6923G226Q000025 - UNDERGROUND MANHOLE COVER REPLACEMENT.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

6923G226Q000025

USMERCHANT MARINE ACADEMY PROCURE

US DOTMARITIME ADMINISTRATION

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

MARITIME ADMINISTRATION

USMMA PROCUREMENT

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

MARITIME ADMINISTRATION

USMMA PROCUREMENT

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

08/04/2026 1430 ET

MMAPR521226000050

DAPHNEE RAVILUS

516-726-5840

6923G2 100.00

6923G2

DAPHNEE RAVILUS

236220

$45

07/20/2026

MARAD-00095

00001

Period of Performance: 08/11/2026 to

09/10/2026

UNDERGROUND STORAGE TANK (UST) MANHOLE COVER

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

REMOVAL AND REPLACEMENT

The Contractor shall provide all labor, supervision, equipment, materials, and incidentals necessary to perform to remove, legally dispose of, and replace existing degraded steel manhole covers associated with the petroleum Underground Storage Tank (UST) infrastructure across the USMMA campus. See SOW for additional details.

All works shall be in accordance with the attached Statement of Work (SOW) and Wage

Determination - DOL WD# SCA 2015-4157 REV 31.

This requirement is a total set-aside for small business concerns under NAICS 811310.

Firm Fixed Price Award

STATEMENT OF WORK (SOW)

1. PROJECT TITLE

Underground Storage Tank (UST) Manhole Cover Removal and Replacement

2. FACILITY & LOCATION

• Facility: United States Merchant Marine Academy (USMMA)

• Location: Nassau County, Kings Point, NY 11024

3. PURPOSE

The purpose of this project is to remove, legally dispose of, and replace existing degraded steel manhole covers associated with the petroleum Underground Storage Tank (UST) infrastructure across the USMMA campus. This replacement program will directly improve personnel safety, enhance corrosion resistance, eliminate electrical conductivity risks, and ensure long-term structural durability.

4. SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, transportation, tools, disposal fees, and supervision necessary to perform the following tasks:

4.1 Demolition and Disposal

• Large Covers: Remove and legally dispose of five (5) existing standard-size steel UST manhole covers (approximately 36 to 42 inches in diameter).

• Small Covers: Remove and legally dispose of five (5) existing small-size steel UST fill port manhole covers (approximately 12 to 16 inches in diameter).

4.2 Procurement and Installation

• Large Covers: Furnish and install five (5) standard-size (36 to 42 inches) fiberglass-reinforced polymer (FRP) manhole covers.

• Small Covers: Furnish and install five (5) small-size (12 to 16 inches) fiberglass-reinforced polymer (FRP) fill port manhole covers.

4.3 Field Verification & Engineering Execution

• Field Verification: Validate all exact physical field dimensions prior to material procurement, fabrication, or delivery.

• Fitment & Alignment: Ensure all new covers achieve proper seating, lock into place seamlessly, match finished grade alignment, and eliminate tripping hazards.

• Subcontractor Management: Maintain full accountability for the performance, safety compliance, and quality control of all utilized subcontractors.

5. MATERIAL REQUIREMENTS

All furnished materials must be new, unused, and meet the following minimum specifications:

• Composition: Fiberglass-Reinforced Polymer (FRP) construction.

• Load Rating: Traffic-rated compliance meeting AASHTO H-20 and EN 124 D400 standards to withstand heavy vehicle traffic.

• Safety Surface: Non-corrosive, non-conductive, and molded with a high-traction, slip-resistant surface pattern.

• Warranty: Minimum three (3) year manufacturer warranty against structural failure, cracking, and degradation.

6. LABOR & COMPLIANCE REQUIREMENTS

• Prevailing Wage: All labor shall be compensated in strict accordance with New York

State Labor Law Article 8.

• Wage Rates: The applicable New York State Department of Labor prevailing wage rates for Nassau County in effect at the time of contract execution shall apply to all field personnel.

7. DISPOSAL REQUIREMENTS

• All removed steel manhole covers must be legally recycled or disposed of at an approved off-site facility.

• All disposal, hauling, and tipping fees shall be included in the contractor's fixed price.

• Disposal operations must comply fully with all local, state, and federal environmental regulations.

8. SUBMITTALS

The Contractor must submit the following documents to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for review and approval prior to the commencement of work:

• Product Data Sheets: Technical specifications, material safety sheets, and certified load rating reports for all fiberglass covers.

• Installation Plan: Detailed step-by-step installation procedures and alignment methods.

• Site-Specific Safety Plan (SSSP): Comprehensive safety protocols including pedestrian traffic control and fallback procedures.

