60-79500-25-00264_60-79500-25-00264 Residential Construction Services.docx.DOCX

AMENDMENT NO. TWO

STATE PURCHASING DIVISION OF THE

GENERAL SERVICES DEPARTMENT REQUEST FOR PROPOSALS (RFP)

RESIDENTIAL CONSTRUCTION SERVICES

RFP# 60-79500-25-00264

Amendment Date: February 20, 2026 RFP Release Date: January 16, 2026

Due Date: March 16, 2026

RFP# 60-79500-25-00264 AMENDMENT NO. ONE

Request for Proposal # 60-79500-25-00264 is amended as described herein:

From: Section III C. General Requirements

1. Offerors must indicate their acceptance to be bound by the Conditions Governing the Procurement, Section II.C, and Evaluation, Section V, by completing and signing the Letter of Transmittal form, pursuant to the requirements in Section II.C.30, located in APPENDIX E.

To: Section III C. General Requirements

1. Offerors must indicate their acceptance to be bound by the Conditions Governing the Procurement, Section II.C, and Evaluation, Section V, by completing and signing the Letter of Transmittal form, pursuant to the requirements in Section II.C.33, located in APPENDIX E.

From: Section II C. 10. Disclosure of Proposed Contents

b. An additional but separate redacted version of Offeror’s proposal, as outlined and identified in Section III.B.2.a, shall be submitted containing the blacked-out proprietary or confidential information, in order to facilitate eventual public inspection of the non-confidential version of Offeror’s proposal.

To: Section II C. 10. Disclosure of Proposed Contents

b. An additional but separate redacted version of Offeror’s proposal, as outlined and identified in Section III.B.2.a.ii, shall be submitted containing the blacked-out proprietary or confidential information, in order to facilitate eventual public inspection of the non-confidential version of Offeror’s proposal.

From: Section II C.18. Offeror’s Terms and Conditions Offerors must submit with the proposal a complete set of any additional terms and conditions they expect to have included in a contract negotiated with the Agency. See Section II.C.15 for requirements.

To: Section II C.18. Offeror’s Terms and Conditions Offerors must submit with the proposal a complete set of any additional terms and conditions they expect to have included in a contract negotiated with the Agency. See Section II.C.18 for requirements.

From: Section III B. 2. Technical Proposal Confidential Information: If Offeror’s proposal contains confidential information, as defined in Section I.F.5 and detailed in Section II.C.8, Offeror must submit two

To: Section III B. 2. Technical Proposal Confidential Information: If Offeror’s proposal contains confidential information, as defined in Section I.F.9 and detailed in Section II.C.8, Offeror must submit two

From: Section III B. 2. Technical Proposal

a. (2) separate ELECTRONIC technical files:

i. One (1) ELECTRONIC version of the requisite proposals identified in Section III.B.2, above, as an unredacted (def. Section I.F.38) version for evaluation purposes; and To: Section III B. 2. Technical Proposal

a. (2) separate ELECTRONIC technical files:

i. One (1) ELECTRONIC version of the requisite proposals identified in Section III.B.2, above, as an unredacted (def. Section I.F.63) version for evaluation purposes; and

From: Section III B. 2. Technical Proposal

(2) separate ELECTRONIC technical files: One (1) redacted (def. Section I.F.26) ELECTRONIC for the public file, in order to facilitate eventual public inspection of the non-confidential version of Offeror’s proposal. Offerors must clearly mark their confidential information as “Confidential” in the proposal submittal and must redact this information in the redacted file submission. Failure to both mark the information “Confidential” in the proposal submission and submit a redacted copy may result in the release of this information through a request for public examination. Offerors may not redact their entire submission.

To: Section III B. 2. Technical Proposal

(2) separate ELECTRONIC technical files: One (1) redacted (def. Section I.F.47) ELECTRONIC for the public file, in order to facilitate eventual public inspection of the non-confidential version of Offeror’s proposal. Offerors must clearly mark their confidential information as “Confidential” in the proposal submittal and must redact this information in the redacted file submission. Failure to both mark the information “Confidential” in the proposal submission and submit a redacted copy may result in the release of this information through a request for public examination. Offerors may not redact their entire submission.

From: Section III C. Technical Proposal – DO NOT INCLUDE ANY COST INFORMATION IN THE TECHNICAL PROPOSAL.

5. Response to Contract Terms and Contracts (from Section II.C.15)

6. Offeror’s Additional Terms and Conditions (from Section IIC.16)

To: Section III C. Technical Proposal – DO NOT INCLUDE ANY COST INFORMATION IN THE TECHNICAL PROPOSAL.

5. Response to Contract Terms and Contracts (from Section II.C.17)

6. Offeror’s Additional Terms and Conditions (from Section IIC.18)

Remove: Section III C. Technical Proposal – DO NOT INCLUDE ANY COST INFORMATION IN THE TECHNICAL PROPOSAL.

