MATC_RFP_0002.pdf

693JJ319R000013

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 71

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____180______ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

05/23/2019 HIF190005PR

X

693JJ3

Federal Highway Administration

OFC OF ACQUISITION AND GRANTS MGMT

1200 NEW JERSEY AVE, SE

Washington DC 20590

8. ADDRESS OFFER TO (If other than Item 7)

HCFA-22SRI@dot.gov until 1400 ET local time 06/24/2019

James Mikell 360 7584 HCFA-22SRI@dot.gov

PAGE(S)

Robin K. Hobbs

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) zero

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 72

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ319R000013

(A) (B) (C) (D) (E) (F)

00001

Support Services for the Mobile Asphalt Trailer

Program.

Period of Performance: TBD

The purpose of this purchase requisition is to issue a new award for the Mobile Asphalt Testing

Trailer to advance innovative asphalt technologies through refinement, showcase, and evaluation.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 INDEFINITE-DELIVERY INDEFINITE-QUANTITY (ID/IQ) MINIMUM AND

MAXIMUM CONTRACT AMOUNTS

CLIN Supplies/Services Not to Exceed Amount 0001 Support Services for the

Mobile Asphalt Technology Center Program.

60 Month Ordering Period.

$9,800,000.00

Total $9,800,000.00

During the term of this ID/IQ contract, the Government shall place orders totaling a minimum of $1,900,000. The maximum amount of all task orders issued against this contract shall not exceed a ceiling of $9,800,000.

The task orders placed under the contract may be Firm-Fixed Price (FFP), Labor Hour (LH), Time-and-Materials (T&M), or a hybrid of those three types of contracts based on a determination by the Contracting Officer (CO) at the task order level.

B.2 SCHEDULE OF RATES

Labor category requirements and labor rate ceilings governing task orders under this contract shall conform to the descriptions found in J.1 and shall be listed in the Microsoft (MS) Excel format found at J.2 and apply for each of the described categories for each of the contract years.

The unit of issue (rates) is the fully burdened fixed price hourly rate. Please see Federal Acquisition Regulation (FAR) 52.216-29(c)(2).

The maximum amount of the contract listed in Section B.1 includes travel and materials. Travel and materials will be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

Note: Resulting contract award(s) will include Attachment J.2 with the accepted Contractor loaded labor rates inserted in the pricing table.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The FHWA Office of Preconstruction, Construction, and Pavements (HICP-40) oversees the MATC Program. The MATC Program, originally developed to showcase Superpave design and volumetric mixture control, is essential in the development and deployment of new asphalt pavement technologies, material test procedures, and design methods incorporated into best commercial practices. The MATC Program utilizes a series of initiatives and tools to gather and identify stakeholder input and needs; showcase, refine, and validate innovative asphalt pavement materials and procedures; perform asphalt material tests and evaluations; monitor deployment trends in the asphalt pavement industry; disseminate findings on a national scale; and provide demonstration on-site guidance for asphalt mixture production quality assurance. These tasks are crucial to the effective implementation and adoption of these new and innovative procedures, materials, and evaluation technologies by both industry and agencies.

The MATC provides technical assistance to stakeholders on various technologies, test procedures, and quality initiatives. Since 1988, the mobile testing trailer has traveled to 48 States across every region of the United States to assist State agencies and asphalt contractors in implementing these technologies. The Program has continued to evolve and includes assisting State agencies with Quality Assurance1 initiatives by providing technical assistance, guidance and training materials for improved State quality assurance programs and adoption of statistically valid acceptance programs. It introduces new concepts for asphalt pavement testing, evaluation, and selection, new test protocols, new equipment, new design methods, new performance testing tools and evaluation, and provides technical expertise to facilitate effective use of recycled materials and emerging technologies in flexible pavement applications.

C.2 SCOPE

This is a non-personal services IDIQ contract to provide personnel, material, equipment, services, tools, supplies, engineering, transportation, facilities, and supervision to perform the Mobile Asphalt Technology Center (MATC) Program. Under this contract, the Contractor shall perform all services necessary to support the activities of the Federal Highway Administration (FHWA) related to delivery, refinement, and improvement of the MATC Program. The contract includes, but is not limited to, providing asphalt mixture testing capabilities and operation of the MATC asphalt pavement testing laboratory, providing engineering analysis and reporting, and providing technical training and presentations.

The Government will not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Statement of Work (SOW). The Contractor shall perform to the standards in this contract.

