6-Sterling Pre-Bid and Question.docx

Pre-Bid Meeting Minutes Project Information

· Name of Project: Sterling Elementary Fencing Upgrades

· Solicitation #: NS27-110

· Date: September 15, 2026

· Time: 11:00 AM MDT

· Location: Sterling Elementary 135 S 7th St. Tooele, UT 84074

1. Introductions & Attendance

· District Representatives: Michael Kriss Garcia (Building Official / Construction Manager, Tooele County School District)

· Contractor Attendees:

· Taig Construction

· Bronco Fence

· Sign-In: A pre-bid attendance roster was circulated on-site to record participating general contractors and representatives.

2. Project Overview & Scope of Work

· General Scope: The project encompasses commercial fencing upgrades, removals, replacements, and related site infrastructure at Sterling Elementary under Tooele County School District guidelines.

· Specifications & Standards:

· Attendees were directed to the formal solicitation documents for complete specifications.

3. Bidding Logistics & Procurement Rules

· Submission Platform: All official proposals, pricing, and required compliance documents must be submitted electronically through the Utah Public Procurement Place (U3P / UPPP). Late submissions will be rejected automatically.

· Question Deadline & Process: Contractors were reminded that all formal questions regarding the solicitation must be submitted through the U3P site.

4. Site Walkthrough & Existing Conditions

· Perimeter Inspection: The project team and prospective bidders (Taig Construction and Bronco Fence) conducted a physical walkthrough of the existing fence lines, gate access points around Sterling Elementary.

· Key Observations & Discussions:

· Reviewed existing site conditions, grade variations, terminal post locations, and connection tie-ins with the current property.

5. Contractor Questions & Clarifications

· Precast Cap:

· Question: What are the requirements regarding the precast cap?

· Answer: Note 06-06 states: "CORE DRILL NEW FENCE POSTS THROUGH EXISTING CONCRETE CAP."

· Irrigation & Landscaping:

· Question: How should irrigation conflicts along the fence line be handled?

· Answer: The drawings note in Section 09-01 that the contractor is responsible to patch and repair existing irrigation and landscape as required due to construction operations.

· Existing Crash Gate:

· Question: What are the requirements regarding the existing crash gate?

· Answer: Note D-01 clarifies that only the existing crash gate is to be removed. Existing posts may remain, but any protrusions should be removed, ground smooth, and repainted.

· Concrete Area (Detail E3, Sheet AS101):

· Question: What are the requirements for the concrete area near the shed on Detail E1 of Sheet AS201?

· Answer: Lawn near the shed will need to be removed and new concrete placed. Existing note 01-02 states: "SAW CUT, REMOVE AND REPLACE CONCRETE PAVING AS REQUIRED FOR INSTALLATION OF NEW FENCE AND GATE."

· Heated North Sidewalk Caution:

· Note / Warning: Contractors were informed that sidewalk around the kindergarten and north side of the building is a heated walkway with lines running through the concrete. Extreme care must be taken during any excavation, core drilling, post-setting, and construction operations to ensure the radiant heating lines are not disrupted or damaged.

Minutes compiled and submitted by: Tooele County School District Facilities Department.