8. Contractor qualification and Subcontractor qualification form (Appendix C)

From: III. RESPONSE FORMAT AND ORGANIZATION

C. PROPOSAL CONTENT AND ORGANIZATION.

3. Completed Vendor Selection Sheet (G)

To: III. RESPONSE FORMAT AND ORGANIZATION

C. PROPOSAL CONTENT AND ORGANIZATION.

3. Contractor/Subcontractor Qualification Form (G)

From: Section IV B. 5. Mandatory Specifications

(k) Contractor qualification and subcontractor qualification form (Appendix C)

To: Section IV B. 5. Mandatory Specifications

(k) Contractor qualification and Subcontractor qualification form (Appendix G)

From: Section IV C. Business Specifications

2. Performance Surety Bond Offeror(s) must have the ability to secure a Performance Surety Bond with a minimum bonding capacity of Five Million and No/100 Dollars ($5,000,000) at the time of the solicitation response, in favor of the Agency to insure the Contractor’s performance upon any subsequent contract award. Each engagement will be different but the option to require a Performance Surety Bond must be available to the Agencies at time of contract award. A Statement of Concurrence, as defined in Section I.F.37, must be submitted in the Offeror’s proposal. Bonding applies to the total cumulative value of assignments issued under the contract. The Offeror must demonstrate sufficient bonding capacity by providing a statement from their bonding company on company letterhead either demonstrating existing capacity at or above this level, or the ability to obtain bonding in at least this amount, to cover all awarded work and maintain capacity throughout the contract term.

To: Section IV C. Business Specifications

2. Performance Surety Bond Offeror(s) must have the ability to secure a Performance Surety Bond with a minimum bonding capacity of Five Million and No/100 Dollars ($5,000,000) at the time of the solicitation response, in favor of the Agency to insure the Contractor’s performance upon any subsequent contract award. Each engagement will be different but the option to require a Performance Surety Bond must be available to the Agencies at time of contract award. A Statement of Concurrence, as defined in Section I.F.60, must be submitted in the Offeror’s proposal. Bonding applies to the total cumulative value of assignments issued under the contract. The Offeror must demonstrate sufficient bonding capacity by providing a statement from their bonding company on company letterhead either demonstrating existing capacity at or above this level, or the ability to obtain bonding in at least this amount, to cover all awarded work and maintain capacity throughout the contract term.

APPENDIX C_DRAFT CONTRACT, Page 30 of 55 From: J. WARRANTIES

Contractor shall provide:

a. One-year workmanship and material warranty.

b. Ten-year third-party structural warranty (as applicable).

c. Manufacturer warranty transfer for MHU replacements.

To: J. WARRANTIES

d. Two-year workmanship and material warranty.

e. Ten-year third-party structural warranty (as applicable).

f. Manufacturer warranty transfer for MHU replacements.

ii

APPENDIX C DRAFT CONTRACT

State of New Mexico

New Mexico Department of Homeland Security and Emergency Management Agreement No.60-79500-25-00264 THIS Agreement (“Agreement”) is made by and between the State of New Mexico, Department of Homeland Security and Emergency Management, hereinafter referred to as the “Procuring Agency” and [Insert Contractor Name], hereinafter referred to as the “Contractor” and collectively referred to as the “Parties.”

WHEREAS, pursuant to the Procurement Code, NMSA 1978 13-1-28 et. seq. and Procurement Code Regulations, NMAC 1.4.1 et. seq. the Contractor has held itself out as an entity with the ability to provide the required services to implement the Scope of Work as contained herein and the Procuring Agency has selected the Contractor as the offeror most advantageous to the State of New Mexico; and

WHEREAS, all terms and conditions of the 60-79500-25-00264 Residential Construction Services and the Contractor’s response to such document(s) are incorporated herein by reference; and

NOW, THEREFORE, THE FOLLOWING TERMS AND CONDITIONS ARE MUTUALLY AGREED BETWEEN THE PARTIES:

1. Definitions.

A. “Agency” means the State ADA Purchasing Division of the General Services Department or that State Agency sponsoring this Procurement.

B. “Award” means the final execution of the contract document.

C. “Base Flood Elevation (BFE)” means the computed elevation, as determined by the Federal Emergency Management Agency (FEMA), to which floodwater is anticipated to rise during the base flood (the 1% annual chance or “100-year” flood). In accordance with HUD’s CDBG-DR requirements published in the Federal Register, any structure designed principally for residential use and located within the 100-year floodplain that receives CDBG-DR assistance for new construction, repair of substantial damage, or substantial improvement must be elevated so that the lowest floor, including the basement, is at least two (2) feet above the BFE.

D. “Business Hours” means weekdays (Monday – Friday) 8:00 AM thru 5:00 PM MST/MDT, whichever is in effect on the date given.

E. “CDBG-DR” means the Community Development Block Grant Disaster Recovery Program, as authorized under Title I of the Housing and Community Development Act of 1974, as amended.

F. “CDBG-DR Home Recovery Program Guide” means the set of guidelines adopted by DHSEM that govern the implementation of the housing Program.

G. “CFR” means the Code of Federal Regulations (CFR), the codification of the general and permanent rules and regulations (sometimes called administrative law) published in the Federal Register by the executive departments and agencies of the federal government of the United States.

H. “Close of Business” means weekdays (Monday – Friday) 5:00 PM MST/MDT, whichever is in effect on the date given.

I. “Confidential” means confidential financial information concerning Offeror’s organization and data that qualifies as a trade secret in accordance with the Uniform Trade Secrets Act §§57-3-A-1 through 57-3A-7 NMSA 1978,. See also NMAC 1.4.1.45. The following items may not be labelled as confidential: Offeror’s submitted Cost response, Staff/Personnel Resumes/Bios (excluding personal information such as personal telephone numbers and/or home addresses), and other submitted data that is not confidential financial information or that qualifies under the Uniform Trade Secrets Act.

