612571295_Combo_Mail Screening.pdf

COMBINED SYNOPSIS/SOLICIATION

Mail Screening

Request for Proposal (RFP) # 612571295

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 13.105(b) and the format in FAR Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation # 612571295, is being issued as a Request for Proposal (RFP) using Commercial Item Procedures under FAR Part 12. This requirement is being solicited as a 100% small business set-aside procurement.

CONTRACT TYPE: A Firm Fixed Price (FFP) contract is contemplated.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS): The NAICS code for this requirement is 561210 – Facilities Support Services with the corresponding size standard of $47.0M average annual revenue. The right to make no award is reserved in the event it is advantageous to the Government to do so.

DESCRIPTION: This contract is to provide x-ray and CBRNE screening functions at an off-site facility and provide all personnel, supervision, tools, materials, equipment, automation, and trucks that necessary to perform all of the services required by the Mail Distribution Branch (J413).

SUBMISSION OF PROPOSALS: Proposals shall be submitted via email to the following via emails ONLY: benjamin.cummings6.civ@mail.mil and sarah.a.thacker2.civ@mail.mil Proposals Due: Wednesday, February 12, 2025; 2:00PM Eastern Local Time.

The subject line of all emails that comprise the proposal shall be formatted as follows: Subject:

612571295/Company Name/Email X of X (insert number of the email and total number of emails.)

Proposals must be submitted in writing to the Contracting Officer, Benjamin Cummings at benjamin.cummings6.civ@mail.mil and Contract Specialist, Sarah Thacker at sarah.a.thacker2.civ@mail.mil. It is the responsibility of the offeror to view the website sam.gov for any changes or amendments to this RFP.

PERIOD OF PERFORMANCE (POP): The period of performance (PoP) will consist of a base and 4 option periods. March 3, 2025 to March 2, 2030 is the estimated PoP. FOB will be destination on all services required.

LINE ITEM NUMBERS: See Attachment 3 for CLIN Pricing Worksheet details.

PLACE OF PERFORMANCE: See Attachment 1 for PWS details.

SYSTEM FOR AWARD MANAGEMENT: In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov/SAM/ for further information.

DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without interchanges with the offeror.

WARRANTY: Offerors shall provide the same warranty terms as offered to the general public in customary commercial practice.

REQUIRED CLAUES: The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items and the clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items is applicable to this requirement (See applicable clauses/provisions/addendums). Additional Clauses and Provisions that are required and applicable are included in Attachment 4. This RFP document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-04; effective April 01, 2024. See Attachment 4 for additional clauses.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

DPAS RATING: DPAS rating is not assigned to this requirement.

SECTION 508: Provide a 508 plan or state that 508 requirements are not applicable. See PWS for additional 508 information.

INSTRUCTION TO OFFERORS: FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023) is applicable to this requirement.

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the KO/CS at benjamin.cummings6.civ@mail.mil and sarah.a.thacker2.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(D) Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a proposal in response to the RFP.

(iii) In accordance with (IAW) DISA Special Contract Requirement H1, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth https://www.acquisition.gov/ sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

52.212-1(c), Period for Acceptance of Offers is tailored as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

52.212-2 EVALUATION--COMMERCIAL ITEMS (NOV 2021) is applicable and tailored as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical/Management

(ii) Price

(iii) Security Clearance Level

(iv) 508 Plan

(v) Mission Essential Plan

The Government will award to the lowest price, technically acceptable proposal. The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable award will be made without further evaluation of other offers. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror. Past performance is not an evaluation factor, but shall be used in determining contractor responsibility in accordance with FAR 9.104. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal. All factors and subfactors must be rated acceptable for the proposal to be determined technically acceptable.

Factor 1: Technical/Management. The Technical/Management subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable.

Technical/Management proposal shall not exceed 15 pages.

Subfactor 1: Requirement to pick up, screen and deliver mail and packages to DISA on the same day no later than (NLT) 1500 ET Monday-Friday (except federal holidays) as follows:

Daily morning pickup of mail and packages addressed to Defense Information Systems Agency (DISA) from United Parcel Service (UPS), Federal Express (FedEx), and United States Postal Service (USPS) from the following addresses:

* UPS – 14841 SWEITZER RD, LAUREL, MD 20707

* FEDEX EXPRESS – 2130 BALDWIN AVE, CROFTON, MD 21114

* FEDEX GROUND – 11900 TROLLEY LN, BELTSVILLE, MD 20705

* USPS – 2789 MACARTHUR RD, FORT GEORGE G MEADE, MD 20755

Subfactor 2: Provide offsite facility to perform x-ray and full screening for detection of Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE). Facility must be cleared by DCSA to process, and store classified material (up to SECRET).

Subfactor 3: Require personnel assigned to perform screening process to have, at a minimum, a SECRET clearance due to the potential classification of correspondence received by our agency.

Subfactor 4: Deliver all screened mail and packages with negative test results for any of the hazards listed to DISA headquarters mailroom located at 6906 COOPER AVE, FORT MEADE MD 20755 on the same day it was received and screened no later than (NLT) 1500 ET Monday-Friday (except federal holidays).

Factor 2: Price. Price will be evaluated to determine if they are reasonable and complete.

Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in a clear and useful format. The Government reserves the right, but is not obligated, to conduct a realism analysis.

Factor 3: Security Clearance Level. Must maintain security clearance level as denoted on the DD254. Provide affirmative statement indicating the company holds the appropriate clearance level and can obtain an interim or final Secret Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch within 60 days after award.

Factor 4: 508 Plan. Provide a 508 plan or state that 508 requirements are not applicable. See PWS for additional 508 information. 508 Plan shall not exceed 5 pages.

Factor 5: Mission Essential Plan. In accordance with DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services, provide a written plan describing how services will continue to be performed if necessary. Please refer to the above referenced provision and attachment 5 for further instructions and information. Mission Essential Plan shall not exceed 5 pages.

RESPONSIBILITY DETERMINATION/PAST PERFORMANCE: Provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services must be completed and up to date through SAM.gov. Past performance will be reviewed as part of a responsibility determination but will not impact the technical acceptability evaluation. If overall past performance is found to be unacceptable, this may be cause for the offeror's proposal to be excluded from further evaluation. However, a prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history. The Government may use Supplier Performance Risk System (SPRS) information for past performance information and meet the requirements of the responsibility determination. For details concerning SPRS, refer to the User Guides, htps://www.sprs.csd.disa.mil/reference.htm. The Government may also use other internal Government information and records for responsibility determinations.

ATTACHMENTS:

Attachment 1 – Performance Work Statement (PWS)

Attachment 2 – DD254

Attachment 3 – CLIN Pricing Worksheet

Attachment 4 – FAR/DFARS Provisions/Clauses/Additional DITCO Text

Attachment 5 – Mission Essential Contractor Services