693JJ926R000067_CMTW_RFP.pdf

Solicitation No. 693JJ926R000067 | Countermeasures That Work (CMTW) Updates - Cost-Plus-Fixed-Fee Services

REQUEST FOR PROPOSAL (RFP)

Countermeasures That Work (CMTW) Updates

Solicitation No. 693JJ926R000067

U.S. Department of Transportation

National Highway Traffic Safety Administration (NHTSA)

Office of Acquisition Management (OAM)

Full and Open Competition - Cost-Plus-Fixed-Fee (CPFF) Completion Contract

NAICS 541720 (Research and Development in the Social Sciences and Humanities)

SECTION A - SOLICITATION / CONTRACT FORM

The Standard Form 33 (SF-33), Solicitation, Offer and Award, constitutes the solicitation/contract form for this acquisition. The summary information set forth below corresponds to the applicable blocks of the SF- 33.

This solicitation will result in the award of a single, stand-alone Cost-Plus-Fixed-Fee (CPFF) completion contract through full and open competition under the procedures of FAR Part 15. This solicitation is not a request for a task order and will not result in an indefinite-delivery contract.

SF-33 Block Information

2. Contract No. To be assigned at award

3. Solicitation No. 693JJ926R000067

4. Type of Solicitation Request for Proposal

5. Date Issued September 26, 2026

6. Requisition/Purchase No. 693JJ926RQ000056

7. Issued By NHTSA, Office of Acquisition Management (OAM), 1200 New Jersey Avenue SE, Washington, DC 20590

8. Address Offer To Submit electronically via SAM.gov (Contract Opportunities) under Solicitation

693JJ926R000067

9. Offers Due 3:00 PM ET, October 26, 2026

10. For Information Contact Van A. Nixon, Jr., Contract Specialist - van.nixon.ctr@dot.gov Contract Type Cost-Plus-Fixed-Fee (CPFF)

A.1 TABLE OF CONTENTS

Section Title A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work D Packaging and Marking E Inspection and Acceptance F Deliveries or Performance G Contract Administration Data H Special Contract Requirements I Contract Clauses J List of Attachments K Representations, Certifications, and Other Statements of Offerors L Instructions, Conditions, and Notices to Offerors M Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF), non-severable completion contract as defined in FAR 16.306. The Government will reimburse the Contractor for allowable, allocable, and reasonable costs incurred in the performance of the work in accordance with FAR Subpart 31.2 and the clause at FAR 52.216-7 (Allowable Cost and Payment), plus a fixed fee established at the time of award in accordance with the clause at FAR 52.216-8 (Fixed Fee). The fixed fee is established at award as a fixed dollar amount computed as a percentage of the total estimated cost (consistent with the fee limitations at FAR 15.404-4(c)(4)); it does not vary with the actual cost of the work but may be adjusted as a result of changes in the work under the contract. The services are non-severable; the end product is the completed set of deliverables specified in Section C, to be delivered over the period of performance in Section F.

This solicitation is a full and open competition. The resulting award will be a single, stand-alone contract and is not a task order or delivery order issued under any existing contract or indefinite-delivery vehicle.

B.2 ESTIMATED COST AND FIXED FEE

The Contractor shall perform the services described in Section C (Statement of Work) for the period of performance in Section F. The offeror shall propose its estimated cost and fixed fee in the Cost Proposal (Attachment J.1). The total estimated cost plus fixed fee established at award will constitute the estimated cost and fixed fee of this contract.

CLIN Description Estimated Cost Fixed Fee Total Estimated Cost Plus Fixed Fee

0001 Countermeasures That Work (CMTW) update services in accordance with the Statement of Work (Section C), for the period of performance in Section F.

$ (offeror to propose)

$ (offeror to propose)

$ (offeror to propose)

B.3 ALLOWABILITY OF COSTS AND FEE

All costs shall be reimbursed at actual allowable cost in accordance with FAR 52.216-7. Other Direct Costs (ODCs), travel, and subcontractor/consultant costs shall be reimbursed at actual allowable cost. Travel shall be reimbursed in accordance with the Federal Travel Regulation (FTR). The fixed fee is a fixed dollar amount established at award, computed as a percentage of the total estimated cost as set forth in B.1, and does not vary with the actual cost of the work; the fixed fee shall be paid in accordance with FAR 52.216- 8.

B.4 LIMITATION OF COST

This contract will be fully funded at the time of award; it is not incrementally funded. The provisions of FAR 52.232-20 (Limitation of Cost) apply. The Government is not obligated to reimburse the Contractor for costs in excess of the total estimated cost, and the Contractor is not obligated to continue performance or incur costs in excess of the total estimated cost unless and until the Contracting Officer notifies the Contractor in writing of an increase.