J. “Contract” means any agreement for the procurement of items of tangible personal property, services or construction.

K. “Contractor” means any business having a contract with a state agency or local public body.

L. “Damage Assessment” means the initial opportunity for a Program inspection of the structure damaged by the 2024 Fire and Flood events in which all damage repaired at the time, and damage still to be repaired are officially documented in an estimating software that allows monthly market pricing and local sales taxes to be applied to Program eligible materials and labor in a consistent report format. The damage assessment reports will contain a detailed sketch of the structure along with exterior and interior photos.

M. “Demolition” means the clearance and proper disposal of buildings.

N. “Disability” means a disability as defined by federal law under The Social Security Act, as amended, 42 U.S.C. §423(d), The Americans with Disabilities Act of 1990, as amended, 42 U.S.C. §12102(1)-(3), and in accordance with HUD regulations at 24 CFR §§5.403 and 891.505.

O. “Determination” means the written documentation of a decision of a procurement officer, including findings of fact required to support a decision. A determination becomes part of the procurement file to which it pertains.

P. “Desirable” – the terms ”may,” “can,” “should,” “preferably,” or “prefers” identify a desirable or discretionary item or factor.

Q. “Electronic Submission” means a successful submittal of Offeror’s proposal in the eProNM system.

R. “Electronic Version/Copy” means a digital format consisting of text, images or both, readable on computers or other electronic devices, which includes all content that the Original document contains. The electronic version/copy CANNOT be emailed.

S. “Elevation Standards” means elevation standards that apply to new construction, repair of substantial damage, or substantial improvement of structures located in an area delineated as a flood hazard area or equivalent in FEMA’s data source identified in 24 CFR 55.2(b)(1). All structures, defined at 44 CFR 59.1, designed principally for residential use and located in the 1 percent annual (or 100-year) floodplain that receive assistance for new construction, repair of substantial damage, or substantial improvement, as defined at 24 CFR 55.2(b) (10), must be elevated with the lowest floor, including the basement, at least two feet above the 1 percent annual floodplain elevation. Residential structures with no dwelling units and no residents below two feet above the 1 percent annual floodplain, must be elevated or floodproofed, in accordance with FEMA floodproofing standards at 44 CFR 60.3(c)(3)(ii) or successor standard, up to at least two feet above the 1 percent annual floodplain. Applicable State, local, and tribal codes and standards for floodplain management that exceed these requirements, including elevation, setbacks, and cumulative substantial damage requirements, will be followed.

T. “Environmental Review” means a project that undergoes an environmental review process. This process ensures that the activities comply with the National Environmental Policy Act (NEPA) and other applicable state and federal laws. For HUD purposes, applicable requirements are found at 24 CFR Part 58.

U. “Evaluation Committee” means a body appointed to perform the evaluation of Offerors’ proposals.

V. “Evaluation Committee Report” means a report prepared by the Procurement Manager and the Evaluation Committee to support the Committee’s recommendation for contract award. It will contain scores and written evaluations of all responsive Offeror proposals.

W. “Federal Register” means the official journal of the United States Government that publishes agency rules, proposed rules, and public notices. For each CDBG-DR allocation, HUD issues a Federal Register Notice (FRN) that outlines the rules and requirements applicable to that specific disaster funding.

X. “FEMA-Designated High-Risk Area” means areas designated by FEMA as vulnerable to significant wind and/or storm surge damage and areas located in 100-year flood zones.

Y. “Final Award” means, in the context of this Request for Proposals and all its attendant documents, that point at which the final required signature on the contract(s) resulting from the procurement has been affixed to the contract(s) thus making it fully executed.

Z. “Finalist” means an Offeror who meets all the mandatory specifications of this Request for Proposals and whose score on evaluation factors is sufficiently high to merit further consideration by the Evaluation Committee, as explained in Section II.B.8.

AA. “Flood Hazard Area” means any area identified by FEMA as subject to flood risk on a Flood Insurance Rate Map (FIRM). Flood hazard areas include Special Flood Hazard Areas (SFHAs) representing the 1 percent annual chance floodplain, as well as areas of moderate or minimal flood risk, such as the 0.2 percent annual chance floodplain (the “500-year floodplain”) and other mapped flood zones.

AB. “Green Building Standards” means all rehabilitation that meets the definition of substantial improvement, reconstruction, or new construction must meet an industry-recognized standard that has achieved certification under at least one of the following Programs: (1) ENERGY STAR (Certified Homes or Multifamily High-Rise), (2) EPA Indoor Air Plus (Energy Star a prerequisite), (3) LEED (New Construction, Homes, Midrise, Existing Buildings Operations, and Maintenance, or Neighborhood Development), or (4) ICC–700 National Green Building Standard.

AC. “Housing Recovery Program (HRP)” means the New Mexico Home Recovery Program funded by HUD CDBG-DR and CDBG – Mitigation (CDBG-MIT) allocations. HRP provides direct services to repair and replace disaster-damaged single-family homes, including Mobile and Manufactured Housing Units (MHUs), for eligible residents affected by DR-4795-NM and DR-4843-NM.