9. SAFETY AND ENVIRONMENTAL COMPLIANCE

• OSHA Standards: Strict adherence to OSHA 29 CFR Part 1910 (General Industry) and

Part 1926 (Construction) is mandatory.

• Site Control: Establish physical barricades, signage, and safety cones around active work zones to protect USMMA midshipmen, staff, visitors, and facility assets.

• Agency Compliance: Full compliance with all USMMA, Department of Transportation

(DOT), and Department of Defense (DoD) safety and security protocols.

• Environmental Protection: Protection of all academy infrastructure and the immediate environment in accordance with all federal, state, and local laws.

10. REGULATORY AND INDUSTRY STANDARDS

The contractor shall comply with the latest editions of the following standards:

• New York State Labor Law Article 8 (Prevailing Wage)

• OSHA 29 CFR 1910 and 1926

• ASTM International Standards (Applicable FRP testing standards)

• AASHTO H-20 (Highway Traffic Load Rating)

• EN 124 Class D400 (Gully Tops and Manhole Tops Load Rating)

11. ASSUMPTIONS & SITE CONDITIONS

• Existing Frames: It is assumed that existing cast iron or steel manhole frames are structurally sound, serviceable, and will be reused.

• Hazardous Materials: No hazardous material abatement (e.g., petroleum-contaminated soil or water) is anticipated or included in this scope.

• Access Hours: Standard site access is permitted during normal business hours: Monday through Friday, 7:00 AM to 4:00 PM.

• Unforeseen Conditions: Any hidden structural deficiencies, frame damage, or project interruptions must be reported immediately to the CO, COR, Department of Public Works (DPW), and the Public Safety Department. Work in that specific area shall halt until direction is given.

6923G226Q000025 PAGE 6 OF 17

SECTION 1 – CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

U.S. DEPARTMENT OF TRANSPORTATION

U.S. MERCHANT MARINE ACADEMY

300 STEAMBOAT ROAD

KINGS POINT, NEW YORK 11024

ATTN: Daphnee Ravilus, Contracting Officer at Ravilusd@usmma.edu

• Representatives of Contracting Officers

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract.

• Procuring Contracting Officer (PCO)/Administrative Contracting Officer (ACO)

Responsibilities

The PCO/ACO is designated by the Lead Contracting Officer to handle the Administration of this contract in the following manner:

(a) All contract administration functions relative to the administration of the contract awarded to USMMA, Kings Point, NY, excluding termination rights, will be delegated to an PCO/ACO.

(b) After contract award, inquiries and correspondence pertaining to the administration of this contract shall be addressed to the USMMA from which a purchase order is issued, and for which those incidents of correspondence concern listed below. The ACO is as follows: Daphnee Ravilus, Contracting Officer.

• Point of Contact (POC)/Contracting Officer Representative (COR)

The COR responsibilities will include but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative; ensuring compliance with contract requirements insofar as the work is concerned; and advising the PCO/ACO of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO and/or PCO/ACO, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The POC designated for the USMMA Kings Point, NY, Contracting Office is listed below to assist in the discharge of the PCO/ACO’s responsibilities when he/she is unable to be directly in touch with the contract work. The POC/COR is as follows: TBD mailto:Ravilusd@usmma.edu

6923G226Q000025 PAGE 7 OF 17

SECTION 2 - CONTRACT CLAUSES

52.252-2 – Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Table 12-2 — Provisions to include as prescribed.

Number Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017

52.204-7 System for Award Management—Registration

JULY 2026

(Deviation)

52.204-7 with Alt I System for Award Management—Registration, with Alternate I

JULY 2026

(Deviation)

52.204-90 Offeror Identification

JULY 2026

(Deviation)

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple- Award Contracts) AUG 2024

52.209-12 Certification Regarding Tax Matters OCT 2025

52.219-2 Equal Low Bids

JULY 2026

(Deviation)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

FEB 2021

(Deviation) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

6923G226Q000025 PAGE 8 OF 17

52.222-48

Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification

JULY 2026

(Deviation)

52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification

JULY 2026

(Deviation)

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

JULY 2026

(Deviation)

52.223-4 Recovered Material Certification MAY 2008

52.225-2 Buy American Certificate

JULY 2026

(Deviation)

52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate

JULY 2026

(Deviation)

52.225-6 Trade Agreements-Certificate FEB 2021

52.226-3 Disaster or Emergency Area Representation NOV 2007

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

JULY 2026

(Deviation)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

JULY 2026

6923G226Q000025 PAGE 9 OF 17

Table 12-3 — Clauses to include as prescribed.

