Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

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PAGE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE NO. 5. PROJECT NO. (If applicable)

0002 06/12/2019 N/A See block 14

6. ISSUED BY CODE N/A 7. ADMINISTERED BY (If other than Item 6) CODE N/A

Department of Transportation Federal Highway Administration 610 East Fifth Street Vancouver WA 98661-3801

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code) 9A. AMENDMENT OF SOLICITATION NO.

X

693JJ319R000013

9B. DATED (SEE ITEM 11)

05/23/2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

N/A

10B. DATED (SEE ITEM 13)

CODE: N/A FACILITY CODE: N/A N/A

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

| X | The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers (__ ) is extended, ( x ) is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A THIS CHANGE ORDER IS ISSUED PURSUANT TO (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

N/A

B THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (Such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

N/A

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

N/A

D OTHER (Specify type of modification and authority) N/A

E. IMPORTANT: Contractor n/a is not, n/a is required to sign this document and return n/a copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Mobile Asphalt Technology Center.

See Page 2:

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15a. NAME AND TITLE OF SIGNER (Type or print) 15a. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

N/A

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY_________________________________________ BY N/A___________________________ N/A (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment No. 0002, dated 06/12/2019 Solicitation No. 693JJ319R000013

REVISIONS ARE AS FOLLOWS:

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Page 4 and 5, Deletes duplicate C.3 – Objective

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Page 54, Adds Exhibit J.6 – TOPR 1

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Page 64, Revises L.5(b) Proposal Format.

Page 65, Revises L.6 Proposal Content and Configuration. Adds Volume III Page 67 and 68, Adds Volume III Parts

SECTION M - EVALUATION FACTORS FOR AWARD

Page 71 and 72, Revises M.2 Evaluation Factors.

ENCLOSURES

Pages:

4 – 5 64 – 65 67 – 68 71 – 72

Exhibits:

J.6 TOPR 1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The FHWA Office of Preconstruction, Construction, and Pavements (HICP-40) oversees the MATC Program. The MATC Program, originally developed to showcase Superpave design and volumetric mixture control, is essential in the development and deployment of new asphalt pavement technologies, material test procedures, and design methods incorporated into best commercial practices. The MATC Program utilizes a series of initiatives and tools to gather and identify stakeholder input and needs; showcase, refine, and validate innovative asphalt pavement materials and procedures; perform asphalt material tests and evaluations; monitor deployment trends in the asphalt pavement industry; disseminate findings on a national scale; and provide demonstration on-site guidance for asphalt mixture production quality assurance. These tasks are crucial to the effective implementation and adoption of these new and innovative procedures, materials, and evaluation technologies by both industry and agencies.

The MATC provides technical assistance to stakeholders on various technologies, test procedures, and quality initiatives. Since 1988, the mobile testing trailer has traveled to 48 States across every region of the United States to assist State agencies and asphalt contractors in implementing these technologies. The Program has continued to evolve and includes assisting State agencies with Quality Assurance1 initiatives by providing technical assistance, guidance and training materials for improved State quality assurance programs and adoption of statistically valid acceptance programs. It introduces new concepts for asphalt pavement testing, evaluation, and selection, new test protocols, new equipment, new design methods, new performance testing tools and evaluation, and provides technical expertise to facilitate effective use of recycled materials and emerging technologies in flexible pavement applications.

C.2 SCOPE

This is a non-personal services IDIQ contract to provide personnel, material, equipment, services, tools, supplies, engineering, transportation, facilities, and supervision to perform the Mobile Asphalt Technology Center (MATC) Program. Under this contract, the Contractor shall perform all services necessary to support the activities of the Federal Highway Administration (FHWA) related to delivery, refinement, and improvement of the MATC Program. The contract includes, but is not limited to, providing asphalt mixture testing capabilities and operation of the MATC asphalt pavement testing laboratory, providing engineering analysis and reporting, and providing technical training and presentations.

The Government will not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Statement of Work (SOW). The Contractor shall perform to the standards in this contract.

C.3 OBJECTIVE

This is a non-personal services IDIQ contract to provide personnel, material, equipment, services, tools, supplies, engineering, transportation, facilities, and supervision to perform the MATC Program. Under this contract, the Contractor shall perform all services necessary to support the activities of the FHWA related to delivery, refinement, and improvement of the MATC Program.

The contract includes, but is not limited to, providing asphalt mixture testing capabilities and operation of the MATC asphalt pavement testing laboratory, providing engineering analysis and

1 Quality Assurance includes the areas of quality control, acceptance, independent assurance, and risk analysis.

reporting, and providing technical training and presentations.

The Government will not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this SOW. The Contractor shall perform to the standards in this contract.

