6973GH-21-R-00001-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 7

0001 02/01/2021

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ0731-AFN

OKLAHOMA CITY OK 73125

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ731-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-21-R-00001

1 copies to the issuing office.

01/21/2021

(x)

WO#14-002117

CAMI WiWaves New Facility

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Stephanie Riddle

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

LIST OF CHANGES:

The purpose of the amendment is to remove a clause, revise Section L.3 (f), revise Attachment 10 (Past Performance Survey), revise Attachment 11 (Client Authorization Letter), add a Questions and Answers attachment.

FIRST: Due to a system issue, 3.6.1-17 North American Industry Classification System (NAICS) Code (JAN 2017) could not be removed. This clause is not applicable.

THIRD: Section L.3 Instructions for Preparation and Submission of Proposals (f) is hereby revised as follows:

FROM: (f) Section II - Past Performance Information The Offeror (General Contractor) is required to provide Past Performance Surveys (PPS), attached to the SIR (Section J, Attachment 10), along with Client Authorization Letters (format at Section J, Attachment 11) to past customer/clients. The Offeror will send Past Performance Surveys (PPS) to clients who are familiar with the work demonstrated through previous contracts of a similar nature. Only projects completed within the last seven (7) years will be considered; however, one (1) project that is currently in progress and at least 50% complete maybe considered for no more than one (1) PPS requirement for the Offeror. The PPS will be returned directly to the Contracting Officer. Offerors shall request a minimum of two (2) with a maximum of five (5) Past Performance Surveys as a general contractor. The Offeror (General Contractor) shall provide, at a minimum, the following information for each PPS primary reference for each project.

Note: Alteration and/or deletion of data fields contained in the PPS may result in the offeror being eliminated from further consideration.

Name of Responder Responder's Title Responder's Email address Responder's phone number Name of Organization Name of Contractor Contact Number Project Title Contract Type Contractor Discipline: General, Mechanical, Electrical, Pool Original contract completion date based on Notice to Proceed Actual Contract Completion Date Rational for variance between original completion date and actual completion date Original contract amount and final contract amount Rationale for variance between original contract amount and final contract amount Brief project summary in order to explain how the project is relevant to this WiWAVES Facility Information on if a deficiency notice was issue Information on if a cure notice was issued Information on if a show cause was issued Evidence (a copy of the sent email showing the date, time, and email address for the party who was sent the email) to show that the PPS was provided to the primary reference by no later than 10 days prior to the SIR closing date along with instructions to provide the completed PPS to the Contracting Officer by no later than the SIR closing date. This evidence shall be provided for all PPS for the Offeror.

The Offeror will complete Pate 1 of the PPS and then provide the surveys to their references who will in turn complete and return the surveys directly to the Contracting Officer by the SIR closing date.

CAUTION: Offerors are cautioned that the FAA may use the data provided by other sources in evaluating past performance. Offerors will be given an opportunity to rebut information considered negative and relevant to the evaluation. While the FAA may consider data from other sources, the burden of providing thorough and complete past performance data rests with the Offeror.

The Contracting Officer will review each offeror's PPS submission to ensure that the offeror has provided evidence (a copy of the sent email showing the date, time, and email address for the party who was sent the email) to show that the PPS, described in Provision L.3, Instructions for the Preparation and Submission of Proposals, was provided to the primary reference by no later than 10 days prior to the SIR closing date along with instructions to provide the completed PPS to the Contracting Officer by no later than the SIR closing date for a minimum of two (2) with a maximum of five (5) Past Performance Surveys as a general contractor. Failure of the offeror to timely provide this information will result in the offeror being eliminated from further consideration.

The Past Performance Surveys shall be evaluated utilizing the five level assessment rating of "Exceptional", "Very Good", "Satisfactory", "Marginal", or "Unsatisfactory", as defined below.