C.3 OBJECTIVE

The objective of this contract is to provide technical assistance to the asphalt pavement community on various technologies, test procedures, and quality initiatives. The priority of the program is to focus on assisting State highway agencies with their needs by providing technical assistance, guidance, and training materials to design, produce, and construct longer-lasting asphalt pavements.

1 Quality Assurance includes the areas of quality control, acceptance, independent assurance, and risk analysis.

C.4 DETAILED REQUIREMENT AND PROJECT MANAGEMENT PLAN

The Contractor shall provide all personnel, materials, equipment, services, tools, supplies, engineering, transportation, facilities, supervision, and other items and non-personal services necessary to perform the MATC Program. The Contractor shall perform the elements of the following tasks:

1. Field Visits and Testing;

2. Equipment and Facilities; and

3. Technology Transfer

Additionally, the Contractor shall develop, update, and execute the features of a Project Management Plan for each task order.

The Project Management Plan is the Contractor’s approach on how the Contractor plans to meet the performance objectives for the services needed at the task order level.

1.0 TASK 1 - FIELD VISITS AND TESTING

The Contractor shall provide sufficient resources to perform all asphalt pavement-related tests on active project sites throughout the United States as specified in the approved Test Plan, as defined in Section 1.3.3. Field visits and testing may require work to be located in remote geographical locations and may require work during the night and during weekends to coincide with project construction activities.

1.1 PROJECT COORDINATION

The Contractor shall make all necessary arrangements with the requesting agency, asphalt mixture supplier, state asphalt paving association or equivalent entity, and field project prime contractor on details related to the schedule and activities. The Contractor shall also maintain a log of all verbal and written communications with requesting agencies.

The Contractor shall be aware that other contractors at the project location are engaged in similar work at the same time, requiring close cooperation and coordination with all parties involved. The Contractor shall cooperate with all other project contractors and adjust the work schedule to avoid conflicts with the other contractor’s performance and work schedules, while maintaining the testing schedule and test plan.

1.2 STATE SPECIFICATION REVIEW

The Contractor shall obtain and review the requesting agency’s asphalt binder, asphalt mixture, and pavement construction specifications. This review shall include conversations with the requesting agency’s FHWA Division Office to help identify needs in the requesting agency’s state-of-the-practice. The Contractor shall then compile observations of how technologies demonstrated by the MATC could be integrated into the aforementioned specifications and potential resulting impacts, with an emphasis being placed on the materials and quality assurance elements of the specification.

This review will require the Contractor to have a broad understanding of asphalt materials and construction specifications in the United States, as well as more localized review of neighboring states on a per project basis.

1.3 TEST PLAN

The Contractor shall develop a work and test plan based on the testing needs of the requesting agency where the field work is to be performed. The details of the test plan will require the Contractor to discuss and coordinate the specific testing needs over the telephone, via email, and may require a visit to the requesting agency’s place of business. The work and test plan shall also be coordinated with FHWA’s Asphalt Binder and Mixture Laboratory’s Implementation Division (ABML-ID), housed at the Turner-Fairbank Highway Research Center (TFHRC). The test plan shall include time for the MATC staff to receive training on new technologies and test procedures while at the official duty station in order to be prepared to market those technologies, when applicable. The scheduled start of field work shall be mutually agreed upon by the Contracting Officer’s Representative (COR) and requesting agency. At the COR’s request, each test plan may include routine asphalt pavement materials tests, in addition to other emerging asphalt construction and flexible pavement monitoring tools. As an example, the asphalt mixture tests will include:

Asphalt Mixture Tests:

a. Maximum specific gravity of bituminous mixtures;

b. Asphalt binder content determination;

c. Compaction of bituminous mixtures utilizing the Superpave Gyratory Compactor (SGC);

d. Bulk specific gravity of compacted bituminous mixtures;

e. Aggregate gradations, specific gravities, absorption;

f. Aggregate consensus properties;

g. American Association of State Highway and Transporation Officials (AASHTO) procedures for oven conditioning of bituminous mixtures;

h. Superpave volumetric mixture design for bituminous mixtures;

i. Asphalt Mixture Performance Tester (AMPT) procedures and equipment; including cyclic fatigue, dynamic modulus, and stress sweep rutting; and

j. Other asphalt mixture performance test procedures and equipment, as designated by the

COR.

1.4 TRANSPORT OF MATC TO/FROM PROJECT

The Contractor shall prepare and transport the MATC using a tractor truck to the field projects. The Contractor shall purchase, lease, or rent a tractor truck mounted with a generator for transporting the MATC.

