SIR 693KA9-22-R_00013 6 2 22.pdf

Federal Aviation Administration (FAA)

800 Independence Avenue SW, Washington, DC 20591

See Section L.4

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900)

PAGE OF PAGES

2. CONTRACT NUMBER

693KA9-22-R-00013

3. SOLICITATION NUMBER

4. RESERVED 5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

N/A

7. ISSUED BY CODE AAQ420-AFN 8. ADDRESS OFFER TO (If other than item 7)

9. See Section L for proposal submittal instructions.

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L of Submittals, AMS 3.2.2.3-14. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Stephanie McKnight-Bailey

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Stephanie.McKnight-

Bailey@faa.gov

AREA CODE

NUMBER

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1

I CONTRACT CLAUSES 34-51

B SUPPLIES OR SERVICES AND PRICES/COSTS 2-5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 6-11

J LIST OF ATTACHMENTS 52

D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 13

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

53-63

F DELIVERIES OR PERFORMANCE 14-17

G CONTRACT ADMINISTRATION DATA 18-23

L INSTRS., CONDS., AND NOTICES TO OFFERORS 64-68

H SPECIAL CONTRACT REQUIREMENTS 24-33

M EVALUATION FACTORS FOR AWARD 79-86

OFFER (Must be fully completed by Offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at AMS 3.2.2.3-2, Minimum Offer Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, AMS 3.3.1-6)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

TBD

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

OMB Control No. 2120-0595 (SF-33) FAA Template No. 2 (07/17 mailto:oloria.j.crawford@faa.gov

SIR No. 693KA9-22-R-00013 Section B - Supplies or Services and Price/Cost

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

B.1 GENERAL

The Federal Aviation Administration’s (FAA’s) Office of Human Resource Management (AHR) is responsible for developing and managing the policies, procedures, and systems that ensure that the

Agency recruits, hires, trains, and retains the right people to carry out its mission. The Air Traffic

Control Specialist position is one of the FAA’s Mission Critical Occupations. The FAA uses the Air

Traffic Skills Assessment (ATSA), a pre-employment selection test battery, to identify candidates who have the highest probability of succeeding as air traffic controllers. This contract will support the FAA in the development and validation of a new pre-employment controller selection test to replace ATSA.

The Contractor must provide all management, supervision, labor, facilities, equipment, material supplies, and services (except as may be expressly set forth in this contract as furnished by the

Government) and otherwise do all things necessary for, or incident to, the performance of the service solutions specified in individually issued task orders, which must be within the scope set forth under Section C, Statement of Work. The contractor will be subject to all terms and conditions of this contract.

B.2 BASE AND OPTION PERIODS

The term of this contract includes a one (1) year base period and four (4) twelve (12) month option periods for a total period of performance of up to five (5) years.

B.3 INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACT

(a) This contract is an IDIQ contract. Work under this contract will be ordered by placing task order awards against this contract using the ordering procedures described in Section G, Contract Administration Data. A task order approach was selected due to the interdependent nature of the work; task order requirements will depend on the results of previous work.

(b) The types of task orders issued against this contract will be determined by the contracting officer on a task order by task order basis in accordance with AMS T3.2.4 -Types of Contracts, and task orders are expected to include Time-and-Materials and Firm Fixed Price types of contracts, or a hybrid. Each Request for Task Order Proposal issued under this contract will identify the Government's determination of task-order type.

(c) Task orders may include options as defined in AMS T3.2.4 - Types of Contracts 9: Options.

B.4 MAXIMUM CONTRACT LIMITATION

The maximum cumulative dollar ceiling value of all task orders awarded under this SIR is $5.0 million over the five (5) year performance period.

B.5 GUARANTEED MINIMUM QUANTITY OF WORK

The Government guarantees that it will order at least $10,000 of work (the “Minimum Guaranteed

Value”) during the term of this contract (the “Minimum Order Guarantee”). The Government has fully met the Minimum Guarantee once the aggregate dollar value of the task orders placed on this contract equals or exceeds the Minimum Guaranteed Value. The Government is not obligated to order above the minimum amount established for this contract.

B.6 CLIN STRUCTURE

The Contract Line Item Number (CLIN) structure for this contract is provided below. Refer to

Attachment J001 for specific labor categories and rates. All CLINs in this Section must be performed in accordance with Section C - Statement of Work and delivered in accordance with specific task orders.