AD. “HUD” means the United States Department of Housing and Urban Development.

AE. “Indefinite Delivery/Indefinite Quantity (IDIQ) Contracts” means a type of contract that allows ordering an unspecified amount of services or supplies during a fixed period, with individual task orders defining scope, schedule, and price.

AF. “IT” means Information Technology.

AG. “Liquidated Damages” – means a pre-determined daily amount established to reasonably estimate the cost, inconvenience, and administrative burden caused by a contractor’s failure to complete work within the approved timeframe AH. “Mandatory” – the terms ”must,” ”shall” ”will,” ”is required,” or ”are required,” identify a mandatory item or factor. Failure to meet a mandatory item or factor may result in the rejection of the Offeror’s proposal.

II. “Minor Irregularities” means anything in the proposal that does not affect the price, quality and/or quantity, or any other mandatory requirement.

AJ. “Mobile/Manufactured Housing Unit (MHU)” – means a movable or portable housing structure over thirty-two feet in length or over eight feet in width constructed to be towed on its own chassis and designed to be installed with or without a permanent foundation for human occupancy as a residence and that may include one or more components that can be retracted for towing purposes and subsequently expanded for additional capacity or may be two or more units separately towable but designed to be joined into one integral unit, as well as a single unit. "Manufactured home" does not include recreational vehicles or modular or premanufactured homes, built to Uniform Building Code standards, designed to be permanently affixed to real property. "Manufactured home" includes any movable or portable housing structure over twelve feet in width and forty feet in length that is used for nonresidential purposes.

AK. “Mobilize” means to demonstrate the ability to mobilize resources, personnel, and equipment within 30 days of contract award, ensure proper management of projects in New Mexico, and show capacity to handle multiple assignments across counties simultaneously.

AL. “Modular Housing” means any structure built for use or occupancy by persons or property, whether or not designed to be placed on a permanent foundation. Modular structures include factory-built buildings and subassemblies for manufactured residential and commercial units. Modular structure does not include non-assembled component parts that are subject to all permit and inspection requirements, or to manufactured housing structures that are subject to federal regulation. The Program will treat modular homes as traditional, site, or stick-built construction.

AM. “Multiple Source Award” means an award of a contract for one or more items of tangible personal property, services, or construction to more than one Offeror.

AN. “NFIP” means the National Flood Insurance Program.

AO. “New Mexico Department of Homeland Security and Emergency Management (DHSEM)” means the administrator of the Community Development Block Grant-Disaster Recovery and Community Development Block Grant-Mitigation Programs funded by the U.S. Department of Housing and Urban Development. DHSEM is the governor-designated state authority responsible for administering all long-term disaster recovery funds awarded to the state of New Mexico.

AP. “New Mexico HRP Housing Construction Specifications” means the construction requirements established by DHSEM to ensure that all single-family homes built or rehabilitated through CDBG-DR Home Recovery Program meet minimum standards for safety, sanitation, durability, and affordability.

AQ. “New Mexico HRP Housing Design Standards” means the standards established by DHSEM to ensure that all single-family home applicants receiving new construction or rehabilitation through CDBG-DR Home Recovery Program reside in housing that is safe, sanitary, and affordable.

AR. "New Mexico State Purchasing Agent" or "NMSPA" means the purchasing agent for the State of New Mexico or a designated representative. May be used interchangeably with "State Purchasing Agent" or "SPA".

AS. “Not Suitable for Rehabilitation” means

· Structures condemned by the Authority Having Jurisdiction: Properties condemned or “red-tagged” by the local authorities will not be rehabilitated;

· Structures that cannot be repaired under existing Program caps, due to legal, engineering, or environmental constraints (permitting, extraordinary site conditions, etc.) will be considered not suitable for repair;

· Structures that are structurally unsafe or that have other conditions that make interior inspection by HRP impossible or unsafe;

· Structures that have already been demolished.

· If the estimated cost of repair is greater than or equal to sixty percent (60%) of the replacement value of the structure, or $100,000 (whichever is less), the property shall be deemed not suitable for rehabilitation and reassigned to reconstruction in accordance with Program policy.

AT. “Rehabilitation” means repair or restoration of housing units in the disaster-impacted areas to applicable construction codes and standards.

AU. “Reconstruction” means the demolition, removal, and disposal of an existing housing unit and the construction of a unit on the same lot, and in substantially the same footprint, with a new unit that complies with the International Residential Codes (IRC), as required by the New Mexico Code.

VV. “Scope of Work” means the repairs, reconstruction, or home replacement work that the contractor selected by DHSEM must complete.

WW. “Substantial Damage” means, based on the flood provisions of the New Mexico Building Code, damage of any origin sustained by a structure whereby the cost of restoring the structure to its pre-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred.

XX. “Offeror” is any person, corporation, or partnership who chooses to submit a proposal.

AY. “Price Agreement” means a definite quantity contract or indefinite quantity contract which requires the contractor to furnish items of tangible personal property, services or construction to a state agency or a local public body which issues a purchase order, if the purchase order is within the quantity limitations of the contract, if any.

