6-WM2608 ATHLETIC TRAINERS .docx

REQUEST FOR PROPOSALS (RFP) #WM2608

ATHLETIC TRAINERS

The District will only accept proposals electronically uploaded to the EUNA Procurement System (formerly Bonfire) at: https://ccc.bonfirehub.com/portal/?tab=openOpportunities City Colleges of Chicago will issue email alerts via EUNA for all published RFPs.

EUNA Vendor Support: access the EUNA Customer Hub

Proposal Due Date: Proposals must be submitted in the CCC EUNA Procurement portal no later than 12:00 p.m., Central Time, Wednesday, July 15, 2026.

Pre-Proposal Conference: A pre-proposal conference is scheduled for Wednesday, June 24, 2026, at 12:00 p.m., to discuss the Scope of Services and the Minority and Women Business Enterprise Contract Participation Plan (MBE/WBE).

MEETING LINK: https://cccedu.zoom.us/j/92643734481?pwd=nVQ4S7ejrZWLDnaQDTWE4ozOiMoBy9.1

Meeting ID: 926 4373 4481

Passcode: 023760

Questions: All questions regarding this solicitation should be submitted via the CCC EUNA Portal at: https://ccc.bonfirehub.com/portal/?tab=openOpportunities.

Questions Deadline: The deadline for submitting final questions via EUNA is Friday, June 26, 2026, by 12:00 p.m., Central Time.

Contents

RFP #WM2608

C I T Y C O L LE G E S O F C H I C A G O

1. BACKGROUND

City Colleges of Chicago (CCC) consists of seven (7) community colleges which are all located within the city limits of Chicago. In addition, there are five (5) satellite locations that are affiliated with the colleges. A seven-member board of trustees, who are appointed by the Mayor of Chicago, governs the system. The chief administrative officer of the system is the Chancellor, who is appointed by the Board of Trustees. Each college has its own President, who reports to the Chancellor, and its own administrative staff which is responsible for policy administration in the areas of human resources and staff development, finance, academic affairs, administrative services and information technology. Each of these areas is headed by a Vice Chancellor that reports to the Chancellor.

2. INTENT TO SUBMIT

Vendors who intend to submit a proposal in response to this solicitation should indicate their intent to submit in the EUNA portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities , no later than Monday, July 13, 2026, by 12:00 p.m. If proposers fail to declare their intent, they must do so as part of their submission.

3. BUSINESS GOALS AND OBJECTIVES

The City Colleges of Chicago (CCC) is soliciting proposals from Vendors (“Vendor”) qualified to provide services to be procured.

CCC intends to award one thirty-six (36) month contract for the requested services with an additional two (2) one-year renewal options.

4. SCHEDULE

CCC anticipates the following schedule.

5. SCOPE OF SERVICES

The RFP and all attachments are available for download from the City Colleges of Chicago EUNA Portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities. Proposers are responsible for checking the EUNA Portal for required forms, templates, clarifications, and/or addenda.

1. Purpose and general requirements

City Colleges of Chicago (CCC) is seeking proposals from qualified vendors to provide up to six certified athletic training services in support of the intercollegiate athletics programs across six (6) colleges. CCC Athletics currently supports over 400 student-athletes across more than 25 athletic teams competing throughout the academic year.

2. Service Period Athletic training services will be required annually during the intercollegiate athletics season from August through May. This would include over 275 home games and daily practice sessions resulting in a max of 35 hours a week.

Services will primarily occur:

· Afternoons and evenings

· Weekends

· During scheduled home athletic contests

· During team practices

· During scheduled injury treatment and rehabilitation sessions

Service needs may fluctuate depending on athletic seasons and competition schedules.

3. Service Model The Contractor shall provide services through a districtwide pool of certified athletic trainers capable of supporting CCC athletic programs across all participating colleges.

Trainers will not be permanently assigned to a single campus. Instead, trainers will be scheduled based on athletic activity, risk level of sport, and CCC athletics priorities.

CCC Athletics will coordinate coverage scheduling with the Contractor through the District Athletics Office and/or campus Athletic Directors.

The Contractor must demonstrate the ability to provide athletic trainer coverage across multiple campuses and simultaneous athletic events during peak athletic seasons

4. Locations Athletic training services may be required at the following CCC campuses:

· Richard J. Daley College – 7500 S. Pulaski Rd., Chicago, IL

· Kennedy-King College – 6301 S. Halsted St., Chicago, IL

· Malcolm X College – 1900 W. Jackson Blvd., Chicago, IL

· Olive-Harvey College – 10001 S. Woodlawn Ave., Chicago, IL

· Harry S. Truman College – 1145 W. Wilson Ave., Chicago, IL

· Wilbur Wright College – 4300 N. Narragansett Ave., Chicago, IL

Services may also be required at alternate athletic facilities used for home competitions.

