J.6_TOPR_1.pdf

Federal Highway Administration (FHWA) Office of Acquisition and Grants Management

Issued with Request for Proposal (RFP) No. 693JJ319R000013

Task Order Proposal Request ((TOPR) #1)

(MATC Start-Up Activities)

Instructions to Offerors

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1 GENERAL INSTRUCTIONS

This Task Order Proposal Request (TOPR) will result in a Firm-Fixed-Price (FFP) task order.

Offers shall be submitted in electronic format to:

Contract Specialist: James Mikell 360.619.7584 HCFA-22SRI@dot.gov

Proposals Due Date: Proposals are due as directed in RFP No. 693JJ319R000013

Proposals are valid for 120 calendar days unless otherwise stipulated by the Offeror.

Hard copies will not be accepted.

In response to this TOPR, the Offeror shall prepare a detailed proposal for meeting all stated requirements and comply with the limitations and characteristics prescribed in Section L.5 of RFP No. 693JJ319R000013, as applicable. Additionally, the TOPR proposal shall:

• Not include marketing materials

2 COMMUNICATIONS AND QUESTIONS

Communications shall be conducted in accordance with instructions provided in Section L.9 of RFP No. 693JJ319R000013.

3 PROPOSAL ORGANIZATION

Proposal materials will be organized as follows: Part I – Technical Proposal and Part – II Price Proposal. All Sections are to be clearly separated from the other (i.e., Separate electronic files).

Each Offeror shall provide all price information only in the Price Proposal. The Technical Proposal shall not contain any price information.

To be acceptable, the proposal must meet all of the constraints set forth in the Statement of Work.

4 SECTION 1 TECHNICAL PROPOSAL

This volume addresses the technical aspects of the requirement. It shall indicate the firm’s capabilities and the means used to satisfy the requirements stated in the attached Statement of Work (SOW). The Offeror is encouraged to propose innovative solutions that meet FHWA’s performance objectives for this procurement. Reference the SOW Section 1.3, Detailed Requirement for specifics of the Government’s requirements for this service.

The Offeror shall describe and provide the following:

• Detailed technical approach and understanding to performing the work;

• The offeror shall provide the title and a description of the duties the personnel will perform. Proposed key personnel must align with Volume I, Part II submittal of RFP

693JJ319R000013.

mailto:HCFA-22SRI@dot.gov

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• The Technical Proposal shall set forth any information that the Offeror wishes to bring to the attention of the Government.

• Level of Effort table (table displaying labor categories, individual names proposed by labor category, and labor hours per task).

5 SECTION 2 PRICE PROPOSAL

The Offeror shall provide a price proposal that reflects its proposed solution to the Government’s requirements.

Firm Fixed Price:

Provide adequate detail in supporting documentation of how total price was reached (i.e., proposed labor category: proposed hourly price x proposed # hours = subtotal price. Total price = sum of subtotals). The Offeror shall submit sufficient pricing data to establish that the offeror realistically and completely understands the requirements of the TOPR. Proposed labor rates must match loaded labor rates included in Volume II, Part I of RFP No, 693JJ319R000013.

Material Costs and Travel

Material costs and travel costs have been estimated at $5,000 and $2,500 respectively. If material or travel costs are proposed in excess of that, it shall be supported by explanation of estimating factors and other relevant supporting details.

6 EVALUATION FACTORS

The Government will issue a FFP order resulting from this TOPR. In order to be awarded this TOPR the offeror must be determined to be the overall best value for the RFP 693JJ319R000013.

Evaluation of this TOPR will be based on a proposal that represents the best value to the Government, considering technical, past performance and cost/price factors. When combined;

Technical Approach and Past Performance are approximately equal to Cost/Price.

The following factors will be used to evaluate proposals.

(1) Technical

The Offeror’s approach to performing the requirements and its capability to successfully perform the contract will be evaluated. Proposals will be evaluated based on the following:

Note: All bulleted items noted below are considered equal in the overall evaluation of Technical Capability.

• The proposal includes a satisfactory technical approach for performing the requirements.

• The proposal includes adequate and appropriate staff with the qualifications for and experience to perform the requirement.

(2) Past Performance.