Base Period: 12 months from date of award

CLIN 1000 Services – Base Period

SCLIN 1000A – Labor Services Per Individual Task Order Requirements

SCLIN 1000B – Travel Support

SCLIN 1000C – Other Direct Cost

Option One Period: 24 months from date of award

CLIN 2000 Services – Option One Period

SCLIN 2000A – Labor Services Per Individual Task Order Requirements

SCLIN 2000B – Travel Support

SCLIN 2000C – Other Direct Cost

Option Two Period: 36 months from date of award

CLIN 3000 Services – Option Two Period

SCLIN 3000A – Labor Services Per Individual Task Order Requirements

SCLIN 3000B – Travel Support

SCLIN 3000C – Other Direct Cost

Option Three Period: 48 months from date of award

CLIN 4000 Services – Option Three Period

SCLIN 4000A – Labor Services Per Individual Task Order Requirements

SCLIN 4000B – Travel Support

SCLIN 4000C – Other Direct Cost

Option Four Period: 60 months from date of award

CLIN 5000 Services – Option Four Period

SCLIN 5000A – Labor Services Per Individual Task Order Requirements

SCLIN 5000B – Travel Support

SCLIN 5000C – Other Direct Cost

B.7 CONTRACT PRICING

B.7.1 Time & Material Task Orders

The labor billing rates in Attachment J001 reflect the maximum fixed fully burdened hourly rates for each labor category that the Contractor may charge under T&M task orders and will apply to all direct labor hours regardless of whether the labor hour is expended by the Contractor or by one of its subcontractors. The labor rates are fully burdened and include direct labor and all indirect costs applicable, including fringe benefits, overhead, G&A, and profit. The billing rates are based on performance at the Contractor (or subcontractor) site and must include applicable indirect costs for office space and all normal supplies and services required to support the work. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage, ordinary business software, such as word processing, spreadsheets, graphics, etc., normal copying and reproduction costs.

These fixed hourly rates are ceiling rates and will apply to the Prime Contractor and subcontractors.

The Contractor may elect to propose lower hourly rates on a task order by task order basis.

B.7.2 Fixed Price Task Orders

For fixed price type task orders, the task order proposal instructions will detail how the fixed prices will be established based upon the technical requirements, milestones (if applicable) and deliverables.

B.7.3 No Change to Rates if Subcontractors are Added or Deleted

The fixed hourly labor rates represent the blended hourly rates of the Contractor and all of its subcontractors. The fixed hourly labor rates will not change after the contract award even if a subcontractor is removed by the Contractor or a new subcontractor is added by the Contractor to its team.

B.8 LABOR CATEGORY DESCRIPTIONS

All billable labor must meet the minimum qualifications contained in Attachment J002 Labor

Category and Skill Level Descriptions.

B.9 ADDITIONAL LABOR CATEGORIES

At any time and throughout the life of the contract, at the request of the Government, the

Contractor may propose additional labor categories, rates and descriptions necessary to support requirements of this contract or a specific task order. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis. The additional categories, rates and descriptions proposed, upon determination by the Government that they are necessary for the scope of the effort, and the prices are considered fair and reasonable, may be incorporated into

Attachment J001, Labor Rate Tables or incorporated into a specific task order.

(End of Section B)

SIR No. 693KA9-22-R-00013 Section C – Descriptions/Specifications/Work Statement

PART I - SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION AND OVERVIEW

C.1.1 Background

The Federal Aviation Administration’s (FAA’s) Office of Human Resource Management (AHR) is responsible for developing and managing the policies, procedures, and systems that ensure that the Agency recruits, hires, trains, and retains the right people to carry out its mission. The Air Traffic Control Specialist

(or more simply, controller) position is one of the FAA’s Mission Critical Occupations (MCOs). It is also our largest single job category with nearly 15,000 controllers serving as front-line employees nationwide. It is essential that FAA maintain the highest standards to identify, screen, assess, and select the best controller applicants. Toward that end, the FAA uses the Air Traffic Skills Assessment (ATSA), a pre-employment selection test battery, to identify candidates who have the highest probability of succeeding as air traffic controllers. Each year, the FAA typically administers the ATSA to thousands of controller job applicants.