5. Coverage Requirements The Contractor shall provide certified athletic trainers to support CCC athletics through the following services.

5.1 Home Game Coverage

Trainers shall attend scheduled home athletic competitions and shall:

· Arrive at least one (1) hour prior to the start of competition

· Remain present throughout the duration of the event

· Remain until athletes are cleared following the conclusion of competition

· Provide sideline injury evaluation and treatment

5.2 Practice Coverage

Trainers may attend team practices, particularly for sports considered higher risk or as requested by CCC athletics staff.

Practice coverage may include:

· Injury prevention support

· Evaluation of injuries sustained during practice

· Preventative taping and preparation

5.3 Injury Evaluation and Treatment

Trainers shall evaluate and provide care within the scope of athletic training practice, including:

· Injury assessment and evaluation

· Immediate injury care

· Therapeutic modalities and treatment

· Application of taping and bracing

· Post-activity recovery support

5.4 Rehabilitation and Follow-Up Care

Trainers shall provide scheduled injury rehabilitation and treatment sessions, which may include:

· Follow-up injury evaluations

· Monitoring recovery progress

· Rehabilitation exercises and treatment protocols

· Coordination with physicians and medical providers as needed

5.5 Injury Prevention

Trainers shall assist in supporting athlete health and safety through injury prevention services, including:

· Preventative taping and bracing

· Pre-participation preparation and warm-up guidance

· Athlete readiness evaluation

5.6 Emergency Response

During practices and competitions, trainers shall:

· Provide immediate medical care for athletic injuries

· Determine whether athletes may safely continue participation

· Initiate emergency response procedures when necessary

· Coordinate with emergency medical personnel if required

6. Coverage Prioritization Due to varying athletic schedules, trainer coverage shall be prioritized as follows:

1. Home athletic competitions

2. High-risk sport practices

3. Scheduled rehabilitation and treatment sessions

If multiple athletic events occur simultaneously, CCC Athletics will coordinate with the Contractor to determine coverage priorities.

7. Injury Documentation The Contractor shall ensure that trainers maintain appropriate documentation of athletic injuries and treatments.

Responsibilities include:

· Documenting injuries occurring during practices or competitions

· Communicating injury status with CCC athletics staff

· Providing written injury reports when appropriate

8. Scheduling and Coordination CCC Athletics will provide athletic schedules in advance when available.

The Contractor shall work collaboratively with:

· CCC District Athletics Office

· Campus Athletic Directors

· Coaching staff to coordinate trainer coverage for practices, competitions, and treatment sessions.

The Contractor shall confirm trainer coverage schedules in advance and maintain the flexibility to adjust schedules based on athletic program needs.

9. Hours of Service Athletic training services shall not exceed thirty-five (35) total service hours per week.

Service hours may include:

· Weekday afternoons and evenings

· Weekend competitions and practices

· Seasonal variations in athletics programming

Coverage hours may include multiple trainers scheduled simultaneously across campuses, depending on the number of events or practices occurring at the same time.

10. Compensation Structure Compensation shall be structured as follows:

· Hourly Rate: Not to exceed $50 per hour per athletic trainer

· Maximum Weekly Hours: 35 hours per trainer

· Maximum Annual Contract Value: $315,000

Total payments under this contract shall not exceed $315,000 annually.

CCC does not guarantee a minimum number of service hours. Services will be scheduled based on athletics programming needs and available funding.

11. Qualifications All athletic trainers provided by the Contractor must:

· Hold current Board of Certification (BOC) certification

· Maintain current Illinois Athletic Trainer licensure

· Maintain current CPR, AED, and First Aid certification

· Maintain professional liability insurance coverage

· Be in good professional standing

12. Supplies and Equipment CCC will provide access to athletic training rooms and basic treatment equipment where available.

The Contractor shall provide professional expertise and basic first aid supplies necessary to perform athletic training services. Taping materials and specialized treatment supplies will be provided by CCC unless otherwise mutually agreed.

13. Compliance with CCC Policies All services shall be performed in accordance with:

· CCC Athletics policies and procedures

· Applicable health and safety regulations

· The City Colleges of Chicago Athletics Manual

14. Staffing Plan Requirements Proposers must demonstrate their capacity to provide athletic training services across CCC campuses.