The MATC is a tractor trailer-configured mobile laboratory and office with trailer dimensions of 48-foot length x 10-foot width x 13.5-foot height and a GVWR of 60,000 pounds. The MATC is considered an “Oversized Load” due to the width. The Contractor shall obtain all necessary permits and adhere to all Federal and State regulations concerning the transport of the MATC. All drivers must have a valid Commercial Driver’s License (CDL) applicable to provide legal and safe transport of the MATC.

1.5 KICKOFF PRESENTATIONS

The Contractor shall make all necessary arrangements with the requesting agency, field project prime contractor, the requesting agency’s FHWA Division Office, asphalt mixture supplier, LTAP representative, local engineering manager, and State asphalt pavement associations to schedule and provide kickoff presentations.

The presentation (MS PowerPoint or equivalent) shall provide an overview of the program goals, and the specifics of the individual project, including overview of tests to be performed and equipment to be used. The presentations shall receive pertinent reviews from FHWA’s Offices of Chief Counsel and Public Affairs, which will be coordinated by the COR. The Contractor shall not deliver the kickoff presentation without COR approval.

1.6 TESTING AND EVALUATION

The Contractor shall coordinate its activities with all parties involved with the project and perform all mixture testing included in the approved test plan. The binder testing in the approved test plan shall be conducted by the ABML-ID, under the direction of the Federal Laboratory Manager of the ABML. It is anticipated that the COR and Federal Laboratory Manager of the ABML-ID will work in close coordination in order to best support the goals of the FHWA Offices of Preconstruction, Construction, and Pavements (HICP) and of Infrastructure Research and Development (HRDI).

The data generated by the ABML-ID will be shared with the Contractor for additional analysis and review, as needed. The Contractor shall perform all asphalt materials and pavement tests in accordance with applicable procedures and standards. Neither the Contractor nor its employees shall release information obtained during the testing activities, prior to the closing presentation.

The Contractor shall demonstrate and explain any test procedure conducted during the project to the requesting agency on an as-needed basis or as-requested. Any data collected or generated by the MATC shall be entered into the database for the program and be stored in multiple locations, according to the contract requirements. The Contractor shall complete all sampling in the testing plan before departing from the field project site. Any testing not completed during the field project visit shall be completed at the official duty station of the MATC.

1.7 OPEN HOUSE SESSIONS

The Contractor shall plan and execute an Open House workshop of the MATC for each field project, unless otherwise expressed in writing by the COR. The Open House activities will feature a one- to two-day workshop that includes presentations on items such as FHWA initiatives, emerging asphalt pavement technologies, and hands-on demonstration of the various innovative equipment on the MATC. The Contractor shall make all necessary arrangements with the requesting agency, field project prime contractor, the requesting agency’s FHWA Division Office, asphalt mixture supplier, LTAP representative, State asphalt pavement associations, and other entities as necessary, to promote the event.

The Contractor shall also be required to hold Open House sessions at FHWA’s TFHRC for interested stakeholders.

1.8 FIELD REPORTS

The Contractor shall submit a draft report to the COR after departure from the field project site.

The ABML-ID will furnish a draft related to any binder test data and analysis for each agreed-upon project. The Contractor shall work with ABML-ID staff to review and finalize the binder report, which shall then be included as a component of the project report submitted to the COR.

Reports shall be written in a format that is direct and concise, targeted to be approximately 20 pages in length, and designed to enhance the recipient’s (agency and industry members) ability to take actions based on the information included in the report. It should be delivered in two parts: an executive summary, and a general report.

Each report shall contain, at a minimum, the following information:

a. Requesting agency and location where the field work was conducted;

b. List of personnel and contact information from participating agency directly involved with field work;

c. Overview and scope of project;

d. Dates and time spent at the location and resources utilized;

e. Problems encountered during the project assignment and how they were resolved and recommended solutions to prevent future problems from occurring;

f. Work conducted, tests performed, and results obtained;

g. Evaluation of asphalt material performance and aggregate test results;

h. Recommendations to improve the state-of-the-practice in the requesting agency’s jurisdiction;

i. Graphical plots representing test results and discussion of data analysis;

j. Conclusions; and

k. Appendix including the asphalt mix design, raw test data, and detailed calculations or computations.

1.9 CLOSING PRESENTATIONS AND FINAL PROJECT WORKSHOP

The Contractor shall make all necessary arrangements to schedule and provide closing presentations and final project meetings.

