653-25-100 Remodel Building 88 For CLC Space TIL spec book FINAL.pdf

Rules of The Station - 1

04/02/2022 Project: 653-25-100 Remodel Building 88 VA Roseburg Healthcare System

RULES OF THE STATION

FOR CONTRACTORS

VA MEDICAL CENTER

Roseburg, OR 97471

Rules of the Station for Contractors

The guidelines published in this issue are for the use and convenience of construction and maintenance contractors, vendors and others performing contract work at the VA Medical Center, Roseburg, OR.

Index

A Contract Work Hours B Utilities C Protective Clothing Equipment O Telephones E Elevators I Corridors F Toilets G Parking I Traffic H Deliveries I Loading I Unloading J Security K Locked Areas L Operations and Storage Areas M Construction Work & Debris N Disposal of Hazardous Materials O Wash Down P Removal of Government Property Q Sexual Harassment R Drugs & Alcohol S Firearms & Explosive Devices T Smoking U Lost & Found V Smoke Barrier Partitions W Welding / Burning X Low Voltage Cable Installation Y Occupational Health & Safely Z Injury Accidents AA Damage to Government Property BB Dust and Fume Control CC Noise DD Roads & Walks

Rules of The Station - 2

04/02/2025 Project: 653-25-100 Remodel Building 88 VA Roseburg Healthcare System

A. CONTRACT WORK HOURS: All work on the contract shall be performed between 8:00 a.m.

and 4:30 p.m., Monday through Friday, excluding National Holidays, unless approved by the contract person. Contractors may request, in writing, approval to work other hours or weekends or may be directed by the COR to have to work other hours. Except for emergencies, the COR should receive such requests two weeks before the scheduled work. When possible, Contractors will submit emergency requests at least two days before the scheduled work.

B. UTILITIES: No utility service such as water, gas, medical air and gas, steam, sewer, electric, fire protection or communication, shall be interrupted without prior approval of the COR. This includes those interruptions maintaining utility systems or providing temporary facilities.

Requests for utility shutdowns shall reach the COR at least two weeks before scheduled work.

Any emergency requiring an immediate shutdown will be reported immediately to the COR.

The Contractor will prepare and forward to the Contracting Officer a written report of the situation, why it happened, a schedule of any further corrective work needed, and what, if any steps are being taken to prevent a recurrence.

C. PROTECTIVE CLOTHING EQUIPMENT: All workers will wear and/or use protective clothing and gear when required. This includes hard hats, goggles, protective shoes, gloves, masks or breathing apparatus, etc. The Contractor shall provide any protective equipment that may be required.

D. TELEPHONES: The Contractor may provide his own telephone, or pay telephones are available at location in the ROSEBURG, VAMC for public use, including contractors and contract workers. Government telephones will not be used for private business or personal calls.

Contractors or their workers may use the government telephones to call the COR or when authorized by the COR - to call their office concerning contract matters. Telephone calls for contract workers will not be accepted by the ROSEBURG, VAMC.

E. ELEVATORS/CORRIDORS: Contractors and workers may use corridors and elevators for travel to and from the job sites when in proper attire (shirt and shoes required) provided they don't track mud, wet cement or any form of "dirt" into the building. The COR will assign specific routes, times and elevators to use for transportation of material and equipment. The Contractor will clean up any mess caused by his workmen. Smoking is prohibited in elevators and corridors. Elevators will not be used during an emergency.

F. TOILETS: The COR will advise the Contractor which toilet facilities the Contractor's workmen may use. The Contractor will ensure that the facilities are kept clean and will be responsible for any damage done by the Contractor's workers.

G. PARKING I TRAFFIC: Specific parking areas shall be assigned for workers on any construction projects. Contractors, including maintenance contractors and workers are specifically prohibited from parking in those spaces reserved for Government vehicles or on lawn areas.

Rules of The Station - 3

04/02/2024 Project: 653-25-100 Remodel Building 88 VA Roseburg Healthcare System

H. DELIVERIES: The COR will assign routes for the delivery of materials and supplies to the job site. The Contractor or construction traffic will not block any ROSEBURG, VAMC road or street, walk or building egress without advance approval of the COR. The Contractor is responsible for requesting approval in a timely manner.

I. LOADING I UNLOADING: Building loading docks and landings may be used to load or unload construction materials when approved by the COR. However, any vehicle left unattended for more than a few minutes may be cited by ROSEBURG, VAMC Security. Some areas may be reserved for ROSEBURG, VAMC operations only during certain hours.

J . ROSEBURG, VAMC SECURITY OFFICERS: ROSEBURG, VAMC Security Officers have full authority to make arrests and investigate crime. Any vehicle will be towed away on the third occurrence of a parking violation after receiving two written warnings. For the safety of patients, speed limits, other driving and parking codes are strictly enforced.

K. LOCKED AREAS: The Contractor is to coordinate access to locked areas with the COR, including obtaining keys required to for access to work sites. All buildings at ROSEBURG, VAMC are locked during other than normal hours. When the Contractor has approval to work other than regular hours, he will need to make arrangements for his workers to have access to the job site.

