Solicitation - RFQ.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

MMAPR530725000069

MARITIME ADMINISTRATION

USMMA PROCUREMENT

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

6923G2

AMIT NARINE 516-726-6032

x

02/13/2025

6923G225B000002

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

- STATEMENT OF WORK

- DOL WAGE DETERMINATION, DBA-NY20250012

- Any other specifications (i.e. Amendments or RFI Responses)

- Performance & Payment Bonds, SF-25/A

- Certified Payrolls, WH-347

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

0 120 calendar days and complete it within ________________ ________________ calendar days after receiving

IAW FAR 52.211-10

_______________________ 03/17/2025

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 8/2014)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

MARITIME ADMINISTRATION

USMMA PROCUREMENT

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699

6923G2

Maxmillian Diah

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 8/2014) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 15

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

6923G225B000002

Delivery: 120 Days After Award

Delivery Location Code: MARAD-00095

USMERCHANT MARINE ACADEMY PROCURE

US DOTMARITIME ADMINISTRATION

300 STEAMBOAT ROAD

KINGS POINT NY 11024-1699 USA

00001 RENOVATION OF CONFERENCE ROOM IN O'HARA HALL

BASE SCOPE

The USMMA seeks a qualified and experienced contractor to provide labor, material, transportation, tools, equipment and supervision to perform interior renovations to the O'Hara

Hall Conference Room at the O'Hara Hall building.

Tasks will include, but are not limited to, demolition and renovation of the interior of the conference room, wall finish, doors, flooring, stepped theater style platform, and new furniture. All work to be completed in accordance with (IAW) the attached Statement of Work (SOW).

WORK OUTLINE (See Attached SOW for details)

The Contractor is responsible for the following:

1. Selective demolition within the Conference

Room, unless otherwise noted. Dispose of all removals unless otherwise noted.

2. Removal of Conference Room Walls and Base.

3. Painting of approximately 750 square-feet.

4. Windows update to include refinish sills, furnish & install blackout shades.

5. Doors update to include replacing entrance and hardware.

6. Floors update to include cleaning & prep for carpeting.

7. Installation of raised floor platform.

8. Installation of furnished TVs and brackets.

9. Furnish and install all furniture as specified.

10. Electrical update to include misc. repairs and furnish & install Audio & Video equipment.

ALTERNATE ITEMS

A1. Ceiling tiles replacement

A2. Lighting upgrade

(See Attachment #1 - SOW for additional details)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

6923G225B000002 PAGE 4 OF 15

INVITATION FOR BIDS

SOLICITATION NUMBER: 6923G225B000002

ISSUED: February 13, 2025 (posted to sam.gov) OFFER DUE: March 17, 2025 at 11AM EST

QUESTIONS: Submit by COB Friday Feb. 28, 2025 TITLE: USMMA Conference Room Renovation

IMPORTANT - NOTICE TO OFFERORS

1. Read the ENTIRE solicitation

a) Sign and return ONE original of the entire solicitation form (Pages 1-3), all quotes will be accepted via e-mail only to NarineA@usmma.edu, reference Sol.# 6923G225B000002.

2. Before submitting your quote, please recheck the following:

a) Are you a certified small business, is you NAICS code accurate in sam.gov?

b) Is the product made in the U.S.A. or from an applicable BAA/TAA-compliant country?

c) Have you completed and signed all required documents (SF-1449 & SF-30)?

d) Does your product meet the required specifications and timeline?

e) Do you have a 20% bid bond/guarantee from an accepted surety?

3. Vendors offering less than 60 calendar days for acceptance WILL BE rejected & NOT considered.

4. Telegraphic, telephonic, or facsimile bids will NOT be accepted.

5. All information pertaining to this RFQ, including pertinent changes/amendments, will be posted online.

6. This solicitation is issued as a 100% Total Small Business Set-aside, pursuant to FAR Parts

5/12/13/19 and Part 36.

