61-IFB25033 Appendix D - O&M.pdf

Walker HVAC & BAS Renovation- Early Procurement CD BID North Carolina Central University

OPERATION AND MAINTENANCE DATA 1

Provide four (4) copies of Operating Manuals, Maintenance Manuals, and Test Reports, bound in suitable covers, to 3 the A-E at least two (2) weeks prior to the final inspection of the project. 4 Each manual shall include a cover sheet listing the following: 6

Project name and location. 8 Division of Work covered by the manual. 10 Contractor data, including name, address, phone and fax numbers, and service contact information (24-hour 11 number, email address, etc.) 12

Date of project completion. 14

Each manual shall include a table of contents. 16 Operating manual: Provide all relevant information needed for day-to-day operation and management of the building 18 systems. Include the following for each system: 19

System Description: Identify the areas of the building the system serves, the locations of performance 21 checkpoints, the expected performance readings at the design load conditions and, where applicable, at 22 part-load conditions. The system’s operation during the day, night, and weekend, as well as seasonal start-23 up and shutdown, safety devices and their function, control devices and their function, pollution control 24 devices, etc., also shall be described. The function of the controls for individual systems shall be described 25 alongside the description of the system function. 26 Operating Routines and Procedures: Identify activities associated with the normal operation of systems and 28 equipment. Operating checklists and operating logs shall be provided for each system and all performance 29 standards shall be identified. 30 Seasonal Start-Up and Shutdown: List seasonal start-up and shutdown procedures, including any 32 “mothballing” procedures required. 33 Special Procedures: Special procedures related to environmental control, health and safety, productive 35 work environment, etc., shall be codified. 36 Troubleshooting Procedures: This section shall include questionnaires and diagnostics to allow users to 38 isolate probable causes of operating problems in an efficient manner. 39

Maintenance manual: The maintenance manual shall be divided into two parts: 41

Part I shall contain information related to the equipment data sheets, nameplate data, operating data, etc. 43 Include the original purchase order number; date of purchase; name, address, and phone number of vendor; 44 and warranty information. 45 Part II shall support a maintenance program. The manual shall contain information prepared by the 47 equipment manufacturers, but shall be supplemented by information provided by the Contractor. Each item 48 of equipment shall be identified and an individual “Equipment Maintenance Sheet” shall be prepared for 49 each, with the following information: 50

Description each system and system component, consisting of easily read schematic drawings 52 showing all components, identified to match Part I data, that requires maintenance. 53

Recommended preventative and predictive maintenance procedures and their recommended 55 frequency of application for each system component. 56 Recommended list of spare parts with part numbers and place(s) they can be obtained. 58 Copy of manufacturer's Installation instructions for each component. 60

Walker HVAC & BAS Renovation- Early Procurement CD BID North Carolina Central University

Any other information requested by the A/E to support the operation and maintenance of the 2 equipment. 3

PART 2 - PRODUCTS (NOT USED) 6

PART 3 – EXECUTION (NOT USED) 9