QA Government Responses-Initial.pdf

ATTACHMENT 5

Midshipmen Activity Center Architecture and Engineering Design

RFQ #: 693JF720R000017

Question & Answer Form- ROUND 1

# RFQ Section Question Response Change to RFQ?

Descript ion of Change

Technical/ Contractual

1 Site Visit When will the project budget be announced?

The magnitude of construction costs for this project is between $10M and $25M.

No N/A Contractual

2 A. Introduction Does the Small business Set-Aside provision include all sub-consultants?

The Small Business Set-Aside provision does not include all sub-consultants. However the prime vendor shall be a small business and completing at least 51% of the work.

No N/A Contractual

3 Site Visit Existing conditions reports such as Land Survey, HAZMAT, Geotechnical are required, Should the AE contract these services directly?

The A/E should plan on conducting these services.

No N/A Technical

4 Site Visit Please provide clarity on the use of district energy.

The intent is to have district heating supplied by the two large industrial steam boilers in the adjacent building Delano hall. Other buildings on campus receive district heating and cooling from a plant in Fulton hall and others from a plant in O’Hara hall.

No N/A Technical

5 Exhibit A Exhibit A calls for three food and beverage venues. Should the AE contract Kitchen design services and/or

During the design of the galley in the student cafeteria of Delano hall the A/E engaged a kitchen design company. The selected A/E for the MAC is free to engage a kitchen

No N/A Technical will the USMMA provide an operational program?

design services firm and discuss the full operational use of the facility with stakeholders once they are contracted.

6 Exhibit A Exhibit A refers to the basement level Fitness Center as “Zero Deck”. Is it the intention to connect this basement level with the existing ‘Zero Deck’ walkways below the barracks and Delano Hall?

At this time there was no requirement made by the stakeholders to connect the current Zero Deck in the barracks to the new MAC.

The term Zero Deck is used in this case to refer to the basement level of the facility.

Any A/E may make suggestions regarding this possibility during their design proposal or during the design phase.

No N/A Technical

7 RFQ / Intro Can a copy of the Walk-thru sign-in list be distributed?

A list of personnel who signed a walk thru sign in list will be posted.

No N/A Contractual

8 SOW Sec 3 /program

Given the current pandemic should there be any consideration to social distancing as part of the programming and design?

There are no additional considerations to consider for social distancing at this time.

The design will follow the current NYS Building Codes.

No N/A Technical

9 RFQ p. 2, paragraph 6:

A. Introduction

Does this project require all subconsultants to qualify as small businesses, or just the prime consultant?

The Small Business Set-Aside provision does not include all sub-consultants. However the prime vendor shall be a small business and completing at least 51% of the work.

No N/A Contractual

10 RFQ p.8, paragraph 2:

C. Evaluation Factors for Award

For Construction Inspection services, are you looking for an on-site rep, or an in-house dedicated person?

During construction a dedicated construction management firm would be hired. The A/E of record would provide construction phase services (CPS).

No N/A Technical

11 What is the construction budget for this project? Does that value include the demolition of the existing building?

The demolition of existing buildings and structures would be included in any construction budget.

No N/A Technical

12 RFQ p. 2, paragraph 8:

A. Introduction

Please provide a list of all firms that attended the mandatory site visits.

A list of personnel who signed a walk thru sign in list will be posted.

No N/A Contractual

13 SOW p. 6, paragraph 12:

5.1.3

Please confirm that the project will be one construction phase (demolition and new construction).

The project is planned for one construction phase to include demolition and new construction.

No N/A Technical

14 SOW p. 6, paragraph 12:

5.1.3

What is the anticipated duration (in months) of the demolition and construction phase? What is the anticipated start of demolition/construction?

It is anticipated to allow for a minimum of 18 months for demolition and construction and a maximum of 24 months. The anticipated start date for construction is unknown at this time.

15 Please confirm that the USMMA does not have campus standards or specifications that the project must follow.

The USMMA does not have campus standards or specifications to follow. This project will follow the NYS Building Codes.

No N/A Technical

16 During the site visit, there was mention of a campus Master Plan. Can that be shared?

The current Master Plan is not completed and approved at this time. Parts of the Master Plan that have been made public will be posted.

No N/A Technical

17 SOW p. 4, paragraph 3:

3.1.3

Section 3.1.3 describes a recent USMMA Space Utilization report.

Please share.

The USMMA Space Utilization report will be posted.

No N/A Technical

18 Has USMMA had any preliminary discussions with SHPO regarding the removal of these 2 contributing buildings?

A letter has been submitted to SHPO indicating that we will be demolishing both Land and Melville Halls.

No N/A Technical

19 Please confirm that there are no specific M/WBE requirements for this project.

There are no specific M/WBE requirements for this project. The prime vendor shall be a small business and completing at least 51% of the work.

No N/A Contractual

20 Utilities: What are the utility services that are anticipated to serve the new

All required utilities are to serve the new area.

