6-SSSD RFP Facility Master Plan.docx

South Summit School District Request for Proposals (RFP): Facilities Master Plan Feasibility Study Reference #: SSSD 2025-09-17 MP RFP Issue Date:17 September 2025 RFP Contact: Wes Blazzard, Facility Director Email: wb@ssummit.org | 435 783-4301 Submission Deadline: 9 October 2025 Submission Instructions: Submit one (1) electronic PDF copy via email to the RFP Contact above. Late proposals will not be accepted.

Background South Summit School District (SSSD) is requesting proposals from qualified architect-engineer firms to conduct a comprehensive Facilities Master Plan Feasibility Study. The purpose of this study is to evaluate and guide the District’s long-term capital planning efforts. The planning effort will address needs for a new elementary school, transportation facility relocation, athletic facility upgrades, and future secondary school feasibility. Work will be organized into three phases (Phase I: 3–5 years, Phase II: 5–15 years, and Phase III: 15–20 years).

Scope of Work (Summary)

1. Evaluate the feasibility of a new PK–6 elementary school (capacity 800 students) on the Francis property. Also, evaluate options to retain a portion of the transportation facility for fleet and equipment storage for the Kamas Campuses.

- Assess acreage, infrastructure, traffic, and regulatory/environmental constraints.

- Provide conceptual site plans and cost estimates.

- Identify phasing/transition needs.

2. Transportation Facility Relocation

- Incorporate the District’s completed Transportation Facility Relocation Feasibility Study.

- Plan relocation of the bus garage to the Francis property or the Kamas property, including enclosed vehicle storage, staging, maintenance shop, fueling, and growth capacity.

- Provide conceptual site plans integrating the transportation facility with the new elementary school.

- Update cost estimates for integrated development.

3. Interim High School Parking & Safety Improvements

- Redevelop the existing bus garage site to expand and improve South Summit High School parking and circulation.

- Incorporate findings from the Existing High School Parking Lot Studies (2024).

- Provide conceptual design options and cost estimates for interim improvements.

4. Track and Football Field Renovation

- As part of Phase I, evaluate and design the renovation of the existing high school track and football field. Determine the feasibility of adding locker rooms under the stadium as part of the stadium renovation

- Improvements should include resurfacing/replacement of the track, turf or grass upgrades for the field, drainage improvements, lighting, and spectator seating upgrades if required.

- Provide conceptual design options and order-of-magnitude cost estimates.

5. New Tennis Courts

- As part of Phase I, evaluate and design the construction of new tennis courts for South Summit High School.

- Improvements should include the number of courts required for competition and PE use, lighting, fencing, spectator areas, and ADA access.

- Provide conceptual design options and order-of-magnitude cost estimates.

Phase II – Master Planning Considerations (5–15 Year Horizon)

- Analyze impacts of relocating the elementary and transportation facilities on grade configuration and facility sequencing.

- Provide recommendations for middle school replacement/renovation.

- Outline implications of vacating the current elementary site for future secondary school development.

Field House Feasibility Study:

- Assess the feasibility of constructing a field house near the planned high school site.

- Evaluate site capacity, circulation, and adjacency to planned athletic fields.

- Consider multi-purpose uses (athletics, PE, community events, as well as locker rooms that could be used for the football field).

- Provide conceptual site plan(s) and cost estimates.

- Recommend whether to integrate into Phase III or pursue as a standalone project.

Phase III – New Secondary School (15–20 Year Horizon)

- Evaluate feasibility of a new secondary school on the current South Summit Elementary site (after relocation).

- Study two options: (A) 9–12 high school (capacity 600 students), (B) 7–12 secondary school (capacity 800 students).

- Assess adequacy for academic, athletic, performing arts, CTE, parking, and community facilities.

- Provide conceptual site plans and cost estimates.

- Recommend phasing strategies, including demolition of existing elementary.