C.3 OBJECTIVE

The objective of this contract is to provide technical assistance to the asphalt pavement community on various technologies, test procedures, and quality initiatives. The priority of the program is to focus on assisting State highway agencies with their needs by providing technical assistance, guidance, and training materials to design, produce, and construct longer-lasting asphalt pavements.

C.4 DETAILED REQUIREMENT AND PROJECT MANAGEMENT PLAN

The Contractor shall provide all personnel, materials, equipment, services, tools, supplies, engineering, transportation, facilities, supervision, and other items and non-personal services necessary to perform the MATC Program. The Contractor shall perform the elements of the following tasks:

1. Field Visits and Testing;

2. Equipment and Facilities; and

3. Technology Transfer

Additionally, the Contractor shall develop, update, and execute the features of a Project Management Plan for each task order.

The Project Management Plan is the Contractor’s approach on how the Contractor plans to meet the performance objectives for the services needed at the task order level.

1.0 TASK 1 - FIELD VISITS AND TESTING

The Contractor shall provide sufficient resources to perform all asphalt pavement-related tests on active project sites throughout the United States as specified in the approved Test Plan, as defined in Section 1.3.3. Field visits and testing may require work to be located in remote geographical locations and may require work during the night and during weekends to coincide with project construction activities.

1.1 PROJECT COORDINATION

The Contractor shall make all necessary arrangements with the requesting agency, asphalt mixture supplier, state asphalt paving association or equivalent entity, and field project prime contractor on details related to the schedule and activities. The Contractor shall also maintain a log of all verbal and written communications with requesting agencies.

The Contractor shall be aware that other contractors at the project location are engaged in similar work at the same time, requiring close cooperation and coordination with all parties involved. The Contractor shall cooperate with all other project contractors and adjust the work schedule to avoid conflicts with the other contractor’s performance and work schedules, while maintaining the testing schedule and test plan.

1.2 STATE SPECIFICATION REVIEW

The Contractor shall obtain and review the requesting agency’s asphalt binder, asphalt mixture, and pavement construction specifications. This review shall include conversations with the requesting

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Exhibit J.1 – Billing Categories and Labor Classifications Exhibit J.2 – Schedule of Rates Exhibit J.3 – Government-Furnished Property List w/ current PMP Exhibit J.4 – Standard Form LLL, Disclosure of Lobbying Activities Exhibit J.5 – Non-Disclosure Statement Exhibit J.6 – TOPR 1

(End of Section J)

(b) The use in this solicitation of any Department of Transportation Acquisition Regulation (48 CFR Chapter 12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

L.3 Competition Requirements

This competitive requirement is being solicited as a total Small Business set-aside for all tasks and requirements described above. Competition is limited to small business concerns under NAICS Code 541380.

L.4 Instructions for Preparation for Proposals

Clarity and completeness are of the utmost importance in the proposal. With the exceptions of the responsibility determination and past performance evaluations, only material contained within the proposal will be considered in the source selection evaluation and selection process.

This Request for Proposal (RFP) is written in the Uniform Contract Format described in FAR section 15.204-1. Offerors are encouraged to familiarize themselves with the Uniform Contract Format. This will facilitate your understanding of the terms and conditions of this solicitation, these instructions and the source selection process.

NOTE: The Government’s evaluation factors are outlined in Section M. Offerors are advised to carefully review Section M in preparing their proposal submissions.

L.5 Proposal Format The format of the proposal volumes discussed below shall be as follows:

(a) One email with each part of the proposal volumes included as individual attachments.

Email size must not exceed 8 MB.

(b) The subject line must read: “Proposal for 693JJ319R000013” and identify which volume is attached.

(c) Proposal shall be formatted for 8.5 x 11 inch paper.

(d) Text shall be printed using a Times New Roman or Arial font, size no less than 12-point font. Tables and figures may use a smaller, but still legible font size.

(e) Page margins (exclusive of headers and footers) shall be a minimum of 1 inch top, bottom and each side. Columns shall not be used as they are difficult to read electronically.

(f) Footnotes, legends, or labels associated with tables or diagrams, and other information that is ancillary to the main text, may be presented in a font size smaller than 12-point font---provided that any such smaller font is fully legible.

(g) Page Limits for proposal volumes shall adhere to the page count limitations listed below.

The page limit includes all narrative, figures, tables, appendices, and all other ancillary materials. The following items do NOT count against the proposal page limitations:

Proposal covers, cover letters, title pages, divider pages, tables of contents, lists of acronyms, and resumes. Cover letters are limited to one page.

NOTE: Please do not zip your files.

