693JJ926R000073 - NCAP PedPro RFP.pdf

REQUEST FOR PROPOSAL (RFP)

Solicitation # 693JJ926R000073

New Car Assessment Program (NCAP) Crashworthiness Pedestrian Protection Testing

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall provide all qualified personnel, facilities, services, materials, supplies, and equipment, unless identified as Government-Furnished Property (GFP), as described in Section H.1 of this contract, necessary to perform Crashworthiness Pedestrian Protection evaluations for National Highway Traffic Safety Administration (NHTSA) New Car Assessment Program (NCAP) vehicles.

The test program consists of the effort described in Section C (Description, Specification, Work Statement) and other terms and conditions of the contract. Unless otherwise noted, all testing and support services provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor and shall be done in accordance with the following test procedure or subsequent revision of the following test procedure:

Laboratory Test Procedure for Crashworthiness Pedestrian Protection for New Car Assessment Program (NCAP), July 2025 - This test procedure is referred to throughout this document as the NCAP Crashworthiness Pedestrian Protection Test Procedure.

b. The Government anticipates award of an Indefinite Delivery, Indefinite Quantity (IDIQ), whereby Firm Fixed Price (FFP) and Cost Reimbursement (CR) Delivery Orders for the purchasing of Replacement Parts will be issued in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

a. Minimum Obligation of the Government - The minimum guaranteed obligation of this IDIQ contract is the issuance of one (1) delivery order and the cost of $TBD for services required for participation in a kickoff meeting under this Contract on a FFP basis.

b. Maximum Obligation of the Contractor - The Contractor shall be obligated to provide services and support up to the estimated ceiling amounts of $TBD specified for the Price Schedule listed for each Base Year included in Sections B.4.1 through B.4.5.

The Contractor shall not exceed the ceiling prices established for each contract year as established in Section B.4. The ceiling amounts may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

The Price Schedules shown in Sections B.4.1 through B.4.5 for testing shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage. A fixed unit price shall be proposed for each Contract Line Item Number (CLIN) listed in each of the Price Schedules.

Proposed unit prices shall be rounded to the nearest dollar. Tests will be ordered through the issuance of delivery orders under this contract.

B.3.1 Price Schedule CLIN Descriptions

The Contract Line Item Numbers (CLINs) are defined below and are presented in the same order as they appear in the Price Schedule.

a. CLIN 00101 - Kickoff Meeting: Price of $TBD for services required for participation in a kickoff meeting.

b. CLINs 00010, 10010, 20010, 30010, 40010, and 50010 - Headform Impact Tests - Standard Hood (10-test series): One (1) series of up to ten (10) vehicle headform impact tests on a single vehicle model with a static hood that has already been marked up. These tests are to be performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for headform impact tests, adult or child/small adult headform impacts, data channel collection, measurements, and photographic and high speed video documentation.

c. CLINs 00011, 10011, 20011, 30011, 40011, and 50011 - Headform Impact Tests - Standard Hood (single): One (1) vehicle headform impact test for a vehicle with a static hood that has already been marked up, performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for headform impact tests, adult or child/small adult headform impacts, data channel collection, measurements, and photographic and high speed video documentation.

d. CLINs 00012, 10012, 20012, 30012, 40012, and 50012 - Headform Impact Tests - Active Hood (10-test series): One (1) series of up to ten (10) vehicle headform impact tests on a single vehicle model with an active hood that has already been marked up. These tests are to be performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for headform impact tests, adult or child/small adult headform impacts, data channel collection, measurements, and photographic and high speed video documentation.

e. CLINs 00013, 10013, 20013, 30013, 40013, and 50013 - Headform Impact Tests - Active Hood (single): One (1) vehicle headform impact test for a vehicle with an active hood that has already been marked up, performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for headform impact tests, adult or child/small adult headform impacts, data channel collection,

f. CLINs 00020, 10020, 20020, 30020, 40020, and 50020 - FlexPLI Tests (5-test series): One

(1) series of up to five (5) vehicle FlexPLI impact tests on a single vehicle model that has already been marked up performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for lower leg impact tests, FlexPLI legform impacts, data channel collection, measurements, and photographic and high speed video documentation.

g. CLINs 00021, 10021, 20021, 30021, 40021, and 50021 - FlexPLI Test (single): One (1) FlexPLI impact test on a single vehicle model that has already been marked up performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for a lower leg impact test, one FlexPLI impact, data channel collection, measurements, and photographic and high speed video documentation.

h. CLINs 00022, 10022, 20022, 30022, 40022, and 50022 - aPLI Tests (5-test series): One (1) series of up to five (5) aPLI impact tests on a single vehicle model that has already been marked up performed to all requirements specified in the European New Car Assessment Programme Vulnerable Road User Testing Protocol version 9.1, dated December 5, 2023. The deliverables to NHTSA will be commensurate with the other testing deliverables outlined.