Number Title Date

52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government JUN 2020

52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management—Maintenance JULY 2026

(Deviation)

52.204-91 Contractor identification JULY 2026

(Deviation)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

JULY 2026

(Deviation)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JULY 2026

(Deviation)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations JULY 2026

(Deviation)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

JULY 2026

(Deviation)

52.219-6 Notice of Total Small Business Set-Aside NOV 2020

52.219-8 Utilization of Small Business Concerns JULY 2026

(Deviation)

52.219-9 Small Business Subcontracting Plan JULY 2026

6923G226Q000025 PAGE 10 OF 17

52.219-16 Liquidated Damages—Subcontracting Plan JULY 2026

52.219-33 Nonmanufacturer Rule JULY 2026

(Deviation)

52.222-3 Convict Labor JULY 2026

(Deviation)

52.222-19 Child Labor—Cooperation with Authorities and Remedies JULY 2026

(Deviation)

52.222-35 Equal Opportunity for Veterans JULY 2026

(Deviation)

52.222-36 Equal Opportunity for Workers with Disabilities JULY 2026

(Deviation)

52.222-36 Alt I Equal Opportunity for Workers with Disabilities, with Alterna JULY 2026 (Deviation)

52.222-37 Employment Reports on Veterans JULY 2026 (Deviation)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

JULY 2026

(Deviation)

52.222-41 Service Contract Labor Standards JULY 2026

(Deviation)

52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment (Multiple Year and Option Contracts)

JULY 2026

(Deviation)

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment

JULY 2026

(Deviation)

52.222-50 Combating Trafficking in Persons JULY 2026

6923G226Q000025 PAGE 11 OF 17

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements

JULY 2026

(Deviation)

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements

JULY 2026

(Deviation)

52.222-54 Employment Eligibility Verification JULY 2026

(Deviation)

52.222-62 Paid Sick Leave Under Executive Order 13706 JULY 2026

(Deviation)

52.222-90 Addressing DEI Discrimination by Federal Contractors JULY 2026

(Deviation)

52.223-12 Maintenance JULY 2026

(Deviation)

52.223-23 Sustainable Products and Services JULY 2026

(Deviation)

52.224-3 Privacy Training APR 1984

52.225-1 Buy American-Supplies JULY 2026

(Deviation)

52.225-1 Alt I Buy American-Supplies, with Alternate I JULY 2026

(Deviation)

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act JULY 2026

(Deviation)

52.225-5 Trade Agreements NOV 2023

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

6923G226Q000025 PAGE 12 OF 17

52.232-30 Installment Payments of Commercial Products and Commercial Services

NOV 2021

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.232-90 Fast Payment Procedure JULY 2026

(Deviation)

52.233-3 Protest After Award JULY 2026

(Deviation)

52.233-4 Applicable Law for Breach of Contract Claim JULY 2026

(Deviation)

52.240-91 Security Prohibitions and Exclusions JULY 2026

(Deviation)

52.240-92 Security Requirements JULY 2026

(Deviation)

52.244-6 Subcontracts for Commercial Products and Commercial Services JULY 2026

Discretionary. Include the following provisions and clauses, as needed:

52.212-4

Terms and Conditions—Commercial Products and Commercial

Services.

JULY 2026

(Deviation)

52.228-5 Insurance-Work on a Government Installation. JAN 1997

52.233-2 Service of Protest.

JULY 2026

(Deviation)

52.237-1 Site Visit APR 1984

52.246-4 Inspection of Services (fixed-price) AUG 1996

52.252-5 Authorized Deviations in Provisions. NOV 2020

6923G226Q000025 PAGE 13 OF 17

52.252-6 Authorized Deviations in Clauses. NOV 2020

TRANSPORTATION ACQUISITION REGULATIONS (48 CFR CHAPTER) CLAUSES

TAR 1252.301 Solicitation provisions and contract clauses (matrix). The TAR matrix is not published in the CFR. It is available on the Acquisition.gov website via:

https://www.acquisition.gov/TAR

1252.201-70 Contracting Officer’s Representative (Nov 2022)

1252.204-70 Contactor Personnel Security & Agency Access (Nov 2022)

1252.223-70 Removal Or Disposal Of Hazardous Substances – Applicable Licenses And Permits (Nov 2022)

1252.223-71 Accident And Fire Reporting (Nov 2022)

1252.228-72 Risk And Indemnities (Nov 2022)

1252.232-70 Electronic Submission Of Payment Requests (AUG 2025)

1252.232-71 Limitation Of Government’s Obligation (Nov 2022)

1252.239-91 Records Management. (NOV 2022)

1252.237-73 Key Personnel (NOV 2022)

END OF CLAUSES

SECTION 3 – ATTACHMENTS

List of attachments are as follows:

Attachment 1 –Solicitation (i.e. SF 1449)

Attachment 2 - Statement of Work (SOW)

Attachment 3 – Davis-Bacon Act, DOL Wage Determination (DOL WD#NY-20260012) https://www.acquisition.gov/TAR

6923G226Q000025 PAGE 14 OF 17

SECTION 4 – INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

6923G226Q000025 PAGE 15 OF 17

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Submission of Offers

Quotation requires a completed & signed SF-1449, price will be the sum of all line items on contract line item (CLIN) 00001. When completing the “Offeror” portion of the SF 1449 (Blocks 17a, 30a-30c), an official having the authority to contractually bind the company must sign the SF 1449 for consideration. All amendments (SF-30) of the solicitation must be acknowledged/signed. We are only accepting quotes via email to Ravilusd@usmma.edu.