Rating Definition Exceptional Performance meets contractual requirements and exceeds many to the Government’s/Owner’s benefit. The category being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The category being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The category being assessed contains some minor problems for which corrective actions taken by the contractor appear to be or were satisfactory.

Marginal Performance does not meet some contractual requirements. The category being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The category being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

TO: (f) Section II - Past Performance Information The Offeror (General Contractor), as well as proposed Mechanical, Electrical, and Pool sub-contractors, are required to provide Past Performance Surveys (PPS), attached to the SIR (Section J, Attachment 10), along with Client Authorization Letters (format at Section J, Attachment 11) to past customers/clients. The Offeror, along with their Mechanical, Electrical, and Pool sub-contractors, will send Past Performance Surveys (PPS) to clients who are familiar with the work demonstrated through previous contracts of a similar nature. Only construction projects completed within the last seven (7) years will be considered; however, one (1) project that is currently in progress and at least 50% complete maybe considered for no more than one (1) PPS requirement for the General Contractor as well as for the Mechanical, Electrical, and Pool sub-contractors. The PPS will be returned directly to the Contracting Officer. Offerors shall request a minimum of two (2) with a maximum of five (5) Past Performance Surveys as a General Contractor, as well as a minimum of two (2) and a maximum of five (5) Past Performance Surveys from each of their Mechanical, Electrical, and Pool sub-contractors. The Offeror (General Contractor) shall provide, at a minimum, the following information for each PPS primary reference for each project.

Note: Alteration and or deletion of data fields contained in the PPS may result in the offeror being eliminated from further consideration.

Name of Responder Responder's Title Responder's Email address Responder's phone number Name of Organization

Name of Contractor Contact Number Project Title Contract Type Contractor Discipline: General, Mechanical, Electrical, Pool Original contract completion date based on Notice to Proceed Actual Contract Completion Date Rational for variance between original completion date and actual completion date Original contract amount and final contract amount Rationale for variance between original contract amount and final contract amount Brief project summary in order to explain how the project is relevant to this WiWAVES Facility Information on if a deficiency notice was issue Information on if a cure notice was issued Information on if a show cause was issued Evidence (a copy of the sent email showing the date, time, and email address for the party who was sent the email) to show that the PPS was provided to the primary reference by no later than 10 days prior to the SIR closing date along with instructions to provide the completed PPS to the Contracting Officer by no later than the SIR closing date. This evidence shall be provided for all PPS for the General Contractor as well as Mechanical, Electrical and Pool subcontractors.

The Offeror and the proposed Mechanical, Electrical, and Pool sub-contractors will complete Page 1 of the PPS and then provide the surveys to their references who will in turn complete and return the surveys directly to the Contracting Officer by the SIR closing date.

CAUTION: Offerors are cautioned that the FAA may use the data provided by other sources in evaluating past performance. Offerors will be given an opportunity to rebut information considered negative and relevant to the evaluation. While the FAA may consider data from other sources, the burden of providing thorough and complete past performance data rests with the Offeror.

The Contracting Officer will review each offeror’s PPS submission to ensure that the offeror has provided evidence to show that the PPS, described in Provision L.3, Instructions for the Preparation and Submission of Proposals, was provided to the primary reference by no later than 10 days prior to the SIR closing date along with instructions to provide the completed PPS to the Contracting Officer by no later than the SIR closing date for a minimum of two (2) with a maximum of five (5) Past Performance Surveys as a General Contractor as well as a minimum of two (2) and a maximum of (5) Past Performance Surveys for each of their proposed Mechanical, Electrical, and Pool sub-contractors. Failure of the offeror to timely provide this information will result in the offeror being eliminated from further consideration.

The Past Performance Surveys shall be evaluated utilizing the five level assessment rating of "Exceptional", "Very Good", "Satisfactory", "Marginal", or "Unsatisfactory", as defined below.