i. CLINs 00023, 10023, 20023, 30023, 40023, and 50023 - aPLI Test (single): One (1) aPLI impact test on a single vehicle model that has already been marked up performed to all requirements specified in the European New Car Assessment Programme Vulnerable Road User Testing Protocol version 9.1, dated December 5, 2023. The deliverables to NHTSA will be commensurate with the other testing deliverables outlined.

j. CLINs 00024, 10024, 20024, 30024, 40024, and 50024 - Active Hood Sensing Test via Leg Impact to Vehicle (single test): One (1) test, likely to be conducted in a group of three (3) to five (5) PDI-2 or FlexPLI leg impact tests performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for a PDI-2 or FlexPLI active hood sensing test, required PDI-2 or FlexPLI impacts, data channel collection, measurements, and photographic and high speed video documentation.

k. CLINs 00025, 10025, 20025, 30025, 40025, 50025 - Active hood Sensing Test via Vehicle Impact to Leg (single test): One (1) test, likely to be conducted in a group of three (3) to five

(5) vehicle impacts to stationary PDI-2 or FlexPLI leg. Performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for a PDI-2 or FlexPLI active hood sensing test, required PDI-2 or FlexPLI impacts, data channel collection, measurements, and photographic and high speed video documentation.

l. CLINs 00030, 10030, 20030, 30030, 40030, and 50030 - Upper Legform Tests (5-test series): One (1) series of up to five (5) vehicle upper legform impact tests on a single vehicle model that has already been marked up performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for upper leg impact tests, upper legform impacts, data channel collection,

m. CLINs 00031, 10031, 20031, 30031, 40031, and 50031 - Upper Legform Test (single): One

(1) vehicle upper legform impact test on a single vehicle model that has already been marked up performed to all requirements specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure including, but not limited to, vehicle preparation for upper leg impact tests, one

(1) upper legform impact, data channel collection, measurements, and photographic and high speed video documentation.

n. CLINs 00040, 10040, 20040, 30040, 40020, and 50040 - Headform Qualification Test (3-drop series): One (1) full qualification test for an adult or child/small adult headform as specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

o. CLINs 00050, 10050, 20050, 30050, 40050, and 50050 - FlexPLI Qualification Test - Pendulum: One (1) full pendulum qualification test for a FlexPLI lower legform as specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

p. CLINs 00051, 10051, 20051, 30051, 40051, and 50051 - FlexPLI Qualification Test - Inverse Impact: One (1) full inverse impact qualification test for a FlexPLI lower legform as specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

q. CLINs 00052, 10052, 20052, 30052, 40052, and 50052 - FlexPLI Qualification Test - Quasi-Static Series: One (1) full quasi-static series qualification test for a FlexPLI lower legform as specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

r. CLINs 00053, 10053, 20053, 30053, 40053, and 50053 - aPLI Qualification Test - Inverse Impacts (2-test series): One (1) series of two (2) inverse impact qualification tests for an aPLI legform as specified in the European New Car Assessment Programme Vulnerable Road User Testing Protocol version 9.1, dated December 5, 2023.

s. CLINs 00054, 10054, 20054, 30054, 40054, and 50054 - aPLI Qualification Test - Quasi- Static Series: One (1) full quasi-static series qualification test for an aPLI legform as specified in the European New Car Assessment Programme Vulnerable Road User Testing Protocol version 9.1, dated December 5, 2023.

t. CLINs 00060, 10060, 20060, 30060, 40060, and 50060 - Upper Legform Qualification Test: One (1) full qualification test for an upper legform as specified in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

u. CLINs 00070, 10070, 20070, 30070, 40070, and 50070 - Initial Vehicle Markup: One (1) full vehicle markup for one vehicle model conforming to the specifications outlined in the NCAP Crashworthiness Pedestrian Protection Test Procedure. The markup shall include the adult and child test area up to WAD 2100, the hood leading edge upper legform test area, and the bumper FlexPLI test area.

v. CLINs 00071, 10071, 20071, 30071, 40071, and 50071 - Additional Head Impact Test Markup: Adds one (1) markup of the hood and surrounding components only for the adult and child test area up to WAD 2100 for head impact testing for one vehicle model. The markup shall conform to all related specifications outlined in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

w. CLINs 00072, 10072, 20072, 30072, 40072, and 50072 - Additional Lower Legform Test Markup: Adds one (1) markup of the front bumper and surrounding components for lower legform testing only or one vehicle model. The markup shall conform to all related specifications outlined in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

x. CLINs 00073, 10073, 20073, 30073, 40073, and 50073 - Additional Upper Legform Test Markup: Adds one (1) markup of the hood leading edge and surrounding components for upper legform testing only for one vehicle model. The markup shall conform to all related specifications outlined in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

y. CLINs 00074, 10074, 20074, 30074, 40074, and 50074 - Additional Cyclist Headform Test Markup: Adds one (1) markup of WAD 2100-2500 only, and spans the side reference lines, windscreen rear reference line, relevant corner points, and grids points for cyclist headform testing for one vehicle model. The markup shall conform to all related specifications outlined in the European New Car Assessment Programme Vulnerable Road User Testing Protocol version 9.1, dated December 5, 2023. The deliverables to NHTSA will be commensurate with the other markup deliverables outlined.

z. CLINs 00075, 10075, 20075, 30075, 40075, and 50075 - Vehicle Front End 3D Scan: Adds one (1) 3D scan of a vehicle model that covers from the front plane of the vehicle and over the top of the hood to at least WAD 2500 including both the left and right planes of the vehicle.