AZ. “Procurement Manager” means any person or designee authorized by a state agency or local public body with the responsibility, authority, and resources to conduct the RFP procurement, make written determinations regarding the RFP procurement, and/or enter into or administer contracts as a result of the RFP procurement.

AAA. “Procuring Agency" means all State of New Mexico agencies, commissions, institutions, political subdivisions and local public bodies allowed by law to procure items of tangible personal property, services or construction from the agreement(s) awarded as a result of this RFP.

BBB. “Products and Services schedule” refers to the complete list of products and services offered under this Agreement and the price for each. Product and service descriptions may be amended only through a written amendment signed by all required signatories and with the prior approval of the Agreement Administrator, if any. New products and services beyond those in the original procurement (whether RFP or ITB) shall not be added to the Products and Services Schedule.

CCC. “Project” means a temporary process undertaken to solve a well-defined goal or objective with clearly defined start and end times, a set of clearly defined tasks, and a budget. The project terminates once the project scope is achieved and project acceptance is given by the project executive sponsor.

DDD. “Redacted” means a version/copy of the Offeror’s proposal with the information considered proprietary or confidential (as defined by §§57-3A-1 to 57-3A-7 NMSA 1978 and NMAC 1.4.1.45 and summarized herein and outlined in Section II.C.8 of this RFP) blacked-out BUT NOT omitted or removed.

EEE. “Request for Proposals (RFP)” means all documents, including those attached or incorporated by reference, used for soliciting proposals.

FFF. “Responsible Offeror" means an Offeror who submits a responsive proposal and who has furnished, when required, information and data to prove that his financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services, or items of tangible personal property described in the proposal.

JJJ. “Single Source Award” means an award of contract for items of tangible personal property, services or construction to only one Offeror.

KKK. “SPD” means State Purchasing Division of the New Mexico State General Services Department.

LLL. “Special Flood Hazard Area (SFHA)” means the area identified on FEMA’s Flood Insurance Rate Maps (FIRMs) as having a 1 percent annual chance of flooding (the “100-year floodplain”). SFHAs are high-risk zones, including but not limited to Zones A, AE, AH, AO, AR, A99, V, and VE, where National Flood Insurance Program (NFIP) floodplain management regulations must be enforced and where flood insurance is mandatory.

MMM. “Staff” means any individual who is a full-time, part-time, or an independently contracted employee with the Offerors’ company.

NNN. “State (the State)” means the State of New Mexico.

OOO. “State Agency” means any department, commission, council, board, committee, institution, legislative body, agency, government corporation, educational institution or official of the executive, legislative or judicial branch of the government of this state. “State agency” includes the Purchasing Division of the General Services Department and the State Purchasing Agent but does not include local public bodies.

PPP. “State Purchasing Agent” means the Director of the Purchasing Division of the General Services Department.

QQQ. “Statement of Concurrence” means an affirmative statement from the Offeror indicating its response to a required Section IV specification agreeing to comply and concur with the stated requirement(s). This statement shall be included in Offerors proposal, pursuant to Section III.C.1. (E.g. “We concur,” “Understands and Complies,” “Comply,” “Will Comply if Applicable,” etc.)

TTT. “Unit” means an individual Manufactured Housing Unit

UUU. “Unredacted” means a version/copy of the proposal containing all complete information; including any that the Offeror would otherwise consider confidential, such copy for use only for the purposes of evaluation.

VVV. “We,” “us” or “our” refers to the State of New Mexico, agencies, commissions, institutions, political sub-divisions and local public bodies allowed by law to participate in the Agreement and whose accounts are created under this Agreement.

WWW. “Written” means typed in standard 8 ½ x 11-inch document format, by common electronic means (such as Microsoft Word, Adobe PDF, etc.). A larger size document is permissible for charts, spreadsheets, etc.

XXX. “You” and “your” refers to (Contractor Name).

2. Scope of Work.

Mobile/Manufactured Housing Units (Mobile Homes)

Contractors proposing to perform Manufactured Housing Unit (MHU) work under the New Mexico Home Recovery Program must demonstrate the ability to deliver MHUs that comply with applicable HUD CDBG-DR resilient construction standards and the State of New Mexico Building Code, including NMAC 14.12.

Any New Mexico–licensed contractor performing electrical, plumbing, mechanical, permanent foundation, or installation work related to an MHU must be registered with the New Mexico Manufactured Housing Division (MHD) and, where applicable, hold the required installer license issued by MHD.

Per New Mexico Statute NMSA 1978, § 60-13-3at the time of proposal submission, Offerors must submit proof of current registration and licensure.

