EDE SIR Sec A to M Sol_693KA8-18-R-00005.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

1 125

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

12/08/2017 X

AWA

FAA AWA

800 Independence Avenue, S.W.

Washington DC 20591

1400 ES 02/26/2018

Amy K. Wright 202 Amy.Wright@faa.gov

267-4425

PAGE(S)

Amy K. Wright

693KA8-18-R-00005

(See L.3)

(See L.8_

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44-45 46-50

51-56 57-67

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Amy Wright Highlight

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 125

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693KA8-18-R-00005

Period of Performance: 05/01/2018 to 04/30/2028

PART I – Section B

Supplies or Services/Prices

B.1 Schedule – See Attached Excel Spreadsheet

B.2 Bill of Materials – See Exhibit B.2 Excel Spreadsheet

The remainder of this page has been intentionally left blank.

PART I – SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TABLE OF CONTENTS

C.1.0 INTRODUCTION

C.1.1 – Scope

C.2.0 SPECIFICATIONS, STANDARDS, and PUBLICATIONS C.2.1 FAA Orders C.2.2 FAA Standards C.2.3 Occupational, Safety, and Health Administration (OSHA) Standards C.2.4 ASTM International (American Society for Testing and Materials) C.2.5 Energy Information Administration C.2.6 Underwriters Laboratories (UL)

C.3.0 KEY PERSONNEL

C.3.1 Program Management

C.4.0 OTHER PERSONNEL

C.4.1 Program Coordinator C.4.2 Field Services Engineer C.4.3 Power Consultant/Principal Engineer C.4.4 Quote Engineer

C.5.0 CONTRACT DATA REQUIREMENTS (CDRLs) C.5.1 Program Plan C.5.2 Program Management Report C.5.3 Asset Identification Report C.5.4 Operational Risk Management Plan

C.6.0 CONFERENCES AND MEETINGS

C.6.1 Post-Award Conference C.6.2 Program Management Review (PMR) C.6.3 Technical Interchange Meetings (TIMs) C.6.4 Logistics Management Information Provisioning Conference

C.6.4.1 Integrated Logistics Support Management Team (ILSMT) Meeting C.6.4.2 Contractor Depot Logistics Support Management Review (CDLSMR) C.6.4.3 Logistics Guidance Conference

C.7.0 HARDWARE & SOFTWARE

C.7.1 Commercial Off-the-Shelf Equipment

C.7.1.1 Deviations from FAA specifications – For Commercial, off-the-shelf (COTS) Equipment C.7.1.2 Site-Specific Configurations C.7.1.3 Parts Obsolescence Management

C.7.2 Software Quality Assurance C.7.2.1 Documentation and License Rights

C.7.2.1.1 EPMCS interface software information C.7.2.1.2 Full and complete rights

C.7.3 - Equipment Identification and Marking C.7.3.1 Bar Code Asset Tracking System

C.7.4 – Equipment Shop Drawings

C.8.0 LOGISTICS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.8.1 Standard Requisition Procedure C.8.2 Integrated Logistics Support (ILS)

C.8.2.1 ILS Program Planning C.8.2.2 ILS Management C.8.2.3 Logistics Guidance Conference

C.8.3 Logistics Management Information C.8.3.1 LMI Database

C.8.3.1.1 LMI Data Reviews C.8.3.1.2 LMI Data Acceptance Criteria C.8.3.1.3 Provisioning Conference C.8.3.1.4 Cataloging

C.8.4 Documentation C.8.4.1 Commercial and Technical Documentation C.8.4.2 Point of Contact C.8.4.3 New Technology

C.9.0 MAINTENANCE – CONTRACTOR DEPOT LOGISTICS SUPPORT

C.9.1 CDLS Program Management

C.9.1.1 CDLS Program Management Reviews and Post Award C.9.2 – CDLS Requirements

C.9.2.1 Spares Storage Warehouse C.9.2.2 CDLS Web-Based Interface Tool C.9.2.3 Field Returns C.9.2.4 Repair Procedure C.9.2.5 Repair Decisions C.9.2.6 CDLS Delivery Priorities C.9.2.7 Technical Assistance C.9.2.8 Continuity of Operations for Power Requirements C.9.2.9 Transportation and Shipping

C.9.2.9.1 From Contractor to Government Facility C.9.2.9.2 From Government Facility to Contractor

C.9.2.10 Depot Spares C.9.2.11 Recommended Spare Parts List (RSPL) C.9.2.12 Support Equipment Candidate List (SECL)

C.9.3 Warranty and Non-Warranty Repairs C.9.3.1 Warranty Repairs C.9.3.2 Non-Warranty Repairs

C.9.4 Status Reporting C.9.4.1 Monthly Repair Status Reports and Contractor Depot Logistics Support (CDLS) Report, C.9.5 Marking C.9.6 Additional Data Deliverables

C.10.0 QUALITY CONTROL

C.11.0 CONFIGURATION MANAGEMENT

C.11.1 Configuration Identification C.11.2 Configuration Control C.11.3 Configuration Status Accounting C.11.4 Manufacturer Configuration Assurance