The ATSA consists of several subtests acquired through two vendors. The FAA has used the ATSA for the past five years, and intends to continue administering it until September 2026, at which time a new validated test or test battery (hereafter, test) must be implemented. Prior to implementation, the new test must be tested and launched by our test administration vendor on their platform. Given the lengthy and safety-critical nature of the test development and validation process, the FAA is seeks to begin the process now.

The purpose of this contract is to retain a properly qualified contractor to develop and validate a new pre-employment controller selection test to replace the ATSA.

The Paper Reduction Act number OMB No. 2120-0595 may be applicable to the collection of any data required under performance of this contract.

C.1.2 Scope of Work

The Contractor must develop and validate a new pre-employment controller selection test to replace the

ATSA. The Contractor must conduct this effort in accordance with legal requirements including, but not limited to, the Uniform Guidelines on Employee Selection Procedures (1978)1 and current professional guidelines including the Principles for the Validation and Use of Personnel Selection Procedures2 and

Standards for Educational and Psychological Testing.3 In summary, the Contractor will be responsible for the following:

Task 1: Update the Existing Controller Job Analysis and Create Assessment Strategy

Task 2: Develop an Experimental Pre-employment Selection for Controllers

Task 3: Validate the Experimental Pre-employment Selection Test

Data gathered for this project shall be used for the FAA’s research purposes only and will become the

1 Equal Employment Opportunity Commission, Civil Service Commission, Department of Labor, & Department of Justice

(1978). Uniform guidelines on employee selection procedures. Federal Register, 43(166), 38290-38315.

2 Society for Industrial and Organizational Psychology, Inc. (2018). Principles for the validation and use of personnel selection procedures (5th ed.). Bowling Green, OH: Author.

3American Educational Research Association, American Psychological Association, and National Council on Measurement in

Education (2014). Standards for educational and psychological testing. Washington, DC: American Psychological Association.

property of FAA/AHR/AHF-200 once the project is complete. Any and all data and products created in this project will become the sole property of the FAA.

C.2 TASK REQUIREMENTS

At the direction of the FAA, the Contractor must perform the managerial and technical tasks summarized below.

C.2.1 Project Management

The Contractor must manage its performance on each task order to ensure that work is performed efficiently, accurately, on time, and in compliance with the contract requirements.

C.2.1.1 Staffing

In accordance with task order requirements, the Contractor must maintain appropriate staffing levels, notify the COR whenever a staff vacancy occurs, and fill vacancies upon Contracting Officer (CO) approval.

When vacancies are approved but not filled within 20 business days, the Contractor must provide written notice to the COR stating the reason for not filling the vacancies.

C.2.1.2 Meetings

In accordance with task order requirements, the Contractor must attend a kick-off meeting upon contract award with the CO, COR, and Program Office representatives to review requirements and understand work scope and deliverables. Also, the Contractor must participate in, and provide minutes for, additional meetings, including:

Periodic status meetings, as needed

Quarterly Program Management Reviews to discuss task order performance including, but not limited to, accomplishments, schedule, and financial summary

Planning meetings that will occur as we approach the end of one task order, but prior to issuing the subsequent task order. The purpose of these meetings is to discuss lessons learned from the completed task order, and to plan the requirements and approach for the upcoming task order.

C.2.1.3 Project Management Plan

In accordance with task order requirements, the Contractor must develop a project management plan (PMP) that contains its approach for managing the task order. The Contractor must resubmit the PMP to the COR for approval when significant changes are made. Any changes that will impact the schedule by more than ten (10) business days must be submitted to the COR.

C.2.1.4 Monthly Reporting

In accordance with task order requirements, the Contractor must provide Monthly Status Reports (MSRs) to the COR that include the following information:

Overview of work completed, work in progress, and work planned;

For non-fixed price task orders, hours and costs expended by task, labor category, and personnel;

and CLIN-level costs

Status of individual deliverables;

Identification of risk areas with recommended remedial actions;

Status of all outstanding risks identified in previous MSRs; and

Any additional information pertinent to the Government in administering the performance of this effort or as requested by the COR.

C.2.1.5 Record Retention

The Contractor must maintain all of the project data for as long as the selected test is “live” and administered, or longer if required by legal hold.