At a minimum, repaired and replacement MHUs must comply with the following as applicable to site-specific conditions:

a. Federal Standards: HUD Construction and Safety Standards (24 CFR 3280), HUD Procedural and Enforcement Standards (24 CFR 3282), HUD Installation Standards (24 CFR 3285), and HUD Installation Program (24 CFR 3286).

b. Nondiscrimination: Federal Civil Rights Act of 1964 and Title VII of the Act (Rev. 1979) and the Americans with Disabilities Act of 1990 (Public Law 101-336).

c. State Standards: NMAC 14.12 requirements for construction, installation, anchoring, stabilization, inspection, and applicable plumbing, mechanical, electrical, gas, and fuel codes (NFPA 70, NFPA 54, Uniform Plumbing and Mechanical Codes, NFPA 58).

d. Local Requirements: Zoning, permitting, site plans, inspections, occupancy certificates, foundation systems, skirting, and floodplain management (elevation at or above BFE plus any locally required freeboard).

e. Flood Plain Management: Homes located in FEMA-designated Special Flood Hazard Areas (SFHAs) must be elevated at least two feet above Base Flood Elevation (BFE). Specification of the use of these materials will be provided in the work order.

f. Wildfire/WUI Standards: Where applicable, MHU replacements and rehabilitations located in or adjacent to wildfire hazard areas must comply with Section 6.0 (Wildfire- and WUI-Resistant Scope of Work and Additional Requirements).

g. MHU rehabilitation and replacement activities include demolition, removal, and disposal of damaged components or damaged units (as applicable), transport (if applicable), installation or anchoring, required foundation and tie-down systems, utility disconnection/connections, accessibility modifications (if required), and site preparation consistent with HUD manufactured housing certification standards, applicable state installation requirements, and program guidelines.

For MHU replacement, the Program will establish a program-controlled fixed replacement cost. The fixed replacement cost will be applied through project-specific task orders. Offeror-proposed pricing is used for cost documentation and cost reasonableness review and does not constitute final project pricing.

MHU rehabilitation work must be completed within 60 days from the date of the Notice to Proceed.

MHU replacement work under this activity must be completed within 120 calendar days from the date of the Notice to Proceed (NTP). Contractors are responsible for ensuring that all MHUs are new, HUD-approved units with certification labels and data plates verifying compliance with HUD Code and appropriate wind/thermal zones for New Mexico. Contractors are also responsible for providing title and registration of new MHU units in the homeowner’s name, with the New Mexico Manufactured Housing Division (MHD), as applicable under State law.

2.1 MHU Rehabilitation

When the program determines that rehabilitation of a MHU will be permitted, the following requirements apply:

a. Contractor must obtain all required permits prior to beginning any work.

b. Contractors must close out all permits once work governed by the applicable permit(s) is completed.

c. Contractor is responsible for disconnecting and reconnecting utilities if necessary to accomplish the scope of repair.

d. Repair of damaged home components approved in the scope of work.

e. Green retrofit measures (Energy Star appliances, efficient HVAC, water-conserving fixtures) shall be incorporated where feasible and as approved in the specified scope of work.

f. Contractor is responsible for all costs for overhead, profit, taxes, sales tax, labor, materials, tools, supplies, equipment, personnel, travel expenses, bonding/insurance, licensure, surveys, elevation certificates, and all other associated and incidental costs necessary to provide the products and services according to the specifications, requirements, provisions, terms and conditions set forth within the contract and enumerated in the construction assignment task order and scope of work.

g. Contractor must provide all required site preparation.

h. All materials must be new, unused materials.

i. Contractor must complete any additional measures required by HOA, mobile home community standards, or park, as approved by the program.

j. Contractor must supply certificate of occupancy, certificate of completion, or equivalent required by local jurisdiction for applicant to move back into the property.

k. Contractor must complete all work required by local code and building inspectors, as approved by the program.

l. Contractors must submit to program inspections.

m. Contractor must complete all work required as a result of program inspections.

n. Contractor must provide elevation of the unit if required by the local jurisdiction or program.

o. Contractor must provide warranty of work consistent with program guidelines.

p. Work under this activity must be completed within 60 calendar days from the date of the Notice to Proceed (NTP). Contractors are responsible for ensuring that all MHUs are new, HUD-approved units with certification labels and data plates verifying compliance with HUD Code and appropriate wind/thermal zones for New Mexico. Contractors are also responsible for registering the new MHU unit, as applicable under State law.

Pricing for MHU rehabilitation is site- and damage-specific and shall be based on Eligible Cost Reports (ECRs) and line-item estimates developed using program-approved industry-standard construction cost estimating software. Appendix D.2 and Appendix D.3 shall be completed to document rehabilitation cost components, support cost transparency, and facilitate the Program’s cost reasonableness review.

2.2 MHU Replacement

When the program determines that disaster-damaged MHUs will be replaced, the scope includes:

a. Coordination with the property owner and his/her family for all activities, from assignment to obtaining a certificate of occupancy for closing;

b. Coordinating applicant move out, and providing temporary housing, if eligible.

c. Procurement of a new Program-compliant MHU;

d. Obtaining applicant approval of replacement MHU floorplan;

e. Utility disconnection and reconnection;

f. Site-specific analysis for surveying, zoning, plot plans or any activity required to obtain permits/certificate of occupancy;

g. Debris removal in accordance with all Federal, State and local requirements, including the disposal of potential asbestos containing materials;

h. Servicing or repairing wells, septic systems, and in ground/above ground storage tanks;

i. Site and foundation preparation;

j. Order, delivery and installation of new, HUD-certified MHU and all supporting activities to complete per industry standard and program requirements;

k. Replacement and installation of MHU in accordance with all applicable local and state, federal, and ICC codes and standards;

l. Incorporation of accessibility needs prior to key turnover;

m. Fencing removal and replacement, as applicable;

n. Engineering and architectural services, as required;

o. Survey/Elevation certificate requirements; and

p. Provide MHU manufacturer's warranty registered in applicant's name.