C.12.0 TRAINING

C. 12.1 Introduction

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 12.2 General Training Information C. 12.2.1 Environmental and Occupational Safety and Health (EOSH) Regulations C. 12.2.2 Course Requirements

C. 12.3 Training Materials and Equipment C.12.3.1 Student Training Materials C.12.3.2 Contractor-Furnished Training Supplies C.12.3.3 Contractor-Furnished Training Sites and Facilities

C.12.4 Training Conferences/Meetings C.12.4.1 Post-Award Training Conference C.12.4.2 In-Progress Reviews (IPR)

C.12.5 Training Documentation C.12.5.1 Personnel Qualifications Report C.12.5.2 Development Exams C.12.5.3 Performance Examinations C.12.5.4 Student Welcome Packages

C.12.6 Training Deliverables C.12.6.1 Operational Tryout C.12.6.2 Theory of Operation Examinations C.12.6.3 Performance Examinations C.12.6.4 End-Of-Course Evaluations C.12.6.5 End-Of-Course Examination Data C.12.6.6 Certificate of Training

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1.0 INTRODUCTION

C.1.1 Scope

The Federal Aviation Administration (FAA) has a requirement for the acquisition and life cycle in-service support of interior electrical distribution equipment, such as Parallel Switchgear, Switchgear, Switchboards, Motor Control Center, Transformers, Panel boards, and Electrical Power Monitoring and Control Systems. This is referred to as Electrical Distribution Equipment (EDE) through this Statement of Work (SOW).

The FAA requires electrical distribution equipment (EDE), technical support services, logistics support, training, and quality control for the EDE being acquired. The Contractor must have extensive experience in designing, assembling, testing, and installing power distribution systems in facilities of similar complexity and criticality as those found across the National Airspace System (NAS). The Contractor must possess in-house access to core technical information and be able to troubleshoot, fault isolate and perform failure analysis of its equipment, and provide maintenance and repair training for FAA technicians.

C.2.0 SPECIFICATIONS, STANDARDS, AND PUBLICATIONS

EDE purchased under this contract and receiving in-service support in compliance with this SOW must conform to the following specifications as amended:

Attachment J.1 – Parallel Switching Specification Attachment J.2 – Switchboard Specification Attachment J.3 – Interior Distribution System Specification Attachment J.4 – Electrical Power Monitoring System Specification

The Specifications, Standards, and Publications referenced are part of this SOW to the extent specified. In the event of conflicts between FAA documents and industry standards, the FAA documentation takes precedence. The versions of referenced standards and publications current at the date of contract award apply during the base period of the Contract unless otherwise directed by the Contracting Officer (CO). The versions current at the date of option exercise apply during option periods unless otherwise directed by the CO, the contractor is responsible to notify the FAA CO when any changes of equipment standards and publications as referenced here. Copies of FAA Orders and Standards may be obtained at https://www.faa.gov/regulations_policies/orders_notices.

The Specifications provide directions that equipment and wiring must be manufactured and installed “as indicated,” “where indicated,” and “as indicated on drawings.” These references refer to the Contractor’s FAA-approved design drawings unless otherwise indicated in the text of the Specifications.

C.2.1 FAA Orders

FAA Order Number Title Date

1800.66 Configuration Management Policy 09-19-2007

3000.57 Air Traffic Organization Technical Operations Training and Personnel Certification Programs 07-16-2009

4600.27C Personal Property Management 9-04-2015

6200.4G National Test Equipment Program Management 03-08-2010 https://www.faa.gov/regulations_policies/orders_notices

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.2.2 FAA Standards, Specifications & Guides (Provided under Section J):

FAA Asset Identification Process and Procedure Guide FAA-STD-019e Lightning and Surge Protection (Attachment J-8) FAA-STD-021A Configuration Management (Attachment J-9) FAA-STD-028C Contract Training Programs (Attachment J-10) FAA-C-1217G Electrical Work, Interior (Attachment J-11)

C.2.3 Occupational, Safety, and Health Administration (OSHA)

29 CFR § 1910.305 Wiring methods, components, and equipment for general use

C.2.4 American Society for Testing and Materials International (ASTM)

ASTM-D-3951 Standard Practice for Commercial Packaging

C.2.5 Energy Information Administration

EIA 649 National Consensus Standard for Configuration Management ISO-9000 Quality Management and Quality Assurance Standards

C.2.6 Underwriters Laboratories (Ul)

UL1283 Standard for Electromagnetic Interference Filters UL 1449 Standard for Surge Protective Devices

C.3.0 KEY PERSONNEL

C.3.1 Program Management

The Contractor must provide one (1) full time Program Manager (PM). The PM must provide all necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking and associated task and delivery orders.

The PM must manage and administer submission of all data items required in each task and delivery order. Once approved by the FAA, this individual will be the primary conduit through which the Contractor and the Government organize, schedule, and report on all elements of this contract. The PM will be the focal point within the Contractor’s organization for all required program discussions with the Contracting Officer (CO) and Contracting Officer’s Representative (COR) regarding the status of contract activities, and for all required program efforts involving equipment orders, equipment documentation, quality control, logistics, and training.