Rating Definition Exceptional Performance meets contractual requirements and exceeds many to the Government’s/Owner’s benefit. The category being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The category being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The category being assessed contains some minor problems for which corrective actions taken by the contractor appear to be or were satisfactory.

Marginal Performance does not meet some contractual requirements. The category being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The category being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

THIRD: Attachment 10 (Past Performance Survey), Page 2, #2 has been revised as follows:

FROM: HQB Building Lobby Remodel TO: CAMI WiWAVES Facility

FOURTH: Attachment 11 (Client Authorization Letter), Footer note, has been revised as follows:

FROM: Attachment 12 TO: Attachment 11

FIFTH: Attachment Questions and Answers dated February 1, 2021 is hereby incorporated.

SIXTH: The Proposal Due Date remains as Friday, February 19, 2021 at 3:00 PM CT.

SEVENTH: All other terms and conditions remain unchanged and in full force and effect.

PROCUREMENT SENSITIVE WHEN COMPLETED

FOR OFFICIAL USE ONLY

SIR/RFO No. 6973GH-21-R-00001

CAMI WiWAVES New Facility

PAST PERFORMANCE SURVEY

Attachment 10

To: _______________________________________________________________________ NAME Title

Organization:_____________________________________________________________

Fax No.: _________________________ E-mail Address:_________________________

Phone No.:________________________

Date: __________________________ Number of Pages (including this sheet): 5 in total

Your name was provided as a point of contact for the following:

Contractor Name:_______________________________________________________

Contract Number: _______________________________

Project Title: ___________________________________________________________

In regard to the above contractor’s performance on the referenced contract, please complete the attached Past Performance Survey and return as follows:

Send to: Stephanie Riddle, Contracting Officer

E-mail Address: Stephanie.riddle@faa.gov

For questions, please contact me at telephone 405-954-7805.

Please provide your response no later than February 19, 2021 3:00 p.m. CT

Thank you!

Offeror to complete this page:

1. Name of Contractor: ____________________________________________________

2. Provide a brief description of the renovation project and how it is relevant to the CAMI WiWAVES Facility;

e.g., multi-story office, single story office building, hospital, school, warehouse, square footage?

3. Type of contract; e.g., firm fixed-price, cost-reimbursable: __________________________________________

4. Contractor Role (circle one):

Prime Contractor, Mechanical Subcontractor, Electrical Subcontractor, Pool Subcontractor

5. Contract Number (if applicable): _______________________________________________

6. Total Contract Amount - Original contract amount: $____________ Final Contract Amount: $_____________

Provide rationale for the difference________________________________________________________

7. Date of Contract Award: ______________________________________________________

8. Contract Period of Performance: Start Complete _________________

9. Was project completion date consistent with the contract completion date? ___________ If no, explain why___________________________________________________________________________________.

10. Was a deficiency notice issued? ___________ If so, was the issue successfully resolved? ___________

11. Was a Cure Notice issued? _____________ If so, was the issue successfully resolved? _____________

12. Was a Show Cause issued? _____________ If so, was the issue successfully resolved? _____________

Name of Responding Point of Contact: _____________________________________________________

Agency/Organization: _________________________________________________________________

Mailing Address: __________________________________________________________

Telephone Number: __________________________________

E-mail Address: __________________________________ Customer to complete the following pages:

A five level assessment rating system will be used for the following questions as defined below:

Rating Definition Exceptional Performance meets contractual requirements and exceeds many to the

Government’s/Owner’s benefit. The category being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The category being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The category being assessed contains some minor problems for which corrective actions taken by the contractor appear to be or were satisfactory.

Marginal Performance does not meet some contractual requirements. The category being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The category being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

1. Quality of Project.

a. How would you rate the quality of the project?

Exceptional ( ) Very Good ( ) Satisfactory ( ) Marginal ( ) Unsatisfactory ( ) NOTE: If you provide a rating above or below “Satisfactory” you will need to document your rationale for the use of your rating.

