limited to 1 page. However, page 9 of the SIR says “2 portrait format.” Page 9 also says the resumes must be 12 pt font. It will be difficult to fit everything page 51 requires for the proposals on 1 page. We ask that the page limit on page 9 override the one on page 51 to allow for 2 pages.

A. See the answer to #3.

5. Page 13 states, “An offeror must have performed successfully on Offeror’s relevant questionnaires provided in accordance with Factor 1 Past Performance.” Page 14 also mentions a questionnaire. However, there is no past performance questionnaire (PPQ) form and the rest of the SIR, including Attachment A, never mentions any PPQs. Is this something the government will submit to the clients identified as our references?

A. TBD

6. On page 15, the SIR says “a complete set of financial statements” is required for Factor 2.

However, Attachment A mentions the financial statements in Section II Pass/Fail and then has a placeholder for them in Section VII. Where does the government want the financial statements?

A: If 2017 is latest set that have been audited, then those will be fine.

7. On page 16, the SIR says we must include selection of key personnel, selection of key trade partners and subs, and the role of the designer-of-record in Factor 4. However, these items are not required in Attachment A Factor 4, Section VI Design-Build Management Approach. Please advise.

A. Offeror must address items listed under Factor 4 on page 16 in their response.

8. On page 24 of 54 in Attachment A, the first line of Factor 1, Section III Offerors Past Performance states, “Demonstrated Past Performance with Successful Projects of Similar Scope and Complexity, three (3).” Does the “three (3)” at the end signify that we are only to submit 3 projects?

A. Yes, a minimum of three (3) projects.

9. Are items a. through e. on page 24 of 54 in Factor 1, Section III Offerors Past Performance meant to be answered in narrative form, or is the government expecting specific project write-ups?

This section is confusing because it says, “Provide a narrative that explains items a through e below,” but then a. states, “Projects of Similar Scope and Complexity . . . Preference for Projects in which the Designer of Record and General Contractor performed together; however, a Project example in which the Designer and Contractor were under a separate contract but collaborating in the design phase through construction may be considered similar by the Evaluation Team . . .”

as though we are supposed to include specific project write-ups.

This is further made confusing by this statement on page 25 of 54: “For each project listed in Section II (note: I think this should be Section III), Offeror may provide photos and Project descriptions in addition to the information requested below - not to exceed two (2) pages per Project.” Please clarify.

A. In your narrative response, be sure that it covers all of the points. Treating each point as a question to be answered may be one way to approach this.

10. Page 26 of 54 says, “SUMMARY MATRIX OF PROJECTS SUBMITTED UNDER SECTION IV.B.” This is confusing. Item iv on page 24 of 54 addresses software and the BIM system used by the design-build team. There’s a Section IV.B on page 45 of 54, but it doesn’t require any projects. Please clarify.

A. You may disregard the reference to “Section IV B”. Provide the information as described in the directions that follow the heading below the Summary Matrix.

11. Pages 27-37 request information about specific projects.

a. Are these 6-18 projects different than the project examples mentioned in item a. on page 24 of 54?

b. Are these the 6-18 projects that should go in the summary matrix?

c. Are these 6-18 projects the ones we can provide 2 additional pages each of pictures and descriptions, as noted on page 25 of 54?

A. You may use the same projects in response to both requirements. The projects listed in the

Summary Matrix are the ones used in response to items 1-6 on pages 27-37. For whatever projects you used in response to Section II, provide photos and description as requested on

12. Factor 3 on page 15 requests resumes for the GC Executive, Design-Build Project Manager, Architect Principal, and Designer of Record. Are the resumes for the 12 other key personnel listed on pages 50 and 51 of 54 optional?

A. Resumes are only required for the 4 mentioned under Factor 3. Provide licenses are required for the others listed on pages 50-51.

13. Page 52 of 54 Factor 4, Section VI Design-build Management Approach says, “Examples of past performance with design, construction management, and construction of Projects of similar scope and complexity may be used. Include a description of any issues or problems that arose on referenced Projects and how those issues or problems were resolved.” However, this same information is requested in Factor 1, III Past Performance on page 24 of 54, where we are asked to provide similar projects, as well as “include a description of any issues or problems that arose on the Project(s) and how those issues or problems were resolved.” Please advise.

A. Provide the information/responses as requested in both sections.

14. The SIR says we are limited to 20 double-sided pages. Attachment A is 16 double-sided pages.

We are allowed 6 pages for the a. through e. narrative in Factor 1, Section III Past Performance (page 24 of 54).

a. Are those 6 pages double-sided pages. If so, that will put us over 20 double-sided pages.

b. On pages 27-37 of 54, we are encouraged to “copy for additional sheets” since we are allowed submit up to 3 projects for each of the 6 numbered items. That would add an additional 6 double-sided pages, putting us well past the allotted 20 double-sided pages.

Please advise.