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Submission of Past Performance is not required for this TOPR. The Government, at its sole discretion, may seek any additional past performance information from other sources such as the Government’s Past Performance Information Retrieval System (PPIRS).

(3) Price.

The proposed prices will be evaluated but not scored. The evaluation will determine whether the proposed prices are realistic, complete, and reasonable in relation to the TOPR solicitation requirements. Proposed prices must be entirely compatible with the technical proposal.

7 SCHEDULE OF SERVICES

See Attached TOPR Schedule of Services

Federal Highway Administration (FHWA)

Office of Preconstruction, Construction, and Pavements

Statement of Work

For

Contract Number: 693JJ319DXXXXXX

Task Order Number: 693JJ319Fxxxxxxx

Mobile Asphalt Technology Center Program

1.0 Overview

This is a non-personal service task order to provide all necessary services related to the delivery, refinement, and improvement of the Mobile Asphalt Technology Center (MATC) Program. The Government will not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Statement of Work (SOW). The Contractor shall perform to the standards herein. The labor associated in this SOW shall be performed on a firm-fixed-price basis, while the travel and per diem shall be reimbursed at cost to the Contractor. The period of performance for this task order is 2 months, beginning on September 1, 2019.

1.1 Background

The FHWA Office of Preconstruction, Construction, and Pavements (HICP-40) oversees the MATC Program. The MATC Program, originally developed to showcase Superpave design and volumetric mixture control, is essential in the development and deployment of new asphalt pavement technologies, material test procedures, and design methods be incorporated into best commercial practices. The MATC Program utilizes a series of initiatives and tools to gather and identify stakeholder input and needs; showcase, refine, and validate innovative asphalt pavement materials and procedures; perform asphalt material tests and evaluations; monitor deployment trends in the asphalt pavement industry; disseminate findings on a national scale; and provide on-site guidance for asphalt mixture production quality assurance. These tasks are crucial to the effective implementation and adoption of these new and innovative procedures, materials, and evaluation technologies by both industry and agencies.

The MATC provides technical assistance to stakeholders on various technologies, test procedures, and quality initiatives. Since 1988, the mobile testing trailer has traveled to 48 States across every region of the United States to assist State agencies and asphalt contractors in implementing these technologies. The program has continued to evolve and includes assisting State agencies with Quality Assurance initiatives by providing technical assistance, guidance and training materials for improved State quality assurance programs and adoption of statistically valid acceptance programs. It introduces new concepts for asphalt pavement testing, evaluation, and selection, new test protocols, new equipment, new design methods, new performance testing tools and evaluation, and provides technical expertise to facilitate effective use of recycled materials and emerging technologies in flexible pavement applications.

1.2 Objective

The objective of this task order is to provide start-up activities to initiate the MATC Program.

The emphasis is primarily on delivering the equipment and facilities aspects of the program during a 2-month period.

1.3 Detailed Requirements

The Contractor shall provide all personnel, materials, equipment, services, tools, supplies, engineering, transportation, facilities, supervision, and other items and non-personal services necessary to perform the MATC Program. The Contractor shall perform the elements of the following two tasks:

1. Equipment and Facilities; and

2. Technology Transfer.

1.3.1 Equipment and Facilities

1.3.1.1. Project Management Plan

The Contractor shall develop, update, and execute the features of a Project Management Plan for this task order.

The Project Management Plan is the Contractor’s approach on how the Contractor plans to meet the performance objective for the tasks outlined in Section 1.3.1. and Section 1.3.2.

1.3.1.2. Procure a Tractor Truck

The Contractor shall purchase, lease, or rent a tractor truck, to be mounted with a generator, for transporting the MATC trailer. The Contractor shall prepare the tractor truck to ensure it is ready for transporting the MATC to field projects in future task orders. The MATC is a tractor trailer-configured mobile laboratory and office with trailer dimensions of 48-foot length x 10-foot width x 13.5-foot height and a GVWR of 60,000 pounds.

1.3.1.3. Procure a Generator for the Tractor

The Contractor shall procure a generator to be mounted on the tractor truck. The Contractor shall prepare the tractor truck with a generator in order to ensure it can provide power to the MATC trailer while on field projects (in future task orders) and while it is at its base location at TFHRC.