Closing Presentation: The Contractor, in coordination with the COR or a designated FHWA staff liaison, shall develop, attend, and deliver the closing presentation held for each project. The Contractor shall develop a closing presentation (MS PowerPoint or equivalent) which provides preliminary project results, data analysis, interpretation, and recommendations. The closing presentation shall be scheduled prior to the scheduled departure of the MATC from the site. This presentation shall be approved by the COR before delivery. It is expected that the requesting agency’s staff and stakeholders will attend this meeting.

Final Project Workshop: A final project closeout workshop shall be scheduled to present the final project results, data analysis, interpretation, and recommendations. The Contractor shall coordinate and participate in a closeout meeting with the participating agency (and its industry or other partners) for the purpose of reviewing the results of the testing performed and recommendations to the agency.

1.10 FOLLOW-UP MEETING PARTICIPATION

As part of FHWA’s effort to closely monitor the impact of each MATC visit, follow-up meetings will be scheduled with the requesting agency approximately 6 and 12 months after the MATC departs the field project site. In addition to the potential on-site visits, the Contractor may be asked to schedule and participate in a post-visit webinar, estimated to be 90 to 120 minutes in length, in order to reach a wider audience of stakeholders from each state visit. The FHWA will lead these on-site or virtual meetings, but the Contractor shall attend and provide support in the form of data, expertise, and recommendations from the MATC and ABML-ID testing plan and field reports.

2.0 TASK 2 - EQUIPMENT AND FACILITIES

2.1 Mobile Asphalt Technology Center Equipment

The Contractor shall operate the MATC with contractor staff at the Government-provided mobile laboratory/office space with Government-furnished equipment. The testing equipment, computers, printers, office supplies, etc. required to operate the equipment and document and maintain the test data, and populate and maintain the test database system will be provided for this option.

The MATC shall be housed at the official duty station when not in travel status, which would include transport to/from a field project, training, or conference location, as well as the time it is present at the field project, training, or conference location. It is anticipated that the MATC shall be at the official duty station approximately 25 to 50% of the year, depending on the number of requests from stakeholders, and during which time the Open Houses at TFHRC shall be scheduled as well as training of MATC staff on various asphalt pavement technologies and attention to writing reports and other activities.

The FHWA shall provide the official duty station location with electrical, water, and sanitary capabilities which meet the requirements of the MATC. The official duty station is:

Federal Highway Administration Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, Virginia, 22101

The Contractor shall not request travel or per diem reimbursement when the MATC is located within 75 miles, by roadway, of the official duty station or when the MATC is housed at the official duty station.

2.2 CARE AND MAINTENANCE

The Contractor shall ensure all vehicles, equipment, and systems necessary to achieve the objectives of this contract are clean, maintained, calibrated, and operating in accordance with original equipment manufacturer (OEM) standards.

Routine repairs and maintenance are the responsibility of the Contractor and do not require Government approval to proceed. Non-routine repair and maintenance requirement purchases under $1,000 do not require COR approval and documentation before the purchase can be made.

Instead, the Contractor shall notify the COR of the incident within 3 business days of when the need for repairs and maintenance arose. When the Contractor submits reimbursement requests to FHWA, it is expected that rationale and documentation will be provided with the Contractor’s invoice.

Any non-routine expense over $1,000 shall be submitted to the COR in writing with appropriate documentation, including quotations from three qualified vendors and rationale for the recommended vendor selection.

2.2.1 ROUTINE PREVENTIVE MAINTENANCE

The Contractor’s routine maintenance shall be established and implemented via a comprehensive preventive maintenance plan (PMP) covering all mixture laboratory operations, equipment, and vehicles (including the MATC trailer, the tractor truck used to transport the MATC trailer, the generator attached to the tractor, and chase vehicle. The PMP consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor parts and component replacement (e.g., filters, o-rings, belts, cables, fluids, oil, electrical connections, grease, etc.). The PMP is required to minimize malfunction, breakdown, and deterioration of equipment by recurring, preventative, and on-going maintenance necessary to ensure continuous operation and AASHTO re:source accreditation (as determined by the COR).

The PMP shall include equipment maintenance priority, frequency, description of the maintenance to be performed, and an annual PMP schedule for all equipment and vehicles. The preventive maintenance performed must be as recommended by the OEM. The PMP shall also document forecasted repairs required to bring the equipment up to OEM standards.

Submit written details (including costs) to the COR within 3 working days after the Contractor detects that any Government equipment or component being maintained under the contract is in need of reconditioning, repair, replacement, or disposal in excess of routine maintenance requirements.

