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About this file

This document is a comprehensive Safety Requirements specification for construction work at James A. Haley Veterans Hospital in Tampa, Florida. The detailed safety manual covers extensive requirements for construction safety, including mandatory personal protective equipment, accident prevention planning, activity hazard analyses, training requirements, and specific safety protocols for high-risk activities such as electrical work, fall protection, excavation, crane operations, and confined space entry.

Key safety provisions include mandatory OSHA 10-hour and 30-hour safety training for workers, daily site safety inspections, detailed reporting requirements for incidents and near-misses, specific competent person qualifications for various high-risk tasks, and stringent protocols for fire safety, electrical work, and infection control. The document mandates that contractors develop a site-specific Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs), maintain a robust safety and health program, and comply with multiple federal safety standards, including OSHA regulations, NFPA guidelines, and VA-specific safety directives.

Text of this file

James A Haley Veterans Hospital (JAHVH), Tampa Specific October 1, 2024

01 35 26 - 1

SECTION 01 35 26 SAFETY REQUIREMENTS

TABLE OF CONTENTS

APPLICABLE PUBLICATIONS3
DEFINITIONS4
SUBMITTAL REQUIREMENTS6
REGULATORY REQUIREMENTS7
ACCIDENT PREVENTION PLAN (APP)7
ACTIVITY HAZARD ANALYSES (AHAs)10
PRECONSTRUCTION CONFERENCE11
SAFETY MEETINGS11
“SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP)12
TRAINING12
INSPECTIONS13
MISHAPS, OSHA 300 LOGS, AND MAN-HOURS14
PERSONAL PROTECTIVE EQUIPMENT (PPE)15
PRE-CONSTRUCTION RISK ASSESSMENT16
DUST CONTROL & MAINTENANCE OF WATER LINES17
TUBERCULOSIS SCREENING17
FIRE SAFETY18
ELECTRICAL21
FALL PROTECTION22
SCAFFOLDS AND OTHER WORK PLATFORMS22
EXCAVATION AND TRENCHES23
CRANES24
CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT)25
CONFINED SPACE ENTRY25
WELDING AND CUTTING25
LADDERS26

FLOOR & WALL OPENINGS 26

SILICA 27

THERMAL STRESS 27

SAFETY REQUIREMENTS

APPLICABLE PUBLICATIONS

Latest publications listed below from parts of this Article to extent referenced. Publications are referenced in text by basic designations only.

American Society of Safety Professionals (ASSP):

A10.1-2011Pre-Project & Pre-Task Safety and Health Planning
A10.34-2012Protection of the Public on or Adjacent to Construction Sites
A10.38-2013Basic Elements of an Employer’s Program to Provide a Safe and

Healthful Work Environment American National Standard Construction and Demolition Operations

Z359.0-2012Definitions and Nomenclature Used for Fall Protection and Fall Arrest
Z359.1-2016The Fall Protection Code

American Society for Testing and Materials (ASTM):

E84-2013Surface Burning Characteristics of Building Materials
The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010 Guidelines for Design and Construction of Healthcare Facilities

National Fire Protection Association (NFPA):

10-2018Standard for Portable Fire Extinguishers
30-2018Flammable and Combustible Liquids Code
51B-2019Standard for Fire Prevention During Welding, Cutting and Other Hot

Work

70-2020National Electrical Code
70B-2019Recommended Practice for Electrical Equipment Maintenance 70E-2018Standard for Electrical Safety in the Workplace
241-2019Standard for Safeguarding Construction, Alteration, and Demolition

Operations 703-2024 Standard for Fire Retardant–Treated Wood and Fire-Retardant Coatings for Building Materials The Joint Commission (TJC)

TJC ManualComprehensive Accreditation and Certification Manual
U.S. Nuclear Regulatory Commission

10 CFR 20 Standards for Protection Against Radiation

U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904Reporting and Recording Injuries & Illnesses
29 CFR 1910Safety and Health Regulations for General Industry
29 CFR 1926Safety and Health Regulations for Construction Industry
CPL 2-0.124Multi-Employer Citation Policy

US Army Corps of Engineers Safety and Health Requirements Publication No. EM 385-1-1, 2014

DEFINITIONS

Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

Competent Person, Confined Space. The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1 Appendix Q, with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

Competent Person, Cranes and Rigging. The CP, Cranes and Rigging, as defined in EM 385- 1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures regarding such hazards.