L.6 Proposal Content and Configuration

Each proposal shall be broken out into the volumes and parts described below:

Volume I – Technical (Parts I and II), shall consist of the following:

(a) Part I – Technical Management Approach – Not to exceed 20 pages

(b) Part II – Staffing Proposal/Resumes for key personnel only – Not to exceed 20 pages, including two pages per resume.

Volume II – Business and Cost/Price (Parts I-IV) shall consist of the following:

(a) Part I – Cost/Price Information - No page limitation

(b) Part II – Subcontracts/Consultants - No page limitation

(c) Part III – Other Financial/Organizational Information - No page limitation

(d) Part IV – Past Performance – Not to exceed 10 pages total While it is not required, Offerors may submit past performance information for review and consideration. Not to exceed six (6) pages.

Volume III – Offeror’s Proposal in response to Task Order Proposal Request (TOPR), shall consist of the following:

(a) Part I – TOPR Technical Proposal – Not to exceed 10 pages

(b) Part II – TOPR Price Proposal – No page limitation

Volume I – Technical Proposal This volume shall consist of two parts. No Cost/Price data shall be included in any part of Volume I.

NOTE: The Offeror shall indicate under Volume I of the proposal, the name(s) and title(s) of the person(s) who actually writes the proposal and his/her relationship to the offering organization.

Part I – Technical Management Approach

The Offeror’s response shall demonstrate an understanding of the requirements and approach to addressing the work tasks anticipated and how the contract requirements and objectives will be met.

The proposal shall not repeat Section C – Statement of Work requirements, but instead demonstrate an understanding of the issues involved, the approach to addressing such issues, and the unique experience of the offeror’s team to address such considerations. The offer shall:

1. Demonstrate experience with developing, writing, and publishing articles;

2. Demonstrate experience with report writing and direct field experience;

3. Demonstrate experience and working knowledge of asphalt pavement testing; and

4. Demonstrate experience and familiarity with performing all the necessary technical, managerial, and administrative aspects of the contract scope of work. This includes coordinating communication with project sponsors, handling administrative duties related to purchasing and

Part II – Subcontracts / Consultants

If subcontractors and/or individual consultants will be used in carrying out the requirements of this project, the following minimum information concerning the subcontractor shall be furnished:

( a ) Name and address of the subcontractor or consultant.

( b ) Names and positions of personnel who will work on the project

Part III – Other Financial / Organizational Information

Provide the following information:

(a) Standard Form LLL - Submit a completed Standard Form LLL, Disclosure of Lobbying Activities, included as Exhibit J.4.

(b) Terminated Contracts - List any contract that was terminated for convenience of the

Government within the past 3 years, and any contract that was terminated for default within the past 5 years. Briefly explain the circumstances in each instance.

(c) Conflicts of Interest - The Offerors shall provide a brief statement in its proposal that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the Offerors' ability to perform the proposed contract in an impartial and objective manner. The CO will review the statement and may require additional relevant information from the Offerors. In accordance with FAR Subpart 9.5, all such information, and any other relevant information known to DOT, will be used to determine whether an award to the Offerors may create an actual or potential conflict of interest. If any such conflict of interest is found to exist, the CO may disqualify the Offerors or determine that it is otherwise in the best interest of the United States to contract with the Offerors and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

(d) The offeror must state that they agree to all terms and conditions of the model contract of this solicitation, which consists of the RFP Sections A through J, including all documents, exhibits, and all other attachments that are incorporated therein by reference and made a part thereof, or provide an explanation for any exceptions.

Part IV – Past Performance

Offerors are not required to submit past performance references information. See Section M for details of how past performance will be evaluated.

Volume III – Task Order Proposal Request This volume of the solicitation will consist of an initial TOPR. Offerors must submit this volume of the proposal with the MATC RFP Proposal. Failure to do so will result in a non-compliant proposal that will be given no further consideration for award of the ID/IQ.

Part I – Technical Proposal See Exhibit J.6 for TOPR 1 technical proposal instructions

Part II – Price Proposal See Exhibit J.6 for TOPR 1 price proposal instructions

L.7 Authorized Official and Submission of Proposal

The original proposal must be signed by an official authorized to bind your organization and must stipulate that it is predicated upon all the terms and conditions of this RFP. Your proposal shall be submitted in accordance with Section L.5 - Proposal Format.

L.8 Procurement Integrity Act Requirements Your attention is directed to the provision 52.215-1(e) and FAR 3.104-4 for a discussion on marking and protecting proposal information. Offerors should put the following notice on each volume of its proposal:

This proposal shall be used and disclosed for evaluation purposes only, and a copy of this Government notice shall be applied to any reproduction or abstract, thereof. Any authorized restrictive notices that the submitter places on this proposal shall also be strictly followed. Disclosure of this proposal outside the Government for evaluation purposes shall be made only to the extent authorized by, and in accordance with law.