The underside of the vehicle need not be scanned. The 3D scan should include a ground point (could be the bounding box of the scan) and aligned to the coordinate system to SAE J211 with the vehicle centered at Y=0. Windshield wipers should be removed prior to scanning. The 3D scan should have a resolution of at least 1 mm, have holes patched, and be delivered to NHTSA as an .STL file or similar commonly used file type.

aa. CLINs 00080, 10080, 20080, 30080, 40080, and 50080 - Replacement Parts Purchase and Shipping Reimbursement: Additional parts and part shipping costs for vehicle reconstruction as required per the NCAP Crashworthiness Pedestrian Protection Test Procedure.

bb. CLINs 00081, 10081, 20081, 30081, 40081, and 50081 - Additional Camera for Crashworthiness Pedestrian Protection Test: Adds one (1) additional high-speed or real-time camera beyond that required under CLINs 00010 through 00031, CLINs 10010 through 10031, CLINs 20010 through 20031, CLINs 30010 through 30031, CLINs 40010 through 40031, and CLINs 50010 through 50031.

cc. CLINs 00082, 10082, 20082, 30082, 40082, and 50082 - Additional Instrumentation for Crashworthiness Pedestrian Protection Test: Adds one (1) additional data channel beyond that required CLINs 00010 through 00031, CLINs 10010 through 10031, CLINs 20010 through 20031, CLINs 30010 through 30031, CLINs 40010 through 40031, and CLINs 50010 through 50031.

dd. CLINs 00083, 10083, 20083, 30083, 40083, and 50083 - Use of Test Lab Provided, Instrumented, and Qualified Headform: In some cases it maybe preferred to utilize a test lab provided test device for conducting impact tests instead of a NHTSA provided test device. For example, if the NTHSA test device is damaged or otherwise unavailable. This adds one (1) test lab provided, instrumented, and qualified headform to a single head impact test. This CLIN would be ordered in addition to the actual impact test (e.g. CLIN 0010, 0011, etc.).

Instrumentation list and qualification/calibration requirements would need to match those of NHTSA provided headforms.

ee. CLINs 00084, 10084, 20084, 30084, 40084, and 50084 - Use of Test Lab Provided, Instrumented, and Qualified Upper Legform: In some cases it maybe preferred to utilize a test lab provided test device for conducting impact tests instead of a NHTSA provided test device. For example, if the NTHSA test device is damaged or otherwise unavailable. This adds one (1) test lab provided, instrumented, and qualified upper legform to a single leg impact test.

This CLIN would be ordered in addition to the actual impact test (e.g. CLIN 0030, 0031, etc.).

NHTSA provided upper legforms.

ff. CLINs 00085, 10085, 20085, 30085, 40085, and 50085 - Use of Test Lab Provided, Instrumented, and Qualified FlexPLI Legform: In some cases it maybe preferred to utilize a test lab provided test device for conducting impact tests instead of a NHTSA provided test device. For example, if the NTHSA test device is damaged or otherwise unavailable. This adds one (1) test lab provided, instrumented, and qualified FlexPLI legform to a single leg impact test. This CLIN would be ordered in addition to the actual impact test (e.g. CLIN 0020, 0021, etc.). Instrumentation list and qualification/calibration requirements would need to match those of NHTSA provided FlexPLI legforms.

gg. CLINs 00086, 10086, 20086, 30086, 40086, and 50086 - Use of Test Lab Provided, Instrumented, and Qualified aPLI Legform: In some cases it maybe preferred to utilize a test lab provided test device for conducting impact tests instead of a NHTSA provided test device. For example, if the NTHSA test device is damaged or otherwise unavailable. This adds one (1) test lab provided, instrumented, and qualified aPLI legform to a single leg impact test.

This CLIN would be ordered in addition to the actual impact test (e.g. CLIN 0022, 0023, etc.).

NHTSA provided aPLI legforms.

hh. CLINs 00087, 10087, 20087, 30087, 40087, and 50087 - Use of Test Lab Provided, Instrumented, and Qualified PDI-2 Legform: In some cases it maybe preferred to utilize a test lab provided test device for conducting sensing tests instead of a NHTSA provided test device. For example, if the NTHSA test device is damaged or otherwise unavailable. This adds one (1) test lab provided, instrumented, and qualified PDI-2 legform to a single sensing test.

This CLIN would be ordered in addition to the actual sensing test (e.g. CLIN 0024, 0025, etc.).

NHTSA provided PDI-2 legforms.

