Follow Up Responses to Qs due by 7.30.2020-Post.pdf

Amendment 4- Question and Answer Form

Midshipmen Activity Center Architecture and Engineering Design

RFQ #: 693JF720R000017

Follow Up Q&As from Initial Responses posted July 23, 2020

# RFQ

Section

Question Response Change to RFQ?

Description of Change, if applicable

Technical/

Contractual

1 Page 7 On page, 7, the RFQ states that in the SF330, we should

“Provide a minimum of three

(3) and maximum of ten (10) examples of projects”. This requirement refers to SF-330

Section F projects, correct?

A minimum of three and a maximum submission of ten projects on the SF 330 section F is the requirement.

Additional projects are not required in other sections.

No N/A Technical

2 Page 8 On page 8, the RFQ also states “firms should submit a minimum of 3 and maximum of 10 relevant and recent past performances/references

(Narratives)”. Does this also refer to SF-330 Section F projects, or to a different section of the submittal?

A minimum of three and a maximum submission of ten projects on the SF 330 section F is the requirement.

Additional projects are not required in other sections.

No N/A Technical

3 Page 8 Should the past performance project narratives be included in the SF-330

Section F, or should they be in a different section? If so, A minimum of three and a maximum submission of ten projects on the SF 330 section F is the requirement.

No N/A Technical what section of the submittal should they be included in?

Additional projects are not required in other sections.

4 Page 8 Do we need to submit a Past

Performance Questionnaire for every project that is in

SF-330 Section F?

Firms are encouraged to submit past performance questionnaires for all projects listed on the SF 330 section F. The past performance of a firm on a project without a questionnaire or an incomplete questionnaire as noted in the RFQ page 9 factor 5 will receive a neutral rating for that project. For this solicitation under factor 5 the quantity and length of time for past performance questionnaires is changed to a maximum of ten for projects completed or current over the ten years from the date of the solicitation. Attachment 4 factor 5 recency remains unchanged.

5 Page 8 Please confirm that the Past

Performance Questionnaire can be emailed directly from the Point of Contact to

LaChelle.Johnson@dot.gov and that the completed PPQ should NOT be included in the A/E’s submittal.

Correct. In accordance with the RFQ page 9 each firm shall send the PPQ to the

CO for the corresponding past performance references. The Points of

Contact must send completed questionnaires directly to the CO before the

Solicitation close date.

Questionnaires may be sent electronically only to

LaChelle.Johnson@dot.gov.

No N/A Contractual

6 None If file is too large to be attached in an email, would sending a link be acceptable?

Yes. As is the case with many links or shared files it is highly advised that the accessibility by the USG be confirmed prior to the submission deadline. The

USG takes no responsibility for a submission being late or inaccessible due to it being transmitted or located somewhere that is restricted

No N/A Contractual mailto:LaChelle.Johnson@dot.gov from access by or from the

USG.

7 Page 6 C-

Instructio n to

Firms

Submissi on

Requirem ts

Content of

Submittal

Please clarify that Volume 1 consists of Sections 1-5 as stated on page 6 of the solicitation inclusive of

Section 1- SF330 with Tabs

A-H; and the remaining

Sections 2-5?

Volume 1 should contain a complete response submitted in response to this solicitation consisting of:

1. SF330 Form

2. System for Award

Management (SAM) Profile

Overview

3. Organization Chart

4. Company History/Track

Record

5. Quality Control Plan

The SF 330 will contain all parts and tabs as listed on page 5 of the RFQ. All items listed in the paragraph on page 5 as not being included in the page restriction count may be included in the SF 330 or the five sections of Volume

1 listed on page 6 of the

RFQ. The organization chart will be included in the

SF 330 section D and section 3 of the submittal.

Volume 2 would be the price proposal if requested at a later date.

8 Page 6 C-

Instructio n to

Firms

Content of

Submittal

Does Section 4 - Company

History/Track Record have a page limitation? Please confirm any page limitation is separate from the SF330?

Page limitation is only stated for SF330 Part I- 30 pages and SF330 Part II- 20 pages

There is no page limitation on a submitted Company

History/ Track Record.

No N/A Technical

9 Page 6, Submissi on

Requirem ts

Content of

Submittal

Does Section 5 – Quality

Control Plan have a page limitation? Please confirm any page limitation is separate from the SF330?

Page limitation is only stated for SF330 Part I- 30 pages and SF330 Part II- 20 pages

There is no page limitation on a submitted Quality

Control Plan.

10 Page 6

C-

Instructio n to

Firms

Submissi on

Requirem ts

Content of

Submittal

Please clarify if the ‘blank’ separator pages- physical pages in PDF- cannot have any typing whatsoever and only the Bookmarks are to be used as a reference for each of the Sections 1-5 listed on page 6 of solicitation and all tabs listed on page 5 for

Section 1- SF330?

Blank pages and bookmarks will not count against page limits. The title of the section for which the separator page or bookmark functions may be printed, annotated, or placed on the page.

Items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA

Schedule Contract, and

Attachments.

No N/A Technical

11 Are we permitted to write the title of each section on the physical separator page in the PDF?

Blank pages and bookmarks will not count against page limits. The title of the section for which the separator page or bookmark

For example- “Tab A -

SF330, Part I, Sections A, B, C and D” written on the physical separator page?