Proposals should include:

· Number of certified trainers available within the staffing pool

· Scheduling and staffing methodology

· Ability to provide coverage during simultaneous athletic events

· Backup coverage plans when trainers

5.1. INTERROGATORIES

· Please see the attachments section in Euna for interrogatories

6. SPECIAL TERMS AND CONDITIONS

6.1. Insurance Requirements

The Proposer shall procure and maintain at all times, at Proposers own expense, until final acceptance of the Work covered by this Agreement, and if required to return during the warranty period, the types of insurance specified below, with insurance companies authorized to do business in the State of Illinois covering all operations under this Agreement, whether performed by the Proposer or by subcontractors.

The kinds and amounts of insurance required are as follows:

1. Worker's Compensation and Occupational Disease Insurance. Workers Compensation and Occupational Disease Insurance, in accordance with the laws of the State of Illinois, or any other applicable jurisdiction, covering all employees who are to provide a service under this contract. Employer’s liability coverage with limits of not less than $1,000,000.00 each accident or illness shall be included.

2. Commercial Liability Insurance (Primary and Umbrella). Commercial Liability Insurance or equivalent with limits of not less than $5,000,000.00 per occurrence, combined single limit, for bodily injury, personal injury, and property damage liability. Products/completed operations, explosion, collapse, underground, independent contractors, broad form property damage and contractual liability coverages are to be included. City Colleges of Chicago is to be named as an additional insured without recourse or right of contribution for any liability arising from this work.

3. Automobile Liability Insurance. When any motor vehicles are used in connection with work to be performed, the Contractor shall provide Automobile Liability Insurance with limits of not less than $1,000,000.00 per occurrence combined single limit, for bodily injury and property damage. The City Colleges of Chicago is to be named as an additional insured.

4. Cyber Liability. A Cyber and Privacy Policy shall be maintained with limits of not less than $5,000,000.00 to address liability for a data breach which may result in the compromise of personal data pertaining to District Trustees, Employees, Students, Administrators, Staff, Visitors and Guests. The Policy shall cover a variety of expenses associated with data breaches, including, but not limited to: notification costs, credit monitoring, costs to defend claims by state regulators, fines and penalties, and loss resulting from identity theft.

5. Fidelity, EPLI and Professional Liability (E&O). Professional liability insurance covering errors, omissions or negligent acts must be maintained with limits of not less than $5,000,000.00. Coverage must include contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, start of work on this Agreement. A claims-made policy, which is not renewed or replaced, must have an extended reporting period of two (2) years.

The Contractor will furnish City Colleges of Chicago original Certificates of Insurance evidencing the required coverage to be in force on the date of this contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverage has an expiration or renewal date occurring during the term of this contract. The Contractor shall submit evidence of insurance prior to contract award. The failure of City Colleges of Chicago to obtain such evidence from Proposer before permitting Proposer to commence work shall not be deemed to be a waiver by City Colleges of Chicago, and the Proposer shall remain under continuing obligation to maintain the insurance coverage.

The insurance herein specified shall be carried until all work required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted. Failure to carry or keep such insurance in force may constitute a violation of the Agreement, and City Colleges of Chicago maintains the right to stop work until proper evidence of insurance is provided.

The insurance shall provide for 60 days prior written notice to be given to City Colleges of Chicago Procurement and Business Services Department in the event coverage is substantially changed, canceled, or non-renewed.

The Proposer shall require all subcontractors to carry the insurance required herein, or Proposer may provide the coverage for any or all subcontractors, and, if so, the evidence of insurance submitted shall so stipulate.

Any and all deductibles on referenced insurance coverage shall be borne by Proposers.

Proposer expressly understands and agrees that any insurance coverage and limits furnished by Proposer shall in no way limit the Proposer’s liabilities and responsibilities specified within the contract documents or by law.

The Proposer and each subcontractor agree that insurer shall waive their rights of subrogation against City Colleges of Chicago.

The Proposer expressly understands and agrees that any insurance maintained by City Colleges of Chicago shall apply in excess of and not contribute with insurance provided by the Proposer under the contract.

If the Proposer, or its subcontractors desire additional coverage, higher limits of liability, or other modifications for its own protection, the Proposer and each of its subcontractors, shall be responsible for the acquisition and cost of such additional protection.

City Colleges of Chicago maintains the right to modify, delete, alter or change these requirements.

6.2. Federal/State Funding

If funding for the Deliverables in this Subgrant Agreement derive from federal funding sources, then the terms set forth in this Addendum/Section shall apply and are hereby incorporated into the Subgrant Agreement. For purposes of this section, references to the “CCC” mean Chicago City Colleges and all its offices. References to “Entity” refers to “Subgrantee/Subgrantee”. References to “Contract” or “Agreement” refers to this Subgrant Agreement.