A. The 16 pages of Attachment A will not count towards the page count limit.

PAST PERFORMANCE SURVEY

Return directly to Darren Odegard: Darren.Odegard@faa.gov

No later than June 18, 2019

Reference of: _______________________

(what company are you providing the below information for)

Contract Title ________________________

Contract Amount $______________________

Respond to the following on a scale of 1 to 5, 3 being average or acceptable, and 5 being excellent.

1. Did the contractor commit adequate resources in a timely fashion to the contract to meet the requirement?

1 2 3 4 5

2.. To what extent did the contractor respond positively and promptly to technical directions, contract change orders, etc.?

3. Was the contractor timely in following his Schedule of Work?

4. Was the contractor responsive to information requests, issues, or problems during the course of the contract?

5. Did the contractor demonstrate an ability to administer/ manage the contract, submit businesslike correspondence and adhere to the contract clauses/specifications and drawings?

mailto:Darren.Odegard@faa.gov

6. Rate your level of satisfaction with the contractor’s superintendent and support staff?

7. Were required reports/submittals accurate and submitted in a timely fashion?

8. Did the contractor comply with all safety requirements?

9. Rate your level of satisfaction with the contractor’s overall quality of service?

Respond to the following Yes or No:

10. Were there any cure notices issued? Yes_____No_____

11. Was contract completed within the scheduled performance time?

Yes_____No_____

If no, describe the reason for delay.

12. Would you recommend this contractor? Yes_____No_____

13. Would you award another contract to this contractor? Yes _____No_____

The following are for Federal contracts:

14. Were there any Labor Department investigations? Yes_____No_____

If yes, please describe reason and final outcome.

15. Were there any safety investigations/violations? Yes_____No_____

If yes, please describe reason and final outcome.

16. Was there a partial or complete termination for default or convenience?

If yes, please describe reason and final outcome.

17. Are there any pending terminations? Yes_______No_____

18. What is/was the duration of the contract?___________________Calendar Days

19. Were there any performance issues regarding the contractor’s work?

If yes, please explain:

Additional comments:

FIRM:_________________________________________

NAME: ________________________________________

TITLE:__________________________________________

DATE:___________________________________________

Site visit notes and Power Point slides.

The FAA will be assisted in the evaluation process by consultant. This consultant will provide guidance only, and will not be directly involved in selection of the winning submissions. Those decisions will be made solely by FAA personnel.

This project will have a Stipulated Sum of about $10.9 million.

Except for some security infrastructure, this building will not be subject to any other special FAA requirements

The FAA will employ a Whole Building Commissioning agent to assist the FAA’s COR.

This project is on FAA leased property, so no building permit is required.

Access and staging will be responsibility of contractor on Port property across the street from the construction site.

Programming information will be provided to the 3 top DBEs for the 2nd phase.

P80 Brief

Portland TRACON, P80 Relocation Plan and

Associated Risks

• Port of Portland is expanding Terminal Building forcing the Relocation of the P80 TRACON

• Relocate P80 TRACON from PDX Terminal Building

– Relocate Complete no later than June 2020

• Establish Administration Building

– Approximate size 11,671 SF two story building

– Field work starts: April/June 2020

Background

• Jon Ikeda - Lead

• Colin Ngai – Electronics Lead

• Tara Williams – Technical Writer Support

• Raymond Chan - RE/Civil

• Josiah Arteaga – Electrical

• John Foreman – FLS

• Wyatt Linville – Mechanical

• Xiao Mei – Structural

• Darren Odegard – Contracting Officer

Engineering Services Team

Dates:

Site Walk: June 5, 2019

Questions due: June 9, 2019

Responses to questions June 14, COB

Submissions June 18 NLT 2:00PM Pacific

Notification three successful teams July 2019

Contract Award: October 2019

Field work No later than April – June 2020

Duration 1 year

Support Building

Highlights

• Incorporation of DBIA Best Practices

• Stipulated Sum: $10.9M including furniture

• New building is located 25 feet from existing Tower TRACON.

• Building Operation 24/7

• No interruption of ATCT/TRACON Operation without FAA written approval

• Building not considered Operational therefore FAA requirements not being applied with the exception of Security.

• FAA will treat building as commercial building

• FAA expectations – High Quality, Craftsmanship, Good Communication

• Multiple Port of Portland construction projects on-going

Construction Limits

• Federal Best Practices

– “The integrated project leader needs to facilitate decision making about the design-performance interface (particularly the QA side) and make the call as to when enough analysis has transpired, and design commitment must take place. Communication that design commitment has taken place is a BIG DEAL “

– The agency and design-builder should acknowledge the significant level of effort required to manage the development and review of the design and, consequently: (a) dedicate sufficient resources to foster a collaborative environment for this work; and (b) mutually develop a realistic design development plan that efficiently engages the Agency and key members of the design-builder’s team (e.g., Designer(s)-of-Record and key subcontractors) in purposeful meetings.

– The agency and design-builder should agree upon clear, realistic and expeditious submittal and review/approval processes that are in harmony with the parties’ schedule and other project-specific goals.

– NOTE: The U.S. Army Corps of Engineers has developed an “over-the-shoulder” review process to streamline the post-award design

TRACON P80 Risks