SOW - USMMA OHara Conference Room.pdf

STATEMENT OF WORK

O’HARA HALL CONFERENCE ROOM RENOVATION

U.S. MERCHANT MARINE ACADEMY

KINGS POINT, NEW YORK

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

U.S. MERCHANT MARINE ACADEMY

FY 2025

I. BACKGROUND

The United States Merchant Marine Academy (USMMA) is an agency of the Maritime Administration (MARAD) managed by the United States Department of Transportation.

The USMMA is listed on the National Register of Historic Places. Therefore, all work shall be consistent with the Secretary of Interior’s Standards for the Treatment of Historic Properties (36 CFR part 68), http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

All work shall meet or exceed the standards provided in the Secretary of Interior’s Standards for Rehabilitation and guidelines for applying standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 – Standards for rehabilitation.

II. SCOPE

The USMMA seeks a qualified and experienced contractor to provide labor, material, transportation, tools, equipment and supervision to perform interior renovations to the O’Hara Hall Conference Room at the O’Hara Hall building. Tasks will include, but are not limited to, demolition and renovation of the interior of the conference room, wall finish, doors, flooring, stepped theater style platform, and new furniture.

III. PLACE OF PERFORMANCE

The contractor will perform the work at the O’Hara Hall Conference Room, located at the O’Hara Hall Building, USMMA, 300 Steamboat Road, Kings Point, NY 11024.

IV. PERIOD OF PERFORMANCE

The work is to be completed including punch list within one hundred twenty (120) consecutive calendar days after the Notice to Proceed (NTP) is issued. The work is to be performed during normal business hours from 0700 to 1630, Monday through Friday, unless after hours work is approved by the Contracting Officer’s Representative (COR).

V. GENERAL NOTES

1. The Contractor shall provide all labor and materials, transportation, and supervision in the performance of all tasks detailed in this Statement of Work.

2. All work is to conform to all federal, state, and local regulations and codes.

3. Adjacent rooms and sanitary facilities will remain operational during construction. The contractor shall maintain access and clearance for egress at all times.

4. Review with the Academy to see which items scheduled for demolition or removal are to be saved and turned over to the Academy and which items are to be discarded. No claims for additional costs due to items being turned over to the Academy.

5. Coordinate with the Academy the area for staging materials, dumpsters, deliveries, parking, temporary facilities, site access, and all other building requirements.

6. Areas of work shall be cleaned daily by the Contractor.

7. Any damage to existing facilities or appurtenance shall be repaired or replaced in kind by the Contractor at no cost to the Academy.

8. The Contractor shall prepare and submit a construction schedule showing areas of work schedule, dates of work, milestone dates, tasks, and substantial completion. The Contractor shall update the schedule during the course of construction and provide a 2-week look ahead schedule.

9. The Contractor shall maintain constant communication with the COR on the schedule and progress of work and shall immediately notify the COR of any unforeseen issues or problems that arise.

10. The Contractor shall notify the COR of any anticipated disruption in service at least three

(3) days in advance.

11. The Contractor shall furnish and install all furniture using the furniture vendor indicated.

VI. SUBMITTALS

The following submittals shall be provided by the Contractor for review and approval by the COR.

Submittals shall be provided within thirty (30) consecutive calendar days after the NTP.

1. Door and hardware product data and shop drawings.

2. Window treatment product data.

3. Carpet, base, and edge nosing product data and material samples.

4. Wood base shop drawing.

5. Handrail shop drawing.

6. Paint and stain product data and color selection samples.

7. Raised flooring product data and shop drawing.

8. Windowsill grille product data and material sample.

9. TVs and support brackets product data.

10. Sound bar and speakers product data.

11. Electrical outlets product data.

12. Under-carpet raceway product data and coordinated shop drawing with furniture layout.

13. Furniture product data and installation shop drawings.

14. Light fixture product data and reflected ceiling plan for layout.

15. Lighting control product data.

16. Acoustical ceiling grid and tile.

VII. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR

INFORMATION

The following items shall be provided by the Academy:

1. Logo information for theater chairs.

2. Wifi, internet, and cable through their systems provider.

VIII. CLOSE-OUT

1. The Contractor shall provide a signed warranty for any damage, defective material and improper workmanship on any material and installation provided in this contract.