If the costs to recondition, repair, replace, or dispose of any Government equipment or component exceeds $1,000 the Contractor shall first submit written documentation, justification, and presentation of quotes from three qualified vendors to the COR for approval. Upon COR approval, the Contractor shall proceed.

2.2.2 INVENTORIES

The Contractor shall maintain all equipment and material furnished by the Government. The Contractor shall update the equipment inventory list every six (6) months. The Contractor shall provide an electronic copy of the updated equipment inventory list to the COR after every update.

The Contractor shall maintain a list of expendable supplies available (for example: shop towels, buckets, printer ink cartridges, core bits, epoxy, grease, solvents, etc.). Supply lists shall be updated every two (2) months and be available to the COR upon request.

2.3 CLEANLINESS

The MATC, tractor truck, chase vehicle, and generator interiors and exteriors shall be cleaned on a regular basis, paying particular attention to when units are on display at conferences, tradeshows, meetings, seminars, training, or other public events. The Contractor shall have the MATC professionally washed 24 hours in advance of any conference, tradeshow, or other public event.

The Contractor shall clean rusted and corroded areas on the MATC, tractor truck, chase vehicle, and generator as required. Remove the rust, prime the cleaned surfaces and paint using a high-quality primer and paint suitable for the surface being painted. Paint colors shall match the original colors. Equipment identification data, bar codes, inventory data, manufacturer plates, serial numbers, calibration data, etc. shall not be obscured or covered.

The Contractor shall follow commonly accepted laboratory safety and cleanliness procedures.

3.0 TASK 3 - TECHNOLOGY TRANSFER

The Contractor shall be responsible for assisting in the technology transfer, marketing, training, demonstration, technical review, and technical assistance activities, as identified by the FHWA, to the asphalt pavement community. As such, the Contractor shall possess the capability to maintain and develop marketing materials, through the development of a marketing plan, to be submitted to the COR. The marketing plan should at a minimum include:

a. MATC flyer, and specific equipment flyers;

b. Workshop documents;

c. Training plan for site visits; and

d. Equipment and testing capability statement.

The Contractor shall also conduct testing and evaluation in support of FHWA’s stakeholders to deliver new technology, provide initial hands-on training on new technology, contribute input to test procedure refinement issues, and/or to better understand emerging materials and asphalt pavement construction and evaluation practices. These efforts may or may not require MATC mobilization from the official duty station.

3.1 DEMONSTRATION

In order to advance innovative technologies, it is beneficial for FHWA to demonstrate equipment and practices to stakeholders. The Contractor shall possess the expertise to utilize, produce and analyze data, and demonstrate to stakeholders any practice or piece of equipment at the MATC, at the direction of the COR. Demonstrations may be held at field project visits, conferences, trade shows, open houses, and other invited training sessions.

3.2 DEPLOYMENT FEEDBACK

The Contractor shall determine deployment needs, technical training needs, equipment demonstration needs, and other technical issues associated with asphalt pavements, testing equipment, standards, technologies, etc. These should be determined with an emphasis on State Highway Agency (SHA), Federal Lands Highway (FLH), and FHWA Division Office (DO) needs and priorities related to asphalt pavements. The Contractor shall also provide technical feedback to the FHWA, the FHWA expert task groups and technical working groups, and the AASHTO Committee on Materials and Pavements and Committee on Construction, upon request by the COR. This feedback shall summarize the type and extent of questions and their resolutions received from SHAs, FLHs, and DOs requesting assistance. The Contractor shall document the deployment, training, equipment, technical and other feedback for each six (6) month period in a report and submit it to the COR.

3.3 EQUIPMENT LOAN PROGRAM

The MATC Program operates an equipment loan program for interested parties to experiment with innovative technologies. The Contractor shall deliver the equipment to the borrower and maintain a record of all vital information concerning any equipment loans, including names, addresses, telephone numbers and email address of borrowers, date of loan, and approximate return date.

Information on the equipment loan program shall be included as part of the kickoff presentations and open house workshops.

Upon return of the equipment, the Contractor shall interview the borrower and detail in a report the borrower’s intent in obtaining the equipment, experiences, and potential for future implementation.

The borrower shall be responsible for maintenance needs while in possession of the Loaned Equipment.

3.4 IDENTIFY, DISTRIBUTE, AND ANALYZE PROJECT INFORMATION AND DATA

The Contractor shall work directly with the FHWA to identify, collect, enter, and store asphalt pavement and materials test results and previous MATC Program project data generated as a result of the program. Complete sets of MATC Program data shall be stored in multiple locations and be backed up every month.