C.2.2 Task 1. Update the Existing Controller Job Analysis and Create an Assessment Strategy

For Task 1, the Contractor must conduct a job analysis that results in lists of controller tasks organized into job duties; knowledge, skills, abilities, other personal characteristics (KSAOs); and tools and equipment

(T&E) to serve as the foundation for the new selection test. Although this task order will result in an update to an existing job analysis, the Contractor must—at a minimum—conduct the legally required steps for conducting a job analysis for use as the foundation for a pre-employment selection test, and to conduct the analysis in a manner consistent with legal requirements and professional guidelines, and that will support a broad validity evidence argument. The final lists of duties/tasks, KSAOs, and T&E must reflect both current and near term (1-2 years) job and worker requirements for certified professional controllers. Although controllers work in three different facility types (i.e., Airport Traffic Control Towers [ATCTs], Terminal

Radar Approach Control Facilities [TRACONs], Air Route Traffic Control Centers [ARTCCs]), the

Contractor’s process must result in content that is identical where the jobs and requirements are the same, but also identifies if and where the jobs and their requirements are different. In addition to providing the final lists of duties/tasks, KSAOs, and T&E in Microsoft Excel format, the Contractor must submit a job analysis technical report that describes the research process and the results in accordance with legal requirements and professional guidelines.

The Contractor shall also create an efficient assessment strategy for controller pre-employment selection that balances validity and administrative burden, and that takes adverse impact and the FAA’s unique situational characteristics and constraints into consideration. The strategy should recommended types of assessments and other relevant features (e.g., hurdle vs. compensatory approach, proctored vs. un-proctored assessments, assessment type, item type, custom vs. COTS) to cover the KSAOs required at entry for controller candidates with no prior air traffic control experience. The assessment strategy does not require the identification of specific tests, but rather high-level recommendations with examples of assessments that would likely meet the stated requirement. The Contractor must defend its methods and recommendations in the draft assessment strategy. The Contractor will brief its recommendations to the FAA and obtain approval prior to finalizing the assessment strategy.

C.2.3 Task 2. Develop an Experimental Pre-employment Selection Test for Controllers

Given the large number of controller candidates who have no prior air traffic control experience, the FAA assumes that the assessment strategy developed in Task 1 will identify the need for a single large-scale, standardized test to replace the ATSA. For Task 2, the Contractor shall begin by developing a detailed draft test plan that maps proposed test content to the job analysis and describes the requirements for an experimental pre-employment selection test that can capture all/the majority of the critical KSAOs required at entry for controller candidates who have no prior air traffic experience. The Contractor shall brief the

FAA on the draft test plan and once approved, will proceed with developing the experimental test.

The Contractor shall seek input and documentation from multiple sources (e.g., test developers/publishers, FAA, OPM, other Air Navigation Service Providers [ANSPs]) in the quest to identify and/or develop the required test content. Subsequently, the Contractor shall compare and contrast—and document in detail— the relevant characteristics and psychometric attributes of multiple potential tests in accordance with legal requirements and professional guidelines. The Contractor will then use these data as the foundation for their proposal to the FAA for an experimental test to be used in the validation study. The Contractor will also develop a draft of the job performance measures to be used in the validation study as described below.

Performance data will be gathered for research purposes only for use during the validation studies.

Once the Contractor has developed recommendations for the experimental test and performance measures, and after determining the appropriate validation sample sizes, the contractor will brief the FAA. FAA approval is required on the test components and job performance measures prior to finalizing them. The

FAA reserves the right to add or remove assessments to the experimental test based on agency need or other requirements.

C.2.4 Task 3. Validate the Experimental Test

In Task 3, the Contractor shall validate the FAA-approved experimental test according to legal requirements and professional guidelines to determine whether it is appropriate for selecting from among controller candidates who have no prior air traffic experience.

The Contractor will coordinate with the FAA regarding scheduling prior to commencing a criterion-related validation study with both 1) controller trainees who are entering basic training at the Academy, and 2) certified professional controllers who are assigned to FAA air traffic control facilities. The experimental test shall be administered to FAA employees by the FAA’s test administration contractor at their testing centers.

Once the data are collected, the Contractor shall use statistical analyses as well as all other information gathered and discovered, to develop recommendations regarding which test components should be included in the final version of the test, and, if appropriate, recommendations regarding the weighting of the components. Also, the FAA requires recommendations regarding cut scores.