The campus has commercially available potable water from the Great Neck North area? (gas, water, electricity, sanitary, storm, fire protection)

Water Authority, natural gas from National Grid, electric power from PSEGLI, sanitary sewage from the Great Neck Water Pollution Control District, storm water is retained on campus to the aquifer, and fire protection by the local fire district.

21 A. P.2 Paragraph 6. We understand that this is a small business set-aside. Is the size of sub-consultants limited, too, or may they be any size? If a Joint Venture, may the two individual firms qualify as small businesses, or must the combined entity qualify as a small business as well?

The Small Business Set-Aside provision does not include all sub-consultants. However, the prime vendor shall be a small business and completing at least 51% of the work. For joint ventures, if both are not small businesses then the small business is required to complete 51% of the work associated.

No N/A Contractual

22 A. P.3 Paragraph 2. If submitting as a Joint Venture, does the Joint Venture entity need to register separately on SAM or are the two firms’ individual registrations sufficient?

Each firm can have individual registrations on

SAM.

No N/A Contractual

23 C. P. 6 Paragraph 1, item 2. Response requirements include “SAM Profile Overview”. Is this a print-out from

Yes, please provide a print out of the profile overview page/screen in SAM.

SAM? Could you please clarify this requirement?

24 C. P. 6 Paragraph 1, item 4. Response requirements include “Company History/Track Record”. Is this a separate narrative in Section H of the SF330 Form?

The company history/ track record should include the past events that lead to the company being where it is today. Joint ventures, independent companies, small business subsidiaries all have different histories which may be highlighted in this section. The company project, management, business, client, etcetera track record that may be advantageous to the USG in pursuit of successful design for this project should be highlighted in this section. There is no need to duplicate any information included in any other area of submission. The company/ history track record will be included in section 4 of Volume 1 of the submittal as indicated on page 6 of the RFQ.

No N/A Contractual

25 C. P. 8 Paragraph 1. Factor 1 lists key personnel by discipline. We believe there may be other important disciplines such as Acoustics & AV for the Movie Theater, Gym/Athletic Facilities, and Food Service. Shall we

It is at the discretion of the A/E submitting their SF330 which additional disciplines to include.

include these here or only if a Price Proposal is requested?

26 C. P. 7, P. 8 & P. 9

Page 7 paragraph b. indicates that we should provide a maximum of 3 projects. Page 8 paragraph 3 indicates for Factor 2 these shall be completed by the firm in the past 5 years. Page 9 paragraph 4 indicates for Factor 5 that “Narratives must be submitted for current work being performed or work that has been done in the past 3 years.”

Are these two separate groups of 3 projects? Or should they be the same?

If the same, must they follow the 3-year rule or can they follow the 5-year rule?

And must they be complete or may they be “current work”?

RFQ page 7 paragraph b should read, “…minimum of three (3) examples…” The maximum is ten, not thirteen.

A minimum of three and a maximum submission of ten projects on the SF 330 is the requirement.

For this project and your submissions, the limit is changed for example projects from five years to ten years. Projects may be completed or current.

Factor #5 Past Performance under Evaluation Methodology paragraph (b) should read, “Contractor is required to submit a minimum of three (3) and a maximum of ten (10) relevant and recent (within the past ten years of the date of this Solicitation)…”

Yes See response

Technical

27 C. P. 7, P. 8 & P. 9 and Attachment 4 P. 4

Page 7 paragraph b. indicates that we should provide a maximum of 3 projects. Page 8 paragraph 4 notes that of the example projects “at least half (rounding up) must have been

RFQ page 7 paragraph b should read, “…minimum of three (3) examples…” The maximum is ten, not thirteen.

Yes See response

Technical completed as the prime”. (That is, two projects). Attachment 4 p. 4 paragraph 3 indicates that “At least one of the projects presented must show that the firm whether as prime or subcontractor, performed the majority of the work of the project.” May we follow this latter definition of permissible projects? As I understand it, that will allow us to showcase 2 projects by other members of the team which may also be very relevant?

A minimum of three and a maximum submission of ten projects on the SF 330 is the requirement.

For this project and your submissions, the limit is changed for example projects from five years to ten years. Projects may be completed or current.

Factor #5 Past Performance under Evaluation Methodology paragraph (b) should read, “Contractor is required to submit a minimum of three (3) and a maximum of ten (10) relevant and recent (within the past ten years of the date of this Solicitation)…”

Yes, you may follow the latter definition.

28 Attachment 4

p. 7

General. Regarding Factor 5, are other government recent forms of Past Performance Questionnaires acceptable, such as for the USACE? I attach one for reference.

Yes, other forms of Past Performance Questionnaires are acceptable.

No N/A Contractual

29 ‘C’ Page 5 Page limitation. Stated on page 5 of 16 is a 30-page limit for Part I and 20-page limit for Part II. Does that mean a 50-page total? If so, is it acceptable to

Part I of the SF330 shall not exceed 30 pages.