2. Materials, labor, and equipment shall be warranted for two (2) years after installation.

3. The Contractor shall provide all product information including maintenance and cleaning procedures.

IX. DELIVERABLES

The Contractor is responsible for the following:

1. Selective demolition within the Conference Room, unless otherwise noted. Dispose of all removals unless otherwise noted. See Figures 1 to 6 for photos of existing conditions.

1.1 Remove and dispose of existing ceiling devices including AV projector, projector screen, and steel post mount; patch ceiling with acoustical ceiling tiles to align and match existing in size and type; verify in field.

1.2 Protect existing sprinkler heads, smoke detectors, and fire strobes to remain as required during construction; ensure they are in working order at pre-construction and at completion of all work.

1.3 Remove existing items mounted on walls including mirror, artwork, projection screen, etc. for salvage and return them to the Academy.

1.4 Remove existing furniture (chairs, sofas, table, podium, etc.) for salvage and return to the Academy.

1.5 Remove the existing built-in desk and counter in its entirety.

1.6 Remove existing wood wall paneling and base; existing studs to remain.

1.7 Remove existing wallpaper/wallcovering along window wall.

1.8 Remove the existing pair of entry door. The existing rear corridor single swing Corridor door is to remain.

1.9 Strip stain off existing wood Storage room door and frame, prep for painting.

1.10 Remove existing window shades and curtains.

1.11 Remove all existing electrical devices, wall mounted telephone, etc. for salvage;

store and protect for reinstallation.

1.12 Remove existing wire mold and relocate wires and outlet boxes to be recessed into the new walls.

1.13 Remove the existing carpet and prepare flooring for new carpet.

1.14 Remove the existing wood platform at the rear of the room.

2. Conference Room Walls and Base:

2.1 Upon removal of wood wall paneling, if there is no acoustical insulation found within the perimeter interior partitions, install new full height acoustical batt insulation between studs. Provide separate cost for insulation work under Item 2 in the Cost Proposal.

2.2 Install (1) layer of 5/8” Type X gypsum board at all interior walls, tape and spackle to level 4 finish.

2.3 Close-up opening to niche in the rear of the Conference Room with 3 5/8” metal studs at 16” o.c. with (1) layer 5/8” gypsum board, tape and spackle to level 4 finish.

2.4 Install 3/4”x 4” high paint grade poplar wood wall base with 3/8” chamfer at the top.

2.5 Furnish and install code-compliant room occupancy sign near the entry door on the interior side of the Conference Room: Maximum Capacity 49 Persons.

3. Paint:

3.1 Apply one coat of Benjamin More Fresh Start Primer # 046-00, or equivalent, to the walls.

3.2 Apply two coats of Benjamin Moore #286, Super Hide eggshell finish paint or equivalent, to all walls. Color to be selected by the Academy.

3.3 Paint new wood base in semi-gloss with color to match walls.

3.4 Paint five (5) existing window frames in semi-gloss white color to match existing.

3.5 Paint four (4) existing window heating element metal covers with brushed-on one

(1) coat metal primer and (1) coat latex paint; color to match existing.

3.6 Paint existing Storage room wood door and frame semi-gloss paint to match wall color.

4. Windows:

4.1 At five (5) exterior windows, furnish and install chain-driven roll down black-out shades by Mechoshade Classic Blackout 0700 Series or approved equal. Color as selected by the Academy. Windows are varying widths; verify sizes in field.

4.2 Refinish windowsills. Strip and remove finish down to wood and sand the on windowsills. Apply stain and satin urethane finish to each. Stain color to be selected by the Academy.