B.5 INDIRECT COST RATES, BILLING RATES, AND ESCALATION

Reimbursement of indirect costs shall be at billing rates established in accordance with FAR 42.7, subject to adjustment to final negotiated indirect cost rates under FAR 52.216-7 (Allowable Cost and Payment).

The offeror shall propose, in its cost proposal (see Section L), its direct labor rates by labor category, indirect cost rates (overhead, fringe, and G&A) and the base to which each applies, any proposed billing rates, and any direct labor escalation rate together with its basis.

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

Pursuant to 23 U.S.C § 403, NHTSA is authorized to conduct research and development activities, including demonstration projects, training, education, and the collection and analysis of highway and motor vehicle safety data and related information. NHTSA is specifically authorized to evaluate the effectiveness of innovative behavioral traffic safety countermeasures, other than traffic enforcement, that are considered promising or likely to be effective for the purpose of enriching revisions to the document titled Countermeasures That Work: A Highway Safety Countermeasure Guide for State Highway Safety Offices, Ninth Edition and numbered DOT HS 812 478 (or any successor document) [23 U.S.C. § 403(m)(1)]. This contract focuses on enriching and updating Countermeasures That Work (CMTW).

In 2005, the Governors Highway Safety Association (GHSA) and NHTSA developed Countermeasures That Work as a guide for State Highway Safety Offices (SHSOs). The guide serves as a reference on evidence-based behavioral traffic safety countermeasures, and it is updated regularly to include new countermeasures, new research, and new traffic safety problem areas, when appropriate. In their statutorily-required Triennial Highway Safety Plans, States cite Countermeasures That Work to justify effective or “likely to be effective” behavioral countermeasures they propose to conduct during a three year period [23 C.F.R. § 1300.11].

Countermeasures That Work currently addresses countermeasures in eleven program areas:

• Alcohol-impaired driving,

• Drug-impaired driving,

• Seat belt use and child restraints,

• Speeding and speed management,

• Distracted driving,

• Drowsy driving,

• Motorcycle safety,

• Young drivers,

• Older drivers,

• Pedestrian safety, and

• Bicycle safety.

Each topic’s chapter includes a short background section relaying current data trends, a description of applicable countermeasures, and an explanation of their effectiveness, use, cost, and time to implement.

The guide additionally provides a list of resource websites and references for each topic.

In 2022, CMTW was adapted for use on NHTSA’s website. This version (E-CMTW) included features that allow users to search and filter countermeasures and create personalized “books” that include only pages and information from the book which the user selects. In 2023, the E-CMTW content was updated to reflect the release of the 11th edition of CMTW.

The aim of this contract is to update the Countermeasures That Work guide as appropriate and necessary.

If significant research has been conducted on a particular program area since the last publication, and the research has provided new findings, then the relevant subject pages in the Countermeasures That Work guide will be updated and revised. While most traffic safety program areas under the jurisdiction of SHSOs are covered in the 12th edition of Countermeasures That Work, it is possible that one additional chapter will be added or a current chapter divided into two separate chapters in future editions. For each major highway safety program area, the updates (following the outline of previous editions) will provide the following:

• A brief update of the state-of-the-art for any program area in which a significant change occurred since the last update;

• An identification of any emerging areas and countermeasures (such as technology) not included in the previous edition;

• A revision to the effectiveness and any implementation considerations of countermeasures included in previous editions, if warranted based on new information;

• A selection of new web-based resources to add to each program area chapter;

• A bibliography of new countermeasure-related research in each area published since the last review;

• Other necessary changes to the organization of the guide as requested by its users; and

• Coverage of additional program areas not covered in previous editions of the guide, as determined by NHTSA.

While updates to CMTW previously occurred yearly or, more recently, biennially, the current project requires yearly updates to three or four chapters’ CMTW/E-CMTW content. Then, at the end of the contract period, a final deliverable will be a Word document version of CMTW that includes all updates to CMTW/E-CMTW made over the period of performance.

C.2 PURPOSE

The purpose of this contract is to provide SHSOs and other stakeholders with an up-to-date reference guide on the effectiveness and implementation of behavioral traffic safety countermeasures across a range of topic areas.

C.3 OBJECTIVE

The objective of this Contract is to update the current version of Countermeasures That Work to produce the electronic and final print versions of the 13th edition of Countermeasures That Work.

C.4 GENERAL REQUIREMENTS

The general requirements of this contract are as follows:

• Develop a comprehensive literature search and screening strategy.

• Obtain the necessary documents (e.g., journal articles, technical reports, conferences proceedings, books).

• Read, critically review, and evaluate each document related to the countermeasures included in the

12th edition of the guide.