Part II of the SF330 shall not exceed 20 pages.

have Part I exceed 30 pages if Part II is less than 20?

30 ‘C’ Page 5 Are tabs included in page count? In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Contractual

31 SOW - 4.1.10 Is permitting required? If so, is it Long Island or Nassau County?

Environmental permitting may be required based on the design put forward. Building permits are not required. NEPA is completed by the Environmental Office in the Maritime Administration. Dependent on design, this could require an EA or EIS or be classified under a Categorical Exclusion (CatEx).

No N/A Technical

32 SOW - 4.1.8 Is there a space program for the project?

The general requirements of the student union were included in the SOW which was attachment 1 of the solicitation. A Space Utilization Study for the entire campus will be posted.

33 ‘C’ Page 5 The RFQ stated for the Part I not to exceed 30 pages; Section E is included within Part I.

In addition, the RFQ also states that resumes are not included within the page restrictions count. Please clarify.

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Technical

34 Section C

Does the firm have to be licensed in New York or any state in the US?

The firm does not have to be licensed in NY, however, the Engineer of Record or Architect of Record does have to be licensed in NY.

FAR part 52.236-25.

No N/A Technical

35 Section B Page 2, Para. 7:

What is meant by the GSA Schedule contract number and expiration date?

General Services Administration Schedule Contract number (if applicable) and its’ expiration date.

No N/A Contractual

36 Not seen in

RFP

We do not see any mention of WBE or MBE requirements in the RFQ. Are there any requirements or goals for MBE/WBE participation on the teams?

There are no requirements or goals for MBE/WBE participation on the teams.

37 Section C Page 5, Item #2:

What is considered the Technical Response? This is not listed in the items for a Complete Response.

In the Evaluation Methodology attachment 4 of the RFQ factors 1-4 are considered the Technical Response.

No N/A Technical

38 Section Submission Requirements

Page 8, Factor

Page 9 Factor 5

Factor 2 states that on the SF 330, Part 1 and Section F & G “firms shall only list projects completed by the firms in the past five years from the date of this solicitation”. This seems to conflict with Page 9, Factor 5, which states “Narratives must be submitted for current work being performed or work that has been done within the past three years. “.

1) On the SF330 form can the projects be 5 years old?

2) On the SF 330 can current projects be under design or construction?

RFQ page 7 paragraph b should read, “…minimum of three (3) examples…” The maximum is ten, not thirteen.

A minimum of three and a maximum submission of ten projects on the SF 330 is the requirement.

For this project and your submissions, the limit is changed for example projects from five years to ten years. Projects may be completed or current.

Factor #5 Past Performance under Evaluation Methodology paragraph (b) should read, “Contractor is required to submit a minimum of three (3) and a maximum of ten (10) relevant and recent (within the past ten years of the date of this Solicitation)…”

Yes See response

Technical

39 Section Submission Requirements

Page 9, Factor

It states “Narratives must be submitted for current work being performed or work that has been done within the past three years. “What is a “ Narrative”.

For this submission a narrative is a written account of connected events that tell the story of what you are attempting to explain. As an example, submissions that are solely pictures, data, or quotes from third parties are not considered narratives. See Factor #5 in the Evaluation Methodology attachment.

No N/A Technical

40 None found Will the USMMA directly hire third-party inspectors for code required Special Inspection – or – will the A/E be tasked with providing these services?

The A/E will be tasked with hiring third party inspectors.

No N/A Technical

41 Attachment 4- Evaluation Criteria

Factor #3 – Work Management. Would experience with large state agency or institutions be acceptable in lieu of experience with Federal Buildings?

Experience with large state agency or institutions would be acceptable in lieu of experience with Federal Buildings.

No N/A Technical

42 None found Please Verify required insurance coverages (this topic does not appear to be listed within any of the documents).

A/E firms are required to follow all applicable laws regarding employee insurance requirements such as workers’ compensation.

No N/A Contractual

43 § A, Please confirm that current SBA small business size standard for NAICS

Correct, it is $8M Yes change of the

Contractual

Pg 2 , ¶ 6

541310 is $8million not $7.5million as shown on page 2 of the RFQ.

RFQ to reflect the correct amount.

44 None found Please confirm the entity that will issue the ‘Building Permit’ (it is understood that other permits, such as NEPA, may be required).

Environmental permitting may be required based on the design put forward. Building permits are not required. NEPA is completed by the Environmental Office in the Maritime Administration. Dependent on design, this could require an EA or EIS or be classified under a Categorical Exclusion (CatEx).

No N/A Technical

45 § C , pg 5 , ¶ 5

Please clarify ‘Tab H -Specialized Experience and Technical Competence- Quality of Past Performance’? Do you mean copies of the POCs PPQs? If not, what do you want in this section?

The title is the same as Tab E - Section H. Both Tab E and Tab H state documentation does not count towards Part II). Please clarify.