Competent Person, Excavation/Trenching. A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
Competent Person, Fall Protection. The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
Competent Person, Scaffolding. The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q and designated in writing by the employer to be responsible for immediate supervising, implementing, and monitoring of the scaffolding program. The CP for Scaffolding has enough training, knowledge, and experience in scaffolding to correctly identify, evaluate, and address existing and potential hazards and has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented and include experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented, minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g., mast- climbing, adjustable, tubular frame), in accordance with EM 385-1-1 Section 22.B.02.
Competent Person (CP) Trainer. A competent person trainer as defined in EM 385-1-1 Appendix Q, who is qualified in the material presented, and who possesses a working knowledge of applicable technical regulations, standards, equipment, and systems related to the subject matter on which they are training Competent Persons. A competent person trainer must be familiar with the typical hazards and the equipment used in the industry they are instructing. The training provided by the competent person trainer must be appropriate to that specific industry. The competent person trainer must evaluate the knowledge and skills of the competent persons as part of the training process.
High Risk Activities. High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.
"Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

Qualified Person, Fall Protection (QP for FP). A QP for FP is a person meeting the requirements of EM 385-1-1 Appendix Q, and ASSE/SAFE Z359.0, with a recognized degree or professional certificate and with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, and evaluating and specifying fall protection and rescue systems.

High Visibility Accident. Any mishap which may generate publicity or high visibility.

Mishap: Mishap in this specification is defined according to the EM 385-1-1. A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

Mishap Criticality Categories.

No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated and reported to the VA within 24 hours.

Moderate incident/impact – Any work-related injury or illness that results in:
Days away from work (any time lost after day of injury/illness onset).

Restricted work

Transfer to another job.
Medical treatment beyond first aid

Loss of consciousness

A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (a) through (e) above or,
Any incident that leads to major equipment damage greater than $5000). These incidents must be investigated and are required to be reported to the VA within 2 hours.
Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

Load Handling Equipment (LHE). LHE is a term used to describe cranes, hoists, and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists, and power operated equipment used with rigging to raise, lower, or horizontally move a load).

Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

SUBMITTAL REQUIREMENTS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are submitted for information only.

Preconstruction Submittals Accident Prevention Plan (APP); G

Reports

Monthly Contractor Health Safety and Environmental (HS&E) Performance Reports

Notifications and Reports
Mishap Reports; G
Near-Miss Reports
LHE Inspection Reports

Work Plans

Standard Lift Plan; G

Critical Lift Plan; G
Activity Hazard Analysis (AHA): G
Confined Space Entry Permit
Hot Work Permit
Radiography Operation Planning Work Sheet; G
Portable Gauge Operations Planning Worksheet; G.

Certificates

Contractor Safety Self-Evaluation Checklist

OSHA 10-hour & 30-hour Training for Construction Crane Operators/Riggers Certifications; G

Certificate of Compliance
Mobile Cranes Inspection Certificate
License Certificates
Machinery & Mechanized Equipment Certification Form

REGULATORY REQUIREMENTS

In addition to the detailed requirements included in the provisions of this contract, comply with the most recent edition of USACE EM 385-1-1, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules, and regulations, and VHA directives. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Resident Engineer or Contracting Officer Representative.

ACCIDENT PREVENTION PLAN (APP)

VHA Directive 7715 requires inclusion of FAR Clause 52.236 13, Accident Prevention in all construction contracts. Paragraph (f) of the requisite clause, which requires the contractor to develop an Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs), should be routinely included with the clause as most construction is sufficiently hazardous to warrant inclusion.

The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out.

The APP shall be prepared as follows:

Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract. Specifically articulating the safety requirements found within these VA contract safety specifications and the United States Army Corps of Engineers – Safety and Health Requirements Manual - EM 385-1-1-2014. Model language and format can be found in Appendix A of the EM 385-1-1-2014 Manual.

Address both the Prime Contractors and the subcontractors work operations.

State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.
Address all the elements/sub-elements and in order as follows:

SIGNATURE SHEET. Title, signature, and phone number of the following:

Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety Professional with construction safety experience).
Plan approver (company/corporate officers authorized to obligate the company).
Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).
BACKGROUND INFORMATION. List the following:
Contractor

Contract number

Project name
Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthy workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided. The Statement of Safety and Health Policy must be signed by a company executive.

RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:
A statement of the employer’s ultimate responsibility for the implementation of his SOH program.

Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.

The names of Competent and/or Qualified Person(s) and proof of competency qualification to meet specific OSHA or EM 385-1-1 Competent/Qualified Person(s) requirements must be attached.
Requirements that no work shall be performed unless a designated competent person is present on the job site.

Requirements for pre-task Activity Hazard Analysis (AHAs)

Lines of authority
Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified.
SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:
Identification of subcontractors and suppliers (if known)
Safety responsibilities of subcontractors and suppliers
TRAINING

Site-specific SOH orientation training at the time of initial hire or assignment to the project for every employee before working on the project site is required.

Mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, crane operator, rigger, crane signal person, fall protection, electrical lockout/NFPA 70E, machine/equipment lockout, confined space, etc.) and any requirements for periodic retraining/recertification are required.

Procedures for ongoing safety and health training for supervisors and employees shall be established to address changes in site hazards/conditions.

OSHA 10-hour Construction Outreach training within the past five years is required for all workers on site and the OSHA 30-hour Construction Outreach training within the past five years is required for Trade Competent Persons (CPs).
SAFETY AND HEALTH INSPECTIONS

Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., “Site Safety and Health CP”), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures.

Any external inspections/certifications that may be required (e.g., contracted CSP or CSHT). See section 1.11 Inspections.
MISHAP INVESTIGATION & REPORTING

The APP shall include identify person(s) responsible to provide the following to the Resident Engineer, or Project Manager/Contracting Officer Representative.

Monthly HS&E Performance Report (Exposure Hours Data)
Mishap investigation reports
Project site injury and illness logs
Near-Miss reports

PLANS (PROGRAMS, PROCEDURES) REQUIRED. Based on a risk assessment of contracted activities and on mandatory OSHA and/or EM 385-1-1 compliance programs, the Contractor shall address all applicable occupational, patient, and public safety risks in site-specific compliance and accident prevention plans. These plans shall include but are not limited to procedures for addressing the risks associates with the following:

Emergency Response
Contingency for Severe Weather
Fire Prevention
Medical Support
Posting of emergency telephone numbers
Prevention of alcohol and drug abuse
Site Sanitation (housekeeping, drinking water, toilets)
Night Operations and Lighting
Hazard Communication Program
“Hot” Work (Welding/Cutting, including powder-actuated/driven fasteners and hot taps)
Electrical Safe Work Practices (Electrical LOTO/NFPA 70E)
General Electrical Safety
Hazardous energy control (LOTO)
Site-Specific Fall Protection & Prevention
Excavation/Trenching
Asbestos Abatement
Lead Abatement
Crane Critical Lift
Respiratory Protection
Health Hazard Control Program
Radiation Safety Program
Abrasive Blasting
Heat/Cold Stress Monitoring
Crystalline Silica Monitoring (Assessment)
Demolition Plan (to include engineering survey)
Formwork and Shoring Erection and Removal
Pre-Cast Concrete
Public (Mandatory compliance with ANSI/ASSP A10.34-2012)

Submit the APP to the Project Manager/Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

Once accepted by the Project Manager/Contracting Officer Representative, and the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer in accordance with FAR Clause 52.236-13, Accident Prevention, until the matter has been rectified.

Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Project Manager/Contracting Officer Representative. Should any severe hazard exposure, i.e., imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Resident Engineering Office or Project Manager/Contracting Officer Representative within 2 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions to safeguard onsite personnel, visitors, the public and the environment.

ACTIVITY HAZARD ANALYSES (AHAs)

AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses. Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (example electronic AHA forms can be found on the US Army Corps of Engineers web site).

AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.
Work shall not begin until the AHA for the work activity has been accepted by the Project Manager/Contracting Officer Representative, and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA.

Certification of their competency/qualification shall be submitted to the Government Designated Authority (GDA) for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be Competent Qualified for the type of work involved in the AHA and familiar with current site safety issues.