Pricing Schedule Firms must submit a pricing schedule that breaks down costs by phase. Pricing should include all labor, materials, consulting fees, reimbursable expenses, and other associated costs. At minimum, provide pricing for the following phases:

• Phase I (3–5 Years) – Elementary school, transportation facility relocation, parking/safety, track/field/locker rooms, tennis courts.

• Phase II (5–15 Years) – Grade configuration analysis, middle school replacement/renovation, field house feasibility.

• Phase III (15–20 Years) – New secondary school feasibility and site planning.

Please provide both a lump sum estimate and, if applicable, hourly rates by role for additional services. Clearly note any assumptions, exclusions, or conditions tied to your pricing proposal.

Qualifications & Submission Requirements All proposals must include and be organized in the following order. Complete the Statement of Qualifications and Performance Data (SQPD) form as provided. All information requested in the form is required.

Provide the following information (in this order):

1. Name of firm

2. Location of all Utah offices

3. Age of firm

4. Average number of employees over the past 5 years in Utah offices

5. References and Cost Analysis – Names of five (5) clients (including at least two within the last calendar year) for public K-12 design and feasibility projects. For each reference, include:

a. Company name

b. Contact name

c. Contact telephone

d. Specific project, including square footage and dollar amount of architect-engineer design services

e. Owner’s original estimated construction budget

f. Contractor’s bid amount

g. Final construction costs

h. Change Order requests by requestor (if applicable)

6. Schedule Analysis – Provide approximate number of days to complete each phase: Schematic, Design Development, Contract Documents, Bid, Construction.

Proposal Response Format Organize your proposal with the following sections in this order:

• Executive Summary (Limit 2 pages)

• Statement of Qualifications and Performance Data (SQPD)

• Resumes (Names, titles, and experience of personnel assigned to the District; include list of relevant projects) (Limit 10 pages)

• Firm Experience (Preference for K-12 public projects in Utah) (Limit 6 pages)

• Unique Technical Capabilities, Certifications, and Awards (Limit 2 pages)

• Statement of Litigation or Actions (List any regulatory actions or litigation in the past five years)

• Protected Information (If applicable, include Claim of Business Confidentiality) Qualifications & Performance Evaluation Criteria Proposals will be evaluated by a selection committee based on the following weighted criteria. Address each area in your submission in detail:

Responsiveness and Completeness of Statement – 5 points Firm History, Experience, and Capabilities – 30 points Employee Experience and Qualifications – 25 points Project Experience – 20 points References – 10 points Project and Cost Management – 10 points The selection committee will consist of District staff and other stakeholders as appropriate.

Deliverables & Community Engagement Deliverables: Written feasibility report covering Phases I–III; conceptual site plans for each study area; order-of-magnitude cost estimates; phasing recommendations; presentation deck for Board/community meetings.

Community Engagement: Participation in up to three (3) public workshops and meetings; provision of presentation materials and support for communicating findings.

Schedule & Timeline Provide a proposed schedule with approximate days for each phase in your Schedule Analysis. The District anticipates selecting pre-qualified firms by 22 October 2025, with Phase I planning to begin in 27 October 2025.

Submission Instructions & Contact Proposals must be received by the Submission Deadline noted above. Electronic submissions should be emailed to the RFP Contact. For questions regarding the RFP, contact the RFP Contact by email and on the Euna Procurement site.

Pricing Schedule – Required Form Firms must complete the table below by providing lump sum costs for each phase of the feasibility study, along with hourly rates for key personnel. Add rows as needed. Assumptions, exclusions, and clarifications may be listed in a separate attachment.

Personnel Hourly Rate Schedule (Optional Attachment)

Additional Information:

Current Elementary School Location

Future Elementary School Location (Francis Utah)

Future Elementary School Location

Current Transportation Facility Location:

Two Possible Locations for the Relocation of the Transportation Facility

Kamas Location South of the Elementary School

Francis Property Location:

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