7. Supplementary document(s) may be submitted with your package (outlining your proposals & timeline).

8. All vendors are required to be registered with an active status at www.SAM.gov. Accounts shall remain active for the entire performance period of the resulting contract.

https://sam.gov/content/home mailto:NarineA@usmma.edu https://sam.gov/content/home

6923G225B000002 PAGE 5 OF 15

SECTION 1 – CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

U.S. MERCHANT MARINE ACADEMY

300 Steamboat Road, King’s Point, NY 11024

ATTN: Maxmillian Diah, Contracting Officer at diahm@usmma.edu Amit Narine, Contract Specialist at NarineA@usmma.edu

• Representatives of Contracting Officers

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract.

• Procuring Contracting Officer (PCO)/Administrative Contracting Officer (ACO)

Responsibilities

The PCO/ACO is designated by the Lead Contracting Officer to handle the Administration of this contract in the following manner:

(a) All contract administration functions relative to the administration of the contract awarded to

USMMA, Kings Point, NY, excluding termination rights, will be delegated to an PCO/ACO.

(b) After contract award, inquiries and correspondence pertaining to the administration of this contract shall be addressed to the USMMA from which a purchase order is issued, and for which those incidents of correspondence concern listed below. The ACO is as follows: Maxmillian Diah, Contracting Officer supported by Contract Specialist, Amit S. Narine.

• Point of Contact (POC)/Contracting Officer Representative (COR)

The COR responsibilities will include, but not be limited to surveillance of services required under this contract; determining the adequacy of Contractor performance according to the specifications of this contract; acting as the Government’s representative; ensuring compliance with contract requirements insofar as the work is concerned; and advising the PCO/ACO of any contract issues. The COR cannot authorize deviations from the specifications and requirements of this contract. In the event the Contractor deviates without approval from the CO and/or PCO/ACO, such deviation shall be at the risk of the

Contractor and any cost related thereto shall be borne by the Contractor. The POC designated for the

USMMA Kings Point, NY, Contracting Office is listed below to assist in the discharge of the

PCO/ACO’s responsibilities when he/she is unable to be directly in touch with the contract work. The

POC/COR is as follows: Name – to be determined.

mailto:diahm@usmma.edu

6923G225B000002 PAGE 6 OF 15

SECTION 2 - CONTRACT CLAUSES

52.252-02 – Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/far/part-52

CONTRACT CLAUSES APPLICABLE TO CONSTRUCTION/ABATEMENT (FULL TEXT)

52.211-10 Commencement, Prosecution, and Completion of Work. (APR 1984)

The Contractor shall be required to (a) commence work under this contract within ten (10) business day after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 days after Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.236-1 Performance of Work by the Contractor. (APR 1984)

The Contractor shall perform on the site, and with its own organization, work equivalent to at least fifty-one (51%) percent of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government.

(End of clause)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of clause)

WAGE DETERMINATION

Davis Bacon Act (DBA) Wage Determination Information

General Decision Number: NY20250012-0 dated 01/03/2025 and any updates that is applicable to this requirement. See https://sam.gov/content/wage-determinations.

https://www.acquisition.gov/far/part-52

6923G225B000002 PAGE 7 OF 15

Contract Clauses Incorporated by Reference:

52.203-3 Gratuities. (APR 1984)

52.203-5 Covenant Against Contingent Fees (MAY 2014)

52.203-7 Anti-Kickback Procedures (JUN 2020)

52.203-13 Contractor Code of Business Ethics and Conduct. (Nov 2021)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of

Whistleblower Rights (JUN 2020)

52.204-7 System for Award Management. (OCT 2018)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (NOV 2021)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment. (Nov 2021)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

52.204–27 Prohibition on a ByteDance Covered Application (JUN 2023)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021)

52.211-13 Time Extensions. (SEP 2000)

52.215-8 Order of Precedence - Uniform Contract Format. (OCT 1997)

52.222-6 Construction Rate Requirements. (Aug 2018)

52.222-7 Withholding of Funds (MAY 2014)

52.222-8 Payrolls and Basic Records (JUL 2021)

52.222-9 Apprentices and Trainees (JUL 2005)

52.222-10 Compliance with Copeland Act Requirement (FEB 1988)

52.222-11 Subcontracts (Labor Standards) (MAY 2014)

6923G225B000002 PAGE 8 OF 15

52.222-12 Contract Termination - Debarment (MAY 2014)

52.222-13 Compliance with Construction Wage Rate Requirements. (MAY 2014)

52.222-14 Disputes Concerning Labor Standards (FEB 1988)