B.4 PRICE SCHEDULE

B.4.1 Base Period Year 1 - Price Schedule

Base Period Year 1 (Date of Contract Award through 12 Months)

Ceiling Amount: $TBD at Contract Award

CLIN Item Description Fixed Unit Price

00101 Kickoff Meeting Headform Impact Tests

00010 Headform Impact Tests - Standard Hood (10-test series) 00011 Headform Impact Test - Standard Hood (single) 00012 Headform Impact Tests - Active Hood (10-test series) 00013 Headform Impact Test - Active Hood (single) 00014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 00020 FlexPLI Tests (5-test series) 00021 FlexPLI Test (single) 00022 aPLI Tests (5-test series) 00023 aPLI Test (single) 00024 Active Hood Sensing Test via Leg Impact (single) 00025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 00030 Upper Legform Tests (5-test series) 00031 Upper Legform Test (single)

Headform Qualification Tests

00040 Headform Qualification Tests (3-drop series) Lower Leg Qualification Tests

00050 FlexPLI Qualification Tests - Pendulum 00051 FlexPLI Qualification Tests - Inverse Impact 00052 FlexPLI Qualification Tests - Quasi-Static Series 00053 aPLI Qualification Tests - Inverse Impacts (2-test series) 00054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 00060 Upper Legform Qualification Test

Vehicle Markup 00070 Initial Vehicle Markup 00071 Additional Head Impact Test Markup 00072 Additional Lower Legform Test Markup 00073 Additional Upper Legform Test Markup 00074 Additional Cyclist Headform Test Markup 00075 Vehicle Front End 3D Scan

Miscellaneous 00080 Replacement Parts Purchase and Shipping Reimbursement 00081 Additional Camera for Crashworthiness Pedestrian Protection Test 00082 Additional Instrumentation for Crashworthiness Pedestrian

Protection Test

00083 Use of Test Lab Provided, Instrumented, and Qualified Headform 00084 Use of Test Lab Provided, Instrumented, and Qualified Upper

Legform

00085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

00086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

00087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

B.4.2 Base Period Year 2 - Price Schedule

Base Period Year 2 (End of Base Period Year 1 through 12 Months)

Unit Price

Headform Impact Tests 10010 Headform Impact Tests - Standard Hood (10-test series) 10011 Headform Impact Test - Standard Hood (single)

10012 Headform Impact Tests - Active Hood (10-test series) 10013 Headform Impact Test - Active Hood (single) 10014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 10020 FlexPLI Tests (5-test series) 10021 FlexPLI Test (single) 10022 aPLI Tests (5-test series) 10023 aPLI Test (single) 10024 Active Hood Sensing Test via Leg Impact (single) 10025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 10030 Upper Legform Tests (5-test series) 10031 Upper Legform Test (single)

Headform Qualification Tests 10040 Headform Qualification Tests (3-drop series)

Lower Leg Qualification Tests 10050 FlexPLI Qualification Tests - Pendulum 10051 FlexPLI Qualification Tests - Inverse Impact 10052 FlexPLI Qualification Tests - Quasi-Static Series 10053 aPLI Qualification Tests - Inverse Impacts (2-test series) 10054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 10060 Upper Legform Qualification Test

Vehicle Markup 10070 Initial Vehicle Markup 10071 Additional Head Impact Test Markup 10072 Additional Lower Legform Test Markup 10073 Additional Upper Legform Test Markup 10074 Additional Cyclist Headform Test Markup 10075 Vehicle Front End 3D Scan

Miscellaneous 10080 Replacement Parts Purchase and Shipping Reimbursement 10081 Additional Camera for Crashworthiness Pedestrian Protection Test 10082 Additional Instrumentation for Crashworthiness Pedestrian

10083 Use of Test Lab Provided, Instrumented, and Qualified Headform 10084 Use of Test Lab Provided, Instrumented, and Qualified Upper

10085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

10086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

10087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

B.4.3 Base Period Year 3 - Price Schedule

Base Period Year 3 (End of Base Period Year 2 through 12 Months)

Unit Price

Headform Impact Tests 20010 Headform Impact Tests - Standard Hood (10-test series) 20011 Headform Impact Test - Standard Hood (single) 20012 Headform Impact Tests - Active Hood (10-test series) 20013 Headform Impact Test - Active Hood (single) 20014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 20020 FlexPLI Tests (5-test series) 20021 FlexPLI Test (single) 20022 aPLI Tests (5-test series) 20023 aPLI Test (single) 20024 Active Hood Sensing Test via Leg Impact (single) 20025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 20030 Upper Legform Tests (5-test series) 20031 Upper Legform Test (single)

Headform Qualification Tests 20040 Headform Qualification Tests (3-drop series)

Lower Leg Qualification Tests 20050 FlexPLI Qualification Tests - Pendulum 20051 FlexPLI Qualification Tests - Inverse Impact 20052 FlexPLI Qualification Tests - Quasi-Static Series 20053 aPLI Qualification Tests - Inverse Impacts (2-test series) 20054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 20060 Upper Legform Qualification Test

Vehicle Markup 20070 Initial Vehicle Markup 20071 Additional Head Impact Test Markup 20072 Additional Lower Legform Test Markup

20073 Additional Upper Legform Test Markup 20074 Additional Cyclist Headform Test Markup 20075 Vehicle Front End 3D Scan

Miscellaneous 20080 Replacement Parts Purchase and Shipping Reimbursement 20081 Additional Camera for Crashworthiness Pedestrian Protection Test 20082 Additional Instrumentation for Crashworthiness Pedestrian

20083 Use of Test Lab Provided, Instrumented, and Qualified Headform 20084 Use of Test Lab Provided, Instrumented, and Qualified Upper

20085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

20086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

20087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

B.4.4 Base Period Year 4 - Price Schedule

Base Period Year 4 (End of Base Period Year 3 through 12 Months)

Unit Price

Headform Impact Tests 30010 Headform Impact Tests - Standard Hood (10-test series) 30011 Headform Impact Test - Standard Hood (single) 30012 Headform Impact Tests - Active Hood (10-test series) 30013 Headform Impact Test - Active Hood (single) 30014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 30020 FlexPLI Tests (5-test series) 30021 FlexPLI Test (single) 30022 aPLI Tests (5-test series) 30023 aPLI Test (single) 30024 Active Hood Sensing Test via Leg Impact (single) 30025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 30030 Upper Legform Tests (5-test series) 30031 Upper Legform Test (single)

Headform Qualification Tests 30040 Headform Qualification Tests (3-drop series)

Lower Leg Qualification Tests 30050 FlexPLI Qualification Tests - Pendulum 30051 FlexPLI Qualification Tests - Inverse Impact 30052 FlexPLI Qualification Tests - Quasi-Static Series 30053 aPLI Qualification Tests - Inverse Impacts (2-test series) 30054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 30060 Upper Legform Qualification Test

Vehicle Markup 30070 Initial Vehicle Markup 30071 Additional Head Impact Test Markup 30072 Additional Lower Legform Test Markup 30073 Additional Upper Legform Test Markup 30074 Additional Cyclist Headform Test Markup 30075 Vehicle Front End 3D Scan

Miscellaneous 30080 Replacement Parts Purchase and Shipping Reimbursement 30081 Additional Camera for Crashworthiness Pedestrian Protection Test 30082 Additional Instrumentation for Crashworthiness Pedestrian

30083 Use of Test Lab Provided, Instrumented, and Qualified Headform 30084 Use of Test Lab Provided, Instrumented, and Qualified Upper

30085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

30086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

30087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

B.4.4 Base Period Year 5 - Price Schedule

Base Period Year 5 (End of Base Period Year 4 through 12 Months)

Unit Price

Headform Impact Tests

40010 Headform Impact Tests - Standard Hood (10-test series) 40011 Headform Impact Test - Standard Hood (single) 40012 Headform Impact Tests - Active Hood (10-test series) 40013 Headform Impact Test - Active Hood (single) 40014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 40020 FlexPLI Tests (5-test series) 40021 FlexPLI Test (single) 40022 aPLI Tests (5-test series) 40023 aPLI Test (single) 40024 Active Hood Sensing Test via Leg Impact (single) 40025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 40030 Upper Legform Tests (5-test series) 40031 Upper Legform Test (single)

Headform Qualification Tests 40040 Headform Qualification Tests (3-drop series)

Lower Leg Qualification Tests 40050 FlexPLI Qualification Tests - Pendulum 40051 FlexPLI Qualification Tests - Inverse Impact 40052 FlexPLI Qualification Tests - Quasi-Static Series 40053 aPLI Qualification Tests - Inverse Impacts (2-test series) 40054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 40060 Upper Legform Qualification Test

Vehicle Markup 40070 Initial Vehicle Markup 40071 Additional Head Impact Test Markup 40072 Additional Lower Legform Test Markup 40073 Additional Upper Legform Test Markup 40074 Additional Cyclist Headform Test Markup 40075 Vehicle Front End 3D Scan

Miscellaneous 40080 Replacement Parts Purchase and Shipping Reimbursement 40081 Additional Camera for Crashworthiness Pedestrian Protection Test 40082 Additional Instrumentation for Crashworthiness Pedestrian

40083 Use of Test Lab Provided, Instrumented, and Qualified Headform 40084 Use of Test Lab Provided, Instrumented, and Qualified Upper

40085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

40086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

40087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

B.4.5 Option to Extend Services - Price Schedule

Option Period Year 6 (End of Base Period Year 5 through Six (6) Months)

Unit Price

Headform Impact Tests 50010 Headform Impact Tests - Standard Hood (10-test series) 50011 Headform Impact Test - Standard Hood (single) 50012 Headform Impact Tests - Active Hood (10-test series) 50013 Headform Impact Test - Active Hood (single) 50014 Cyclist Headform Impact Test - Standard Hood (single)

Lower Legform Impact Tests 50020 FlexPLI Tests (5-test series) 50021 FlexPLI Test (single) 50022 aPLI Tests (5-test series) 50023 aPLI Test (single) 50024 Active Hood Sensing Test via Leg Impact (single) 50025 Active Hood Sensing Test via Vehicle Impact (single)