L. OPERATIONS AND STORAGE AREAS: Contact operations and storage will be confined to areas designated by the contact or approved in writing by the COR or the Contracting Officer.

The Government will not be responsible for any tools, equipment, or materials left or stored on government facilities, unless exceptions are provided in the contract.

M. CONSTRUCTION WASTE AND DEBRIS: Waste or debris will not be disposed of on station or in ROSEBURG, VAMC trash containers or dumpsters. The Contractor may provide his own bin or dumpster, however, to use a location of such must be provided in writing to the COR.

Construction waste and debris will not be accumulated in corridors or other building areas where it might cause a fire or safety hazard.

N. DISPOSAL OF HAZARDOUS MATERIALS: The Contractor will dispose of hazardous materials, such as used cleaning solutions and other harmful chemicals in accordance with State or local laws and regulations. The disposal of any hazardous or potentially hazardous materials in sanitary or storm sewers and drains or on ROSEBURG, VAMC grounds is strictly prohibited. In case of an accidental spill of hazardous materials, immediately contact the Industrial Hygienist at extension 41319.

O. WASH DOWN: Washing left over cement, plaster, pain, oil or grease, solvents, etc., into storm drains and the washing down of cement and other delivery trucks and vehicles is strictly prohibited. Report any accidental spills that may run into storm drains immediately to the Industrial Hygienist at extension 41319. Even accidental spills, particularly those not immediately controlled or contained, may result in legal action by local or state authorities against the responsible parties.

Rules of The Station - 4

04/02/2025 Project: 653-25-100 Remodel Building 88 VA Roseburg Healthcare System

P. REMOVAL OF GOVERNMENT PROPERTY: Including empty boxes, crates, woods, etc., is prohibited, except as approved by the Chief of FMS. Contractors or vendors taking equipment off station for repairs will notify the COR of each such action. In most cases, a receipt will be required.

Q. SEXUAL HARASSMENT: It is strictly prohibited. This includes deliberate or unsolicited verbal comments or gestures of a sexual nature, or physical conduct of a sexual nature.

R. DRUGS AND ALCOHOL: Possession or use of non-prescription drugs or alcohol, including beer and wine, on the ROSEBURG, VAMC grounds is strictly prohibited.

S. FIREARMS AND EXPLOSIVES: Possession of firearms, ammunitions, explosive devices and any hand-held item that may be considered an offensive weapon is strictly prohibited. This includes carrying such items in vehicles.

T. SMOKING POLICY: Smoking is prohibited in all ROSEBURG, VAMC buildings, particularly in corridors, elevators, offices and patient areas. Smoking is allowed on campus, but ONLY in designated smoking areas.

U. LOST AND FOUND: Any article or money found on the premises should be delivered immediately to the COR or the ROSEBURG, VAMC Security for safekeeping. Anyone losing an article or money may contact ROSEBURG, VAMC Security to determine if it was turned in.

V. SMOKE I FIRE BARRIER PENETRATIONS: Any penetration to smoke barrier walls, ceiling or floor slabs shall be properly sealed immediately.

W. WELDING AND/OR CUTTING: Any person planning welding or other such burning operations will notify the COR before commencing such operations. A “Hot Work” permit will be required.

X. LOW VOLTAGE CABLE INSTALLATION: The Contractor shall install low voltage cable only after scheduling the work with the COR. Whenever feasible, low voltage cable to be in the ceiling will be installed before the ceiling tile is installed.

Y. OCCUPATIONAL HEALTH AND SAFETY: Contractors and their employees are expected to comply with and are subject to applicable OSHA regulations as at any construction site.

Z. INJURY ACCIDENTS: The ROSEBURG, VAMC does not have the equipment, facilities, or personnel trained to handle serious injuries. Call 911 from a pay phone (or use a ROSEBURG, VAMC outside line) for emergency medical assistance and notify the COR and the ROSEBURG, VAMC Security.

AA. DAMAGE TO GOVERNMENT PROPERTY: Damage caused by the Contractor or his workmen, whether accidental or incidental to the work shall be corrected immediately at the Contractor's expense. This includes damage to lawns shrubbery and irrigation systems caused by construction vehicles, or traffic, or other contract operations.

Rules of The Station - 5

04/02/2025 Project: 653-25-100 Remodel Building 88 VA Roseburg Healthcare System

BB. DUST AND FUME CONTROL: Dust and fume control will be exercised on all construction operations. Workers will be particularly careful not to operate any vehicles, gas or diesel engines, or to perform any fume or dust generating process near a building intake system.

CC. NOISE: Noise will be held to a minimum at all times. Jack hammering, core drilling, and other noisy or disturbing operations may have to be rescheduled to avoid interfering with RVAMC normal activities.

DD. ROADS AND WALKWAYS: Any debris dropped along egress from the station will be cleaned up immediately. Mud and dirt on roads or walks will be cleaned up as soon as the construction operation is complete or at the end of each day.