The current generator is a 100-kW diesel-fueled generator which provides 230 VAC, 200-amp service. This information is provided to establish minimum specifications for the tractor-mounted generator.

1.3.1.4. Training on Current and Planned Equipment

The Contractor’s MATC crew staff (SLT, MLT, FT) and the PE shall attend training on current (and planned) equipment and test procedures that will be part of the MATC program. This training will include the following tests: Asphalt Mixture Performance Tester (AMPT) cyclic fatigue tests (AASHTO TP 107-14): Dynamic Modulus Finger Print (FP) test, and Cyclic Direct Tension Fatigue test; AMPT complex dynamic modulus (|E*|) test (AASHTO TP 79-13); AMPT flow number test (AASHTO T 378); fabrication of large-sized performance test specimens (AASHTO R 83); Stress Sweep Rutting (SSR) test; semi-circular bending (SCB) fatigue cracking test; Ideal cracking test (ICT); and, Texas overlay test (TxOT).

Training is also planned on the following equipment: density profiling system; Fourier Transform Infrared (FTIR) spectrometer; X-Ray Fluorescence (XRF) spectrometer; sawing, coring equipment for fabrication of asphalt performance test specimens; CoreLok device;

Thermal-mounted Infrared (IR) scanner device: construction QC tool; and, MIT-Scan T2 pulse induction device.

It is anticipated that this training will occur on-site at TFHRC and will be delivered to the staff by members of various FHWA programs.

1.3.1.5. Mobile Asphalt Technology Center (MATC) Equipment

The Contractor shall operate the MATC with contractor staff at the Government-provided mobile laboratory/office space with Government-furnished equipment. The Government will provide desk space with furnishings. The Government will provide access to computer and IT equipment and support, telephone service, and office supplies to maintain an office environment to the staff located at the Government facility. The Government will provide access to computer and IT equipment, telephone service, and supplies to maintain a laboratory environment to the Asphalt Mixture Crew located with the MATC. The contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on project sites and Government Installations. If the Contractor’s failure to use reasonable care causes damage to any of this property/equipment, the Contractor shall replace or repair at no expense to the Government. If the Contractor fails to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Other authorized direct costs are reimbursed at cost, see Sections 3.2 Contractor Travel and 3.3 Materials. The Contractor shall be responsible for arranging and procuring supplies, parts, equipment, materials, services, or other direct costs related to operations, equipment, vehicle, and trailer maintenance. Other direct costs shall be authorized in advance by the COR.

The MATC shall be housed at the official duty station during this task order period. The FHWA shall provide the official duty station location with electrical, water, and sanitary capabilities which meet the requirements of the MATC. The official duty station is:

Federal Highway Administration Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, Virginia, 22101

The Contractor shall not request travel or per diem reimbursement when the MATC is located within 75 miles of the official duty station.

1.3.1.5.1. Care and Maintenance

The Contractor shall ensure all vehicles, equipment, and systems necessary to achieve the objectives of this contract are clean, maintained, calibrated, and operating in accordance with original equipment manufacturer (OEM) standards. All vehicles, equipment, and systems must be ready to deploy new asphalt pavement technologies, material test procedures, and design methods to state transportation agencies by the end date of this task order.

1.3.2. Technology Transfer

The Contractor shall be responsible for assisting in the technology transfer, marketing, training, demonstration, technical review, and technical assistance activities, as identified by the FHWA, to stakeholders. The Contractor shall possess the expertise to utilize, produce and analyze data, and demonstrate to stakeholders any practice or piece of equipment at the MATC, at the direction of the COR.

1.3.2.1 MATC Open House at US DOT Headquarters

The Contractor shall be required to hold one (1) Open House session at FHWA Headquarters for interested stakeholders. Travel reimbursement and planning for attendees of the Open House session will be provided for directly through FHWA and shall be separate from this Contract.

1.3.2.2 MATC Communications

The Contractor shall redesign and update the MATC one-page flyer and the MATC website (which is hosted on the FHWA site at https://www.fhwa.dot.gov/pavement/asphalt/trailer/index.cfm) as directed by the COR. The Contractor shall deliver a new document and feature on the website that displays the MATC capability statement (i.e., technical support offerings). The Contractor shall work with the COR to ensure the processes for website updates are followed and other FHWA internal communication requirements (e.g., 508 compliance, tracking metrics, etc.) are met.