• If new research has been published since the 12th edition guide was updated, integrate this new research into the guide as appropriate and in a format appropriate for E-CMTW.

• Determine whether new topics should be included in Countermeasures That Work and, if necessary, undertake a thorough review of countermeasures relevant to the topics.

• Solicit opinions from users of Countermeasures That Work on ways it can be improved for their use and implement these suggested changes.

C.5 ACRONYMS

The following is a list of key acronyms used throughout the Statement of Work (SOW). This list may not be exhaustive.

APA American Psychological Association

CMTW Countermeasures That Work

CO Contracting Officer

COR Contracting Officer’s Representative

DOT U.S. Department of Transportation

E-CMTW Electronic-Countermeasures That Work

FARS Fatality Analysis Reporting System

GHSA Governors Highway Safety Association

NHTSA National Highway Traffic Safety Administration

OMB Office of Management and Budget

PIA Privacy Impact Assessment

PTA Privacy Threshold Assessment

SHSOs State Highway Safety Offices

SOW Statement of Work

C.6 SPECIFIC REQUIREMENTS

C.6.1 Conduct Kickoff Meeting

Within five (5) weeks of Contract award, the Contractor shall meet with the COR, CO, and other interested NHTSA staff via conference call. The purpose of this meeting is to discuss the administration of this contract; to discuss the project’s objectives, planned course of action, milestones and deliverables; and to resolve any differences between the Government’s requirements and the Contractor’s proposed technical approach.

The COR and the Contractor shall jointly conduct the initial 30 - 45-minute briefing. This briefing is intended for a wider NHTSA audience to become familiar with the project. The COR will take the lead in the discussions and provide the background for the project. The Contractor shall then discuss the firm’s proposed technical approach for the project. The Contractor’s description of their technical approach shall include the following:

• Understanding of project objective and potential issues;

• Proposed plan of work (including any additional thinking since the proposal was prepared);

• Schedule of project activities; and

• Understanding of deliverable requirements and specifications.

The briefing will be followed by a working planning meeting. In this meeting, the Contractor, COR, and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals.

The Contractor shall be prepared with appropriate briefing materials. PowerPoint slides and other supplementary materials should be submitted to the COR at least two (2) weeks prior to the meeting for approval by the COR. Within one (1) week of receipt, the COR will provide comments to the Contractor on the briefing materials. The Contractor shall provide revisions to the COR within three (3) days. The Contractor shall allow a maximum of three (3) hours for this kickoff/working meeting.

C.6.2 Submit Final and Revised Final Work Plan

Within seven (7) weeks of Contract award, the Contractor shall submit a Final Work Plan to the COR based on the Contractor’s original and final proposal revisions and discussions and agreements reached at the kickoff/working meeting. Within two (2) weeks of receipt, the COR will provide comments to the Contractor on the Final Work Plan. The Contractor shall provide the Revised Final Work Plan to the COR within one (1) week of receipt.

The Contractor shall ensure that the Final Work Plan provides a detailed description of how the Contractor shall accomplish this Contract’s objective and each of the tasks as described in this SOW. The Final Work Plan shall include specific dates for the completion of all tasks, milestones, deliverables.

In the Final Work Plan, the Contractor shall also develop a literature search and review plan as part of their descriptions of the approaches to Task C.6.3 (Conduct Omnibus Literature Review) and Task C.6.6 (Prepare Draft Chapters for 13th Edition of Countermeasures That Work). The Government anticipates an initial “omnibus” literature review to be conducted, covering all topics. The results of this literature review will be the foundation of the chapter drafts (Task C.6.6) and will also support the development of the letter reports required in Task C.6.4 and Task C.6.5. However, because draft chapters will be prepared throughout the period of performance, the Government also anticipates shorter literature reviews to be conducted prior to drafting chapters to ensure the identification of research published since the omnibus literature review was conducted.

To that end, the omnibus literature review (Task C.6.3) should consider research published between 6/1/2023 and the beginning of the omnibus review (estimated to be about 3 months after award). Literature reviews conducted prior to the drafting of each chapter should additionally consider any research published since the omnibus review was conducted, i.e., between the beginning of the omnibus review and the date the chapter is prepared.

The literature search and review plan included in the Final Work Plan shall include a strategy for searching and screening documents and retrieving, critiquing, and synthesizing those documents, as follows:

C.6.2.1 Search Strategy. The Contractor shall discuss a search strategy to locate materials. For example, how will search words and/or combinations of words be chosen for each of the traffic safety topics and countermeasures? The chosen search words are extremely important, as the Contractor will want to be inclusive yet mindful that too many words can yield thousands of identified results. What search engines and search strategies will be used? Once an initial set of matches is identified, how will a document (such as an abstract) or reference be further screened to determine whether it should be retrieved? Who on the Contractor’s staff will be making these determinations?