Other functions included in Program Management are:

Integrated Logistics Support (ILS) management Contractor Depot Logistics Support (CDLS) management Training management

The contractor must provide a PM with the following minimum qualifications:

Five (5) years of experience in the project management of and application knowledge with power monitoring and

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

control solutions, system integration, industrial plant facility engineering, process controls.

Five (5) years of experience in Project Management, Power Monitoring Solutions, HMI Programming, PLC

Programming, Electrical Distribution Equipment or Power Systems Controls and coordinating Factory training for customers.

Bachelor of Science Electrical Engineering (BSEE) or equivalent engineering degree. 4-year degree requirement may be substituted with eight years of relevant job experience.

Certified in Project Management Professional (PMP), Professional Engineer (PE) and Certified Energy Manager

(CEM).

C.4.0 OTHER PERSONNEL

C.4.1 Program Coordinator

Program Coordinator has the primary responsibility to track and provide assistance to ensure all program tasks are scheduled, invoiced and completed in a timely manner.

The Program Coordinator must have the following minimum qualifications:

A minimum of two (2) years’ experience related to program coordination and scheduling Must have a 4-year bachelor’s degree and excellent communications skills. 4-year degree requirement may be substituted with eight years of relevant job experience.

C.4.2 Field Services Engineer

The contractor must provide a Field Services Engineer(s) or Representative(s) that provides field service and technical assistance in the areas of installation, startup, repair/reconditioning/modification, testing, and training on an as-needed basis.

The Field Services Engineer(s) or Representative(s) must have the following minimum qualifications:

Three (3) years of relevant mechanical, electrical and/or power distribution services experience.

Application knowledge, testing, maintenance and/or upgrade experience with electrical distribution, power monitoring, control solutions and/or system integration equipment.

Three (3) years of experience in Electrical Distribution, Power Monitoring Solutions, HMI Programming.

Completed military technical training and two (2) years technical degree, or four (4) years technical/engineering degree.

C.4.3 Power Consultant/Principal Engineer

The contractor must provide Power Consultant(s)/Principal Engineer(s) that analyzes, designs, troubleshoots, and tests large/complex electrical power systems on an as-needed basis.

The Power Consultant(s)/Principal Engineer(s) must have the following minimum qualifications:

A minimum of ten (10) years of power system analysis, design, testing, and troubleshooting of medium and low-voltage power distribution systems in industrial, institutional, commercial and utility facilities.

Proficiency with Power Systems Analysis Software tools, National Electric Code, Power Distribution Equipment, complex Power System Design.

Bachelor of Science Electrical Engineering (BSEE) and Master of Science Electrical Engineering (MSEE) degrees.

Certified Professional Engineer (PE). (licensed in any state or the District of Columbia)

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.4.4 Quotation Engineer

The Quotation Engineer has the primary responsibility for developing, executing, tracking, and communicating quoting activities on an as-needed basis.

The Quotation Engineer must have the following minimum qualifications:

A minimum of five (5) years’ experience related to quoting electronic assemblies as well as organizational and financial skills.

Thorough knowledge and working background in electrical assembly and component level technical requirements.

A 4-year Engineering degree and excellent communications skills.

C.5.0 CONTRACT DATA REQUIREMENTS (CDRLs)

Section J.5 contains the Contract Data Requirements List (CDRL), describing the requirements associated with deliverable documents required under the contract. These documents will be referred to as “CDRLs” throughout this statement of work and its attendant specifications. The CDRLs are associated with Data Item Descriptions (“DIDs”), provided in Section J.6. The DIDs provide the format which must be used for deliverable data. Explanations of the content of these required deliverable documents are provided below and in the individual DIDs.

C.5.1 Program Plan

The Contractor must provide a Program Plan, CDRL M001, detailing the method by which the FAA’s work (equipment, logistics, and training) will be functionally integrated into the Contractor’s existing management structure.

C.5.2 Program Management Report

The Contractor must develop and maintain a spreadsheet of fielded equipment, training, and service task orders indicating the status of each, CDRL M002. The contractor must provide a copy of the program management report electronically via e-mail to the FAA COR and CO once per quarter.

C.5.3 Asset Identification Report

The Contractor must develop and maintain an Asset Identification Report, CDRL M003, for each item of EDE equipment delivered to the FAA that includes use of a bar code system that identifies each item IAW Section C.7.3.1 and Section D, Packaging, Handling, Storage, and Transportation, paragraph D.3.0.

C.5.4 Operational Risk Management Plan

The Contractor must develop and maintain a Risk Management Plan, CDRL M006. The Contractor must schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission in an operating facility.

