6313_Att E.docx
DOCX document 37 KB Posted
- Attached to
- Environmental Health and Safety (EHS) Solution
- Solicitation number
- S-44300-00018021
- Issued by
- Marion County, Oregon
About this file
This is an Attachment E document related to the Oregon State Hospital's Environmental Health and Safety (EHS) Solution contract opportunity. The document outlines the functional and technical requirements for a comprehensive EHS software platform designed to streamline and optimize environmental health and safety processes across the organization. The system must integrate multiple core functionalities including incident management, inspections, risk assessments, audits, chemical management, regulatory compliance tracking, employee training management, and advanced reporting capabilities. The solution is intended to provide real-time management and monitoring to ensure a safe, healthy, and compliant work environment across all organizational operations.
The document specifies detailed system requirements encompassing user access controls, data security protocols, system integration capabilities with existing infrastructure, mobile accessibility, customizable dashboards and reporting features, and compliance documentation capabilities. The platform must support various user roles and permission levels, maintain comprehensive audit trails, generate regulatory compliance reports, and facilitate training documentation and tracking. Additional requirements include system reliability standards, data backup and recovery protocols, vendor support and maintenance expectations, and implementation timelines that align with organizational deployment schedules.
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Other files
| File | Type | Posted |
|---|---|---|
| 6313_Att B.docx | DOCX document | |
| 6313_Att C.docx | DOCX document | |
| 6313_Att G.docx | DOCX document | |
| 6313_Att D.docx | DOCX document | |
| 6313_RFP_EHS solution_final draft.pdf | ||
| 6313_Att F.docx | DOCX document |
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Text version
RFP S-44300-00018021 EHS Solution Attachment E Part 1 Pricing Schedule Summary Summary Table.
Instructions: Auto-calculate totals from other sheets. Do not enter values manually unless summarizing.
| Category |
| Subtotal ($) |
| Equipment & Installation |
| ($) |
| Software & Licensing |
| ($) |
| Training |
| ($) |
| Maintenance & Support |
| ($) |
| Extended Warranty (Optional) |
| ($) |
| Value-Added Services |
| ($) |
| Total Proposed Cost |
| ($) |
Part 2 Equipment & Installation Instructions for Proposer:
· List each equipment item separately (e.g., single-lane unit, dual-lane unit, tablets, cameras). *Add rows as needed
· Include quantity, unit cost, and calculate extended cost.
· Include installation, site assessment, and any setup fees.
· If pricing varies by location or configuration, note that in a comment’s column.
| Item Description |
| Quantity |
| Unit Cost |
| Extended Cost |
| Warranty Coverage |
Part 3 Software & Licensing Costs Software & Licensing. Purpose: Detail software-related costs and licensing terms.
Instructions for Proposer:
· Include costs for software licenses, cloud-based management, and API integrations.
· Indicate duration (e.g., 4 years) and whether costs are recurring or one-time.
· If licensing is bundled with hardware, clearly state that.
| Item Description |
| Duration |
| Cost |
| Annual Software Licensing (4 years) |
| 4 years |
| $ |
| Cloud-based Management Platform |
| 4 years |
| $ |
| API Integration (Access Control, VMS, etc.) |
| 1-time |
| $ |
Part 4 Training Costs Training. Outline training services for OSH staff and IT personnel.
Instructions for Proposer:
· Break out training types (e.g., operator, technical, emergency response).
· Specify number of sessions and cost per session.
· Include on-demand or refresher training options if available.
| Training Type |
| Sessions |
| Cost/Session |
| Total Cost ($) |
Operator Training
| ($) |
| ($) |
IT/Admin Technical Training
| ($) |
| ($) |
Emergency Protocol Training
| ($) |
| ($) |
| On-Demand Training Access |
| Annual |
| ($) |
| ($) |
Part 5 Maintenance & Support Costs Maintenance & Support. Capture ongoing support and maintenance costs.
Instructions for Proposer:
· Include preventive maintenance, remote diagnostics, on-site support, and software updates.
· Indicate frequency (e.g., annual, as needed).
· Include any service level agreements (SLAs) or response time guarantees.
· Indicate if updates are included in the annual subscription service costs
| Service Description |
| Frequency |
| Cost |
Preventive Maintenance
24/7 Remote Diagnostics
| On-Site Support (within 24 hrs) |
| As needed |
| ($) |
Software Updates
| Downtime Response Plan Implementation |
| 1-time |
Part 6 Value Add Services
Value Add Services Instructions: Include optional enhancements not required in the RFP. *Add rows as needed
| Description of Value-Add Service |
| One Time or Recurring |
| Cost |
| Notes/Justification |
Part 7 Manufacturer Discounts Manufacturer Discounts. Use this table to list any manufacturer-provided discounts that apply to your proposed solution.
Specify:
· The manufacturer name
· The product or component the discount applies to
· The type of discount (e.g., volume-based, bundled with software, promotional)
· The percentage discount
· Any conditions (e.g., minimum quantity, limited time offer)
| Manufacturer Name |
| Product/Component |
| Discount Type |
| Discount (%) |
File details come from the government source that posted it. Updated .