L.9 Questions

All questions concerning the RFP shall be submitted electronically to James Mikell via email at HCFA- 22SRI@dot.gov no later than 10 business days prior to scheduled RFP due date. This is to allow time for responses to all reasonable questions to be conveyed in a timely manner. All questions shall be submitted via email only.

Communications with other officials may compromise the competitiveness of this acquisition, and result in the disqualification of the offeror and/or cancellation of the solicitation.

Format for Questions: Each prospective offeror e-mailing questions to the Contract Specialist should attempt to state each question in such a way that the offeror would have no objection to the FHWA’s publishing that precise question (and its answer) in a formal Amendment to the RFP, on FedBizOpps.

That is, each prospective offeror shall word questions in such a way that the publication of that question (and its answer) would not divulge any information that the prospective offeror considers to be proprietary or confidential.

This RFP is being transmitted electronically. Offerors are reminded that if you download copies of this or any other solicitation you will not automatically receive amendments to those solicitations. It is your responsibility to check back frequently to the download source to see if any amendments have been issued to the solicitation. All amendments will be posted to and downloadable from www.fbo.gov.

Based upon the results of the integrated assessment of the technical, past performance and cost/price proposals, the Government may make an award to other than the lowest-priced offeror or the offeror with the highest technical rating if the source selection official determines that to do so would result in the best value to the Government.

Offeror’s proposals will be reviewed for page limitations. Pages exceeding the page limitation will be eliminated from evaluation.

A proposal receiving an “Unsatisfactory” or “Fail” rating in one or more factors may be removed from further consideration for award or continued evaluation.

(a) TECHNICAL CAPABILITIES

Technical proposals will be evaluated and assessed based on the following criteria, in descending order of importance:

1. Technical Management Approach – The TET will evaluate the Offeror’s proposal to determine if it meets, exceeds or fails to demonstrate an understanding of the technical requirements and tasks in Section C – Description/Specifications. The Offeror’s management approach will be evaluated to determine if it demonstrates an approach to successfully implement, accomplish, and manage the technical requirements of Section C.

2. Technical Evaluation Factors established within TOPR 1 – The TET will evaluate the Offeror’s approach to performing the requirements and its capability to successfully perform the requirements set out in TOPR 1.

2.3. Key Personnel – The TET will evaluate the Offeror’s ability to provide key personnel with resumes that demonstrate the following: background, education, leadership, training, suitability to the proposed position, applicability of related experience, and special or unique qualifications of the key personnel to implement the offeror’s approach to meet requirements and tasks in Section C. The TET will evaluate the Contractor’s plan for key personnel replacement, the ability to provide cleared personnel in a timely manner, and the continuity of services during that process.

3.4. Staffing – The TET will evaluate staffing to assess the plan’s potential efficacy to manage a team with sufficient experience and expertise to accomplish the tasks in Section C;

to employ and maintain a technically trained and experienced workforce to satisfy the ID/IQ requirements; to provide cleared personnel in a timely manner; to propose successful process(es) for team assignments, team communication, monitoring of team performance and conflict resolution; and to propose a plan for ensuring the offeror continually improves operating efficiency through process improvement.

(b) PAST PERFORMANCE EVALUATION

The Government will use its discretion to determine the sources of past performance information used in the evaluation. The information may be obtained form the agency’s knowledge of Contractor performance, other government agencies or commercial entities or past performance databases.

The Government reserves the right to assess the past performance of proposed subcontractors.

Past performance information is evaluated as a predictor of future contract performance. Using past performance information for each offeror, the Government will assess the probability that the requirement will be successfully completed in accordance with contract terms.

The Government will evaluate the merits of the offeror's past performance on the basis of its performance record. The Government will consider the following areas in its evaluation of past performance:

(1) Timeliness – Delivery or Performance

(2) Quality of products or services provided

(3) Cost control

(4) Relevance of the prior work to the requirements of the solicitation including scope, size and timing.

(5) Overall Management of the project

(6) General trends in past performance.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably.

(c) COST/PRICE EVALUATION

Proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed prices are complete and reasonable in relation to the solicitation requirements and market rates. Proposed prices must be entirely compatible with the technical proposal and consistent with the pricing requirements listed in this solicitation.

To evaluate prices for award purposes, the Government will apply the Offeror's proposed fully burdened fixed-prices/rates to the Government’s estimated quantities (including travel and other direct costs) of use over the life of the contract as estimated in the Independent Government Cost Estimate (IGCE). The IGCE will not be disclosed to the public. Additionally, a comparative analysis of pricing received for TOPR 1 will be conducted to determine price reasonableness and realism.

(End of Section M)

(End of Request for Proposal)