C.6.0 CONFERENCES & MEETINGS

The Contractor must prepare and deliver a Conference Agenda, CDRL M004, 15 working days prior to each scheduled conference, review, or meeting, and Conference Meeting Minutes, CDRL M005, within five (5) working days after completion of each scheduled conference, review, or meeting. Contractor administrative support must be provided for meetings and conferences hosted at a Contractor facility. Such support consists of providing facilities, office equipment, and clerical support as requested. Meetings at the Contractor’s facilities must be conducted at a facility located in the Continental United States (CONUS). Travel by Contractor’s personnel to meetings and conferences as needed to meet contract requirements in locations other than Contractor’s facility, or the Contractor’s local metropolitan area, are

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

reimbursable IAW the FAA’s Travel Policy (FAATP). Copies of FAA Travel Policy may be obtained at https://my.faa.gov/tools_resources/travel.html.

C.6.1 Post-Award Conference (PAC)

The Contractor must participate in a Post-Award Conference (PAC) to be held at the Contractor’s facility or a location determined by the CO; the location must accommodate a minimum of 20 people. The conference will be scheduled no later than 30 days after contract award. The purpose of the conference is to thoroughly review the contract to ensure that all parties have a clear understanding of all contractual requirements. Program Management, Logistics Management Information (LMI) Data Products Worksheet, initial Contractor Depot Logistics Support (CDLS), and Training Guidance Conferences may be held concurrently with the PAC or, at the discretion of the Government, held on separate dates and at separate locations. The PAC may be held in conjunction with other meetings that may require more than a one-day event. See Sections C.6.3, C.6.4, etc.

C.6.2 Program Management Review (PMR)

The Contractor must conduct a monthly telecom and an annual in-person PMR to review the contract status, performance, cost, and schedule. The annual PMR dates will be determined by the CO or COR. The CO or the COR will notify the Contractor at least 30 working days in advance of the PMR. FAA agenda items will be provided NLT 30-days in advance of the PMR. The agenda must include a review of the Recommended Spare Parts List (RSPL) IAW SOW Section C.9.2.12.

C.6.3 Technical Interchange Meetings (TIMS)

The Contractor must support and participate in Technical Interchange Meetings (TIMs) as needed. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the Government in order to identify and resolve technical problems. The Contractor must provide the appropriate subject matter experts to respond to Government questions. The date and location for each TIM will be determined by the CO or COR. Meetings must be coordinated with the COR and approved by the CO. At the discretion of the FAA, teleconference meetings may be held in lieu of travel. The COR will notify the Contractor at least 15 working days in advance of each TIM.

C.6.4 Logistics Management Information Provisioning Conference

The Contractor must participate in an FAA-sponsored Provisioning Conference (PC) IAW Section C.8.3.1.3. The PC is required to determine on-site and depot spare parts levels. The initial conference will take place within 30 days of contract award and may be held concurrently with the Post-Award Conference. Subsequent conferences may be scheduled at the discretion of the Government to resolve any supply or support issues that may arise during the contract period of performance. See Section 8.3 and 8.3.1.3.

C.6.4.1 Integrated Logistics Support Management Team (ILSMT) Conference.

The Contractor must participate in ILSMT conferences to be held on an as needed basis to discuss logistics program anomalies IAW Section C.8.2. The first ILSMT conference may be held in conjunction with the Post Award Conference and Contractor Depot Logistics Support (CDLS) Management Review conference. ILSMT conferences may be held at the Contractor's facility, FAA Headquarters, or other facilities, as determined by the COR. Whenever possible, these conferences may be held in coordination with other meetings/conferences (e.g. Program Management Reviews). The FAA anticipates 1 ILSMT meeting per year in addition to the initial ILSMT conference.

C.6.4.2 Contractor Depot Logistics Support Management Review (CDLSMR)

The Contractor must hold one post-award Contractor Depot Logistics Support Management Review (CDLSMR) conference IAW Section C.9.1.1. It may be held in conjunction with the Post-Award Conference or the ILSMT https://my.faa.gov/tools_resources/travel.html https://my.faa.gov/tools_resources/travel.html

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Conference, to review and resolve supply support, technical assistance, cost, schedule, and other CDLS problems and concerns as requested by the Government. Thereafter, the CDLSMR may be held concurrently with the PMR or at the discretion of the Government.

C.6.4.3 Logistics Guidance Conference

The Contractor must participate with FAA representatives in a Logistics Guidance Conference (LGC) IAW Section C.8.0. It may be held in conjunction with the Post-Award Conference or as requested by the COR. The Contractor must co-chair the meeting with the FAA Service Team Logistics Manager (STLM). The Contractor must present a briefing, detailing the Contractor’s approach to accomplishing integrated logistics tasks IAW this SOW.