1. Compliance with Federal Law, Regulations, and Executive Orders. Entity will comply with all applicable federal statutes, regulations, executive orders, and other federal requirements in carrying out any project supported by federal funds. The Entity recognizes that federal laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The Entity agrees that the most recent federal requirements will apply to the project.

2. Debarment and Suspension. Entity is not presently debarred, suspended, proposed, for debarment, declared ineligible or voluntarily excluded form covered transactions by any federal Agency or agency;

a) within a three-year period preceding this Agreement have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records making false statements receiving stolen property; b) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offences enumerated in subsection (a), above; c) have not within a three-year period preceding this Agreement had one or more public transactions (federal, state, or local) terminated for cause or default.

3. Lobbying and Political Activities. In signing this Agreement, Entity certifies, to the best of his or her knowledge and belief, that:

a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with awarding any federal contract, the making of any federal grant, the making federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress relating to this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

c. The undersigned shall require that the language of the foregoing two subsections be included in the award documents for all subcontracts at all tiers and that all subcontractors shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Entity certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Entity understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

4. DHS Seal, Logo, and Flags. Entity shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval.

5. Records Retention. Entity shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to the Subaward, adequate to comply with 2 C.F.R. § 200.333, unless a different retention period is specified in 2 C.F.R. § 200.333. If any litigation, claim or audit related to the purchases contemplated herein is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.

6. No Obligation by Federal Government. The Federal Government is not a party to this Agreement and is not subject to any obligations or liabilities to the non-Federal entity, Entity, or any other party pertaining to any matter resulting from the Agreement.

7. Program Fraud and False or Fraudulent Statements or Related Acts. Entity acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Entity’s actions pertaining to this Agreement.

6.3. Participation by other Local Government Agencies

Other local government agencies (“Local Government Agencies”) may be eligible to purchase Services pursuant to the terms and conditions of this Contract if such agencies are authorized, by law or their governing bodies, to execute such purchases, and if such authorization is allowed by the City Colleges of Chicago’s District Director of Business & Procurement Services, and if such purchases have no significant net adverse effect on the City Colleges of Chicago and result in no observed diminished ability on the Bidder to provide the Services to the City Colleges of Chicago or user departments pursuant to such purchases. Local Government Agencies shall include without limitation: City of Chicago, Chicago Park District, Chicago Public Schools, Chicago Transit Authority, Chicago Housing Authority, Chicago Board of Elections, Metropolitan Pier & Exposition Authority (McCormick Place, Navy Pier), and the Municipal Courts. All purchases and payment transactions shall be made directly between the Bidder and the requesting Local Government Agency; City Colleges of Chicago shall not be responsible for payment of any amounts owed by any Local Government Agency to Bidder. The City Colleges of Chicago assumes no authority, liability or obligation on behalf of any Local Government Authority.

6.4. Payment

The selected proposer will not be entitled to demand or receive payment under this Agreement until all of the stipulations, provisions and conditions set forth in the Agreement have been complied with. Invoice(s) should be transmitted to the Accounts Payable Department via e-mail (preferred method) to accountpayableservices@ccc.edu or in duplicate hard copy to CCC, Accounts Payable Department, 3901 S. State Street, Chicago, IL 60609. CCC offers expedited payment terms to its suppliers for accepting electronic payments, as follows:

Net 15 days or less - CCC utilizes an electronic payment method leveraging unique and secure card-less payment accounts which allows for placement of funds for approved payment transactions on a Visa Single Use Account (“SUA”) administered through U.S. Bank via the Payment Plus program.

Net 45 days - CCC also utilizes Automatic Clearing House (“ACH”) as a method to pay suppliers. This requires completion of a form indicating Bank routing and account number information authorizing CCC to deposit funds into your Bank account.

Net 60 days – CCC will issue traditional checks to suppliers unable to accept one of the preferred electronic methods.

6.5. Termination

1. Termination for Convenience. This contract can be terminated upon ten (10) days written notice by City Colleges of Chicago on the grounds of Proposer’s violation of any terms and conditions of the Contract, procedures or guidelines or inadequacy of Proposer’s performance or if there is no further need for the requirements. In the event that no funds or insufficient funds are appropriated and budgeted in any fiscal period of the City Colleges of Chicago for payments to be made under this agreement, then the City Colleges of Chicago will notify the contractor of such occurrence and this agreement shall terminate on the earliest of the last day of the fiscal period for which sufficient appropriation was made or whenever the funds appropriated for payment under this Agreement are exhausted. No payments will be made or due to the contractor under this contract beyond those amounts appropriated and budgeted by the City Colleges of Chicago to fund payment under this contract.