2. Scheduling of Project.

a. How would you rate the scheduling of the project?

Very Good ( ) Satisfactory ( ) Marginal ( ) Unsatisfactory ( ) NOTE: If you provide a rating above or below “Satisfactory” you will need to document your rationale

3. Cost Control of Project Modifications.

a. How would you rate the contractor’s cost control of project modifications?

Satisfactory ( ) Marginal ( ) Unsatisfactory ( ) NOTE: If you provide a rating above or below “Satisfactory” you will need to document your rationale

4. Management of Subcontractors. (Only answer this question if the contractor being evaluated is the general contractor and not a subcontractor)

a. How would you rate the subcontract management demonstrated by the general contractor

Satisfactory ( ) Marginal ( ) Unsatisfactory ( ) NOTE: If you provide a rating above or below “Satisfactory” you will need to document your rationale

5. Would you recommend awarding similar contracts or using the offeror again for future work?

( ) Yes ( ) No

6. Please provide any other comments you may have.

Attachment 11

SAMPLE CLIENT AUTHORIZATION LETTER

Dear "Client"/”Customer”/”Respondent”:

[Offeror Name] is currently responding to the Federal Aviation Administration’s Screening Information Request/Request for Offer (SIR/RFO) No. 6973GH-21-R-00001 WiWAVES construction project. The FAA is placing increased emphasis in an offeror’s past performance and experience as an evaluation factor in its procurements. Accordingly, the FAA is requiring that clients of entities responding to its SIR/RFOs be identified and their participation in the evaluation process be requested. If contacted by a representative of the FAA requesting information on work we have performed, you are hereby authorized to respond to such a request.

[Offeror Name] has identified [Customer POC] of your organization as the point of contact based on your knowledge concerning their work. Your cooperation is appreciated. Any questions may be directed to the undersigned.

Sincerely, Stephanie Riddle Contracting Officer 405-954-7805 Stephanie.Riddle@faa.gov

FAA Aeronautical Center NAS Acquisition Division, AAQ-731 6500 S. MacArthur Blvd.

Oklahoma City, OK 73169 mailto:Stephanie.Riddle@faa.gov

SIR/RFO 6973GH-21-R-00001 CAMI WiWAVES Facility February 1, 2021

Questions and Answers

1. QUESTION: How is the evidence email to be submitted? Is it as simple as attaching the PDF copy of the emails to the submission email? Are they to be a second attachment or a part of the section 1 submission?

Does this effectively make it so that the only submission documents from GC’s for section 2 is proof of the sent emails as the responses will come directly to you?

ANSWER: The evidence provided can be the email submitted to the reference. It can be a PDF. In accordance with L.3 Instructions for Preparation and Submission of Proposals (f), the evidence should be provided with section 2. Please refer to L.3 Instructions for Preparation and Submission of Proposals for what should be submitted.

2. QUESTION: As a General Contractor, are we required to submit survey’s for Mechanical, Electrical, and

Pool Subcontractors on the projects we plan to submit a survey on?

ANSWER: The intent is for the General Contractor to have the subcontractors they intend to use on this project submit surveys as described in the SIR. Amendment 0001 has revised Section L.3 (f).

3. QUESTION: The sample client authorization letter is referenced as attachment 11 in Section J, however, the sample client authorization letter has attachment 12 listed in the bottom right. Please confirm this is intended to be attachment 11. On the same note, the contractor’s release is listed as attachment 12, however, no attachment number is listed on the document.

ANSWER: The sample client authorization letter has been revised and the updated copy can be found attached to Amendment 0001. The contractor’s release does not need an attachment number listed on the document.

4. QUESTION: Reference attachment 10, page 2, #2. Please confirm verbiage referencing “HQB Building Lobby Remodel” is incorrect. Will this document be corrected and reissued?

ANSWER: Attachment 10, page 2, #2 has been revised and the updated copy can be found attached to Amendment 00001.