C.7.0 HARDWARE & SOFTWARE

C.7.1 Commercial Off-The-Shelf Equipment

The EDE defined in this SOW must consist of Commercial-Off-The-Shelf (COTS) equipment further configured, as supplied by the Original Equipment Manufacturer (OEM), conforming to requirements in the following specifications found in the contract Section J, Attachments:

Attachment J.1 – Parallel Switching Specification Attachment J.2 – Switchboard Specification Attachment J.3 – Interior Distribution System Specification Attachment J.4 – Electrical Power Monitoring System Specification

C.7.1.1 Deviations from FAA Specifications – For Commercial Off-The-Shelf Equipment

If any proposed COTS equipment is unable to meet the specified requirements (including those specified in the J Attachments and/or in FAA Orders/Specifications) as manufactured for commercial use, the Contractor must provide a list of the configuration changes (inclusive of labor and material) required to ensure compliance. Configuration changes lists must be submitted to the COR for review and formal approval by the CO. The configuration changes should specify the Contractor-furnished labor, equipment and be individually priced under CLIN X003 by clearly linking the particular COTS equipment to which it applies. Documentation requirements are included in the Equipment Modification Report, CDRL E005.

C.7.1.2 Site-Specific Configurations

COTS, EDE may be required to be assembled into unique configurations to address unforeseen FAA site- specific conditions such as space or access limitations. Equipment configuration costs associated with unique site conditions must be addressed through the Task Order Proposal process and reimbursed under Contract Line Item (CLIN) X003.

C.7.1.3 Parts Obsolescence Management

The Contractor must implement and adhere to parts obsolescence management processes including a quarterly obsolescence report to ensure the availability of parts for components in the National Air Space (NAS) as defined in appendices VIII (Engineering Changes – Equipment) and X (Reporting the Accomplishment of Updating/Retrofit Changes) of FAA-STD-021A (Configuration Management, Contractor Requirements). Most items are normally categorized as expendable although the FAA reserves the right to request that a part be returned for test, evaluation, repair or stock. In the event an Exchange and Repair (E&R) or Repair and Return (R&R) part can be repaired for less than 50% of the current price, assuming the item price is $600 or above, the part must be repaired by the Contractor. If the repair cost is over 50% of the current price, the part may be deemed expendable with COR and CO concurrence. If an item is at risk of becoming obsolete or otherwise unavailable from the Contractor, then the determination of expendability rests with the COR.

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.7.2 Software Quality Assurance

The Contractor must develop and implement a software quality assurance program aimed at comprehensively eliminating bugs in all supplied software (reference contract specifications). All functions must be independently tested on a software simulator by persons other than those responsible for the original code or any subsequent changes. The procedure for this process must be submitted to the FAA COR and approved before implementation. Proper functioning of the delivered software must be demonstrated to the CO, COR, or designated FAA representative on a simulator prior to delivery to the FAA. The Contractor must develop and implement a plan for ensuring that all software corrections or enhancements developed for other customers are incorporated in this project. Contractor configuration management processes must be capable of identifying code changes and software revision levels. The Contractor must provide a copy of its ISO 9000 series certification documentation.

C.7.2.1 Documentation and License Rights Documentation requirements include:

Monitoring Software and Firmware Interface Documentation, CDRL E001 Control Software and Firmware Interface Documentation, CDRL E001

C.7.2.1.1 The Contractor must provide Government access to Electrical Power Monitoring and Control System (EPMCS) interface software control documents and system information. This information will be used by the FAA to develop software that interfaces with the EDE.

C.7.2.1.2 The Government must have the ability to modify, operate and monitor systems for compatibility with existing FAA related EDE equipment (UPS, STS, ATS, etc.) as well as any future purchases and integration of other equipment. The Government must have access and rights to all system software, system firmware and all supporting documentation in association with any necessary modifications to the integration and operation of the EDE system. If a circumstance arises where the typical supplied software or access rights do not allow the necessary modifications, the contractor must work with the FAA to supply the appropriate rights or code, including specific source codes, if necessary, to ensure the FAA is able to make the alterations it requires during and after the contract period of performance. The Contractor must provide the Government all applicable software licenses and firmware used on this contract.

C.7.3 Equipment Identification and Marking

C.7.3.1 Bar Code Asset Tracking System

The FAA has undertaken a bar code scanning initiative, defined in Section D, as part of the Life Cycle Asset Tracking System (LCATS). While the following process has been generated by the FAA, the FAA does not consider the process to be significantly different from the processes contractors use as part of scanning and data collection activities for shipping and tracking.

The Contractor must support the FAA’s scanning process for tracking production units from the contractor’s point-of-shipment originating at production facilities to the Government’s facilities. To support this effort, the Contractor must record the unit serial numbers in the FAA tracking format. The Contractor must also attach the tracking information to the shipment in a separate file. The Contractor must align the bar code scanning process to allow an interface with the FAA data collection system.

The Contractor must modify any existing processes relevant to this contract to work with the FAA Scanning Process.

The Contractor must support a pilot run of this FAA Scanning Process with FAA representatives to ensure data transfer takes place as intended.

The Contractor must generate an Asset Identification Report, CDRL M003, containing the shipment carrier name and

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

shipment carrier tracking code and the shipment file name to which it relates to and transmit the report in a separate email message to the COR when the shipment leaves the Contractor’s factory dock. Refer to Section D – “Packaging and Marking,” paragraph D.3.0., “Identification Markings.”

C.7.4 Equipment Shop Drawings

The Contractor must provide the following shop drawings of equipment within six (6) weeks after the acceptance of the proposed bill of materials per delivery/task order from the Government:

Equipment Configuration Shop Drawings, CDRL E003. Shop drawings showing equipment dimensions, front, side and back elevation views, and internal equipment mounting.