5. Doors:

5.1 Existing entrance is 5’-0” wide. Furnish and install a new aluminum single swing 3’-

0” wide by 6’-8” high (VIF) door on aluminum frame with fixed clear single pane tempered glass sidelite, Kawneer 190 Narrow Stile or approved equal. Logo wrap on glass door and sidelite will be by the Academy. See Figure 7.

5.2 Door hardware shall be as follows:

a. Entry Door:

1. Butt hinges.

2. Manufacturer’s standard push and pull

3. Cylinder lock*

4. Surface mounted closer.

5. Concealed automatic door bottom for acoustics.

6. Weatherstripping seals for acoustics at jambs and head; STC rating range from 45 to 52 STC.

*Mortise locking hardware to accept the Academy’s KESO lock cylinder system.

6. Flooring:

6.1 Prepare Conference Room concrete floor slab for installation of new carpet; scrape off any previous adhesives and clean floor slab.

6.2 Install new carpet approximately 850 sf on the floor, raised platform, and step risers.

6.3 Carpet to be broadloom, cut pile, navy blue with white anchors as selected by the Academy.

6.4 Coordinate carpet installation work with furniture placement and electrical under-carpet raceway work from TV wall to conference table; cut carpet as may be required for ramping at both sides of raceway.

7. Raised Flooring Platform:

7.1 Install raised flooring with 24” x 24” cement filled steel access floor panels on pedestals rated for min. 1,000 lbs. load per panel. Risers at 7” high. Raised flooring system by ComXUSA or approved equal. See Figure 7.

7.2 Install 1½” dia. wall mounted slip-fit type aluminum handrail by COMXUSA or approved equal at 36” above step nosing. See Figure 11.

7.3 Install non-slip aluminum step edge nosing for carpet at all steps; Ecoglo C5-N20 or approved equal.

8. TV’s and Brackets:

8.1 Furnish and install one (1) wall mounted 86” TV model Class QNED 4K LED QNED85T by LG or approved equal. See Figure 7.

8.2 Furnish and install two (2) wall mounted 55” TV model Class LG OLED 4K by LG or approved equal. Bracket to be motorized retractable swivel arm. See Figure 7.

8.3 Install blocking inside wall for TV brackets sufficient to support TV weight.

8.4 Furnish and install speaker system consisting of one (1) Bose Smart Soundbar with Dolby Atmos or approved equal on wall bracket, and two (2) compatible freestanding bluetooth Bose Surround Speaker 700 or approved equal with stand.

8.5 Furnish and install wireless conferencing system by Barco model Click Share CX -

30 or approved equal, including all necessary AV cables as recommended by the manufacturer. Install the Click Share equipment in the adjacent conference room, coordinate with the Academy for exact location within room.

8.6 Furnish and install an HDMI splitter and HDMI cabling for the (2) 55" TV's to broadcast the same as the main 86" TV.

9. Furniture:

9.1 Furnish and install all furniture as shown and specified. See Figure 7.

9.2 Furniture vendor is to be determined by contractor, but approved by the Academy.

9.3 Thirty-five (35) floor-bolted 22” wide theater style seating model Vera Chair by DreamSeat or approved equal. Seat back to have USMMA logo.

9.4 Two (2) approx. 48” x 120” conference tables butted together each with table recessed power and data outlet panel; Olympus Table by Special T or approved equal.

9.5 Fourteen (14) mid-back height conference chairs on casters, Wit Chair by SitOnIt or approved equal.

9.6 Two (2) approx. 18” x 84” x 42” high bar counter, Quatro by Special T or approved equal.

9.7 Eight (8) bar stools, Baja by SitOnIt or approved equal.

9.8 One (1) lectern, Zia by Special T or approved equal.

9.9 See 10.1 for coordination of tables and chairs with under-carpet raceway system and ramps.

10. Electrical:

10.1 Furnish and install one (1) under-carpet pre-wired power raceway system from TV wall to under the conference table with extension to the 2nd table including (2) Cat 6 cables and (1) HDMI cable. Raceway system by Legrand Model Connectrac FX or approved equal. Install Legrand, Click Share, and TVs in accordance with manufacturer's recommendation. Coordinate with furniture vendor so the raceway path is under center of chair and table legs are not in any portion of the raceway ramp.