City Colleges of Chicago may terminate this Contract, or any portion of the Services to be performed under it, at any time for convenience by a notice in writing from CCC to the Proposer when the Contract may be deemed no longer in the best interest of CCC.

2. Termination for Default. Subject to Section 10(a) herein, this Agreement may also be terminated for default. Each of the following shall constitute an event of default by Consultant (“Default”).

a. Any material misrepresentation, whether in the inducement or in the performance, made by the Consultant to the Institution; and

b. A breach of a representation or warranty contained in this Agreement; and

c. The insolvency, bankruptcy or committing of any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors; and

d. Failure to comply with or perform any material provision of this Agreement; and

e. Failure or refusal to provide enough properly skilled personnel, adequate supervision, or adequate materials and equipment of the proper quality to perform the Services;

f. Causing, by any action or omission, the stoppage, delay of, or interference with, the work of any other Consultant or subconsultant.

If a court of competent jurisdiction rules that termination of this Agreement by the Institution for default of Consultant was wrongful, then the termination shall be deemed to have been a termination for convenience

3. Curable and Incurable Defaults. Time-sensitive defaults (e.g., failure to meet deadlines) are not curable unless the Institution, in its sole and absolute discretion, extends the deadline. Such extension, however, does not relieve Consultant of liability for any damages the Institution may suffer. Consultant shall cure any default that is not time-sensitive with ten (10) calendar days after Consultant is given notice of the default.

4. Remedies. In addition to any other remedies contained herein, the Institution may invoke any or all of the following remedies for a Default:

a. Complete the Services at Consultant’s expense, either directly or through the use of contractors and subcontractors; or

b. Receive a refund or withhold all or any portion of the Fee; or

c. Demand specific performance, an injunction or any other appropriate equitable remedy; or

d. Terminate this Agreement.

5. Right to Offset. All costs incurred by the Institution due to: (i) termination of this Agreement for default; or (ii) Consultant’s performance of the Services; or (iii) Institution’s exercise of any of the remedies available herein, may be offset by: (i) any credits due to or overpayments made by the Institution; or (ii) any payments due to Consultant for Services completed. If such amount offset is insufficient to cover those excess costs, Consultant shall be liable for and promptly remit to the Institution the balance upon written demand. This right to offset is in addition to and not a limitation on any other remedies available to the Institution.

No remedy hereunder is exclusive of any other remedy, but each remedy shall be cumulative and in addition to any other remedies at law, in equity or by statute existing now or hereafter. No delay or omission to exercise any right or power accruing upon any Default shall impair any such right or power nor shall it be construed to be a waiver of any Default or acquiescence therein, and every such right and power may be exercised periodically and as often as may be deemed expedient. If the Institution considers it to be in the Institutions best interest, it may choose not to declare a default or terminate the Agreement. The parties acknowledge that this provision is solely for the benefit of the Institution and that if the Institution permits Consultant to continue providing Services despite one or more events of default, the Consultant is in no way relieved of any of its duties and obligations under the Agreement and the Institution does not waive or relinquish any of its rights.

6. Additional Provisions. The parties further agree the following provisions:

a. Cooperation with Successors. If this Agreement expires or is terminated for any reason, Consultant shall use its best efforts to assure an orderly transition to Institution and to the successor consultant, if any. Consultant must make an orderly demobilization of its own operations, provide the Services uninterrupted until the effective day of such termination or expiration, and otherwise comply with the reasonable requests and requirements of the Institution in connection with the termination or expiration.

6.6. Indemnity

Notwithstanding any other terms and conditions, including any obligations regarding insurance coverage, Vendor agrees to defend, indemnify, save and hold harmless fully the Board of Trustees of Community College District No. 508, its colleges, satellite campus’, officers, employees, agents, students, volunteers and contractors against any and all claims, suits or judgments, costs or expenses, including attorney’s reasonable fees, (collectively (“Loss”)) in connection with this Agreement. This indemnification obligation does not extend to that portion of a Loss caused by Institution’s negligence, as determined by a court of competent jurisdiction in a final, non-appealable judicial order. The firm must acknowledge in their submission their willingness to indemnify City Colleges of Chicago.

The requirements listed below are mandatory for protecting the interests of the City Colleges of Chicago.

1. The successful Proposer shall indemnify and hold CCC harmless from all providers’ performance or failure of performance under the resulting contract.

2. The successful Proposer shall keep CCC free and clear from all liens asserted by any person or firm for any reason arising out of the furnishing of services or materials by or to the provider.

3. The action of the successful Proposer with third parties is not binding upon CCC.

Minimum Wage Effective December 11, 2014, City Colleges of Chicago (CCC) adopted Mayoral Executive Order 2014-1 which provides for a fair and adequate Minimum Wage to be paid to employees of CCC contractors and subcontractors performing work on CCC contracts. A copy of the Order may be downloaded from the Chicago City Clerk's website at: https://www.chicago.gov/city/en/depts/bacp/supp_info/minimumwageinformation.html#:~:text=Starting%20July%201%2C%202024%20the,with%204%20or%20more%20workers.

The selected Proposers must comply with Mayoral Executive Order 2014-1 and any applicable regulations issued by the Vice Chancellor of Business and Procurement Services. The minimum wage in Chicago (for city contracts) is posted to the City’s website: https://www.chicago.gov/city/en/depts/bacp/supp_info/minimumwageinformation.html The Minimum Wage must be paid to:

a. All employees regularly performing work on CCC property or at a CCC jobsite.

b. All employees whose regular work entails performing a service for CCC under a CCC contract.

The Minimum Wage is not required to be paid to employees whose work is performed in general support of contractors’ operations, does not directly relate to the services provided to CCC under the contract, and is included in the contract price as overhead, unless that employee's regularly assigned work location is on CCC property or at a CCC jobsite. It is also not required to be paid by employers that are 501(c)(3) not-for-profits.

Except as further described, the Minimum Wage is also not required to be paid to categories of the Illinois Minimum Wage Law, 820 ILCS 105/1 et seq., in force as of the date of this Contract or as amended.

Nevertheless, the Minimum Wage is required to be paid to those workers described in subsections 4(a)(2)(A) and 4(a)(2)(B) of the Illinois Minimum Wage Law.

Additionally, the Minimum Wage is not required to be paid to employees subject to a collective bargaining agreement that provides for different wages than those required by Mayoral Executive Order 2014-1, if that collective bargaining agreement was in force prior to December 11, 2014, or if that collective bargaining agreement clearly and specifically waives the requirements of the order.

If the payment of a prevailing wage is required and the prevailing wage is higher than the Minimum Wage, then the Contractor must pay the prevailing wage.

Prevailing Wage As required by the Illinois Revised Statutes, Chapter 48, Sections 39s-1 -39s-11, Prevailing Wage Act, as amended, requires that all wages paid to laborers, workers or mechanics performing work under this contract be in accordance with the general prevailing hourly rate of wages for persons engaged in the construction of public works in this locality as determined by the Department of Labor of the State of Illinois. The Contractor and its subcontractors shall provide all labor compliance data via CCC’s electronic monitoring system, LCPTracker at https://fortifyv2.lcptracker.net/ Payroll information and labor hours shall be submitted weekly in the system. Failure to properly and timely record certified payroll data in LCPTracker will delay vendor payments.

6.7. Non-Discrimination

A Contractor, in performing under this Agreement, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice.

This article will be incorporated by Contractor in all agreements entered into with supplier of materials or services, Contractors and Subcontractors and all labor organizations, furnishing skilled, unskilled and craft union skilled labor, or who may perform any such labor or services in connection with this contract.

Attention is called to Executive Order 11246 issued September 24, 1965, 3 CFR p. 567, 1966; The Civil Rights Act of 1964, Pub. L. 88-352, July 2, 1964, 78 Stat. 241 et sub; to the State Acts approved July 28, 1961, Ill. Rev. Stat. 1967, CH. 38, Secs. 13-3 to 13-4 inclusive; July 8, 1933, Ill. Rev. Stat. 1967, CH. 29, Secs. 17 to 24 inclusive: July 21, 1961, Ill. Rev. Stat. 1967, CH. 48, Secs. 851 to 866 inclusive, and July 26, 1967, Ill. Rev. Stat. 1967, CH. 48, Secs. 881 to 887 inclusive, and an ordinance passed by the City Council of the City of Chicago, August 21, 1945, page 3877 to the Journal of the Proceeding.

When requested to demonstrate compliance, the Contractor and Subcontractors will furnish such reports and information as requested by the Chicago Commission on Human Relations.

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7. SUBMITTAL REQUIREMENTS (Required Proposal Content) Proposers will be required to submit proposals in two formats:

a. Full PDF response, excluding excel files;

b. Each response section (submittal requirement) separately into EUNA (formerly Bonfire).

7.1 Table of Contents

To provide uniformity and to facilitate comparison of proposals, CCC is requesting that all proposals include a table of contents. CCC reserves the right to waive minor variances or irregularities.

7.2 Cover Letter

Please limit this to one page. The cover letter must contain the following information on company letterhead:

a. Proposer’s commitment to provide the required services at the proposed price and schedule, indicating that the offer is valid for one hundred-eighty (180) days from proposal deadline due date.

b. Contact Person’s Name, Title and contract information (for this RFP);

c. Acknowledgement that it has read and understands this RFP’s Terms and Conditions;

d. Signatures by a principal and if applicable, a joint venture partner (wet ink signature(s)).

e. Identify the category for which you are proposing:

Category 1: Student Services, Title IX, and Administrative Services Category 2: Human Resources or both.

7.3 Executive Summary

Please limit this section to 2 pages. The Executive Summary shall include the following sections:

a. Brief project overview;

b. Key team members and Partners (subcontractors and/or partners) and respective project alignment;

c. Brief statement of the proposed team’s strengths.

7.4 Response to the Scope of Services

This section must provide a detailed response to the Scope of Services Section of this RFP, including the proposed Implementation strategy, for each category you are proposing, in pdf format.

7.5 Qualifications of the Proposer and References

Firms must meet the following requirements:

a. Proposer has been in business for a total of at least two (2) full calendar years.

b. Proposer must be registered with the Office of the Illinois Secretary of State with a status of Good Standing. Please use this link https://apps.ilsos.gov/corporatellc for status. If not available at the time of submittal, NOTE that proposers must be registered with the Office of the Illinois Secretary of State to receive an award.

c. Proposers shall remain in Good Standing while doing business with City Colleges of Chicago.

d. Selected vendors will be required to obtain Institutional Review Board (IRB) approval by the City Colleges of Chicago IRB Proposers responding to this request must have experience providing the services defined in the Scope of Services Section of this RFP and submit the following as evidence:

a. Proposer must include a description of the organization’s background as follows:

a. Legal Name;

b. Assumed Names if any;

c. Legal form (e.g. sole proprietor, partnership, corporation, joint venture);

d. If a subsidiary, provide the same information about the Parent Company as required in this table format;

e. Date and State where formed;

f. Number of employees;

g. Number of years in business;

h. Relevant Certifications;

i. Is Proposer authorized to conduct business in Illinois? if so, provide a copy of the Office of the Illinois Secretary of State Certificate of Good Standing. If no, please explain.

b. Provide at least three (3) relevant references in the required format below, from clients using similar services from your firm. All references shall be from projects performed during the last five (5) years

i. Contract/Project Name*

ii. Name of the organization*

iii. Name of the contact person (title, email and phone number)*

iv. Project dollar value*

v. Prime or subcontractor?*

vi. Contract period*

vii. Project scope*

viii. Proposer’s role/scope (succinct description)* *required information

7.6 Proposed Team Structure/Key Personnel

The Proposer may be comprised of one or more firms as to assure the overall success of the contract. The proposer must present the following:

a. Team chart or table that clearly identifies each team member, specifying their role in the project (this should be more detailed than the information provided in the executive summary), and including MBE, WBE and/or other subcontractors category.

b. Chronological resumes for key personnel.

CCC reserves the right to reject any key personnel proposed if it is determined not to be in CCC’s best interest. The evaluation of proposals includes the qualifications of the personnel proposed; therefore, proposers must name key personnel as part of their response. Key Personnel must not be replaced during the project without the approval of CCC.

7.7 MBE/WBE Participation (Subcontracting or Teaming)

Proposer must concisely describe the role of subcontractors, MBE and WBE partners in alignment with the scope of services. In addition, Proposer must complete all the required MBE and WBE schedules as described in this section.

City Colleges of Chicago (CCC) has adopted a Minority and Women Business Enterprise (MBE/WBE) Plan to ensure that MBEs and WBEs shall have maximum feasible opportunities to participate on City Colleges of Chicago contracts. Said plan establishes the following goals:

a. MBE Participation goal: 25%

b. WBE Participation goal: 7% Proposers can access and review the Policy and the Plan for the Minority and Women Business Enterprise Participation.

In response to this section, Proposers must:

Describe the role of subcontractors, MBE and WBE partners in alignment with the scope of services;

a. Submit Schedule A;

b. Submit Schedules C, C-1, or D (as applicable);

c. Submit Letters from MWBE certifying agencies.

Schedule A may include direct or indirect participation in the provision of the services requested in the RFP. Proposers requesting a waiver must include a narrative addressing the good faith efforts with its Schedule D.

MBE/WBE instructions.

7.8 Joint Ventures

If submitting a proposal as a Joint Venture, a copy of the executed Joint Venture Agreement must be provided as well as the Federal Identification Number as a joint venture.

If a subcontractor wishes to be considered separately for a portion of the services, such firm should submit a separate submittal in response to this RFP.

A firm may propose both as a joint venture and independently as a single Proposer. If a joint venture response is rejected, no firm which has participated in the joint response can be considered to provide services unless it has separately submitted a response. Similarly, two (2) or more firms may submit responses as a prime proposer and subcontractor(s) relationship. In the event of such an arrangement, the CCC reserves the right to reject any subcontractor and accept only the prime proposer. CCC will not accept a subcontractor and reject the primary proposer.

In accordance with Proposer’s joint ventures provisions, CCC may award a single contract to the prime proposer, including any primary proposer who identifies a subcontractor that will perform a portion of the services, or a single contract to a legally established joint venture.

If a prime proposer is proposing a joint solution that requires CCC to execute a contract with a third party and/or pay a third party directly, the proposal must clearly indicate why it is necessary for CCC to directly contract and/or pay the third party. The proposal must include the capability/scope/ and pricing for each third party as well as the third party’s proposed contractual documents. Additionally, each third party must meet the requirements set forth in the RFP and submit all required documents, including but not limited to the Letter of Intent, Reference Questionnaire and the documents in the Appendices. CCC reserves the right to reject any third party and accept only the prime proposer.

If not a Joint Venture, simply state “[Company X] is not proposing as a Joint Venture.

7.9 Interrogatories and Fee/Cost Proposal

In response to this Section,

a. Proposers must download the required interrogatories/pricing proposal template, from EUNA;

b. Complete the pricing proposal in the required format and upload it back to EUNA under the Interrogatories and Fee/Cost Proposal section.

Each pricing proposal must carefully consider the scope of services, requirements, and conditions affecting this Request for Proposal. Each pricing proposal must identify and detail any and all other pricing structures, cost or fees (i.e. licensing, professional/consulting services, on-going maintenance, etc.) required to successfully meet the goals of the solicitation.

CCC will not pay nor reimburse any travel, hotel costs, parking, presentation reproduction costs, etc. to the awarded vendor.

Please note, should additional work be required, which is beyond the scope of this RFP but is related and germane to the overall RFP and contract, the contractor will be requested to submit a written proposal and upon approval. If approved by Procurement Services and the Board of Trustees, the parties will work to execute a contract amendment to authorize the work.

7.10 Financial Statements

Proposers are required to provide copies of audited/non-audited financial statements for the three (3) previous fiscal years or audited/non-audited tax returns signed by preparer and the most recent quarterly report must be provided. Financial Statements must include auditor’s letter of opinion, auditor’s notes, balance sheet and statements of income/loss. Each prime or joint venture partner must submit this information. CCC will also accept as alternative information in substitute of Financial Statements, three (3) years of Profit/Loss Income Statements and Balance Sheets. The City Colleges of Chicago reserves the right to accept alternative information and/or documentation submitted by Proposers.

7.11 Insurance Requirements

Prior to contract award, the selected Proposer will be required to submit evidence of insurance in the appropriate amounts. However, with its Proposal, the Proposer is required to provide a statement on their company letterhead stating their agreement to meet all insurance requirements by CCC.

7.12 Legal Actions

List and briefly describe any and all legal actions for the past three (3) years in which Proposer has been:

a. a debtor in bankruptcy,

b. a defendant in a lawsuit for deficient performance under a contract or agreement,

c. a Respondent in an administrative action for deficient performance,

d. a defendant in a criminal action.

If no Legal actions are identified, simply state “[Company X] has no pending legal actions in which our firm will experience any significant impact to this contract.”

7.13 CCC Ethics Orientation Contractors/Vendors

Contractors or vendors doing business with the City Colleges of Chicago, are required to comply with the CCC Ethics Policy available at: https://www.ccc.edu/wp-content/uploads/NewVendor-EthicsOrientation.pdf In response to this RFP section, Proposers must review the CCC Ethics Orientation Contractors/Vendors Policy, sign and attach the CCC Ethics Orientation Contractors/Vendors Acknowledgement form.

7.14 Disclosure

The Proposer will disclose any professional or personal financial interest which could be a possible conflict of interest in representing the District.

The Proposer shall further disclose arrangements to derive additional compensation from various investment and reinvestment products, including financial contracts.

If information is not listed in the Economic Disclosure Statement, Proposers must further disclose information.

If no conflicts of interest are identified, simply state “[Company X] has no conflict of interest.”

7.15…