Equipment Seismic Restraint Shop Drawings, CDRL E004. Provide drawings showing the type and location of seismic restraints that are necessary to secure EDE equipment. Each delivery/task order will specify the International Building Code (IBC) seismic zone, and withstand rating.

C.8.0 LOGISTICS

C.8.1 Standard Requisition Procedure

Orders for non-CDLS items will be administered in one of two ways: (1) The CO may issue a delivery order (DO) or task order (TO) for specific COTS items; or (2) the FAA may order an integrated assembly of COTS items. In this case, the Contractor may get a request from the FAA to develop a bill of materials (BOM) from a set of FAA-approved one-line or construction drawings. The BOM must satisfy the requirements specified in the supplied drawings, and each item specified must directly correlate to specific CLINs. Any discrepancies between the BOM and Section B.2 Exhibit must be identified by the Contractor.

C.8.2 Integrated Logistics Support (ILS)

The Contractor must plan, manage, and execute an Integrated Logistics Support (ILS) program that addresses all elements of integrated logistics identified in this SOW. The objective of the ILS Program is to execute and integrate support tasks to ensure the EDE program is fully supportable throughout its life cycle. The Contractor must support the FAA’s ILS requirements by performing the tasks included in this SOW.

C.8.2.1 ILS Program Planning

The Contractor must conduct the ILS program IAW an FAA approved Integrated Support Plan (ISP), CDRL L001.

The ISP must detail the Contractor’s plan for managing the ILS program for the EDE program’s life cycle. The ISP must include the Contractor’s Logistics Management Information (LMI) plan. The Contractor may demonstrate compliance with the above requirement by providing the Government with either the applicable portions of its ISO 9000 series certification documentation or internal corporate documentation that supports both the scope and intent of the ISP, as described in Data Item Description (DID) DI-FAA ISP-L001 (See Section J.6). The Contractor must update its FAA approved ISP or the FAA-reviewed, applicable portions of its ISO 9000 series documentation or internal corporate documentation, to reflect approved changes emanating from program changes, reviews, and other actions affecting the integrated logistics aspects of this program. In addition, the contractor must deliver the updated documentation to the Government IAW the Contractor’s normal update process or as directed by the COR.

The Contractor’s ILS Program must be developed to support the following maintenance concept:

The contractor must provide a sufficient level of support to enable trained FAA technicians to perform all of the tasks that the Contractor's Customer Service Engineer or Field Service Engineers perform. These Tasks include, but are not limited to, inspection of equipment, troubleshooting/diagnosis to fault, removal of failed parts, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT replacement of failed parts, and validation and certification (if applicable) that the EDE is operational and available for operation.

The contractor must provide documentation to the FAA that is commensurate with that of the Contractor's Customer Service Engineers or Field Service Engineers. The requirements for this documentation must be tied to the training described in C.12.0 – “Training,” below.

The Contractor must ensure that all of its sub-contractors and vendors comply with the ISP requirements.

C.8.2.2 ILS Management

The ILS Program will support operational EDE and associated equipment requirements. A joint Government- Contractor sponsored Integrated Logistics Management Team (ILMT) for the EDE Program must be established to serve as the primary management vehicle for coordinating and monitoring integrated logistics support performance, ensuring timeliness and compliance with contractual requirements.

The Chairperson for the ILMT will be the FAA’s Service Team Logistics Manager (STLM) or his/her designated representative.

The Contractor must ensure that integrated logistics considerations and integrated logistics planning are integrated into the EDE Program and associated equipment engineering. The Contractor’s Program Manager is responsible for:

Establishing tasks and milestones for planning, developing and validating logistics support.

Planning and coordinating the efforts of the following functional logistics elements and activities:

o Maintenance Planning o Technical Data/Documentation o Supply Support o Support and Test Equipment o Maintenance Support Facilities o Direct Work Maintenance Staffing o Training and Training Support o Computer Resources Support o Packaging, Handling, Storage, & Transportation o Tracking equipment obsolescence and providing notification with recommendation o Tracking failures during installation

Coordinating integrated logistics inputs to, and outputs from, FAA STLM, ILMT, subcontractors/vendors, and the Contractor’s internal management, engineering, manufacturing, financial, reliability, maintainability, quality control, field services, and contracts administration organizations.

The Contractor must conduct ILMT conferences to be held on an as-needed basis to discuss logistics program anomalies.

The first ILMT conference may be held in conjunction with the PAC or the CDLSMR conference. ILMT conferences may be held at the Contractor's facility, FAA Headquarters, or other facilities, as determined by the COR. Whenever possible, these conferences may be held in coordination with other meetings/conferences (e.g. Program Management Reviews).

C.8.2.3 Logistics Guidance Conference

The Contractor must participate with FAA representatives in a Logistics Guidance Conference (LGC) within 30 days of contract award. It may be held in conjunction with the Post-Award Conference or as requested by the COR. The Contractor must co-chair the meeting with the STLM. The Contractor must present a briefing, detailing the Contractor’s approach to accomplishing integrated logistics tasks in accordance with this SOW.