Please be sure to include Solicitation Number “6923G226Q000025” in the subject line. All responsible small business sources may submit a response which, if timely received, will be considered by the agency.

Important Dates:

• Tentative Site-Visit scheduled for 07/28/2026 at 10 AM, Eastern Time (ET).

• All Questions are due by 07/30/2026 at 5PM, to the Contracting Officer via e-mail to ravilusd@usmma.edu.

• All Quotes are due by 10:00AM ET on August, 04, 2026.

VOLUME I – Factor I - Technical Approach

Quotations must include a technical approach in accordance with the SOW that demonstrates the offeror's understanding of the work requirements, phasing of work, and estimated time frames for ordering and installing equipment. This should be a 1-2-page document but not exceeding 5-pages. The technical approach must demonstrate below minimum requirements:

1. Relevant certifications, licenses, or qualification

• Project Supervisor

• Qualified UST/Petroleum Equipment Technician

• Laborer

• Experience with NYSDEC Petroleum Bulk Storage (PBS) facilities mailto:Ravilusd@usmma.edu mailto:NarineA@usmma.edu

6923G226Q000025 PAGE 16 OF 17

• NYSDOT Work Zone Traffic Control experience

• NYSDEC-authorized Class B Operator

• OSHA 30-Hour Construction Safety Training

• OSHA 10-Hour Construction Safety

• ATSSA Traffic Control Technician certification

2. Draft Schedule (with lead-times)

3. Proposed parts IAW the scope

4. Staffing plans

The vendor must provide documentation demonstrating prior experience performing similar repairs with a summary of previous projects of comparable scope and complexity.

Evaluation Criteria

Evaluation Table

For Factor I & Factor II, Technical Approach and Past Performance will result in ratings of ACCEPTABLE, or UNACCEPTABLE, or NEUTRAL for no past performances.

RATING DESCRIPTION

Acceptable Quote meets or exceeds the requirements of the

Solicitation (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation and the Statement of Work (SOW).

Unacceptable Quote did not include all the required technical factors. Offer did not provide information that demonstrates the ability to meet requirements, as outlined in the SOW and the solicitation.

Neutral If any offeror does not have any CPARS rating for Past Performance. Their Past Performance rating will be neutral.

Factor I - Technical Approach:

To be determined technically acceptable, the offeror’s quotation must meet or exceed all requirements of Factor I, Technical Approach, as set forth in this solicitation, including all applicable terms, conditions, representations, certifications, and other information required by the solicitation and the Statement of Work (SOW).

The offeror shall provide sufficient documentation to demonstrate its understanding of, and ability to perform, the requirements of the SOW. Failure to provide any required information, documentation, or certifications may result in the quotation being rated Unacceptable under the Technical Approach factor. Quotations rated Unacceptable will not be eligible for award.

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The Government may evaluate an offeror’s past performance based on work performed for federal, state, local government, and commercial customers. The Government may contact the references provided by the offeror and review other available sources, including CPARS, to verify past performance information. If an offeror has no relevant past performance record or no available CPARS evaluation, the offeror will receive a Neutral rating, which will not be considered either favorable or unfavorable. Past performance information may also be used in determining the offeror’s responsibility.

Other Factor - PRICE:

This is a Firm Fixed Price (FFP) requirement. Total price will be evaluated on fairness and reasonableness of price.

BASIS OF AWARD

A single Firm-Fixed-Price award will be made to the responsible offeror whose quote, conforming to this Combined Synopsis/Solicitation, represents the Lowest Price Technically Acceptable (LPTA) offer.

The Government will evaluate quotations on an acceptable/unacceptable basis to determine whether the offeror meets the requirements of the Statement of Work (SOW). Evaluation will be based on the offeror’s demonstrated technical capability to perform the required services and its past performance on projects of similar size, scope, and complexity.

Award will be made to the responsible offeror whose quotation is determined to be technically acceptable and represents the lowest evaluated price. Quotations determined to be technically unacceptable will not be considered for award.

END OF SOLICITATION