The Contractor shall describe its search plans for finding and obtaining relevant documents (or English translations of the documents). At a minimum, the Contractor shall consider using the following information sources:

• Google Scholar,

• Abstract retrieval services (e.g., NTIS [National Technical Information Services]),

• All journals covered by ISI Web of Science,

• PsycINFO, PubMed, Psychological Abstract, and Ovid,

• TRID [the integrated Transportation Research Information Services and International Transport

Research Documentation database],

• Professional associations,

• U.S. Government research including DOT, Centers for Disease Control and Prevention (CDC), and

National Institutes of Health (NIH),

• Research published by the European Union and the individual European countries’ leading research institutes such as the United Kingdom’s Transport Research Laboratory (TRL), The Netherlands’ Stichting Wetenschappelijk Onderzoek Verkeersveiligheid (SWOV), France’s French Institute of Science and Technology for Transport, Development and Networks (IFSTTAR), and Germany’s Federal Highway Research Institute (BASt),

• The internet (i.e., use of various internet search engines) to find appropriate research materials, and

• Research published by other credible institutions as agreed upon by NHTSA.

As necessary, the Contractor shall also contact (via phone or e-mail) appropriate researchers and traffic safety experts from the USA and abroad (if necessary) to discuss progress on research in the field, the publication of published research findings, and findings that have not been incorporated into the general literature. However, the Countermeasures That Work update shall only include references to published, completed research. The Contractor shall keep the COR informed of any such contacts and shall share any information learned with the COR.

C.6.2.2 Retrieval, Organization, and Filing Methods. The Contractor shall discuss how promising documents located during the search will be retrieved and how these documents will be organized and filed, which will be crucial to a smooth literature review operation, reducing unnecessary effort and expense. The Contractor shall also discuss how it will track who will attend to each document, when that person has completed work on the document, and whether additional work is required (e.g., from a second reviewer).

C.6.2.3 Screening and Critical Review. The literature review plan shall further detail the Contractor’s plan, methods, and criteria for screening documents. Furthermore, once a relevant document is identified during a search, the work plan shall address the following questions: how will the Contractor determine whether it is a worthwhile document? Which individual (or group of individuals) on the Contractor’s staff will determine whether it is worth pursuing, and how could this decision-making process potentially impact the update? It is likely that there will be a considerable number of documents that appear appropriate given their title or keyword search; however, they might not ultimately be appropriate for inclusion in this guide.

At a minimum, the Contractor’s list of criteria for excluding a document shall include the following:

• The document only expresses an author’s opinion rather than presenting evidence based on empirical data, and

• The research results do not appear valid due to insufficient sample size, confounding variables, inappropriate data analyses, etc.

• Additional criteria for inclusion and exclusion shall be determined jointly by NHTSA and

• the Contractor.

• The literature review plan shall also include the Contractor’s proposed methods for the critical review of each document. Each individual critical review shall include the following:

• A citation for the document,

• The author(s)’ abstract (or if needed, the Contractor shall prepare an abstract),

• A description of the research method, data analyses, and results that:

• Summarizes the study,

• Lists the sample size,

• Outlines the strengths and weaknesses of a study,

• Determines the appropriateness of the methodology of the study, and

• Assesses the validity of the findings of study, and

• A description of the author’s conclusions.

• For each reviewed document, the Contractor shall critique the research by:

• Discussing the methodological strengths and weaknesses of the research.

• Discussing whether the author’s conclusions are merited based on the research conducted. If the author’s conclusions do not appear to be warranted, the Contractor shall indicate their concerns.

C.6.2.4 Synthesis and Analysis. The Contractor shall state in the literature review plan their plan(s) for synthesizing the reviewed documents. This synthesis should provide a coherent summary of the research on each topic, but it shall also note limitations, weaknesses, and/or varying perspectives on the research to date. The Contractor shall also explain in the literature review plan how they will ensure that consistency is maintained throughout the guide, especially if individual chapters will be updated by different staff members. For example, how will the Contractor make certain that the same criteria have been used to rate countermeasures in the different chapters, that the chapters are structured in the same way, and that related countermeasures that are used in multiple program areas are described similarly in the chapters in which they appear?

Moreover, the Contractor shall be responsible for offering an informed and critical examination of each of these studies to ascertain whether additional new research affords a different interpretation of the body of evidence for a given countermeasure. The Contractor shall make no assumptions that the reader has access to or has read the previous literature.

C.6.3 Conduct Omnibus Literature Review for Countermeasures That Work

The Contractor shall implement the literature review plan as approved in Task C.6.2 and complete the initial, omnibus literature review within nine (9) months of Contract award.