The Contractor will brief its recommendations to the FAA and receive approval before finalizing the test components and the scoring algorithm. The Contractor will provide a test development technical report that includes the final test plan. The report must follow legal requirements and professional guidelines, and capture the details of the research, including a detailed analysis of the characteristics of the selected/developed assessment(s), as well as analyses of adverse impact.

C.3 GOVERNMENT FURNISHED INFORMATION:

(a) The FAA will provide access to previous job analysis data and reports upon Task Order 001 award.

(b) The FAA will bear the cost for job incumbent controllers to take the experimental test at one of the

FAA’s test administration contractor’s testing centers (i.e., Pearson VUE), which are located across the US.

(c) The FAA will supply access to job incumbent controllers who will participate in all data collection activities as part of their regular job duties.

(d) The FAA will negotiate access to job incumbent controllers with the National Air Traffic

Controllers Association (NATCA) and will provide the contact information for those controllers selected to participate. Contractors should assume up to 120 days for this access to be granted.

(e) The FAA will bear the cost for any COTS assessments selected for the experimental test for purposes of the validation study.

C.4 DELIVERABLES

The following deliverables apply to Task 1. Deliverables for Tasks 2 and 3 will be provided in their respective Requests for Task Order Proposal. For the deliverables listed below, the FAA will either 1) accept, 2) accept with comments, or 3) reject the deliverables within ten business days.

SOW

Reference

Deliverable

Description

Due Date (expressed in business days) Acceptance Criteria

1 2.1.2 Attend one contract kickoff meeting and furnish meeting minutes.

Meeting to be held within

10 days of contract award; minutes to be delivered five days after the kickoff meeting.

Contractor personnel are in attendance, either in person or virtual.

Meeting minutes are submitted on time and accurately reflect the attendees, key points of the discussion, answers to questions, and action items.

2 2.1.2 Program

Management

Review (PMR) briefing deck and meeting minutes

Briefing deck to be provided quarterly, five days before the scheduled

PMR.

Meeting minutes to be provided within 10 days after the PMR.

Briefing deck captures an overall performance summary, accomplishments since the previous PMR;

financial summary (costs expended by CLIN, remaining costs), risks, and any other key performance management information.

3 2.1.3 Project Management

Plan (PMP)

Within 15 days of the kickoff meeting, then updated as needed, or whenever any changes result in a schedule impact of more than ten (10) business days.

PMP is submitted on time and in accordance with project management best practices.

4 2.1.4 Monthly report detailing progress

By the tenth day of the month following the report period.

Information required in

Section C.2.1.4 of the contract.

5 2.2 Lists of controller duties/tasks, KSAOs, and T&E including differentiation by facility type (draft and final)

TBD Comprehensive lists are submitted on time, and illustrate where the job is the same and different between the three facility types.

6 2.2 Job Analysis

Technical Report

(draft and final)

TBD Report submitted on time that includes, in detail, the research process used in conducting the job analysis and the results.

Processes are in accordance with legal requirements and professional guidelines.

7 2.2 Assessment TBD Strategy including

SOW

Reference

Deliverable

Description

Due Date (expressed in business days) Acceptance Criteria strategy (draft and final) recommendations for delivery/implementation of testing program is submitted on time.

Recommendations must be documented and be appropriate for assessing the KSAOs required at entry for the target population.

C.5 PERIOD OF PERFORMANCE

The period of performance for this single award IDIQ contract will be one base year with four possible option renewal periods (for a total of 60 months if all options are exercised).

Task Orders may be issued at any time during the base and/or option periods. A performance period will be specified for each task order. Task Order 001 will be awarded upon contract award and has a Period of

Performance of 14 months from contract kickoff.

C.6 PLACE OF PERFORMANCE

Services occur at the Contractor’s facilities, with travel to FAA facilities nationwide, as necessary.

(End of Section C)

SIR No. 693KA9-22-R-00013

Part I – The Schedule

Section D – Packaging and Marking

PART I - SECTION D

PACKAGING AND MARKING

D.1 PACKING AND PACKAGING

Deliverables under this contract will be submitted electronically (e.g., via email, File Transfer

Protocol. In the unlikely event that the FAA requests hard copy deliverables, they must be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 GENERAL MARKING

In addition to information provided with shipping instructions, all deliverables must be marked on the outside of the packaging with the following:

1. FAA contract number;

2. Contractor's name and address; and

3. List of contents.

D.3 TRANSMISSION OF DELIVERABLES

All deliverable items required by this contract will be shipped F.O.B. destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the Contractor.