Upper Legform Impact Tests 50030 Upper Legform Tests (5-test series) 50031 Upper Legform Test (single)

Headform Qualification Tests 50040 Headform Qualification Tests (3-drop series)

Lower Leg Qualification Tests 50050 FlexPLI Qualification Tests - Pendulum 50051 FlexPLI Qualification Tests - Inverse Impact 50052 FlexPLI Qualification Tests - Quasi-Static Series 50053 aPLI Qualification Tests - Inverse Impacts (2-test series) 50054 aPLI Qualification Test - Quasi-Static Series

Upper Legform Qualification Tests 50060 Upper Legform Qualification Test

Vehicle Markup 50070 Initial Vehicle Markup

50071 Additional Head Impact Test Markup 50072 Additional Lower Legform Test Markup 50073 Additional Upper Legform Test Markup 50074 Additional Cyclist Headform Test Markup 50075 Vehicle Front End 3D Scan

Miscellaneous 50080 Replacement Parts Purchase and Shipping Reimbursement 50081 Additional Camera for Crashworthiness Pedestrian Protection Test 50082 Additional Instrumentation for Crashworthiness Pedestrian

50083 Use of Test Lab Provided, Instrumented, and Qualified Headform 50084 Use of Test Lab Provided, Instrumented, and Qualified Upper

50085 Use of Test Lab Provided, Instrumented, and Qualified FlexPLI

50086 Use of Test Lab Provided, Instrumented, and Qualified aPLI

50087 Use of Test Lab Provided, Instrumented, and Qualified PDI-2

(End of Section B)

SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA)'s New Car Assessment Program (NCAP) program has published comparative safety information on new vehicle models since 1979.

Interest in vulnerable road user safety has grown in part due to the large numbers of pedestrians struck and killed. In 2024, 7,080 pedestrians were fatally injured. To mitigate injuries and fatalities, NHTSA has finalized a plan to incorporate a series of crashworthiness impact tests into NCAP to evaluate how injurious a given vehicle’s front end may be if a pedestrian is struck.

These tests are modeled in large part after those already adopted in Euro NCAP testing. This contract details NHTSA’s requirements for performing its Crashworthiness Pedestrian Protection NCAP tests.

C.2 ACRONYMS AND DEFINITIONS

C.2.1 Acronyms

ACOR Alternate Contracting Officer’s Representative aPLI Advanced Pedestrian Legform Impactor CAP Contractor-Acquired Property COR Contracting Officer’s Representative DO Delivery Order DOT Department of Transportation FlexPLI Flexible Pedestrian Legform Impactor FTP File Transfer Protocol GFP Government-Furnished Property NCAP New Car Assessment Program NHTSA National Highway Traffic Safety Administration QA Quality Assurance TP Test Procedure

C.2.2. Definitions

“Day”: As used in this contract, unless otherwise noted, the term refers to a calendar day.

“Week”: As used in this contract, the term refers to seven consecutive calendar days.

“Invalid Test”: As used in this contract, an “invalid test” is one that does not conform to all requirements and specifications of the NCAP test procedure.

C.3 GENERAL REQUIREMENTS

The Contractor shall provide all facilities, services, materials, supplies, and equipment (except Government-Furnished Property (GFP)) necessary to perform Crashworthiness Pedestrian Protection assessments for National Highway Traffic Safety Administration (NHTSA) New Car Assessment Program (NCAP) vehicles.

C.4 TEST PROCEDURE (SCOPE OF WORK)

C.4.1 Kickoff Meeting

Within two (2) weeks of contract award, key members of the Contractor’s staff shall meet with the NHTSA COR, Contracting Officer (CO), and other interested NHTSA staff for the purposes of a kickoff meeting. The meeting will be held via conference call and last from one (1) to two (2) hours. During the kickoff meeting, participants will:

a. Review contractual matters, including terms and conditions of the Contract and the process for issuing Delivery Orders;

b. Review the Statement of Work and Milestones and Deliverables to ensure a common understanding of the general requirements; and

c. Address questions from any party.

C.4.2 Laboratory Test Procedures

The Contractor shall perform all applicable work in accordance with the testing requirements of the attached US and European NCAP Crashworthiness Pedestrian Protection Test Procedure, listed in Section J, Lists of Exhibits, Documents, and Other Attachments. The Agency updates the test procedure periodically on an as-needed basis. The Contractor shall be required to conduct testing using any updated testing procedures in place at the time of testing. The COR will provide the Contractor with any updated or additional test procedures.

The Contractor shall perform pedestrian protection tests on production vehicles.

For any Crashworthiness Pedestrian Protection NCAP test series, the COR may require additional cameras, instrumentation, and/or impactor qualification tests beyond those required in the NCAP Crashworthiness Pedestrian Protection Test Procedures.