52.222-15 Certification of Eligibility. (MAY 2014)

52.222-19 Child labor -Cooperation with authorities and remedies (JAN 2018)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-36 Affirmative Action for Workers with Disabilities. (Jun 2020)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-40 Notification of Employee Rights under the National Labor Relations Act (DEC 2010)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.222-54 Employment Eligibility Verification. (Nov 2021)

52.222-55 Minimum Wages Under Executive Order 13658 (JAN 2022)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. (May 2024)

52.223-3 Hazardous Material Identification and Material Safety Data. (Feb 2021)

52.223-4 Recovered Material Certification. (May 2008)

52.223-5 Pollution Prevention and Right-to-Know Information. (May 2024)

52.223-23 Sustainable Products and Services. (May 2024)

52.225-13 Restrictions on Certain Foreign Purchases. (Feb 2021)

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification. (Jun 2020)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.228-14 Irrevocable Letter of Credit. (NOV 2014)

52.228-15 Performance and Payment Bonds - Construction. (Jun 2020)

52.229-3 Federal, State, and Local Taxes. (FEB 2013)

52.229-6 Taxes - Foreign Fixed-Price Contracts. (FEB 2013)

6923G225B000002 PAGE 9 OF 15

52.232-5 Payments under Fixed-Price Construction Contracts. (MAY 2014)

52.232-27 Prompt Payment For Construction Contracts. (JAN 2017)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management. (Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-1 Disputes. (MAY 2014)

52.233-3 Protest after Award. (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

52.236-2 Differing Site Conditions. (APR 1984)

52.236-3 Site Investigation and Conditions Affecting the Work. (APR 1984)

52.236-5 Material and Workmanship. (APR 1984)

52.236-6 Superintendence by the Contractor. (APR 1984)

52.236-7 Permits and Responsibilities. (NOV 1991)

52.236-8 Other Contracts (APR 1984)

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements.

(APR 1984)

52.236-10 Operations and Storage Areas (APR 1984)

52.236-11 Use and Possession Prior to Completion (APR 1984)

52.236-12 Cleaning Up. (APR 1984)

52.236-13 Accident Prevention. (NOV 1991)

52.236-14 Availability and Use of Utility Services. (APR 1984)

52.236-15 Schedules for Construction Contracts. (APR 1984)

52.236-17 Layout of Work. (APR 1984)

52.236-21 Specifications and Drawings for Construction. (FEB 1997)

52.236-26 Preconstruction Conference (FEB 1995)

52.242-13 Bankruptcy JUL (1995)

52.242-14 Suspension of Work. (APR 1984)

6923G225B000002 PAGE 10 OF 15

52.243-4 Changes. (JUN 2007)

52.244-6 Subcontracts for Commercial Items. (Jan 2022)

52.246-12 Inspection of Construction. (APR 1996)

52.246-21 Warranty of Construction. (MAR 1994)

52.248-3 Value Engineering - Construction. (OCT 2020)

52.249-2 Termination for Convenience of the Government (Fixed-Price). (APR 2012)

52.249-10 Default (Fixed-Price Construction). (APR 2012)

52.253-1 Computer Generated Forms (JAN 1991)

TRANSPORTATION ACQUISITION REGULATIONS (48 CFR CHAPTER) CLAUSES

TAR 1252.301 Solicitation provisions and contract clauses (matrix). The TAR matrix is not published in the CFR. It is available on the Acquisition.gov website at https://www.acquisition.gov/TAR..

1252.201-70 CONTRACTING OFFICER”S REPRESENTATIVE (NOV 2022)

1252.204-70 CONTACTOR PERSONNEL SECURITY & AGENCY ACCESS (NOV 2022)

1252.222-70 STRIKES OR PICKETING AFFECTING TIMEY COMPLETION OF THE CONTRACT

1252.222-71 STRIKES OR PICKETING AFFECTING ACCESS TO A DOT FACILITY

1252.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES -- APPLICABLE

LICENSES AND PERMITS (NOV 2022)

1252.223-71 ACCIDENT AND FIRE REPORTING (NOV 2022)

1252.223-73 SEATBELT USE POLICIES AND PROGRAM (APR 2005)

1252.228-72 RISK AND INDEMNITIES (NOV 2022)