If any special topics are to be included, these will be discussed at the beginning of this task. The omnibus literature review for the 13th edition shall cover material published between 6/1/2023 and the beginning of the omnibus review (estimated to be about three [3] months after award). Literature reviews conducted prior to the drafting of each chapter should additionally consider any research published since the omnibus review was conducted, i.e., between the beginning of the omnibus review and the date the chapter is prepared.

For each document critically reviewed for this report, the Contractor shall provide an electronic or PDF copy to the COR. If a document is only available in paper form, the document should be scanned and provided in an electronic format. Instead of providing individual copies of each document, the Contractor may opt to use reference management software to transfer all the reviewed reports (preferred method).

When appropriate, the Contractor shall also make recommendations of countermeasures to be removed from future editions of the guide. Countermeasures may be appropriate for removal if they are rarely used by SHSOs, and there is little evidence of their effectiveness. Because the length of Countermeasures That Work has increased with each edition, it is important that subsequent editions only include state-of-the-art information that will be of use to SHSOs. If while conducting the literature review the Contractor believes that countermeasures should be removed, the Contractor shall alert the COR no later than two (2) months before topic area’s draft chapter are due. Within one (1) week, the COR will make the final decision regarding removal of any countermeasures from the guide.

C.6.4 Solicit Opinions from Users on How Countermeasures That Work May Be Improved and Submit Letter Report

The Contractor shall solicit the opinions of current users of CMTW to determine how they use the guide and how the guide could be improved to be more effective for its users. However, to comply with the Paperwork Reduction Act, the Contractor shall solicit opinions from nine (9) or fewer current users of CMTW who are not employees of the Federal Government. The COR will also assist the Contractor in obtaining feedback from users of CMTW who are Federal employees.

The Contractor shall use information obtained from the current users of CMTW to inform whether there are any aspects of the guide users find difficult to use or understand and if there are features or topics that the guide does not currently contain that they would like to have included. The Contractor shall ask current users about both the content and the usability of the guide, particularly E-CMTW.

Prior to interviewing current users of CMTW, the Contractor shall submit to the COR a brief User Interviews Plan. This Plan shall be submitted within four (4) months of award. The COR will return any comments on the User Interviews Plan within one (1) week of receipt. The plan shall describe how information from current users of CMTW will be obtained, with whom the Contractor plans to speak, and what the Contractor will ask interviewees. Examples of methods of soliciting information include holding a focus group with 9 or fewer representatives from SHSOs at the annual GHSA conference or holding phone conversations with 9 or fewer representatives from SHSOs and/or local jurisdictions.

Within nine (9) months of Contract award, the Contractor shall submit a User Opinion Letter Report detailing their findings from this task and proposing any changes to the guide warranted by their discussions with CMTW users. NHTSA will use these findings to determine what changes, if any, should be made to the guide to better serve its users. Within three (3) weeks of receipt, the COR will notify the Contractor of which recommendations, if any, shall be implemented.

C.6.5 Letter Report on New Topics and Countermeasures to be Included in Countermeasures That Work

The objective of this task is to determine which topics and countermeasures will be included in the next edition of the guide. The Contractor shall submit a New Information Letter Report to the COR to determine which new program areas, topics, and countermeasures, if any, should be included in the next edition of the guide. This letter report shall also propose the order in which the chapters will be updated, based on findings from the initial literature review and discussions with current CMTW users.

The Contractor shall submit the New Information Letter Report within nine (9) months of Contract award.

Within three (3) weeks of receipt, the COR will notify the Contractor of which proposed new program areas, topics, countermeasures, and chapter topic or countermeasure separations shall be included in the next edition of the guide.

The 12th edition of CMTW covers the following program areas: alcohol-impaired driving, drug-impaired driving, seat belt use and child restraints, speeding and speed management, distracted driving, drowsy driving, motorcycle safety, young drivers, older drivers, pedestrian safety, and bicycle safety. NHTSA does not anticipate that new program areas will be added to future editions of the guide, but suggestions for new topics from the Contractor will be considered.

In addition, there may be new countermeasures and strategies within program areas that may be included in the revisions. New countermeasures could include emerging strategies that were not included in previous editions within the program areas listed above and/or new technologies used in these areas. In addition, substantial additional research in a topic area may dictate the separating of combined chapters or countermeasures. The Contractor shall include in the New Information Letter Report a brief rationale for the inclusion of new program areas, topics, and countermeasures and/or separation of chapter topics or countermeasures.

C.6.6 Prepare Draft Chapters for 13th Edition of Countermeasures That Work

The Contractor shall submit drafts of the updated chapters of CMTW to the COR for review on a rolling basis, with three (3) to four (4) chapters updated per calendar year. The Government anticipates that the bulk of relevant research for each chapter will be identified during the omnibus literature review (Task C.6.3). However, prior to drafting each chapter, the Contractor shall conduct a brief literature review to identify any research published since the omnibus literature review was conducted.