A Part 1 Tab [Section] E will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 may be used as a continuation of any portion of the SF 330 and should be properly marked.

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

46 § C , pg 5 , ¶ 4

Please clarify a copy of GSA Contract or just the GSA Contract# is required?

The contract number. No N/A Contractual

47 9.1 What is the construction budget for the facility?

The magnitude of construction costs for this project is between $10M and $25M.

No N/A Technical

48 8.1 Is there an overall schedule for commencement / completion determined or will this be determined with the chosen A/E as part of the design process?

The overall schedule for commencement / completion will be determined with the chosen A/E as part of the design process.

No N/A Technical

49 Relevant Projects Evaluation

We have relevant work that was completed beyond the 5-year limit stated in the evaluation methodology.

Many projects vary in timeframe and some can take 5 years alone for completion. Is it possible to make an

For this project and your submissions the limit is changed for example projects from five years to ten years.

adjustment to extend the allowable project examples to within 10 years of completion?

50 RFQ / Intro Can a copy of the Walk-thru sign-in list be distributed?

A list of personnel who signed a walk thru sign in list will be posted.

No N/A Contractual

51 SOW Sec 3 /program

Given the current pandemic should there be any consideration to social distancing as part of the programming and design?

There are no additional considerations to consider for social distancing at this time.

The design will follow the current NYS Building Codes.

No N/A Technical

52 SOW Sec 5, pg

What is the anticipated requirement for FF&E services?

FF&E will be considered as part of this design package.

No N/A Technical

53 SOW Sec ¾, pgs 4/5 of 11

Has a Phase I / Phase II environmental assessment been performed? If so, can it be distributed? If not, what is the anticipated scope of work?

Environmental permitting may be required based on the design put forward. Building permits are not required. NEPA is completed by the Environmental Office in the Maritime Administration. Dependent on design, this could require an EA or EIS or be classified under a Categorical Exclusion (CatEx).

No N/A Technical

54 SOW Sec 4, pg

Is there a preferred IT/FA/Security vendor(s) currently servicing the campus?

There are no preferred vendors for the

USMMA.

55 SOW Sec 3, pg

Sections 3.1.5 /6 refer to sustainability and efficiencies. Please confirm that LEED certification is NOT anticipated?

LEED certification is not anticipated for this project. The NYS Energy Code is to be followed.

No N/A Technical

56 RFQ Sec C, pg 7 of 16.

Can example projects include projects from a former entity of the submitting firm? Similarly, can examples include projects completed by key personnel from former firms?

A Part 1 Tab [Section] E will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E, which would include examples of projects completed by key personnel. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 may be used as a continuation of any portion of the SF 330 and should be properly marked. Projects from former entities of the submitting firm may be submitted if the current firm retains possession of the designs of the former entity.

No N/A Technical

57 PP. 8-9,

Factors 1,3 and

Should we include two Org Charts, one in Section D to satisfy in Factors 1 and 4 and a second Org Chart in Section H to address Factor 3?

The organization chart will be included in the SF 330 section D and section 3 of the submittal and not section H.

58 P. 8, Factor 1, Part J

Is Construction Inspection, Factor 1, the architect’s construction administrator?

The USG SOP is to have an independent construction management company during construction. The A/E of Record would continue to provide CPS which includes construction inspection.

No N/A Technical

59 P. 8, Factor 1, Part J

Can you please clarify Title II Quality Assurance? Is that a certification required of the Construction Inspector?

This is inspection by the designer of record of the construction as it is performed. This project takes places in Nassau County NY and not New York City. Title I services are planning, design, and production of designs and investigative work needed to execute a construction project. Title II services are supervision and inspection services associated with projects under construction.

No N/A Technical

60 P. 9, Factor 5 One of our three featured projects was completed within five years to satisfy Factor 2, but not within three years per Factor 5. Should we provide a narrative for a fourth project here?

For this project and your submissions the limit is changed for example projects from five years to ten years.

No N/A Technical

61 Page 5 May we include an appendix that contains items not included within the page restriction, i.e. resumes, drawings, and exhibits?

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments. An appendix may be submitted to contain the above.

62 Page 5, Tab B Can you clarify if the resumes in Tab B count within the 30-page limit?

Resumes appear in the list of items that do not count toward the page restriction further down the page.

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Contractual

63 Page 5, Tab C May the three projects in Tab C exceed one page in length each if Part 1 does not exceed 30 pages?

The three projects in Tab C may exceed one page in length each if Part 1 does not exceed 30 pages.

No N/A Technical

64 Page 5 Is there a difference between Tab E, Section H and Tab H? They have the same title.

In the RFQ page 5 Tab E Section H references SF 330 Part 1. Tab B SF 330 [Section] E Resumes will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E of the SF 330. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 of the SF 330 may be used as a continuation of any portion of the SF 330 and should be properly marked. RFQ page 5 Part II Tab H Specialized Experience and Technical Competence refers to any subcontractor that will perform a key role under the contract.