(End of Section D)

Section E – Inspection and Acceptance

PART I - SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and

Contractors may obtain the full text via Internet at https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Title

3.10.4-5 Inspection – Time and Material and Labor Hour (April 1996)

E.2 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer, or their duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data, or services to be provided. In this regard, the Contracting Officer’s Representative (COR) is an authorized representative of the Contracting Officer. Final acceptance of all deliverables under this contract must be made by the Contracting Officer or designee, in writing.

(b) Inspection, review or the anticipation of acceptance/approval of a deliverable item during the course of its preparation must not be construed as assurance of acceptance of the finished product.

(End of Section E) https://fast.faa.gov/contractclauses.cfm

Section F – Deliverables or Performance

PART I - SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and

Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Title

3.10.1-9 Stop Work Order (October 1996)

3.10.1-24 Notice of Delay (March 2009)

3.11-34 F.O.B. Destination (April 1999)

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is a one (1) year base period and (4) one-year option periods, for a maximum total period of performance of up to five (5) years.

The contract period of performance is effective upon execution of the Contract by the Contractor and the FAA Contracting Officer. If the Government elects to exercise any of the available Option periods, written notification of the Government’s intent to exercise an option will be provided to the Contractor in accordance with the procedures in AMS 3.2.4-35 Option to Extend the Term of the Contract (October 2019). The Government reserves the right to exercise an Option period unilaterally in accordance with Sections B and F of this contract and at rates and estimated values established in Section B.

F.3 TASK ORDERS PERFORMANCE PERIOD

Task orders may be issued at any time during the base and/or option periods. The performance period will be specified in the Request for Task Order Proposal and may include option periods which extend the task order up to six (6) months beyond the expiration date of this contract.

All orders issued during the effective date of the contract and not completed within that period must be completed by the Contractor within the time specified in the order. The rates prevailing immediately prior to contract expiration must apply to all such work. Any costs incurred prior to the beginning date or after the ending date of a task order will not be directly allowable without the written consent of the CO via contract modification.

F.4 DELIVERY

The services required under each individual task order must be delivered and received at destination within the time frame specified in each order.

F.5 PLACE OF PERFORMANCE

Place of performance is at the Contractor’s facility.

F.6 DELIVERABLES

(a) All applicable task order deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in the specific task order documents issued under this contract, as applicable.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each task order deliverable must be accompanied by a cover letter from the Contractor on

Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package. All deliverables are to be submitted in electronic format.

(e) In the event the Contractor anticipates difficulty in complying with any delivery schedule, the

Contractor must immediately provide written notice to the CO, COR, and the Program Manager

(PM). Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

F.7 AMS 3.14-2 Contractor Personnel Suitability Requirements (January 2019)

1. No contractor employee, subcontractor, or consultant will be allowed unescorted access to any

FAA facility; access to FAA sensitive information; or access to FAA systems or resources unless they have been authorized by the FAA Office of Personnel Security (AXP).

2. Consistent with FAA Order 1600.72, AXP must approve designated risk levels for the positions under the contract, to be determined by the FAA Operating Office (the organization with the requirement) in coordination with the COR, using the OPM Position Designation Automated Tool

(PD Tool).

3. For all contractor employees, subcontractors, or consultants requiring access to FAA facilities, sensitive information, systems, or resources, the contractor must submit to their responsible AXP office a point of contact (POC) who will be responsible for entering all contractor applicant data into the Vendor Applicant Process (VAP) system (vap.faa.gov).

4. If an applicant has had a previous US Government conducted background investigation, which meets the investigative requirements for the position and meets established reciprocity guidelines, it will be accepted by the FAA. The FAA reserves the right to conduct further investigations, including requesting additional information from the applicant, if necessary.

5. If no previous investigation exists, or if the previous investigation does not meet investigative requirements for the position, AXP will:a. Send the applicant an e-mail (this step may be delegated to VAP POC) stating that the applicant must complete a form through the electronic Questionnaires for Investigations Processing (eQIP) system;b. Instruct the applicant how to enter and complete the eQIP form;c. Provide where to send/fax applicable forms; andd. Provide instructions regarding fingerprinting. The applicant must complete the eQIP form and submit other required material within 15-calendar days of receiving the e-mail from AXP. For items to be submitted outside eQIP, the contractor must submit the required information, referencing the contract number, to their responsible AXP office identified below: For Headquarters Contracts: Manager, Personnel Security

Suitability Branch, AXP-320800 Independence Avenue, S.W., Room 315Washington, D.C.