The Contractor shall modify, update, correct, or improve the data work plan and periodically review the database functions, reports, data fields, query, display, etc. to accommodate data collection, mining, analysis, and storage from projects assigned. The goal of this task is to identify, organize, and combine the data generated on these projects; analyze the results and data to develop and report recommendations on how the test results; and, data can be used to benefit the asphalt pavement community. The Contractor shall provide data to stakeholders on an as-requested basis.

Test data may include data from constituent materials such as liquid asphalt binder (supplied by the ABML-ID), aggregates, mineral fillers, liquid and non-liquid additives or modifiers (supplied by the ABML-ID); or data from a combination of these constituent materials represented as asphalt mixture.

Asphalt Mixture Tests:

a) Flow and stability;

b) Maximum specific gravity of bituminous mixtures;

c) Extraction and recovery of asphalt from bituminous paving mixes;

d) Shear data collected during compaction with the Superpave gyratory compactor;

e) Bulk specific gravity of compacted bituminous mixtures;

f) Aggregate gradations, specific gravities, absorption (including CoreLok, SSDetect, and Gilson SG-4 equipment among other traditional methods);

g) Aggregate shape, form, and texture (including x-ray tomography and Pine Aggregate Image Measurement System (AIMS) equipment).

h) Asphalt stripping and water sensitivity tests of compacted bituminous paving mixtures;

i) SHRP Volumetric Mix design for Asphalt Paving Mixes;

j) Asphalt Mixture Performance Test (AMPT): including dynamic modulus, flow number, flow time, master curve development, cyclic fatigue;

k) Texas overlay test fatigue;

l) Semicircular bend (SCB) fracture energy and fatigue;

m) Hamburg wheel track test rutting and stripping; and

n) Flexible pavement construction and/or flexible pavement monitoring non-destructive test data.

3.5 SUBJECT MATTER EXPERTISE

At the direction of the COR, the Contractor shall enlist services of subject matter experts (SMEs) to address specialized projects that will advance the mission of the MATC Program. For example, this could be needed for forensic studies or support for the Equipment Loan Program.

3.6 TECHNICAL ASSISTANCE

At the direction of the COR, the Contractor shall provide technical assistance to FHWA and its stakeholders pertaining to issues and matters related to asphalt pavements and asphalt materials.

These requests require the Contractor to possess a broad knowledge of the subject matter.

Technical assistance can range from answering questions thru email and phone calls to detailed literature review, engineering analysis, on-site troubleshooting, and forensics. It is possible that certain technical assistance requests will require MATC mobilization.

3.7 TECHNICAL PRESENTATIONS

At the request of the COR, the Contractor shall develop and deliver professional presentations at seminars, conferences, workshops and/or meetings.

The Contractor shall provide the COR a copy of the presentation for review and approval prior to the scheduled date of the presentation. After each presentation, the Contractor shall forward to the COR an executive briefing (i.e., two-page report) of the event. Each report shall include the date and duration of the event, the purpose and location of the presentation, and a brief summary of activities and any recommendations and/or observations.

The Contractor may be involved to participate in the delivery of future Quality Assurance (QA) workshops to state and industry audiences, in a support role to the FHWA staff.

3.8 TECHNICAL PUBLICATIONS

The Contractor shall write technical, professional quality, articles or papers suitable for publications, newsletters, briefing papers (1-page executive audience), brochures, and other promotional materials on an as-needed basis. The Contractor shall provide the COR a draft of the publication for review and approval prior to the submittal of the final draft.

It is anticipated that these article(s) will address the MATC activities, asphalt pavement durability and construction issues, implementation activities, and other asphalt-related practices or activities.

These articles and publications shall receive pertinent FHWA Public Affairs and FHWA Chief Counsel approvals and be posted to the MATC Program website. The Contractor shall conduct periodic website updates in coordination with the FHWA Webmaster as requested by the COR.

3.9 TECHNICAL REVIEW

At the direction of the COR, the Contractor shall provide technical review to documents which further the mission of the MATC Program. The Contractor shall identify conflicts and provide recommendations for improvement, changes, additions, modifications, clarifications, etc., to the

COR.

3.10 TRAINING

The Contractor shall develop and deliver workshop/training sessions for use in a hands-on laboratory, classroom, or distance learning application. The development and delivery shall be coordinated with the COR, requesting agency, State asphalt paving association or equivalent, and other stakeholders, as necessary. The training deliveries may require mobilization of the MATC.