65 Page 6 Should we address Company History / Track Record in Section H?

The company history/ track record should include the past events that lead to the company being where it is today. Joint ventures, independent companies, small business subsidiaries all have different histories which may be highlighted in this section. The company project, management, business, client, etcetera track record that may be advantageous to the USG in pursuit of successful design for this project should be highlighted in this section. There is no need to duplicate any information included in any other area of submission. The company/ history track record will be included in section 4 of Volume 1 of the submittal as indicated on page 6 of the RFQ.

66 Page 5 Can you confirm there is no page restriction for Tab H?

Items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments. Tab H - Specialized Experience and Technical Competence - Quality of Past Performance (This document does not count against the page limitation for Part I of the SF 330)

No N/A Technical

67 C. Instructions Submission Requirements (page 4)

Does our entire response to the proposal, including the text boxes within the SF330 form (which default to another font and size) need to be at least Times New Roman 12pt font?

There is no need to change the font and size for any boxes automatically defaulted in the SF330 form. The USG acknowledges the constraints of the fillable PDF and will not hold the submitter accountable.

No N/A Contractual

68 Existing documents.

Please provide a site plan of the area of the two buildings and the surrounding potential space for the Activity Center, along with any existing drawings of the buildings to be demolished.

A site plan of the area will be posted. No N/A Technical

69 Submission Requirements (page 7)

Are we limited to 3 projects in the

SF330?

RFQ page 7 paragraph b should read, “…minimum of three (3) examples…” The maximum is ten, not thirteen.

A minimum of three and a maximum submission of ten projects on the SF 330 is the requirement.

Factor #5 Past Performance under Evaluation Methodology paragraph (b) should read, “Contractor is required to submit a minimum of three (3) and a maximum of ten (10) relevant and recent (within the past ten years of the date of this Solicitation)…”

Yes See response

Technical

70 Submission Requirements (page 8)

If we feel additional sub consultants are needed, do they need to be included now?

In accordance with RFQ page 5 a Part II is required of any subcontractor that will perform a key role under the contract. All sub consultants do not need to be included now.

If at a later time additional sub consultants are required, the A/E may hire them at that time.

This would be to augment the existing team and not to replace the team put forth in the

SF330.

71 ‘C’ Page 5 Page limitation. Stated on page 5 of 16 is a 30-page limit for Part I and 20-page limit for Part II. Does that mean a 50-page total? If so, is it acceptable to have Part I exceed 30 pages if Part II is less than 20?

Part I of the SF330 shall not exceed 30 pages.

Part II of the SF330 shall not exceed 20 pages.

No N/A Technical

72 ‘C’ Page 5 Are tabs included in page count? In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Contractual

73 SOW - 4.1.10 Is permitting required? If so, is it Long Island or Nassau County?

Environmental permitting may be required based on the design put forward. Building permits are not required. NEPA is completed by the Environmental Office in the Maritime Administration. Dependent on design, this could require an EA or EIS or be classified under a Categorical Exclusion (CatEx).

No N/A Technical

74 SOW - 4.1.8 Is there a space program for the project?

The general requirements of the student union were included in the SOW which was attachment 1 of the solicitation. A Space

Utilization Study for the entire campus will be

75 ‘C’ Page 5 The RFQ stated for the Part I not to exceed 30 pages; Section E is included within Part I.

In addition, the RFQ also states that resumes are not included within the page restrictions count. Please clarify.

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Contractual

76 ‘C’ Page 5 - Submission Requirements

Tab E and Tab H appear to be identical. Are both of the tabs included within the response?

In the RFQ page 5 Tab E Section H references SF 330 Part 1. Tab B SF 330 [Section] E Resumes will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E of the SF 330. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 of the SF 330 may be used as a continuation of any portion of the SF 330 and should be properly marked. RFQ page 5 Part II Tab H Specialized Experience and Technical

Competence refers to any subcontractor that will perform a key role under the contract.

77 ‘C’ Page 5 Reference to Section H states that it does not count against the page limitations for Part II, however, Section H is a part of Part I in the SF 330. Is Section H to be counted against the total page count for Part I?

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Technical

78 Amendment

Amendment 0003 was issued on July 1, 2020 omitting the requirements for site visits. However, the site visit requirement deadline was Friday, June 26, 2020 per Amendment 0002. Why were mandated site visits no longer required and cancelled after the close of the site visit period?

To clarify, firms who were unable to attend a scheduled site visit may request individually or submit a response to this solicitation without having completed a site visit.

No N/A Contractual

79 Sec. C, Page 4, Para 6.

The RFQ states that we must identify the “category for which [we] are submitting”. What is this referring to?

What “category” options are there?

Various codes for use on the SF 330 start on page 5 of the SF 330. Categories are listed starting on SF 330 page 6. Small business categories are in FAR 19.