20591Regional and Center Contracts:[none]

6. No contract employee, subcontractor, or consultant will work in any position unless AXP has authorized them to begin work. Authorization will be in the form of an Interim or Final Suitability email notification from AXP to the VAP POC and CO.

7. No contract employees, subcontractor, or consultant will be issued a FAA Personal Identity

Verification (PIV) card unless they have been granted an Interim or Final suitability from AXP.

8. The Contractor must update the VAP within twenty-four (24) hours after any contractor employee is terminated or transferred from the contract. If the FAA issued the contract employee a

PIV card, the contractor must collect the card and return it to AXP within five business-days of the employee's termination or transfer.

9. The CO will provide notice to the contractor within 24-hours after receipt of a determination that the contractor or its employee has not complied with security related contract requirements, security-related FAA Orders, or if a contractor employee's conduct is objectionable or contrary to the public interest, or inconsistent with the best interest of national security. The notice will instruct the contractor to remove its employee's access to FAA premises or networks, or otherwise remedy the contractor's performance.

10. The contractor must immediately comply with the CO's direction to remedy its security performance at the contractor's expense, including removing the employee from FAA premises and networks. If the contractor employee is working under an interim suitability authorization, the contractor must take appropriate action, including the removal of the contractor employee from working on the FAA contract, at their own expense. Once action has been taken, the contractor must report the action via the VAP within the timeframe prescribed in paragraph 8 of this clause.

11. After coordination with AXP, the CO may require contractor employees to submit any other security information deemed reasonably necessary to protect the interests of the FAA. This includes submitting to additional fingerprinting and background reinvestigations required under Federal

Investigative Standards. In this event, the contractor must provide, or cause each of its employees to provide, such security information to AXP. Failure to cooperate with security processing will result in an unfavorable suitability determination.

12. Contractor employees subject to the requirements of this clause must take the FAA Security

Awareness Virtual Initiative (SAVI) training within 90 days of reporting to work and annually thereafter. This training is available on the FAA’s Electronic Learning Management System

(eLMS). Contractors without access to eLMS please see https://my.faa.gov/org/linebusiness/ash/programs/savi.html for instructions.

13. The contractor and/or subcontractor(s) must contact the CO, COR, and AXP within one business-day in the event an employee is arrested (i.e., taken into custody by law enforcement for any offenses, other than minor traffic offenses) or is involved in theft of government property or the

Contractor becomes aware of any information that may raise a question about the suitability of a contractor employee.

14. Failure to submit information required by this clause within the time required may be determined by the CO a material breach of the contract, and may result in suspension or revoked access to FAA assets for the Contractor's employee.

15. If subsequent to the effective date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in direct contract costs or otherwise affect any other term or condition of this contract, the contract will be subject to an equitable adjustment.

16. The contractor agrees to insert terms that conform substantially to the language of this clause, excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access and where the exceptions under FAA Order 1600.72 do not apply.(End of Clause)

(End of Section F)

Section G - Contract Administrative Data

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

3.10.1-22 Contracting Officer’s Representative (April 2012)

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Federal Aviation Administration

Stephanie McKnight Bailey

800 Independence Avenue, S.W.

Washington, D.C. 20591

Phone 202 267-1034 Email: Stephanie.McKnight-Bailey@faa.gov

Contracting Officer’s Representative

(COR)

Federal Aviation Administration

Joy M. Washington

800 Independence Avenue, S.W.

Washington, D.C. 20591

Phone: 202-267-1850 Email: Joy.M.Washington@faa.gov

FAA Project Manager Federal Aviation Administration

Kelley J. Krokos, PhD

800 Independence Avenue, S.W.

Washington, D.C. 20591

Phone: 202-267-6219

Email: Kelley.J.Krokos@faa.gov

G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person mailto:Stephanie.McKnight-Bailey@faa.gov authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

It is the responsibility of the Contractor to contact the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract.

Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the

Government.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

The COR is responsible for the technical administration of the contract and the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the contract.