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.8.3 Logistics Management Information

The data products must represent the physical top-down breakdown system design configuration including the systems, subsystems, assemblies, subassemblies, cables and cable assemblies, support and test equipment, and training equipment required by the EDE program. Data submitted must be to the component level for all configured/engineered items and to the Line Replaceable Unit (LRU) level for all commercial-off-the-shelf (COTS). Any modification to a COTS item may require LMI data to the component level and any additional information required for competitive re-procurement of the part. The Government will determine the level of LMI data required for modified COTS items. The Contractor must ensure that the LMI data identifies logistics resources required for support of the system at all levels of maintenance.

The Government reserves the right to determine final system LRUs. The Contractor must incorporate updates to the LMI data resulting from discoveries identified and decisions made during the Functional Configuration Audit (FCA), Physical Configuration Audit (PCA), and the Provisioning Conference (PC), as required. After the Provisioning Conference, the Contractor must deliver the final LMI data breakdown structure to the Government for review and approval.

The Contractor must make maximum use of previously collected and analyzed data and documentation prepared for COTS/NDI (non-developmental item) hardware/items whenever possible.

C.8.3.1 LMI Database

The Contractor must develop and deliver an LMI Plan in a pre-approved contractor format, as an attachment to the ISP per CDRL L001. The LMI plan must detail the Contractor’s plan for performing the logistics requirements specified in this contract and subsequent task orders. The Contractor must establish and maintain an automated LMI database for tracking equipment status and incorporating equipment that is new to the EDE program baseline. The Contractor must ensure the adequacy and technical accuracy of LMI documentation. The Contractor must update LMI documentation to reflect changes in support requirements, including those resulting from:

a. changes to equipment design, support, or operational requirements as a result of logistic demonstrations, parts obsolescence, technical manual reviews, and/or training results,

b. contractor or Government Testing,

c. logistic support improvements or the correction of deficiencies discovered through analysis of test results or by the

Contractor’s verification of logistics support requirements, and

d. Government reviews of LMI documentation.

The Contractor must make maximum use of previously collected and analyzed data and documentation prepared for COTS/NDI hardware/items whenever possible, including previous FAA contract data.

C.8.3.1.1 LMI Data Reviews

The Contractor must present LMI data for review at Technical Interchange Meetings (TIMs), program management reviews, and logistics reviews/meetings and, as requested by the Government, via electronic means such as e-mail.

C.8.3.1.2 LMI Data Acceptance Criteria

The Contractor must adhere to the data definitions, edits, and formats. The acceptance criteria for LMI Data Product submittals are as follows:

a. The data must be in the agreed upon format as specified by the requiring authority.

b. The data must reflect the specified level of detail.

c. The data must be verified to accurately reflect the current equipment configuration.

C.8.3.1.3 Provisioning Conference (PC) for LMI

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

As ordered by the Government, the Contractor must host and support Provisioning Conferences (PC) and provide the required supporting documentation. The Provisioning Conference must be held at the Contractor’s facility unless otherwise directed by the Contracting Officer. The Contractor must ensure the participation of EDE program knowledgeable contractor/subcontractor personnel. A provisioning conference must be held not later than 30 days after successful completion of the FCA/PCA; however, if the Contractor is prepared and initial LMI data has been provided in advance, the Provisioning Conference may be held in conjunction with the PCA.

The purpose of the PC is to review and refine the LMI Data deliverable, to facilitate final acceptance, and to review the Contractor’s Recommended Spares Parts List (RSPL) delivered as a part of the Contractor’s proposal. The provisioning conference will also serve as a venue to ensure the contractor understands of the logistics requirements specified in this SOW. The Government will prepare the agenda for the conference.

At the provisioning conference the Contractor must make technical data available for review for the purpose of determining or identifying critical parts for designation as Priority (P1) items. Such technical data must include, but not necessarily be limited to, equipment drawings, specifications, performance data (historical and/or estimated) to include Mean-Time-Between-Failure (MTBF), Mean-Time-To-Repair, MTTR), Availability and Reliability data, along with Original Equipment Manufacturer (OEM) cross- reference documents.

During the provisioning conference, the Contractor must ensure the following:

a. Make available all EDE program Government-approved drawings (i.e., approved during physical configuration audit), both proprietary and non-proprietary, for the Government to use as reference documentation. The Government will not copy or remove any proprietary data from the contractor’s facility unless authorized by the Contracting Officer.

b. Have copies of the Government-approved Configuration Audit/Physical Configuration Audit (FCA/PCA) documentation available for use as a reference.

c. Make available for physical examination the systems, assemblies, and parts listed in the LMI Data deliverable for the duration of the conference.

d. Provide the services of technically knowledgeable personnel and the tools necessary to disassemble/reassemble the equipment to the extent required by the Government Provisioning Team.

e. Provide facilities, e.g., office space, conference rooms, access to telephone/facsimile, etc., for the Government provisioning team and contractor personnel. The number of Government participants in the provisioning conference will be provided to the Contractor prior to the conference.

f. Ensure the participation of contractor personnel with detailed knowledge of the subject matter, e.g., provisioning, provisioning technical documentation, hardware/software maintenance, engineering and system design, etc.