10.2 Furnish and install power and av/data outlets for three (3) TV's, one (1) wall outlet near Lectern, three (3) wall outlets for speaker system (sound bar and speakers), one

(1) wall outlet in the adjacent Storage Room for the Click Share equipment, and five

(5) additional wall outlets for other Academy equipment and housekeeping use at locations directed by the Academy.

10.3 Furnish and install new outlet cover plates on all existing outlets to remain.

10.4 Reinstall wall mounted telephone and backbox.

240227\240227 USMMA O'Hara SOW(R01) 10

X. ALTERNATE PRICE

A1. Alternate Price No. 1: Ceiling

A1.1 Remove existing ceiling tile and grid in its entirety. Protect and/or salvage all existing ceiling devices, sprinkler heads, smoke detectors, diffusers, registers, and lights for reuse.

A1.2 Furnish and install new 2’x2’ acoustic ceiling tile suspended ceiling system and light fixtures on wire hangers per code over the entire room; Armstrong Ultima lay-in tegular tile with sound absorption NRC of 0.75 on Suprafine XL 9/16” grid or approved equal. Secure grid wire hangers to deck above.

A2. Alternate Price No. 2: Light Fixtures and Lighting Control

A2.1 Remove existing ceiling light fixtures and switches.

A2.2 Furnish and install dimmable LED high hat lighting fixtures with quantity to meet the required foot-candle illumination for a conference room as per the Illuminating Engineering Society Guidelines. Submit a reflected ceiling plan shop drawing showing location of light fixtures.

A2.3 Furnish and install lighting control system by Lutron or approved equal and provide minimum (3) lighting zones: 1) over conference table, 2) over theater style seating, and 3) perimeter lights. Coordinate and confirm lighting zones with the Academy.

XI. EXISTING CONDITIONS

Fig. 1: Front Wall Fig. 2: Conf. Rm. Entry

Fig. 3: Built-in Counter Fig. 4: Rear Wall and Step

Fig. 5: Side/Window Wall Fig. 6: Ceiling

XII. ILLUSTRATIONS

Fig. 7: Proposed Conference Room Floor Plan (Not to Scale)

Fig. 8: Stepped Viewing Platform (Not to Scale)

Fig. 9: New Entry Door (Not to Scale)

XIII. COST PROPOSAL

Item Unit of

Measure

Qty. Description Unit Price Total Price

1 Lump Sum 1 Lump Sum Base Bid for furnishing all labor, demolition, materials, equipment, and incidentals required for completing the work, as described in the Statement of Work, complete and ready for operation, for the O’Hara

Conference Room

Renovation, excluding work under other items.

N/A _________________dollars and ___________ cents

2 Linear Feet

(Wall

Perimeter)

85 Unit Price Bid for furnishing all labor, materials, equipment, and incidentals required for the installation of full height acoustical batt insulation on Conference Room

Interior Walls.

_________________dollars and ___________ cents

_________________dollars and ___________ cents

Total Amount of Bid Items

1 through 2

_________________dollars and ___________ cents

XIV. ALTERNATE PRICE COST PROPOSAL

Item Unit of

Measure

Qty. Description Unit Price Total Price

Alt.

Lump Sum 1 Alternate price for ceiling demolition and installation of new grid and acoustical tile.

N/A _________________dollars and ___________ cents

Alt.

Lump Sum 1 Alternate price for removal of ceiling light fixtures and installation of new light fixtures including lighting control.

N/A _________________dollars and ___________ cents