q. Contractor must obtain all required permits prior to beginning any work.

r. Contractors must close out all permits once work governed by the applicable permit(s) is completed.

s. The new unit must include Energy Star rated appliances, efficient HVAC, water-conserving fixtures) and as approved by the program.

t. Contractor is responsible for all costs for overhead, profit, taxes, sales tax, labor, materials, tools, supplies, equipment, personnel, travel expenses, bonding/insurance, licensure, title and unit registration, surveys, elevation certificates, and all other associated and incidental costs necessary to provide the products and services according to the specifications, requirements, provisions, terms and conditions set forth within the contract and enumerated in the construction assignment task order and scope of work.

u. All materials must be new, unused materials.

v. Contractor must complete any additional measures required by HOA, mobile home community standards, or park, as approved by the program.

w. Contractor must complete all work required by local code and building inspectors, as approved by the program.

x. Contractors must submit to program inspections.

y. Contractor must complete all work required as a result of program inspections.

z. Contractor must provide elevation of the unit if required by the local jurisdiction or program.

aa. Contractor must provide warranty of work consistent with program guidelines.

ab. Contractor must provide title to the new unit and register the new unit in the applicant’s name, as specified by New Mexico law and program guidelines.

ac. Contractor must supply certificate of occupancy, certificate of completion, or equivalent required by local jurisdiction prior to key turnover.

Offerors shall complete Appendix D.2 and Appendix D.3 to itemize replacement cost components and support the Program’s evaluation of cost reasonableness and pricing completeness.

a. Core Costs: Demolition/removal and disposal of the damaged unit, base unit price, delivery and transportation, site preparation and grading, and foundation/anchoring.

b. Connections and Add-Ons: Utility connections (water, sewer, electric, gas), septic tank or well decommissioning, skirting installation, elevation of the replacement unit in FEMA Special Flood Hazard Areas at or above Base Flood Elevation (BFE), plus any additional state or local freeboard requirements, and accessibility features as required and defined in the site-specific scope of work.

c. Other Costs: The cost of permits, fees, and warranty may be reimbursed at cost with no markup. Costs for unknown site conditions may be reimbursed subject to review and approval via the program’s established change order process.

Reasonable Accommodations – MHU Replacement

For MHU replacement projects, standard reasonable accommodations include:

a. Minimum 32" width for exterior doors

b. Minimum 36" hallway width

c. Minimum 32" bathroom and bedroom doors

Additional accommodations, such as hearing-impaired smoke detectors or roll-in/no threshold shower compartments, may be included in the Task Order scope of work as approved by the program.

ADA Unit Requirements for MHU Replacement:

· Grab bars in bathrooms at toilet and shower

· Handicap accessible shower with seat 33" min – 36" max

· Cabinets:

· Overhead 54" from ground

· Countertop max height 36"

· Workstation in the kitchen min 30" wide

· Removable from cabinet or no cabinet under sink

· Entry: Ramp or Lift

· Doors: 32" – 48"

· Appliances:

· Stove must have front controls

· Refrigerator must have pull (handles)

· Dishwasher must have pull (handles)

Contractors must be able to provide single wide and double wide replacement units in the following configurations:

a. Single Wide and Double Wide Two (2) bedrooms or fewer→ 2-bedroom, 2-bathroom unit: 1,000 – 1,330 sq. ft.

b. Single Wide and Double Wide Three (3) bedrooms→ 3-bedroom, 2-bathroom unit: 1,331 – 1,425

c. Single Wide and Double Wide Four (4) or more bedrooms → 4-bedroom, 2-bathroom unit; 1,426 – 1,500. Maximum configuration.

All replacement MHUs must be new HUD-approved units with certification labels, data plates, and must comply with state/local codes and NMAC 14.12 anchoring, foundation, and installation requirements.

Contractors must submit a MHU plan within each of the configurations specified above, within their RFP response to be considered responsive.

Work under this activity must be completed within 120 calendar days from the date of the Notice to Proceed (NTP). Contractors are responsible for ensuring that all MHUs are new, HUD-approved units with certification labels and data plates verifying compliance with HUD Code and appropriate wind/thermal zones for New Mexico. Contractors are also responsible for registering the new MHU unit, as applicable under State law.

3. Modular Housing

Modular housing will be treated as traditional, site, or stick-built construction according to program policy.

4. Traditionally Constructed Home Rehabilitation/Reconstruction

The HRP provides assistance for rehabilitation, reconstruction, and new residential construction of disaster-damaged homes referred to as traditionally constructed or “Stick-Built”. All work must comply with applicable federal, state, and local requirements, including:

a. Federal Standards: HUD CDBG-DR regulations, Consolidated Notice requirements, Section 504 accessibility standards, Fair Housing Act, and ADA compliance.

b. State Standards: International Residential Code (IRC), International Building Code (IBC), and New Mexico Building and Residential Codes.

c. Local Requirements: Zoning ordinances, permitting, inspections, certificates of occupancy, and locally adopted building codes.

d. Flood Plain Management: Homes located in FEMA-designated Special Flood Hazard Areas (SFHAs) must be elevated at least two feet above Base Flood Elevation (BFE). Specification of the use of these materials will be provided in the work order.