If so, doe the separator pages count towards page limitations?

functions may be printed, annotated, or placed on the page.

Items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA

Schedule Contract, and

Attachments.

12 page 4

C-

Instructio ns to

Firms

Submissi on

Requirem

Does DOTMA USMMA have as a file size limitation of the PDF file/qualifications package that will be sent via email?

The current inbound size limit to DOT/ MARAD/

USMMA in a single email is 75mb (seventy-five).

This includes the size of the email and any attached files.

If your files exceed this limit it may be divided into appropriately sized files and transmitted. Zipping files ents

Format has also been done.

Remember that the compilation of a divided response will be made by the USG. It probably behooves a proposer to make any compilation effort as simple, easy, and straight forward as possible. Clear markings and indicators as to the complete number of emails, files, first and last, and any other pertinent and simplifying directions would probably be beneficial to both proposer and USG. Note that the current detection scans of emails and attachments block and reject without notification or warning any transmission that includes foreign characters. For example if a submission notes a person is a Six

Sigma it is advisable this be spelled out rather than using the Greek letter.

13 Page 9

C-

Instructio n to

Firms

Evaluatio n for

Award

Factor 3

– Work

Manage ment

Evaluation Factor 3 – Work

Management states (SF330, Part I, Section H)- to include an organizational chart and

Quality Control Plan.

However, page 6 identifies

Section 3- Org Chart and

Section 5-Quality Control

Plan. Amendment 4- Q&A file: The Answer to Question

#86 states SF330 Section D and Section 3- Organization

Chart are the correct locations. Please confirm-or clarify-the answer #86 supersedes statement on page

9 for Evaluation Factor 3-

Work Management?

The organization chart will be included in the SF 330 section D and section 3 of the submittal and not section H of the SF 330.

On page 5 of the RFQ factor

3 refers to the management plan. Please review attachment 4 Evaluation

Methodology page 5 Factor

3 for further clarification of this evaluation factor.

The quality control plan will be evaluated under evaluation methodology factor 3. It will be included in section 5 of Volume 1 of the submittal and not section H of the SF 330.

Please see the response to question 100 of the previous question list.

14 Page 4

C-

Instructio n to

Firms

Solicitation states “provide proof that the firm is permitted by law to practice the professions of architecture or engineering”

Please confirm a copy/ies of

NYS Certificate of Authority is/are eliminated from page count? Please clarify placement in the qualifications package?

Documentation from the

Authority Having

Jurisdiction (AHJ) such as the New York State

Department of Education is not included in the page count. Include the proof in

Section 4 of Volume 1.

No N/A Technical

15 Page 2

A-

Introducti on

What is intent of showing payment terms on the cover?

The USG will make payments for complete invoices received in accordance with the Federal

Acquisition Regulations

(FAR), such as Electronic

Funds Transfer (EFT) and prompt payment. If proposers have other terms that they want to highlight, such as sole proprietor hardship waiver or no account with a financial institution, it may be done in this location.

16 Page 2

A-

Introducti on

What is intent of including

GSA contract information?

This solicitation is a small business set aside and not an award to an IDIQ contractor. Please see the response to question 114 of the previous question list.

No N/A Technical

17 Page 2

A-

Introducti on

Is having a GSA contract a condition of award?

No. This solicitation is a small business set aside and not an award to an IDIQ contractor.

No N/A Contractual

18 QA-

Round 1

The QA indicated that a copy of the walk-thru sign-in sheet would be posted, however it has not been posted. When can we anticipate it being posted?

See attached No N/A Contractual

19 Amendm ents 1-4

Instructions listed under #11 indicates we must fill out #8 and #15 of each amendment.

Under section 8, what should

Code and facility code in block 8 of the SF 30 will be completed upon contract award and any subsequent be listed under “Code” and

“Facility Code”?

amendments if applicable.

Block 15 A, B, C will be completed upon contract award, 20 Section A What do you mean by

“payment terms” to be included on the cover page?

The USG will make payments for complete invoices received in accordance with the Federal

Acquisition Regulations

(FAR), such as Electronic

Funds Transfer (EFT) and prompt payment. If proposers have other terms that they want to highlight, such as sole proprietor hardship waiver or no account with a financial institution, it may be done in this location.

No N/A Contractual

21 RFI

Response s 2, 9, 19, 21, etc

You note that sub-consultants need not be small businesses. And the prime must be a small business and perform at least 51% of the work. If sub-consultants are

Under SBA rules, the small business prime contractor can utilize similarly situated subcontractors to meet these performance requirements. A similarly small businesses, may they count toward the 51%?

situated subcontractor is a subcontractor that has the same required size and small business program status as the prime contractor.

Yes, if the small businesses are considered to be similarly situated, and verified as such via www.SAM.gov.

22 RFI

response

You request that the Org

Chart be included in Section

D and Section 3. Could you please clarify Section 3?

The organization chart will be included in the SF 330 section D and section 3 of the submittal and not section H of the SF 330.

Section 3 is the third of the five sections of Volume 1 listed on page 6 of the RFQ.

It consists solely of the organization chart.

http://www.sam.gov/