Potential topics include, but are not limited to: basics of asphalt design, construction, and quality assurance, various mixture performance tests including the AMPT, performance-engineered mixture design, performance-related specifications, nondestructive pavement evaluation, flexible pavement construction, field construction monitoring, innovative test procedures and technologies, and transferring knowledge of the state-of-the-practice from other agencies around the nation.

3.11 TASK ORDER IN REVIEW REPORT

The Contractor shall submit a “Task Order in Review” report to the COR. This report shall provide descriptions of each project executed by the MATC Program staff, including the scope, objectives, dates, locations, key stakeholders, and the assessed impact of the project to the asphalt pavement community. The report shall also detail key deployment activities of the asphalt pavement community and how the MATC Program is aiding in the advancement of these technologies.

C.5 STAFFING

The Contractor shall provide qualified staffing throughout the period of performance of this contract.

C.6 REPORTS

C.6.1 PROGRESS REPORTS

The Contractor shall furnish an electronic copy of the quarterly progress report to the CO and COR.by the 15th of the month following each quarterly reporting period. The report shall provide at a minimum:

(a) Clear and complete account of the work performed under each task order during the reporting period.

(b) The cumulative amounts expended under the ID/IQ by task order and summary.

(c) An outline of the work to be accomplished during the next reporting period.

(d) A description of any task order problem(s) encountered or anticipated that will affect the completion of the requirement within the time and fiscal constraints as set forth in the task orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(e) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to T&M/LH Task Orders only).

(f) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to T&M/LH Task Orders only).

(g) Deliverables submitted, date due, and date submitted.

(h) Project Schedule – (task order specific) The Contractor shall submit, to the Government, an initial project schedule in Microsoft Project format within sixty (60) days after the effective date of the contract and updates showing the percent complete of major deliverables every thirty (30) days thereafter. The schedule shall include at a minimum, the major deliverables and milestones and adhere to the Microsoft Project template structure provided by the COR. Any changes to due dates after the initial project schedule baseline must be approved by the Government. The Contractor shall support the identification of schedule dependencies related to the project and in accordance with the Government defined process.

Note: Individual task orders may require additional reporting requirements. If so, that information will be delineated in the task order.

Note: If there are no active task orders the Contractor shall submit a statement indicating that there are no active task orders in lieu of the documentation contained above.

C.6.2 ANNUAL PROGRESS REPORT

The Contractor shall furnish one (1) electronic copy (in Microsoft Office 2016 or equivalent) of a letter-type annual report to the CO and to the COR on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A discussion of the activities conducted during the period of performance

(b) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

C.7 TRANSITIONS

The Contractor shall, during the transition from the incumbent contractor the new contractor, to:

(a) Furnish any required phase-in training.

(b) Exercise its best efforts and cooperation to affect an orderly and efficient transition.

This could include working with the incumbent contractor to help hand-off services and ensure a seamless transition.

Additionally, at the end of the contract, the Contractor agrees to:

(c) Exercise its best efforts and cooperation to affect an orderly and efficient transition. This includes working with the new contractor to help hand-off services and ensure a seamless transition.

(End of Section C)

SECTION D - Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 SHIPPING AND MARKING

The Contractor shall clearly mark each shipment with the company name, this contract number, Task Order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery. Specific marking objectives may be addressed in individual task orders.

The offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

Unless otherwise specified, shipment of deliverable items shall be as follows:

Ship to:

Federal Highway Administration FHWA-HRD Turner Fairbank Highway Research Center

HRD F-211

6300 Georgetown Pike McLean, VA 22101 Attn: To be filled in at award

All items shall be shipped F.O.B. destination unless otherwise specified in task orders.

D.3 EQUIPMENT REMOVAL

Any and all Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within 30 calendar days after contract expiration. Exceptions to this requirement shall be mutually agreed upon by the Government and the Contractor and written notice issued by the CO. Specific objectives will be addressed in individual task orders.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES BY REFERENCE

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/browse/index/far

FAR

NUMBER

TITLE DATE

52.246-2 Inspection of Supplies-Fixed Price Aug 1996 52.246-4 Inspection of Services-Fixed Price Aug 1996 52.246-6 Inspection-Time-and-Material and Labor Hour May 2001 52.246-9 Inspection of Research and Development (Short Form) Apr 1984 52.246-16 Responsibility for Supplies Apr 1984

E.2 ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR or TOCOR as specified in each appointment letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services. The COR/ TOCOR will provide written acceptance of deliverables.