80 Sec. C, Page 4, Para 7.

Can the font be 12-point font of a different style than Times New Roman, such as Arial or Helvetica? Does the 12 point font requirement apply to all pages of the SF-330 as well as any additional material?

The 12 point Times New Roman font applies to any and all sections that don’t automatically default to a font style and size, such as in the SF330 form. Fonts smaller than 12 size font are less legible and will be challenging to read. Proposers may expend the limited submission space using different fonts, font styles and larger size fonts with no corresponding increase in submission size allowance for those items and parts with page allowances.

The USG acknowledges the constraints of the fillable PDF and will not hold the submitter accountable.

No N/A Contractual

81 Sec. C, Page 5, Para 2.

The RFQ references Tab A, Tab B, Tab C, etc. Since we are submitting a PDF, can the Tabs be PDF “Bookmarks”? If not, what format should the Tabs take?

If submissions are electronic the tabs may be virtual, such as a bookmark in a PDF or equal.

Substitute tabs should function as easily and clearly as a physical tab.

No N/A Technical

82 Sec. C, Page 8, Para 1.

Factor 1 has a list of primary disciplines: A. Project/Program Management, B. Architecture, C.

Structural Engineering, etc. Should we include SF-330 Section E resumes for additional disciplines that may be

It is at the discretion of the A/E submitting their SF330 which additional disciplines to include. Resumes are not included in the page count. In accordance with RFQ page 5 a Part II is required of any subcontractor that will perform a key role under the contract. All required, such as historic preservation, geotechnical, environmental, HazMat, lighting, food service or IT consultants?

If the Section E resumes count towards the 30 page limit for SF 330 Part I, it will be difficult to fit additional disciplines in the 30 pages.

sub consultants do not need to be included now. If at a later time additional sub consultants are required, the A/E may hire them at that time. This would be to augment the existing team and not to replace the team put forth in the SF330.

83 Sec. C, Page 8, Para 1.

Could additional consultants be added at a later stage?

In accordance with RFQ page 5 a Part II is required of any subcontractor that will perform a key role under the contract. All sub consultants do not need to be included now.

If at a later time additional sub consultants are required, the A/E may hire them at that time.

This would be to augment the existing team and not to replace the team put forth in the

SF330.

No N/A Technical

84 Sec. C, Page 5, Para 4.

On Page 5, the RFQ states that resumes are among the items not included within the page restriction counts.

However, resumes are in SF-330 Section E, which has a 30-page limit.

Can you clarify if resumes count to the 30 page limit or not?

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

85 Sec. C, Page 5, Para 4.

What does “GSA Schedule Contract” refer to in the list of items not included within the page restriction?

The GSA Schedule Contract refers to the GSA contract number, the entire contract does not need to be submitted, and this does not count toward the page restriction.

No N/A Technical

86 Sec. C, Page 5, Para 4.

The RFQ states that “Volume 1…. shall consist of the SF330 with tabs….”.

Should the other contents of submittal

(2. SAM Profile, 3. Organizational Chart, 4. Company History/Track Record, 5. Quality Control Plan.) be part of a Volume 2? Or should all submitted material at this stage be in “Volume 1”?

Volume 1 should contain a complete response submitted in response to this solicitation consisting of:

1. SF330 Form

2. System for Award Management (SAM) Profile Overview

3. Organization Chart

4. Company History/Track Record

5. Quality Control Plan

The SF 330 will contain all parts and tabs as listed on page 5 of the RFQ. All items listed in the paragraph on page 5 as not being included in the page restriction count may be included in the SF 330 or the five sections of Volume 1 listed on page 6 of the RFQ. The organization chart will be included in the SF 330 section D and section 3 of the submittal.

Volume 2 would be the price proposal if requested at a later date.

87 Sec. C, Page 8, Para 3.

We have noticed that other recent Federal RFQs including GSA and National Park Service have had a 10-year limit for Example projects. Would you consider changing the limit for Section F example projects from 5 to 10 years?

For this project and your submissions the limit is changed for example projects from five years to ten years.

No N/A Technical

88 Sec. C, Page 9, Para 3.

Factor 3 states that Section H should include an Org chart. The Org chart is specified to be in Section D of the typical SF-330 format. Do you prefer that it be in Section H?

The organization chart will be included in the SF 330 section D and section 3 of the submittal and not section H.

No N/A Technical

89 Sec. C, Page 9, Para 5.

Factor 5 states that Past Performance questionnaires may be submitted for current work being performed, while SF-330 Section F projects must be complete. Can Past Performance Questionnaires be submitted for different projects than the three submitted in SF-330 Section F?

Past Performance Questionnaires may be submitted for different projects other than those submitted in SF-330 Section F.

No N/A Technical

90 Sec. C, Page 10, Para 9.

And

Can you clarify if the total duration of the contract (including extensions) shall not exceed 180 days plus a maximum

The contract is a 6-month period of performance for the design portion. The Construction Phase Services (CPS) will continue through construction. A period of

Contract Clauses, Page 11, Para 3.