The COR is responsible for monitoring progress and overall technical management of the work hereunder and will be contacted regarding questions or problems of a technical nature.

In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the Contractor will contact the Contracting Officer.

When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. The Contractor under such request will take no action unless and until the Contracting Officer has issued a letter of direction or a contract modification.

G.5 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer listed in G.2.

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the Contracting Officer listed in G.2, with information copies to the COR.

(c) All correspondence must include the contract number and a task order number (if appropriate).

G.6 ELECTRONIC COMMUNICATIONS

The Contractor must assure an electronic means for communicating with FAA personnel. The

Contractor must ensure that the communications are compatible with the FAA’s electronic mail system which is currently MS Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments.

All contract reports/deliverables, including invoices, must be made in electronic format with all linkages and interdependencies readily traceable.

G.7 ORDERING PROCEDURE

(i) Performance under this contract must be subject to the ordering procedure discussed below.

(ii) All work to be performed under this contract must be within the scope of the Statement of

Work (SOW) contained in Section C, and must not commence until so authorized by the CO under a specific task order issued under this contract. The Contractor must incur costs only in the performance of task orders issued in accordance with these ordering procedures. No other costs are authorized under this contract without the express written consent of the

Contracting Officer.

(iii) From time to time during the period of performance of this contract, the FAA CO will request Task Plans from the Contractor for proposed task orders.

(iv) The Contractor must submit, within fourteen (14) calendar days after receipt of each proposed task order document provided by the CO, a Contractor Task Plan on forms specified and/or provided by the Government. On an individual task order basis, the CO may allow for more or less time to submit the Task Plan. The Task Plan is the Contractor’s overall estimate for the completion of the task order and must include the following:

(1) Contractor’s approach to accomplishing the proposed task order;

(2) Date of commencement of work, and any necessary revisions to the schedule of performance;

(3) Identification of any potential Organization Conflict of Interest (OCI); if no OCIs are identified, a certification that the Contractor is not aware of any potential OCI;

(4) Direct Man-hours, on a monthly basis, by applicable labor category, and total Man-hours, including those in (6) below, estimated to complete the task;

(5) Rationale for Man-hours, by applicable labor category, estimated in (4) above;

(6) The travel, material cost, and other direct cost estimate, including rationale for each;

(7) A cost estimate for subcontractors and consultants that support the subcontractor and consultant man-hours in (4) above;

(8) The total estimated cost for completion of the task order, including cost element breakdown of total estimated cost.

The Contractor’s Task Plan is subject to the review of the Government and approval of the

Contracting Officer. A task order will be issued by the Contracting Officer once an acceptable

Task Plan has been provided to the Government.

Once a task order is issued, the Contractor is not authorized to incur cost or expend level of effort (man-hours) in excess of those established in the Task Plan without written approval of the

Contracting Officer. After a task order is issued, if any revision becomes necessary to the estimated cost or level of effort, the Contractor must promptly submit to the Contracting Officer a revised Task Plan with explanatory notes. Revised Task Plans submitted by the Contractor are subject to the review and approval of the Contracting Officer.

All task orders will be issued in writing by the Contracting Officer to cover specific work assignments within the scope of the contract. The task orders will be issued on forms specified and provided by the Government. The task orders will be numbered. A revision to a task order will be identified by an alpha designation after the existing task order number, indicating the revision sequence. All task orders must contain the following information:

Task order number;

FAA technical point-of-contact;

Period of performance;

Description of the work to be performed;

Estimated Cost;

Estimated labor hours/mix;

Anticipated Travel requirements;

Start and completion dates, with major milestones;

Deliverables with required delivery dates;

Personnel Security and Security requirements; and

List of Government Furnished Property, Equipment, and/or Information (GFP/GFE/GFI).

G.8 BILLING INSTRUCTIONS

(a) Invoices must be submitted monthly in accordance with AMS 3.2.4-5, Allowable Cost and

Payment (October 2019). Payment is subject to review, approval and certification by the CO and COR. In the event of questioned costs, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO. The payment will be made pursuant to FAA AMS 3.3.1-34 Payment by Electronic Funds Transfer/Central

Contractor Registration.

(b) Compliance with these instructions will reduce correspondence and other causes for delay to a minimum, and will thus promote prompt payments to the Contractor.