11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the Patient Lift

Installation project as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, building alterations, electrical, necessary removal of existing structures and construction and certain other items.

B. Deducts may be requested during construction for specific items.

C. Division 1: General Requirements

1. Work includes all safety, mobilization and demobilization and management requirements, QAQC and other items depicted in the contract documents.

2. Submittals: Work includes labor, material, and management requirements and other items as depicted in the contract documents. The government reserves the right to request additional submittals for items not listed in the submittal register at no additional cost to the government. The

01 00 00 -2 submittal register may not list every submittal for the project of the CONTRACTOR may desire to submit additional submittals for the work.

3. Mobilization: Work includes all labor material, equipment and supervision to begin the project, including kick off meeting, bond, insurance, contract execution, job site set up and non-permanent material submittals such as temporary devices. This work also includes submission of administrative items such as phasing plans construction schedule icra, ifls and va issued permits such as after hours, hotwork, crane, shutdowns, etc.

This item shall not exceed 5% of the total project cost.

D. DIVISION 2: Existing conditions

1. Demolition: Work includes all labor, material, equipment and supervision to inspect, assess, and test the space, and remove all equipment listed in the SOW and noted on the project drawings. All accessories, wires, conduits, etc. shall be removed and capped back to their source.

E. Division 5: Metals

1. Work includes all labor, material, equipment and supervision to install metal components of partition walls, corner guards, etc.

F. Division 6: Wood and Plastic

1. Work includes all labor, material, equipment and supervision to install wood products for framing, and structural integrity of the constructed system.

G. Division 7: Thermal and Moisture resistant

1. Work includes all labor, material, equipment and supervision to install or replace thermal and moisture barrier systems in walls and related systems.

H. DIVISION 9: Finishes

1. Work includes all labor, material, equipment and supervision to install project finishes to include subsurface, surface, finishes, nonstructural framing, plastering, wall board, tiling, flooring, resinous compound, wall coverings etc.

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2. Flooring shall be ADA compliant. There shall be no trip hazard left not repaired. See resilient sheet flooring spec 096516.

I. Division 10: Specialties

1. Subcontracting of all specialties shall follow all subcontracting requirements and meet the quality standards and expectations.

J. Division 12: Furnishings

1. Work includes all labor, inspection, material, equipment and supervision to install all furnishings to be installed or replaced per the SOW.

K. DIVISION 26: Electrical

1. Work includes all labor, inspection, material, equipment, and supervision to install medium and light voltage electrical components, wire, conduit wire ways, etc. for equipment specified in the Scope of Work and noted on the project drawings.

2. Work includes all labor, material, equipment, and supervision to install lighting and lighting controls.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to

01 00 00 -4 inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

5. VA reserves the right to stop work for a safety infraction/event involving contractor, patient, staff, etc.

C. Guards:

1. The Contractor shall provide the guards and VA police with communication devices as directed.

2. The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall install all permanent cores at completion of the work, turn over all permanent lock cylinders and keys to the VA locksmith for permanent installation. See

Section 08 71 00, DOOR HARDWARE and coordinate.

E. Document Control:

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1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of the

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

01 00 00 -6

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Parking permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

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D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment, and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center and Cemetery as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

All such actions shall be coordinated with the COR or Utility

Company involved:

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1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor, as follows:

Phase I: Phase the project by requirement and room.

J. Building(s) No.(s) 88 will be occupied during performance of work, but immediate areas of alterations will be vacated.

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1. Certain areas of Building(s) No. (s) 88 will be occupied by

Medical Center personnel for various periods as coordinated with the medical staff.

2. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

3. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

L. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure

01 00 00 -10 uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of Projects

Chief Engineer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification

Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28

05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY

for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

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6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of buildings, areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, and provided to the Contracting

Officer. This report shall list by rooms and spaces:

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1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

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D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

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1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

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B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in Building 88 at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and

01 00 00 -16 telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

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6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a

01 00 00 -18 licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction

Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems Fire suppression systems.

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Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

Overhead doors not operational, causing a security, fire or safety problem.

1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

d) Code 3-Doors

Overhead doors not operational.

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical

Power failure (no power to a room or part of building).

Receptacle and lights not operational (in a room or part of building).

g) Code 3-Electrical

Exterior lights not operational.

h) Code 1-Gas

Leaks and pipeline breaks.

i) Code 1-Heat

Power failure affecting heat.

j) Code 1-Plumbing

Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing

Flush valves not operating properly

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Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

l) Code 3- Plumbing Leaky faucets.

m) Code 3-Interior Floors damaged.

Paint chipping or peeling.

Casework damaged.

n) Code 1-Roof Leaks Damage to property is occurring.

o) Code 2-Water (Exterior) No water to facility.

p) Code 2-Water (Hot) No hot water in portion of building listed.

q) Code 3 All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

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Warranty Tags

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.12 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.13 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be

01 00 00 -22 correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.14 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected

01 00 00 -23 therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting…