60-79500-25-00264_60-79500-25-00264 Q & A final.pdf.PDF

Questions and Answers

STATE PURCHASING DIVISION

OF THE

GENERAL SERVICES DEPARTMENT

REQUEST FOR PROPOSALS (RFP)

RESIDENTIAL CONSTRUCTION SERVICES/

NEW MEXICO HOME RECOVERY PROGRAM

RFP# 60-79500-25-0264

Q & A Date: February 14, 2026

RFP Release Date: January 16, 2026

Due Date: March 16, 2026

RFP# 60-79500-25-00264

Q & A.

ii

# Questions Answers RFP Citation

1 For potential new out of state contractors, will it be acceptable to demonstrate proof of an active and pending Contractor License application if the license is not approved prior to the bid date.

Per New Mexico Statute NMSA 1978, § 60-13-3 at the time of proposal submission, Offerors must submit proof of current registration and licensure. All contractors and subcontractors must be appropriately licensed in New Mexico for the portion of work under which they are performing under a contractor task order. Contractors not licensed in the State of New Mexico must apply and receive licensure with the New Mexico Regulations and licensing Department, Construction Industries Division (CID). At the time of proposal submission, Offerors must submit proof of current registration and licensure.

IV. Specifications, A. Detailed Scope of Work; page 28

1. Scope of Work; page 30

2 Will a letter of bondability be accepted when submit.

Offeror(s) must have the ability to secure a Performance Surety Bond with a minimum bonding capacity of Five Million and No/100 Dollars ($5,000,000) at the time of the solicitation response, in favor of the Agency to insure the Contractor’s performance upon any subsequent contract award.

Each engagement will be different but the option to require a Performance Surety Bond must be available to the Agencies at time of contract award. A Statement of Concurrence, as defined in Section I.F.37, must be submitted in the Offeror’s proposal. Bonding applies to the total cumulative value of assignments issued under the contract. The Offeror must demonstrate sufficient bonding capacity by providing a statement from their bonding company on company letterhead either demonstrating existing capacity at or above this level, or the ability to obtain bonding in at least this amount, to cover all awarded work and maintain capacity throughout the contract term.

C. Business Specifications; 1.

Financial Stability; page 49 iii

3 When do resident applications begin and end?

Resident applications will open in Spring 2026. Applications will be accepted until the New Mexico Home Recovery Program budgeted funds for home rehabilitation, reconstruction, and new construction are expended.

DHSEM is currently accepting resident Intent to Apply on DHSEM's CDBG-DR designated website at dhsem.nm.gov/cdbg-dr2025/. To date, DHSEM has received 832 Intent to Applys. All program updates, including announcement of open applications, will be available at dhsem.nm.gov/cdbg-dr2025/.

From preliminary program data.

All program updates, including announcement of open applications, will be available at dhsem.nm.gov/cdbg-dr2025/.

4 Will the slideshow be available to go back and look at after this meeting ends.

No, the mandatory meeting was to provide all the necessary information. Criteria from the meeting is in the RFP

3. Pre-Proposal Conference; page

5 Do you have an early sense, based on inspections to date, what proportion of homes may ultimately be determined not suitable for rehabilitation and require reconstruction or replacement?

Based on very preliminary data, the program estimates that roughly 80% of disaster impacted homes in Chaves County will require repairs and 80% of disaster impacted homes in Lincoln County will require reconstruction. The program anticipates, based on very preliminary data, a high volume of MHU replacement in Lincoln County.

From preliminary program data.

All program updates, including announcement of open applications, will be available at dhsem.nm.gov/cdbg-dr2025/.

6 Acknowledgement of Receipt Form needs to be sent to who?

On the Form it says to send to Johnny DeSha is that correct.

The deadline to submit an Acknowledgement of Receipt Form was 1/22/2026.

Acknowledgement of Receipt Forms were to be submited to Buyer, Johnny DeSha at johnny.desha@gsd.nm.gov

II. Conditions governing the procurement, A. Sequence of Events; page 11

7 If the NM contractor license is “in process” at proposal time, can the Offeror rely on fully licensed NM subcontractors until its own license is finalized?

Offerors must hold all required licenses at the time of proposal submittal; applications in process do not satisfy this requirement

IV. Specifications, A. Detailed Scope of Work; page 28

1. Scope of Work; page 30

8 Timing of licensure – does the contractor need NM CID licensure at proposal submission, or can it be

New Mexico CID and related licenses must be active and documented at the time of proposal submittal; they cannot be obtained later for eligibility

IV. Specifications, A. Detailed Scope of Work; page 28

1. Scope of Work; page 30 iv obtained by award / first task order?

9 After contract award, what is the anticipated timeframe for first task orders, and is there a mobilization period before construction starts?

Contractors must be fully mobilized within 30 days of award/effective date, before task orders are issued.Task orders will be issued as program needs and environmental clearances allow;

no guaranteed start date is specified in the RFP.

IV. Specifications, A. Detailed Scope of Work, b.; page 29

10 Expected task order volume and geographic distribution between Lincoln County and Chaves County in the initial phase

Task Order geographic distribution will depend on applicant eligibility and damage assessments. Assignments will be based on DHSEM's Builder Assignment Method, which may include the assessment of workmanship, capacity, performance history, project management, and customer service.

2. Scope of Work, A. Task Order Assignment; page 24

11 Pricing for qualification only – can the State confirm that final task order pricing will be set based on site-specific scopes and approved estimating methods at the time of assignment?

Proposal pricing is for qualification, benchmarking, and cost reasonableness only; final compensation is determined per task order using program-established rates and site-specific scopes/estimates.

IV. Specifications, A. Detailed Scope of Work, g.; page 312.

MHU Rehabilitation; page 312.1 MHU Replacement; page 324.2 Traditionally Constructed Reconstruction and New Construction; page 40C.

Specifications, C.6 Cost; page 53

12 If multiple contracts are awarded, how will task orders be allocated among contractors (rotation, capacity-based, geography, etc.)?

Assignments will be based on DHSEM's Builder Assignment Method, which may include the assessment of workmanship, capacity, performance history, project management, and customer service.

2. Scope of Work, A. Task Order Assignment; page 24

13 For MHU replacement, is the prime responsible for full unit procurement and setup, or will the State provide units and contractors only perform site work/installation?

Prime contractor is responsible for full turnkey MHU replacement:

procurement of the new HUD-certified unit, transportation, installation, setup, utilities, and title/registration.

E. Pricing; page 27 v

14 Please clarify what the warranty timeframe is that we must provide

Contractor must provide warranty of work consistent with program guidelines.

Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

Correction through an amendment will be provided to the Scope of Work, which currently states a one-year workmanship and material warranty. An update to this section is needed to reflect RFP language: Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

IV. Specifications, A. Detailed Scope of Work, 8. Additional Requirements; page 42

15 Follow-up on warranty inconsistencies between Spec 6.1/Additional Requirements, Technical Spec j.) Warranty and Service Management, and Draft Contract J. Warranties (one vs two years; third-party requirement).

Contractor must provide warranty of work consistent with program guidelines.

Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

Correction through an amendment will be provided to the Scope of Work, which currently states a one-year workmanship and material warranty. An update to this section is needed to reflect RFP language: Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

IV. Specifications, A. Detailed Scope of Work, 8. Additional Requirements; page 42 vi

16 Can an offer be submitted using the contractor’s license of a construction company that is owned by the offeror, while using the parent company as the offeror for financial qualifications and responsibility?

No. Under this RFP, the entity that submits the proposal and will be the prime Contractor (the “Offeror”) must itself hold the required New Mexico contractor licenses at the time of proposal submittal. The Offeror may not rely solely on the license of a separately incorporated company, even if that company is owned by the Offeror.

IV. Specifications, A. DeIV.

Specifications, A. Detailed Scope of Work; page 28

1. Scope of Work; page 30

17 To ensure bid pricing consistency, please define what is meant by “efficient HVAC” (e.g. 3ENERGY STAR certified).

Efficient HVAC” refers to HVAC systems meeting or exceeding the minimum performance requirements in the New Mexico HRP Housing Construction Specifications and Housing Design Standards, including, where applicable, ENERGY STAR-certified or equivalent high-efficiency equipment.

Offerors should price HVAC consistent with these program standards rather than premium/luxury systems unless specifically required in a task order.

IV. Specifications, A. Detailed Scope of Work, 2. MHU Rehabilitation, e; page 31 IV. Specifications, A. Detailed Scope of Work, 2.1 MHU Replacement, s; page 33 IV. Specifications, A. Detailed Scope of Work, 4. Traditionally Constructed Home Rehabilitation/Reconstruction, e;

IV. Specifications, A. Detailed Scope of Work, 4.2 Traditionally Constructed Reconstruction and New Construction,r; page 38

18 To ensure bid pricing consistency, please define what is meant by “water conserving fixtures” (e.g., EPA Certified WaterSense products).

Water-conserving fixtures” refers to plumbing fixtures that meet or exceed the water-efficiency criteria in the New Mexico HRP Housing Construction Specifications and Housing Design Standards, including, where applicable, EPA WaterSense-labeled or equivalent high-efficiency fixtures (e.g., high-efficiency toilets, low-flow faucets and showerheads).

Offerors should base pricing on these program standards.

IV.A.2.1 – ADA Unit Requirements for MHU Replacement (labeled 2.1.g, p. 34)

19 Please clarify the intent of this cabinet requirement:

“Removable from cabinet or no cabinet under sink.” Is the intent to provide removable casework to allow ADA accessibility under the sink?

Yes. The intent is to provide accessible knee/toe clearance under the kitchen sink for persons using mobility devices. Base cabinetry under the designated accessible sink must either be omitted or designed so that it can be readily removed to provide clear space, while still protecting and supporting plumbing and

IV. Specifications, A. Detailed vii meeting code and program requirements.

20 What specific “locally adopted WUI codes” should we incorporate into our scope of work?

Locally adopted WUI codes” means wildfire/WUI-related codes, ordinances, or standards adopted by the local jurisdiction having authority over the project site (county/municipality or other local authority in Lincoln or Chaves Counties). 9Contractors must: (1) comply with NFPA 1144 and New Mexico Forestry Division guidance as a baseline;

and (2) comply with any additional local WUI requirements identified in the site-specific scope and task order. The Program will identify applicable local WUI requirements in task orders.

IV.A.6.1 – Required Standards (Wildfire/WUI) (labeled 6.1, p.

41)

21 Please clarify the meaning of the sentence fragment “Key on a reimbursement basis” in this section.

The Contractor shall directly manage all temporary relocation logistics for households displaced as a result of rehabilitation, reconstruction, or replacement activities according to Program policy, on a reimbursement basis.”

Approved temporary relocation costs are reimbursed up to applicable GSA per diem limits;

costs due to contractor-caused schedule overruns without approved extensions are not reimbursable.

IV. Specifications, A. Detailed Scope of Work; page 41

22 In line “c.”, the RFP requires a two-year warranty on all work, while line “k.” references a one-year warranty. Please clarify the warranty requirement.

Contractor must provide warranty of work consistent with program guidelines.

Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

Correction through an amendment will be provided to the Scope of Work, which currently states a one-year workmanship and material warranty. An update to this section is needed to reflect RFP language: Contractors must

IV. Specifications, A. Detailed viii provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

23 Are contractors required to provide a third-party warranty for the 2-year warranty on all work?

No. The third-party warranty requirement applies to the 10-year structural warranty, not to the 2-year general warranty. 13Under IV. 14A.8.c / 2.8.d and IV.A.8.l / 2.8.m: contractors must supply a third-party warranty to cover the 10-year structural warranty for reconstruction/new construction.

The 2-year general warranty may be the contractor’s own workmanship/materials warranty, consistent with program guidelines and contract terms.

IV. Specifications, A. Detailed Scope of Work, 8. Additional Requirements; page 42

24 Section I.D states that any inquiries or requests must be submitted to the Procurement Manager, Megan Martinez, and that offerors may contact ONLY the Procurement Manager. 17However, Section II.B.4 states to submit questions to johnny.desha@gsd.nm.gov.

Please clarify.

This due date is past. All questions sent to buyer were sent to procurement manager and are receiving a written response.

25 Sections III. 20B.1.c and III.B.3 state we should only upload a SINGLE Cost file and that all information must be combined into a single file. 21However III.C indicates that we should submit two Excel files, Appendix D.2 and Appendix D.3. Please confirm that we can combine the tabs from both documents into a single Excel file.

Offerors must provide all required content for Appendix D.2 and Appendix D.3, but may (and are encouraged to) combine them into a single Excel file with clearly labeled tabs (e.g., “Appendix D.2” and “Appendix D.3”) and upload that single file as the Cost Proposal. Multiple cost uploads should be used only if a single file exceeds the 50 MB limit, in which case follow III.B.1.d. This approach satisfies the “single Cost file” requirement.

mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov mailto:johnny.desha@gsd.nm.gov ix

26 Section 4.2 establishes the allowable sq. ft. range for 3-bed/2-bath units as 1,331– 1,425 sq. ft., but Exhibit D’s sample 3-bed/2-bath plan is 1,476 sq. ft. Please advise which is correct.

Section IV. A.4.2 establishes the program allowable square footage ranges for reconstruction/new construction (including 1,331– 1,425 sq. ft. for 3BR/2BA) and those ranges will control for program design and eligibility.

Exhibit D provides representative plans for pricing and benchmarking under Appendices D.2 and D.3, and one 3BR plan exceeds the stated range. For this procurement, Offerors shall use Exhibit D as issued for pricing, but the ranges in IV.A.4.2 will govern actual program unit sizes. The Exhibit D discrepancy will be reconciled in future program documents/task orders and will not be used to penalize Offerors.