E.3 GOVERNMENT ACCEPTANCE PERIOD

The COR shall have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of rejection of any deliverable, the Contractor shall be notified in writing by the COR of the specific reasons why the deliverable is being rejected. Unless otherwise directed by the COR, the Contractor shall have 14 calendar days to correct the rejected deliverable and return it per delivery instructions.

(End of Section E) https://acquisition.gov/browse/index/far

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSE BY REFERENCE

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/browse/index/far

FAR

NUMBER

TITLE DATE

52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984 52.247-34 F.O.B. Destination Nov 1991

F.2 PERIOD OF PERFORMANCE

The period of performance of this ID/IQ Contract for the purpose of placing order is 60 months from the date of award. In no event shall the total contract performance period exceed 60 months without written authorization from the CO.

All Task Orders will have their own completion date. Task orders issued on or before the end of the ID/IQ period of performance may have a completion date that extends beyond the end of the 60-month period, but not to exceed 12 months. There are no option periods under this contract;

however, Task Orders may contain option periods.

F.3 METHOD OF DELIVERY

All electronic deliverables shall be supplied in Microsoft Office 2016 file format (e.g. Excel, PowerPoint, Word, Access, and Visio) and/or PDF Format as required by the Government. All text should be in Times New Roman or Arial 12 pt. Font. The FHWA style guide should be used for reference citations and style. Graphs and charts should be clearly labeled using APA style and, while color may be used, they should be friendly for black and white printing.

At such time that any article resulting from work under this contract is published, two reprints of the publication shall be sent to the COR, clearly referencing this contract number and any other appropriate handling information.

All deliverables are the property of the United States Government and may be posted on a public website or submitted to a conference or meeting for distribution. As such, all media shall be fully accessible and in compliance with Section H.2 Information and Communication Technology (ICT) Standards and Guidelines Covered by Section 508 and Section 25.

F.4 PLACE OF DELIVERY

All deliverables shall be delivered under transmittal letter, to the COR at the following address:

The Contractor shall submit interim and final deliverables electronically to the COR. The Contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable. The Government may request the Contractor to include specified keywords in the subject line of emails containing deliverables. Additionally, the Government may request the Contractor to submit deliverables to an electronic repository as specified by the COR.

https://acquisition.gov/browse/index/far

F.5 DELIVERABLE/DELIVERY SUMMARY

CONTRACT

SECTION

DELIVERABL

E FREQUENCY

# OF COPIES

MEDIUM/FOR

MAT

SUBMIT TO

Quarterly Progress Report

Report On or before the 15th of the month, every three months

One electronic copy

Microsoft Word

Document

COR and CS

Annual Report

Report Annually One electronic copy

Microsoft Word

Document

COR and CS

F.6 PLACE OF PERFORMANCE

The location of work performed under this contract will be generally onsite at the TFHRC and may be required at other sites as needed and shall be specified in individual Task Orders.

F.6.1 FHWA HEADQUARTERS-BASED PERSONNEL

The place of performance shall be in office space provided by the Government at FHWA headquarters. The address of the duty station is:

Federal Highway Administration 1200 New Jersey Avenue SE Washington, DC 20590

These positions may be considered for remote work or telework if approved by the COR. The Contractor shall submit appropriate justification.

F.6.2 MOBILE ASPHALT TECHNOLOGY CENTER-BASED PERSONNEL

The MATC-based personnel place of performance shall be physically located with the MATC at all times.

When the MATC is not in travel status, its official duty station shall be:

Federal Highway Administration Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, Virginia 22101

When in travel status, the MATC e is always transported and accompanied by members of the Asphalt Mixture crew.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 PAYMENT

For each FFP Task Order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the Government.

For each T&M/LH Task Order, the Contractor may request payment no more than monthly, for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a T&M/LH Task Order.

Any work performed in excess of the amount funded is at the Contractor’s own risk.

For each T&M/LH Task Order, allowable materials costs, including travel expenses shall be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

G.2 NOTIFICATION OF EXPENDITURE OF FUNDS (FOR T&M/LH TASK ORDERS

ONLY)

The contractor shall notify the Contracting Officer in writing and indicate the date on which it expects expended funds to approximate 75 percent of the total amount obligated. The notice shall state the estimated amount of additional funds required to continue performance

G.3 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract and must have the advanced written approval of the COR.

The Contractor shall…