Following this brief literature review for each chapter, the Government expects each chapter draft to be prepared over 6 weeks. To meet the milestones and deliverables for this contract, the Government anticipates that the Contractor will be required to prepare some chapters concurrently, rather than sequentially.

The draft chapters shall incorporate any changes approved by the COR following the completion of Tasks C.6.4 and C.6.5. However, NHTSA is aware that, while preparing a chapter, the Contractor may not find sufficient information to write a description of and rate a new countermeasure that NHTSA approved to add to the guide in Task C.6.5. If this is the case, the Contractor shall alert the COR of this problem no later than two (2) months before the topic area’s draft chapter is due. The COR will then decide within one (1) week if the countermeasure will or will not be included in the update to the guide.

The Contractor shall employ quality control procedures in preparing draft updates and chapters, to include proofing the report for ambiguous or unsubstantiated statements; typographical errors; grammatical errors;

broken hyperlinks; and inconsistencies in terminology, format, or other report characteristics. The Contractor shall also ensure that a single individual on staff reviews all chapters for consistency before they are submitted to the COR. This check for consistency shall include an examination of countermeasure ratings to ensure that they are determined in the same manner across chapters and an inspection of the introductions to each chapter to ensure that they are of similar length and include similar information.

The chapters shall be updated using Microsoft Word’s Track Changes feature or a similar alternative that is compatible with Microsoft Word, so that additions to and deletions from the previous edition are clearly marked.

When the Contractor submits each chapter draft, the COR will distribute the draft to experts within NHTSA for review. The COR shall provide feedback and comments on each chapter to the Contractor within four

(4) weeks of receipt of each chapter draft. The Contractor shall revise the draft chapter as appropriate and return the draft to the COR within two (2) weeks of receipt. The Contractor should allow for at least three revisions of each of the chapters.

The Contractor shall have submitted all chapter drafts for the 13th edition of CMTW within 52 months of award.

C.6.7 Prepare Final Copy of Countermeasures That Work for Agency Review and Final Copy for Posting

Within fifty-five (55) months of Contract award, the Contractor shall provide a complete Draft Final copy of the 13th edition of CMTW, including all updates made during Task C.6.6, to the COR. This Draft Final copy will undergo NHTSA agency review.

The Contractor shall employ a defined quality control procedure in preparing the Draft Final copy, to include proofing the report for ambiguous or unsubstantiated statements; typographical errors; grammatical errors; broken hyperlinks; and inconsistencies in terminology, format or other report characteristics. At a minimum, a technical editor shall review the Draft Final copy to check for above elements prior to submission to the COR. The Contractor shall provide the Draft Final copy of the guide electronically to the COR in Microsoft Word, with changes from the previous edition highlighted.

During agency review, the COR will work with NHTSA’s National Center for Statistics and Analysis (NCSA) to edit numbers in the Draft Final guide obtained from the Fatality Analysis Reporting System (FARS) to ensure that they are up to date. Any suggested revisions will be provided to the Contractor at the conclusion of agency review, which should occur within three (3) months of receipt. Within 2 weeks of receipt, the Contractor shall respond to comments from agency review and submit to the COR the Final copy of the 13th edition of CMTW.

Within fifty-nine (59) months of Contract award, the Contractor shall also provide the COR with a copy of all documents that were critically reviewed during the course of this project and with any bibliographic or reference system that was developed for this project.

SECTION D - PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this Contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Except as specifically exempted by the Contracting Officer or COR, all deliverables under this Contract shall be sent in electronic format, as specified in Section F.

For those items that must be ready for printing, the following NHTSA guidelines shall be used:

D.1 TEXT

Text files shall be provided in a .DOC, DOCX, or .RTF file format via email, or flash drive using the fewest number of formatting tools as possible (i.e., avoid columns, multiple fonts, etc.). Keep it simple. Avoid using any design/layout elements. If the publication has charts and graphs, the contractor shall insert the chart or graph (produced preferably in Microsoft Excel) at the appropriate locations in the publication.

D.2 CHARTS AND GRAPHS

Charts and graphs should be provided in 2 forms:

First, they should be inserted within the text as described above so that the Communication Services Division can see what type of chart of graph is desired (i.e. pie chart, bar chart, etc.). Second, the contractor should include the data files on a flash drive (preferably in Microsoft Excel) that were used to create the charts and graphs used in the publication.