C.4.3 Duty to Provide Optional NCAP Testing Services (If requested by NHTSA)

An important component of the NCAP testing program is the “optional” NCAP testing program.1 An optional NCAP test is an NCAP test requested and paid for by the vehicle manufacturer. Due to limited funding, NCAP can only select, test, and provide consumer information on a certain number of vehicle makes and models of each year. In some instances, a vehicle manufacturer may wish to receive NCAP assessments or safety ratings for a vehicle not selected for testing by NCAP. In these cases, the vehicle manufacturer may request an optional NCAP test in writing to the Government. If

1 See 52 FR 31691 and 53 FR 3479 for more details.

the Government approves the optional NCAP test, the manufacturer will be responsible for all costs associated with testing, but the Government will dictate the Vehicle Identification Number(s) (VINs) of the vehicle(s) to be tested and will receive the test deliverables.

In order to provide unbiased and equivalent test results, the Government requires that optional NCAP testing be done at test laboratories already performing NCAP testing under contract to the Government. Accordingly, the Contractor shall provide optional NCAP testing services to vehicle manufacturers when the Government approves a vehicle for the optional testing. In the case that an optional pedestrian protection assessment is granted to a vehicle manufacturer, the Government will notify the Contractor which vehicle make, and model was selected. The Contractor must treat an optional NCAP test as a typical NCAP test, i.e., the vehicle must be purchased/leased, prepared, scheduled, and tested in the exact same manner. The Contractor shall provide the same deliverables required under a Government-ordered NCAP test and shall only provide the deliverables to the Government. The Contractor and the vehicle manufacturer shall work out any business arrangements, such as testing and vehicle acquisition costs, separately and without the involvement of the Government. Under no circumstances should a vehicle be provided by the vehicle manufacturer to the Contractor for testing, nor should a specific VIN be requested by a vehicle manufacturer for testing.

The Government will provide the test lab with the VIN of the vehicle to purchased and the test lab will procure the specified vehicle for testing.

C.5 STORAGE OF TEST VEHICLE, PARTS, COMPONENTS, AND/OR EQUIPMENT

No test items shall be destroyed or disposed of until authorized by the COR. All test vehicles, whether impact-tested or awaiting testing, and other test parts, components, or equipment, whether provided as government-furnished property (GFP) or contractor-acquired property (CAP), shall be stored and protected until receipt of disposition instructions from the COR. These provisions shall survive the termination or expiration of the contract or final delivery order until all test items remaining in the possession of the Contractor have been disposed of in accordance with instructions from the COR.

C.6 MEASUREMENT AND TEST EQUIPMENT

The Contractor shall implement and maintain a calibration system in accordance with this contract and all applicable test procedures (TPs). (Refer to Section F.5)

Before the Contractor initiates the NCAP test program, a test instrumentation calibration system shall be implemented and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

A. Standards for calibrating the measuring and test equipment will be stored and used under appropriate environmental conditions to assure their accuracy and stability.

B. All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at period intervals NOT EXCEEDING

12 MONTHS FOR INSTRUMENTS AND 12 MONTHS FOR CALIBRATION

STANDARDS. Records showing the calibration traceability to the National Institute of

Standards and Technology (NIST) shall be maintained for all measuring and test equipment.

C. All measuring and test equipment and measuring standards will be labeled with the following information:

(1) Date and place of last calibration;

(2) Date of next scheduled calibration;

(3) Name of the technician or commercial business performing the calibration;

(4) Full scale measurement range; and

(5) Accuracy and tolerance over the entire measurement range or within the range used for testing.

D. A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

(1) Type of equipment, manufacturer, model number, etc.;

(2) Measurement range;

(3) Accuracy;

(4) Calibration interval;

(5) Type of standard used to calibrate the equipment (calibration traceability of the standard must be evident); and

(6) The actual procedures and forms used to perform the calibrations.

E. Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system procedures shall be accepted by the COR before the test program commences.

F. Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technician(s) and submitted with the final report.

G. At any time during the duration of the contract, NHTSA may require the Contractor to evaluate the accuracy of any of its Data Acquisition Systems (DAS) channels and provide supporting data to the COR.

C.7 TEST ACCESS

No individuals, other than Contractor personnel directly involved in the NCAP testing program, shall be allowed to witness any NCAP test unless specifically authorized by the COR.

All communications with vehicle manufacturers shall be referred to NHTSA. The Contractor shall not release test data without the prior permission of the COR.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail may experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For this reason, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail (email) to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft Word for Microsoft Office 365.

Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible; for example, avoid use of columns. Avoid using any design/layout elements except as described in Sections D.2.2, D.2.3, and D.2.4 below.

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft Excel for Microsoft Office 365 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft Excel source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communications Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics - In the majority of cases, the Office of Communications Services will develop any needed graphics in collaboration with the COR (DO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above.

In some cases, the Contractor may be required to develop graphics. In these cases, the

Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs - When photos are used in Agency publications, the Office of Communications Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images, even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract and need to first be approved by the COR.