2.0. Period of Performance

The period of performance shall be 2 months from the effective date of the task order.

3.0. General

3.1 Place of Performance

Contractor employees shall conduct only business covered by this contract during periods paid for by the FHWA and shall not conduct any other business on Government premises. Contractor personnel shall abide by the normal rules and regulations applicable to the FHWA premises, including any applicable safety and security regulations.

3.1.1. FHWA Headquarters-Based Personnel

The place of performance for the Project Manager and Project Engineer shall be on-site in office space provided by the Government at FHWA headquarters. The address of the duty station is:

Federal Highway Administration 1200 New Jersey Avenue SE Washington, DC 20590

3.1.2. Mobile Asphalt Technology Center-Based Personnel

The Asphalt Mixture Crew (1 SLT, 1 FT, 1 MLT) operations shall center on the MATC. The Asphalt Mixture Crew’s place of performance shall be physically located with the MATC at all times.

The MATC official duty station shall be:

Federal Highway Administration Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, Virginia 22101

3.2 Contractor Travel

Contractor may be required to travel throughout CONUS during the performance of this task order to provide project testing, evaluation, and training, or attend meetings, conferences, and training. Travel shall not exceed $2,500 during the period of performance of the task order. All travel requires Government approval/authorization and notification to the COR.

3.3 Materials

This category includes materials associated with maintaining and operating the MATC facilities and are estimated to be $5,000.00 for the duration of this task order.

4.0 Attachments/Technical Exhibit Lists

Deliverables Schedule

Schedule of Rates and Labor Hours (Included at award)

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

All deliverables shall be delivered under transmittal letter, to the COR at the following address:

Federal Highway Administration Office of Preconstruction, Construction, and Pavements Attention: TBD, COR 1200 New Jersey Avenue Southeast

HICP-40

Washington, D.C. 20590

CONTRACT

SECTION DELIVERABLE FREQUENCY

# OF COPIES

MEDIUM/FORMAT

1.3.1.1 Project

Management

Plan

Project Management Plan Report

Within 10 calendar days of task order award

One electronic copy

Microsoft Word Document

1.3.1.2 Procure

Tractor Truck

Tractor Truck for Trailer

Within 30 calendar days of task order award

N/A Verification of availability of tractor truck agreement, or COR physical site visit

1.3.1.3. Procure

Generator for

Tractor

Generator for Tractor Truck

Within 30 calendar days of task order award

N/A Verification of generator agreement, or COR physical site visit

1.3.1.4 Training

on Current and

Planned Equipment

DRAFT Training Plan for

Technicians and

PE

28 calendar days prior to scheduled training

One electronic copy

Microsoft Word Document

1.3.1.4 Training

on Current and

Planned Equipment

FINAL Training Plan for

Technicians and

PE

7 calendar days after receipt of

COR comments on Draft; weekly updates on trainee(s) progress after execution of final training plan

One electronic copy of final training plan;

weekly electronic mail (email) updates

Microsoft Word Document; email weekly updates

1.3.2.1 and 1.3.2.3.

Technical Presentations

28 calendar days prior to the presentation

One electronic copy

Microsoft Powerpoint Presentation

CONTRACT

SECTION DELIVERABLE FREQUENCY

# OF COPIES

MEDIUM/FORMAT

Technical Presentations delivery date, 10 business days after receipt of

COR comments

1.3.2.2 MATC

Communications

DRAFT:

Website Update and Update

MATC Flyer

Within 40 calendar days of task order award

One electronic copy of each

Webpage; Flyer:

Microsoft Word

Document

1.3.2.2. MATC

Communications

FINAL: Website Update and

Update MATC Flyer

Within 10 calendar days after receipt of

COR comments on drafts

One electronic copy of each

Webpage; Flyer:

Microsoft Word

Document

TECHNICAL EXHIBIT 2

SCHEDULE OF RATES AND LABOR HOURS

See attached Excel sheet.

TOPR 1 SOW_Final