D.3 ILLUSTRATIONS

Illustrations can take two forms:

Graphics - The Communication Services Division will develop any needed graphics in collaboration with the COR and if desired, the COR’s Contractor. The Contractors shall provide only the text files in Word to the COR. In the event that it is necessary for the contractor to develop the graphics, only Government Printing Office (GPO)-approved software such as Adobe Illustrator shall be used.

Photographs - When photos are used in Agency publications, the Communication Services Division typically uses existing photos or photos purchased through various sources. In the event that a contractor or other source will supply photos for use in a publication, the photos must be high resolution images preferably at 300 dpi (4” by 5” in size) or higher. They should be supplied on a CD (or submitted electronically) in either a tif (usually from a photo that was taken, developed, printed, and then scanned) or a jpg (usually taken using a digital camera and then downloaded onto a computer or disk) file. NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. In addition, please use caution when allowing contractors to supply photos. Make sure that you know the contractual arrangements they have made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print on the web. You must obtain a written statement from your contractor indicating that NHTSA has unlimited, unrestricted use of the photos.

D.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website.

Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

D.5 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements. DOT policies are available for viewing at:

Privacy and Security overview:

https://www.transportation.gov/cio/cybersecurity-privacy-information-assurance

Privacy Policy site links to NHTSA specific policies:

https://www.transportation.gov/individuals/privacy/dot-privacy-policy

NHTSA reserves the right to monitor network activity apart from and independent of the services under the SOW and may require access and rights to install and operate Government-furnished monitoring equipment at any Contractor location operating NHTSA equipment or with access to NHTSA systems.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

E.2 INSPECTION AND/OR ACCEPTANCE

The vendor must comply that any research work undertaken and submitted shall be original and free from any form of plagiarism. The vendor represents and warrants that the research work, including all written content, analysis, findings, and citations, is the result of original work and does not infringe upon the intellectual property rights of any third party.

NHTSA expects all works produced under this contract to be of the highest quality and adhere to the highest standards of academic integrity. NHTSA will not accept any deliverable that includes plagiarized material and will consider the inclusion of plagiarized material as a failure to comply with the requirements of this contract due to fraud, lack of good faith, or willful misconduct.

NHTSA defines plagiarism as the act of presenting the words, ideas, or images of another as your own. See the Publication Manual of the American Psychological Association (APA), 7th edition. To avoid plagiarism, you must document and cite all your source material. If you take any material from another source, you must either paraphrase and cite the source or make it clear that the material is being directly quoted and properly attributed. You must also cite any sources from which you obtain numbers, ideas, or other material. The NHTSA COR, as designated in this Contract, shall be responsible for performing the administration; inspecting of all services rendered under this contract; and recommending acceptance or replacement/ correction of services or materials that fail to meet the requirements to the NHTSA CO.

The COR, as designated in this contract, shall be responsible for performing the inspection of all services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer. Rejection of a final report will delay final payment of costs due under the contract. The most common causes for rejecting final reports are:

• Incomplete description of the work objective and its relationship to other work performed in the area;

• Inadequate description of methodology;

• Insufficient or inconsistent technical information to support the findings or conclusions;

• Poorly conceived graphs, charts, and displays;

• Incorrect spelling and grammar; or

• Incorrect style formatting (e.g., lack of or incorrect use of APA style).

E.3 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far. The following FAR clause applicable to inspection and acceptance is incorporated by reference: FAR 52.246-5, Inspection of Services

- Cost-Reimbursement (APR 1984).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review, and acceptance of final deliverables, shall be completed no later than sixty (60) months after the effective date of contract award.

F.2 DELIVERABLES AND MILESTONES

Deliverables (D) and Milestones (M) for this contract are set forth in the schedule below.

Item Number

Task Number

Milestones and/or Deliverables Due Date After Award

1 C.6.1 Submit PowerPoint slides and briefing materials for Kickoff Meeting (D)

At least 2 weeks prior to Kickoff Meeting

2 C.6.1 COR comments on PowerPoint slides (M) Within 1 week of receipt of #1 3 C.6.1 Submit revised PowerPoint slides (D) Within 3 days of receipt of #2 4 C.6.1 Conduct Kickoff Meeting (M) Within 5 weeks 5 C.6.2 Submit Final Work Plan (D) Within 7 weeks 6 C.6.2 COR comments on Final Work Plan (M) Within 2 weeks of receipt of

#5 7 C.6.2 Submit Revised Final Work Plan (D) Withing 1 week of receipt of

#6 8 C.6.3 Complete Omnibus Literature Review (M) Within 9 months 9 C.6.4 Submit User Interviews Plan (D) Within 4 months 10 C.6.4 COR comments on User Interviews Plan (M) Within 1 week of receipt of #9 11 C.6.4 Submit User Opinion Letter Report (D) Within 9 months 12 C.6.4 COR notification about implementation of any changes recommended in User Opinion Letter Report (M) Within 3 weeks of receipt of #11