Section IV. A.4.2

IV.A.4.2

27 The RFP states that contractors must maintain appropriate licensure to remain eligible for task orders. Can the State confirm whether licensure with the New Mexico Construction Industries Division is required at the time of proposal submission, or whether licensure may be obtained prior to contract award or prior to issuance of the first task order?

Per New Mexico Statute NMSA 1978, § 60-13-3 at the time of proposal submission, Offerors must submit proof of current registration and licensure. All contractors and subcontractors must be appropriately licensed in New Mexico for the portion of work under which they are performing under a contractor task order. Contractors not licensed in the State of New Mexico must apply and receive licensure with the New Mexico Regulations and licensing Department, Construction Industries Division (CID). At the time of proposal submission, Offerors must submit proof of current registration and licensure.

IV. Specifications, A. Detailed Scope of Work; page 28

1. Scope of Work; page 30

28 If an Offeror’s New Mexico contractor license is in process at the time of proposal submission, may the Offeror submit a proposal identifying appropriately licensed New Mexico subcontractors to perform regulated construction activities until the Offeror’s licensure is finalized?

No, Per New Mexico Statute NMSA 1978, § 60-13-3 at the time of proposal submission, Offerors must submit proof of current registration and licensure.

IV. Specifications, A. Detailed

1. Scope of Work; page 30 x

29 Following contract award, what is the anticipated timeframe for issuance of initial task orders, and is there a mobilization period provided prior to commencement of construction activities?

IV.A and Draft Contract 2.8:

contractors must be fully mobilized within 30 days of award/effective date, before task orders are issued.Task orders will be issued as program needs and environmental clearances allow;

no guaranteed start date is specified in the RFP.

2. Scope of Work, A. Task Order Assignment; page 24

30 Can the State provide additional guidance on anticipated task order volume and geographic distribution between Lincoln County and Chaves County during the initial program phase

Task Order volume and geographic distribution will depend on applicant eligibility and damage assessments. Assignments will be based on DHSEM's Builder Assignment Method, which may include the assessment of workmanship, capacity, performance history, project management, and customer service.

A. Task Order Assignment; page

31 The RFP notes that pricing is requested for qualification purposes only. Can the State confirm that final task order pricing will be established based on site-specific scopes and approved cost estimating methodologies at the time of assignment?

Proposal pricing is for qualification, benchmarking, and cost reasonableness only; final compensation is determined per task order using program-established rates and site-specific scopes/estimates.

32 In the event of multiple contract awards, how does the State anticipate allocating task orders among awarded contractors (e.g., rotation, capacity-based, geographic assignment)?

Assignments will be based on DHSEM's Builder Assignment Method, which may include the assessment of workmanship, capacity, performance history, project management, and customer service.

A. Task Order Assignment; page

33 For MHU replacement projects, will the prime contractor be responsible for full unit procurement and setup, or will units be provided directly by the State with contractors responsible only for site work and installation?

Prime contractor is responsible for full turnkey MHU replacement:

procurement of the new HUD-certified unit, transportation, installation, setup, utilities, and title/registration.

E. Pricing; page 27 xi

34 Please clarify what the warranty timeframe is that we must provide.

Contractor must provide warranty of work consistent with program guidelines.

Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

Correction through an amendment will be provided to the Scope of Work, which currently states a one-year workmanship and material warranty. An update to this section is needed to reflect RFP language: Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

IV. Specifications, A. Detailed Scope of Work, 8. Additional Requirements; page 42

35 In Section 6.1 Required Standards, Number 8.

Additional Requirements, Page 42 of 60, letter c.) states: c.)

Providing a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction. Then on Page 48 of 60, letter j.) states: j.)

Warranty and Service Management Offeror must warrant work as follows: a. Two (2) years – general warranty covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable); and b. Ten (10) years – structural warranty for any structural work performed.

However, on Page 30 of 55, J.

WARRANTIES, states: A.

WARRANTIES Contractor

Contractor must provide warranty of work consistent with program guidelines.

Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

Correction through an amendment will be provided to the Scope of Work, which currently states a one-year workmanship and material warranty. An update to this section is needed to reflect RFP language: Contractors must provide a minimum two (2)-year warranty on all work, covering repairs to the home, including electrical, plumbing, and mechanical work (as applicable), and a ten (10)-year structural warranty for reconstruction/new construction.

IV. Specifications, A. Detailed xii shall provide a. One-year workmanship and material warranty. B. Ten-year third-party structural warranty (as applicable).c. Manufacturer warranty transfer for MHU replacements. Please clarify if we are to provide a one or two year warranty and does it have to be through a third party company.