(End of Section D)

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter 1) clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available. Also, the full text of a clause may be accessed electronically at the following web address.

www.acquisition.gov/far/

CLAUSE CLAUSE TITLE DATE

52.246-4 Inspection of Services - Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer's Representative (COR), as designated in the Section G.3, Government Personnel, shall be responsible for the technical administration of this contract. For each Delivery Order (DO) placed under this contract, a Delivery Order COR will be identified. That person will be responsible for performing the inspection of all supplies and/or services rendered under the delivery order and for recommending to the Contracting Officer acceptance or replacement/correction of services or materials that fail to meet the contract requirements.

Rejection of a deliverable will delay payment due and may be grounds for termination for default.

(End of Section E)

SECTION F

DELIVERABLES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available.

Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far/.

Federal Acquisition Regulation (FAR) Clauses:

CLAUSE CLAUSE TITLE DATE

52.242-15 Stop Work Order AUG 1989 52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review, and acceptance of final reports, shall be completed within sixty (60) months of the effective date of the contract. Delivery Orders may only be issued during this period and during any contract extensions. Testing ordered under Delivery Orders shall be completed within the timeframe specified in each Delivery Order and in accordance with Section I.3.4 FAR 52.216-22 Indefinite Quantity.

F.3 DELIVERABLES/MILESTONES

F. 3.1 Deliverables and Milestones Schedule

Items shall be delivered and/or completed in accordance with the following schedule.

Item No.

Deliverables (D) Milestones (M) Due Date Type of

Submission

1 Kickoff Meeting (M) Within two (2) weeks after contract award.

(See C.4.1) N/A

2 Submit Quality Assurance (QA) Management Plan (D)

Within two (2) weeks after contract award.

(See F.4) E

3 Submit Test Instrumentation / Equipment Calibration Procedures (D)

Within two (2) weeks after contract award, or prior to conducting the first test under the contract, whichever occurs first. (See F.5)

E

4 Submit Contractor’s In-House Laboratory Test Procedures (D)

Prior to conducting the first test under the contract. (See F.6) E http://www.acquisition.gov/far

Note: V = Verbal; E = Electronically transmitted via email, DOT provided FTP, or the NHTSA Crash Test Database (CTD) Enterprise Portal

Additional information on the format and content of some of these deliverables can be found in the NCAP Crashworthiness Pedestrian Protection Test Procedure.

5 Submit Test Schedules (D)

Within five (5) business days after notification of a vehicle purchase/lease and a request to provide an initial test date has been made, unless an alternate period is approved or directed by the COR. (See F.7)

E

6 Submit Vehicle Condition Reports (D)

Within two (2) business days after receipt of test vehicle, with immediate verbal communication if the vehicle is not received in good working order or if the vehicle is damaged. (See F.8)

E and V, as necessary

7 Submit Monthly Status Reports (D) Once testing has begun, no later than the 15th day of each month following the month being reported on. (See F.8)

E

8 Submit Notification of Invalid Test (D)

Verbal notification within 24 hours of the invalid test. Written notification via email, including any relevant data, within two (2) business days after verbal notification. (See F.10)

V and E

9 Vehicle Markups (D) Completed within four (4) weeks of test vehicle arrival, with data delivery to COR 24 hours after completion. (See F.11)

E

10 Begin Test Conduct (M) Two (2) to four (4) weeks of COR’s approval to proceed. (See F.7) n/a

11 Submit Quicklook Data Reports (D) Within one (1) business day after completion of each impact test. (See F.12) E

12 Submit Quality Control Packages (D) Within one (1) week of completion of each test series of each device. (See F.13) E (CTD)

13 Submit Draft Test Reports (D) Within one (1) week after completion of all impact tests with all test devices requested for each vehicle model. (See F.14)

E

14 Submit Final Test Reports and Test Data (D)

Within one (1) week after receipt of COR’s comments on Draft Final Test Report (see Deliverable 13 above). (See F.15)

E

F.3.2 Place of Delivery

All deliverables shall be furnished to the following addresses in the type of submission specified.

Contact Information Deliverable Item Numbers

DOT/National Highway Traffic Safety Administration Office of Rulemaking/NCAP, NRM-110

ATTN: TBD

1200 New Jersey Ave., S.E., West Building, 4th Floor Washington, D.C. 20590 Phone: TBD Email: TBD (The COR may direct the Contractor to submit some deliverables to an alternate contact and/or email address.)

2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, &

DOT/National Highway Traffic Safety Administration Acquisition Management NFO-300

ATTN: TBD

1200 New Jersey Ave., S.E., Rm. TBD Washington, D.C. 20590 Phone: TBD Email: TBD

F.4 QUALITY ASSURANCE (QA) MANAGEMENT PLAN

The Contractor shall provide the COR with an updated version of the QA Management Plan that was originally submitted as part of its Technical Proposal within two (2) weeks after contract award. The updated plan shall reflect any changes since submission of the original. Further updates/revisions of the QA Management Plan require review and approval by the COR before implementation.

F.5 TEST INSTRUMENTATION/EQUIPMENT CALIBRATION PROCEDURES

The…