13 C.6.5 Submit New Information Letter Report (D) Within 9 months 14 C.6.5 COR notification about implementation of any changes recommended in New Information Letter Report (M) Within 3 weeks of receipt of #13

15 C.6.6 Submit Draft Chapters for 13th Edition of CMTW (D) Ongoing, beginning after #14 and within 52 months

16 C.6.6 COR comments on Draft Chapters (M) [This process may occur up to 3 times per chapter.]

Within 4 weeks of receipt of each chapter submitted in #15

17 C.6.6 Submit Revised Draft Chapters (D) Within 2 weeks of receipt of #16

18 C.6.6 Notify COR of insufficient information to include new topic/countermeasure (M)

At least 2 months prior to each chapter submitted in #15

19 C.6.6 COR notification about whether new countermeasure will be included in CMTW (M)

Within 1 week of receipt of #15

20 C.6.7 Submit Draft Final copy of 13th edition of CMTW (D) Within 55 months 21 C.6.7 COR comments on Draft Final copy of 13th edition of CMTW

(M) Within 3 months of receipt of #20

22 C.6.7 Submit Final copy of 13th edition of CMTW (D) Within 2 weeks of receipt of #21

23 C.6.7 Submit literature review documents and documentation (D) Within 59 months 24 F.4.1 Monthly progress reports (D) 15th of each month

F.3 PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished electronically to the addresses below.

Item No. Address 1, 3, 5, 7, 9, 11, 13, 15, 17, 20, 22, 23, 24

Department of Transportation National Highway Traffic Safety Administration Attention:

COR (TBD) 1200 New Jersey Avenue SE, W46-XXX Washington, DC 20590 E-mail:

TBD@dot.gov

24 Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attention: Contract Specialist (TBD) 1200 New Jersey Avenue SE, WXX-XXX Washington, DC 20590 E-mail: TBD@dot.gov

F.4 REPORTING REQUIREMENTS

Monthly Progress Reports. The Contractor shall furnish the report electronically to the COR by the 15th of each month following the month being reported. At a minimum, the progress report shall include a narrative description of: accomplishments made during the reporting period; funds status by Specific Requirement, the month's obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion; plans for accomplishments in the next reporting period; problems or delays experienced and suggestions to remedy them; specific action requested of NHTSA to alleviate a problem;

and due dates for remaining deliverables.

F.5 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort have been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance with be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/section-508-standards and the Federal IT Accessibility Initiative (home page) http://section508.gov/ for further information on these requirements.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

The Contractor shall submit one (1) original invoice copy to the following address:

DOT/National Highway Traffic Safety Administration

Mike Monroney Aero Center

Accounts Payable Branch, AMZ-150

P.O. Box 268911

Oklahoma City, OK 73126

Or

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

The Contractor is encouraged to submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of a progress report for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing Contract activity for the period of time being invoiced is cause for rejection by the COR. If a request for reimbursement is rejected by the COR, the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the COR.

To be an acceptable invoice, the contractor shall include the following information:

• Contractor Name

• NHTSA Contract

• Contract Number

• Invoice Date

• Invoice Number

• Number of Hours and labor costs claimed for the period covered by that invoice. The contractor shall indicate the applicable labor categories, the associated hours for the period being billed, the applicable hourly rate and the extended total.

• Other direct costs incurred during the billing period.

• Applicable indirect costs.

• Total cost data and fixed fee.

• Cumulative value of billings to date.

• Contract Specialist or Contracting Officer Name, Phone Number (optional) and Email Address (optional)

• COR Name

• Contractor DUNS Number

To be acceptable for payment, each invoice must contain the following certifications:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract and the contract.”

If an invoice does not comply with these requirements, the Contractor shall be notified of the defect within 7 days of the receipt of the invoice.

G.2 LIMITATION OF COST

a. This contract will be fully funded at award and is not incrementally funded. The clause at FAR 52.232-20, Limitation of Cost, applies. The total estimated cost of this contract will be established at award. The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total estimated cost, and the Contractor is not required to continue performance or incur costs beyond the total estimated cost unless and until the Contracting Officer notifies the Contractor in writing that the total estimated cost has been increased.

G.3 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COR)

The performance of the work required under the Contract shall be subject to the technical review of the

COR.

The following individual has been designated as the COR:

TBD

Department of Transportation

National Highway Traffic Safety Administration (NPD-XXX)

1200 New Jersey Avenue, S.E., Rm. Wxx-xxx

Washington, DC 20590

Telephone: (202) xxx-xxxx

E-mail: TBD

a. The Contracting Officer will designate a representative to assist in monitoring the work under the Contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this Contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction.

Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes”…