The Contractor must identify all EDE program LRUs as part of the LMI review/Provisioning Conference process. At any time during the term of this contract or any extension thereof, the Government reserves the right to order additional provisioning conferences and the updates to LMI data that will be required to support the provisioning conference.

The Contractor must ensure the continued availability of compatible OEM spare parts and any recommended support equipment. The Contractor must provide parts obsolescence management in accordance with C.7.1.3.

The Contractor must provide a top-down hardware breakdown structure to the LRU level on all hardware. The Contractor must update the breakdown structure during the PC. After the PC, the Contractor must deliver the Final Breakdown Structure to the Government for approval in accordance CDLS Parts List and Data Item Description, CDRL L010. In order to assure the continued availability of compatible OEM spares, the Contractor must obtain, and provide

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

to the CO. upon request, a letter of commitment from the Original Equipment Manufacturer stating that all spare parts for all systems delivered under delivery/task order must remain available through an authorized distributor throughout the life of this contract and any extension thereto (CDRL L010.)

C.8.3.1.4 Cataloging

As ordered by the Government, the Contractor must screen equipment introduced into the EDE program baseline through the Defense Logistics Agency Logistics Information Service (DLADLIS) database to identify existing National Stock Numbers (NSN). The Contractor must enter all existing information into the LMI database.

The Contractor must document screening results in the LMI Data deliverable and within 60 days of delivery of the LMI Data.

C.8.4 Documentation

C.8.4.1 Commercial & Technical Documentation

The Contractor must provide, with any equipment supplied under this Contract, one copy of the applicable Installation and Operations manual(s) and other such applicable hardware, software, and firmware documentation (CDRL L005).

The Government reserves the right to reproduce, copy, alter, use, and modify all documentation. The contractor is required to mark any information or documentation that is considered proprietary prior to supplying it to the Government.

When requested, the Contractor must provide the Government copies of all documentation (current version as of the delivery date and as defined in paragraph 10 of DID L005 for the vendor’s Product as listed in Schedule B of this contract. This delivery must constitute the Documentation Baseline for the vendor Product Line. After delivery of the above baseline set, the Contractor must deliver updates in accordance with the Contractor’s normal update process and schedule.

The Contractor must provide commercial technical instruction books to support system trouble-shooting and site maintenance in order to maintain the EDE and associated equipment. The EDE instruction books must include a level of detail on the equipment and their interaction to provide a thorough understanding of all EDE and associated equipment and its functions. The level of detail must enable the technician to identify an equipment failure as such and must enable the technician to isolate the failure to the LRU. The documentation must be delivered as defined in Commercial and Technical Support Documentation, CDRL L005.

C.8.4.2 Point of Contact

The Contractor must identify an individual who will serve as a point of contact for all documentation issues.

C.8.4.3 New Technology

The Contractor must offer equipment with new technology, new capabilities, or improved performance to the Government within six (6) months of commercial availability. The Government may, at its option, choose to modify the contract to include this equipment. If equipment changes are accepted by the FAA, the Contractor must furnish all required documentation for the new equipment to the Government prior to the delivery of the new equipment. The Contractor’s Service Representatives must be fully trained on the new equipment, and Start-Up procedures for the new equipment must be furnished prior to the delivery of the equipment to the Government. All materials provided to the Government must be free of all encumbrances, including any prohibition on reproduction or use by the FAA for official Government purposes.

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.9.0 MAINTENANCE - CONTRACTOR DEPOT LOGISTICS SUPPORT (CDLS) AND SUPPLY

If ordered, the contractor must furnish all required labor, facilities, materials and equipment, indirect material and preservation packaging, packing, and marking required to provide complete depot level repair, replacement, shipping, and support for NAS facility power requirements. System support includes, but is not limited to, Bonded Warehousing, Integrated Logistics Support (ILS), Configuration Management, E&R and R&R of LRU's, Fabrication and/or Manufacture of supplies for LRU's, and technical assistance/engineering services as required by field requirements or task.

The contractor must provide dedicated CDLS supply/support to include a one-touch phone number or backup list for in-plant technical and/or on-site technical/engineering assistance. These services must commence immediately upon Contract Award, upon expiration of a sites warranty, or as directed, in writing, by the CO/COR. Complete supply/support further defined includes: issuing expendable/consumable LRU's; and the issue, receipt, and repair of E&R LRU's, and/or the repair and return (R&R) LRUs.

CDLS may be required to support separate task orders due to the nature and age of certain parts or products within these power systems/products. Not all parts are available for purchase and thus CDLS is supportive of all program office builds, overhauls, and restoration efforts within this scope.

C.9.1 CDLS Program Management

The Contractor must designate, in writing, a single Point-of-Contact (POC) referred to as the Program…