And

Contract Clauses, Page 12, Para 1.

6-month extension or shall not exceed 60 months (5 years)?

performance for construction has not yet been established.

91 Sec. C, Page 5, Para 2 and Para 3.

Tab E and Tab H appear to have the same description: “Specialized Experience and Technical Competence

- Quality of Past Performance”. Can you clarify if that is a duplicate, or if not, what should be in Tab E vs. what should be in Tab H?

A Part 1 Tab [Section] E will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 may be used as a continuation of any portion of the SF 330 and should be properly marked.

No N/A Contractual

92 Sec. C, Page 5, Para 2

And

Sec. C, Page 9, Para 5

What tab should “Factor 5: Past Performance” materials go under?

Past Performance is section F of the SF 330. No N/A Contractual

93 Sec. A, Page 3, Para 1.

The RFQ indicates that negotiations will proceed until the appropriate quantity of contracts have been negotiated. Please confirm that the appropriate quantity under this solicitation will be just one Prime A/E Firm Contract.

There will be one Prime design A/E contractor for this project. Joint venture proposals would be required to be one prime firm. In accordance with RFQ page 5 a Part II is required of any subcontractor that will perform a key role under the contract. All sub consultants do not need to be included now.

If at a later time additional sub consultants are required, the A/E may hire them at that time.

This would be to augment the existing team and not to replace the team put forth in the

SF330.

No N/A Technical

94 General question

What is the project budget?

The magnitude of construction costs for this project is between $10M and $25M.

No N/A Technical

95 General question

Is there a LEED goal? See Question 55. LEED certification is not anticipated for this project. The NYS Energy Code is to be followed.

No N/A Technical

96 General question

Can you distribute the recent master plan created for the campus?

The current Master Plan is not completed and approved at this time. Parts of the Master Plan that have been made public will be

97 General question

Besides the current Student Union in Land Hall, are there other places on campus for students to gather such as dining halls or dormitory social areas?

Currently, there are additional spaces around campus for the student population to gather.

This includes O’Hara gymnasium, barracks zero deck, Bland Library, Ackerman Auditorium, athletics fields, Barney Square and the dining facility. There are no other dedicated student union type spaces.

No N/A Technical

98 SF 330

General Form and Font Question

Regarding the SF 330 Form, can we use our own SF 330 which is the same version 8/2016 converted to a Word Document or do we have to use the provided SF 330 in the RFP which is a PDF Fillable form?

Also, does the Times New Roman 12-point font apply the SF 330?

If so, the fillable PDF form attached with the RFP does not fill in with Times New Roman 12 point font and it cannot be edited on our part.

You may use the Word version. Ensure that the information and format are the same as the SF330 pdf.

Fonts smaller than 12 size font are less legible and will be challenging to read. Proposers may expend the limited submission space using different fonts, font styles and larger size fonts with no corresponding increase in submission size allowance for those items and parts with page allowances.

The USG acknowledges the constraints of the fillable PDF and will not hold the submitter accountable.

No N/A Technical

99 SF 330

Part I & II

Part I, Tab E and Part II Tab H both ask for “Specialized Experience and Technical Competence.”

Part 1 Section H Block 30 of the SF 330 may be used as a continuation of any portion of the SF 330 and should be properly marked. In

Can you please clarify under which section it should go, and should it be repeated in both sections?

the RFQ page 5 Tab E Section H references SF 330 Part 1. Tab B SF 330 [Section] E Resumes will be completed for each key person. Specialized Experience and Technical Competence for each person should be included in Section E of the SF 330. On the Evaluation Methodology Factor #2 Specialized Experience and Technical Competence this refers to the firm and not the individual. Part 1 Section H Block 30 of the SF 330 may be used as a continuation of any portion of the SF 330 and should be properly marked. RFQ page 5 Part II Tab H Specialized Experience and Technical Competence refers to any subcontractor that will perform a key role under the contract.

100 SF 330

Part 1

Content of Submittal

Evaluation Factor #3 asks for an organization chart and quality control plan to be included in Part I, Section H however the “Contents of Submittal” on Page 6 ask for the Organization Chart to be included under Tab 3 – Separate from the SF 330 and the Quality Control Plan under Tab 5 – Separate from the SF 330.

The organization chart will be included in the SF 330 section D and section 3 of the submittal. Section 5 Quality Control Plan as noted on page 6 of the RFQ will be submitted in Section [Tab] 5 of Volume 1 and not in section H of the SF 330.

Does the information belong in Section H of the SF 330 or included in Tabs #3 and #5 of our submission?

101 SF 330

Part 1 and

b. Expertise Criteria

The request RFQ page 7 paragraph b is for a maximum of 3 example projects however the SF requires 10 projects.

Are these 3 projects in addition to what is included in the SF 330?

Should the SF 330 contain 3 projects or 10 projects?