1252.228-73 NOTIFICATION OF MILLER ACT PAYMENT BONDS PROTECTION

1252.228-74 NOTIFICATION OF PAYMENT BOND PROTECTING (NOV 2022)

1252.232-70 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2022)

1252.232-71 LIMITATION OF GOVERNMENT’S OBLIGATION (NOV 2022)

1252.232-70 ELECTRONIC SUBMISSION OF PAYMENT REQUEST (NOV 2022)

1252.237-70 QUALIFICATIONS OF CONTRACTOR EMPLOYEE (NOV 2022)

1252.242-72 DISSEMINATION OF CONTRACT INFORMATION (NOV 2022)

6923G225B000002 PAGE 11 OF 15

SECTION 3 – OTHER INFORMATION

Invoice Requirements

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:

1. Vendors shall have electronic internet access to register in the U.S. General Services

Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal;

2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password;

3. Once notified by their agency POC, system users shall register with and create an account with

GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code;

4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor name, purchase order

(contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing;

5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer

(ACO) assigned to OA associated with the contract award or grant and then forwarded to the

Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account.

An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests—invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for—

(1) Purchases paid for with a Governmentwide commercial purchase card;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or http://www.login.gov/

6923G225B000002 PAGE 12 OF 15

(3) As directed by the contracting officer to submit payment requests by mail.

(b) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s

Representative for assistance and reach out to the Accounts Payable department for review and approval.

(c) DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests.

Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph (b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in Section E. below, Electronic Submission of

Payment Requests, in solicitations and contracts exceeding the micro-purchase threshold, except those for which the contracting officer has directed or approved otherwise under Section B. above, and those paid with a Governmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this

6923G225B000002 PAGE 13 OF 15

clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices.

For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

• General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

• Content of invoices.

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS

(except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(iv) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on

Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

6923G225B000002 PAGE 14 OF 15

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their

Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system.

Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

Point of Contact:

Contracting Officer: Maxmillian Diah (diahm@usmma.edu)

Vendor coordinator:

Primary: Felicia Eberling: Felicia.Eberling@dot.gov

Alternate: Henry Puppe: Henry.Puppe@dot.gov mailto:diahm@usmma.edu mailto:Felicia.eberling@dot.gov mailto:Henry.Puppe@dot.gov

6923G225B000002 PAGE 15 OF 15

INSTRUCTIONS TO OFFERORS

Any offers received in response to this solicitation SHALL carry a 60-day acceptance period before prices need to be verified, extended or re-negotiated. All required bid components shall be clearly labeled IAW FAR Clause 52.212-1.

Submission of Offer/Bid

The priced bid shall be supported by a draft Project Schedule that demonstrates the offeror's understanding of the work requirements, phasing of work, and estimated time frames for ordering and installing equipment. Preferably one (1) electronic copy via email to NarineA@usmma.edu submission prior to the date/time of deadline (response date).

A complete bid package must contain the following:

o a. Offer, Standard Form (SF) 1449 front and back signed (Pages 1-3 only) o b. Price all contract line items (CLINs), Supplemental document if necessary.

o c. SAM Unique Entity ID must be included (on block 17).

o d. When completing the “Offeror” portion of the SF 1449 (Blocks 30), an official having the authority to contractually bind the company must sign.

o e. All amendments to the solicitation must be acknowledged/signed.

o f. Offers should include the following: “Sol. No. 6923G225B000002”, and the Name and Address of Offeror.

o g. Specialty Trade Licensure and Certification: General Construction and/or applicable Carpentry trade license.

o h. Bid Guarantee must be submitted on SF-24 Bid Bond form.

WORK EXPERIENCE

The contractor may demonstrate that they possess general construction experience by providing at least three examples of relevant work experience within the last five years in an awarded contract similar to the requirements stated in this solicitation.

EVALUATION FACTORS FOR AWARD

Lowest price, technically acceptable (LPTA) will be utilized after a contractor has been verified to be a responsible & responsive party IAW FAR 52.212-2 & Part 13.106-2. Alternative priced item may be considered prior to award.

FINAL Q&A (RFI): Issued on or about March 3, 2025 BID RESPONSE DEADLINE: March 17, 2025 at 11AM EST