e. Green Building / Energy Efficiency: All substantial rehab, reconstruction, and new construction must comply with industry-recognized ENERGY STAR or ICC-700 Green Building Standard. Energy-efficient systems and fixtures (HVAC, appliances, insulation, windows/doors, plumbing fixtures) are required as specified in program guidelines.

f. EPA Certified Renovator: Contractor must be certified under the EPA lead safe housing rule or have a certification application formally submitted and pending approval at the time of proposal submission. Contractors must submit proof of certification or pending application.

g. Mitigation / Resilience: Use of fire- and flood-resistant materials, defensible space and ember-resistant design in wildfire-prone areas and floodproofing/elevation measures in floodplains. Specification of the use of these materials will be provided in the work order.

h. Wildfire/WUI Requirements: Where applicable, MHU replacements and rehabilitations located in or adjacent to wildfire hazard areas must comply with Section

6.0 (Wildfire- and WUI-Resistant Scope of Work and Additional Requirements).

4.1 Traditionally Constructed Home Rehabilitation

Rehabilitation is limited to repairing disaster-damaged residential structures, including single-family stick-built homes and, where eligible, condominiums, townhomes, duplexes, and structures with up to four units that share a common wall, to restore safe, sanitary, and functional living conditions.

Homes eligible for rehabilitation will require a range of repairs, from minor to major. The program will determine whether the home qualifies for rehabilitation and assign it to Contractors accordingly.

The scope of work for each property will vary and may include, but is not limited to, the following:

a. Development of a thorough scope of necessary repairs using DHSEM-prescribed forms;

b. Coordination with the property owner and his/her family and case management from the time of assignment to obtainment of a certificate of occupancy for closing;

c. Obtainment of all necessary state and local permits and approvals prior to the commencement of the Work for each structure;

d. Provision of copies of architectural and house plan renderings in limited circumstances, particularly if structural work is needed or if required by local permitting office;

e. Demolition, removal, and disposal of damaged materials or materials containing environmental hazards in accordance with applicable environmental laws and requirements;

f. Foundation leveling, repair, or limited elevation;

g. Structural and building envelope repairs (roofing, siding, windows/doors, drywall, carpentry);

h. Repair or replacement of mechanical, electrical, and plumbing systems and/or fixtures;

i. Interior and exterior finish work (painting, flooring, cabinetry, appliances);

j. Improvements required by code and/or local community standards, HOAs, or program standards.

k. Surface preparation and painting;

l. Flooring repair or replacement;

m. Cabinet and appliance replacement;

n. Lead-based paint, radon, and asbestos mitigation and clearance, where applicable.

a. Landscaping to the drip line and/or in play areas (if the homeowner has children), if the home was constructed pre-1978 and the property tested positive for lead hazards in soil as noted in program-provided scope of work.

o. Specialty construction elements associated with historic properties, including coordination with State Historic Preservation Office and local historic districts and stakeholders;

p. Wind mitigation and retrofitting measures;

q. Specialty construction elements associated with Green Building Construction techniques as required by HUD and as adopted by DHSEM;

r. Mitigation of contaminants and toxic substances or other conditions identified as a result of the program’s environmental review;

s. Addressing of special-needs accessibility requirements;

t. Performance of close-outs for each Project, which may include obtaining certificate(s) of occupancy from applicable state and local authorities; and

u. Provision and management of required warranties.

Reasonable Accommodations – Repair Award Type

Applicants who qualify for a repair award type may qualify for reasonable accommodations as specified in program guidelines. Repair scopes of work may require modification of existing rooms/fixtures that include:

Bathroom Reasonable Accommodation 1 (RA-1)

One (1) bathroom with the following accessibility modifications:

a. Tub/Shower combination with blocking and a grab bar

b. Chair height toilet with grab bars

Bathroom Reasonable Accommodation 2 (RA-2) One (1) bathroom with the following accessibility modifications:

a. Tub/Shower combination with blocking, grab bars, seat and shower wand

b. Chair height toilet with grab bars

Bathroom Reasonable Accommodation 3 (RA-3)

One (1) bathroom with the following accessibility modifications:

a. Roll-in shower compartment to fit existing tub/shower space, equipped with grab bars, seat and shower wand

b. Chair height toilet with grab bars

c. Roll under vanity, only upon request

Kitchen Reasonable Accommodations

Reasonable accommodations in kitchens for repair award types must be accommodations to items included in the Program Scope of Work, and may include:

a. Wheelchair accessible cook top (knobs on front of the appliance)

b. Roll under kitchen sink

Work under this activity must be completed within 60 calendar days from the date of the Notice to Proceed (NTP).

4.2 Traditionally Constructed Reconstruction and New Construction

The scope of work for each property will vary and may include, but is not limited to, the following:

a. Coordination with the property owner and his/her family and case management from the time of assignment to obtaining a certificate of occupancy for closing;

b. Obtainment of all necessary state and local permits and approvals prior to the commencement of the Work for each structure;

c. Provision of program-approved, stamped engineering drawings, including architectural, and structural designs.

d. Conduct all surveys (boundary, topographic, elevation, etc.).

e. Utility disconnection and reconnection;

f. Demolition, removal, and disposal of the damaged structure;

g. Site preparation and grading;

h. Construction…