RFQ page 7 paragraph b should read, “…minimum of three (3) examples…” The maximum is ten, not thirteen.

A minimum of three and a maximum submission of ten projects on the SF 330 is the requirement.

Factor #5 Past Performance under Evaluation Methodology paragraph (b) should read, “Contractor is required to submit a minimum of three (3) and a maximum of ten (10) relevant and recent (within the past ten years of the date of this Solicitation)…”

Yes See response

Technical

102 Evaluation Criteria Factor #2 and # 5

Factor #2 states we are to use projects completed in the past 5 years whereas Factor #5 states completed or current projects in the past 3 years.

What is the time frame for projects?

For this project and your submissions, the limit is changed for example projects from five years to ten years. Projects may be completed or current.

Can they be current or do they have to be completed?

103 Contents of Submittal

What is required to be included in Tab #4 “Company History/Track Record.”

This is not clear.

The company history/ track record should include the past events that lead to the company being where it is today. Joint ventures, independent companies, small business subsidiaries all have different histories which may be highlighted in this section. The company project, management, business, client, etcetera track record that may be advantageous to the USG in pursuit of successful design for this project should be highlighted in this section. There is no need to duplicate any information included in any other area of submission. The company/ history track record will be included in section 4 of Volume 1 of the submittal as indicated on page 6 of the RFQ.

No N/A Technical

104 Contents of Submittal

Is there a section where should provide qualifications for our subconsultants?

Do we only include resumes and SF 330 Part II for subconsultants?

In accordance with RFQ page 5 a Part II is required of any subcontractor that will perform a key role under the contract. All sub consultants do not need to be included now.

If at a later time additional sub consultants are required, the A/E may hire them at that time.

This would be to augment the existing team and not to replace the team put forth in the

SF330.

105 SF 330 Part 1 To be certain, the resumes in the SF 330 DO NOT count towards the 30 page limit for Part I of the SF 330.

In accordance with the RFQ page 5 items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

No N/A Contractual

106 Contents of Submittal RFQ

To be certain, any information included HAS to be Times New Roman 12 point? Does this include cover letters, tabs, dividers, etc.

Fonts smaller than 12 size font are less legible and will be challenging to read. Proposers may expend the limited submission space using different fonts, font styles and larger size fonts with no corresponding increase in submission size allowance for those items and parts with page allowances.

No N/A Contractual

107 A. Intro We see that this is a “total small business set-aside.” Can our team include a business that is not a small business but would perform only 10- 15% of the work? Or do all sub-

The Small Business Set-Aside provision does not include all sub-consultants. However, the prime vendor shall be a small business and completing at least 51% of the work.

consultants need to be small businesses?

108 Evaluation Factors for Award

Factor 1: Are all of the “primary disciplines” listed necessarily key personnel? For instance, do we need to include: j. Construction Inspection (Title II Quality Assurance) in the submission?

The disciplines listed are required to be addressed in the submission. If an individual will serve in more than one role, then all disciplines shall be clearly indicated in Block

13. If a discipline will not be performed by a key person, the method of satisfying the discipline must be addressed in the submission.

No N/A Technical

109 At the walk thru it was discussed that the USMMA has a site plan of the proposed location for the project.

Please provide the site plan.

A site plan of the area will be posted. No N/A Technical

110 Statement of Work 3.1.3

Please provide a copy of the USMMA Space Utilization Report, if possible.

The USMMA Space Utilization report will be posted.

No N/A Technical

111 Please provide the list of firms which attended the Site Visits.

A list of personnel who signed a walk thru sign in list will be posted.

No N/A Contractual

112 A Introduction Page 2, Paragraph 2

“Services shall include preservation surveys and restoration designs for historic buildings both interior and exterior”.

There is no requirement to include a Preservation Architect. The design will be sent to SHPO for the demolition of the two current structures. The consultation with SHPO will require alternatives analysis and

Should we include a Historical/Preservation Architect on our team?

typical SHPO discussions. It is at the discretion of the A/E which additional disciplines to include in the team submission.

113 A Introduction Page 2, Paragraph 6

The “Introduction” on page 2 of the RFQ states that "Qualification packages are due no later than: July 28, 2020 at 10am EST NAICS 541310, Architectural Services, with a small business size standard of $7.5M, applies to this acquisition. This procurement is being pursued as a total small business set-aside."

Spectorgroup is not a Certified Small Business Firm although we are an Architectural Firm (EST NAICS 541310, Architectural Services), with a small business size standard of $7.5M.

At the walkthrough on Friday, June 26th, it was stated that there is no MWBE requirement however the small business must do 51% of the work and their consultants no more than 49%.

Small Business status is verified through www.SAM.gov. All firms profile should reflect small business status for the NAICS code designated.

The Small Business Set-Aside provision does not include all sub-consultants. However, the prime vendor shall be a small business and completing at least 51% of the work.

Joint venture proposals would be required to be one…