If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

Submit AHAs to the Project Manager/Contracting Officer, and for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES for review at least 15 calendar days prior to the start of each phase. Subsequent AHAs as shall be formatted as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

The AHA list will be reviewed periodically at least weekly at the Contractor supervisory safety meeting and updated as necessary when procedures, scheduling, or hazards change.
Develop the activity hazard analyses using the project schedule as the basis for the activities performed. All activities listed on the project schedule will require an AHA. The AHAs will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for review and approval and then submitted to the Contracting Officer Representative or Government Designated Authority for review for compliance.

PRECONSTRUCTION CONFERENCE

Preconstruction Conference is required by FAR 52.236-26. The Preconstruction Conference is conducted as soon as possible after contract award and prior to the commencement of any physical work.

Contractor representatives who have a responsibility or significant role in implementation of the accident prevention program, as required by 29 CFR 1926.20(b)(1), on the project shall attend the pre-construction conference to gain a mutual understanding of its implementation. This includes the project superintendent, subcontractor superintendents, and any other assigned safety and health professionals.

Discuss the details of the submitted APP to include incorporated plans, programs, procedures, and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of AHAs to preclude project delays.

SAFETY MEETINGS

Conduct safety meetings to review past activities, plan for new or changed operations, review pertinent aspects of appropriate AHA (by trade), establish safe working procedures for anticipated hazards, and provide pertinent Safety and Occupational Health (SOH) training and motivation. Conduct meetings at least once a month for all supervisors on the project location. The SSHO, supervisors, foremen, or CDSOs must conduct meetings at least once a week for the trade workers. Document meeting minutes to include the date, persons in attendance, subjects discussed, and names of individual(s) who conducted the meeting. Maintain documentation on-site and furnish copies to the Contracting Officer on request. Notify the Contracting Officer of all scheduled meetings 7 calendar days in advance.

“SITE SAFETY AND HEALTH OFFICER” (SSHO) AND “COMPETENT PERSON” (CP)

The Prime Contractor shall provide a Safety oversight team that includes a minimum of one (1) person at each project site, for each shift, to function as the Site Safety and Health Officer (SSHO), and an Alternate Safety Officer. The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience. The SSHO shall ensure that the requirements of the VA and of 29 CFR 1926.16 are met for the project. The SSHO must be at the work site at all times, during construction activities, to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. If the SSHO is off-site for a period longer than 8 hours, or one shift, and not exceeding 40 hours, or 5 shifts, a qualified Alternate Safety Officer shall be provided and shall fulfill the same roles and responsibilities as the primary SSHO. The Alternate Safety Officer shall have the required training, experience, and qualifications in accordance with EM 385-1-1 Section

01. A.17, and all associated sub-paragraphs. When the Primary SSHO is temporarily (not to exceed 8 hours) off-site, a Designated Representative (DR) from the Prime Contractors’ staff, as identified in the AHA may be used in lieu of an Alternate Safety Officer and shall be on the project site, at all times, when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full-time occupation. Each subcontractor shall designate a minimum of one CP in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs.

Further, all specialized Competent Persons for the work crews will be supplied by the respective contractor as required by 29 CFR 1926 (i.e., Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations).
These Competent Persons can have collateral duties as the subcontractor’s superintendent and/or work crew lead persons as well as fill more than one specialized CP role (i.e., Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations). However, the SSHO has be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO.

The SSHO or an equally qualified Designated Representative/alternate will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or AHA as listed in Section 1.8 below.

The repeated presence of uncontrolled hazards during a contractor’s work operations will result in the designated CP as being deemed incompetent and result in the required removal of the employee in accordance with FAR Clause 52.236-5: Material and Workmanship, Paragraph (c).

TRAINING

The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State, and local requirements are met for the project.

As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety Outreach class within the past five (5) years and:

Seven (7) years of construction industry safety related experience.
Or, have a safety and health degree from an accredited university or college and five (5) years of construction industry safety related experience.
Or hold as current, a Certified Safety Professional (CSP) or a Construction Health and Safety Technician (CHST) certification and five (3) years of construction industry safety related experience.
The Alternate Safety Officer shall meet, at a minimum, the requirements of EM 385-1-1 Section 1 and have five (5) years of construction industry safety experience If the SSHO does not have a current certification, certification must be obtained within 90 days, maximum, of contract award.
All designated CPs shall have completed the OSHA 30-hour Construction Safety course and/or EM 385-1-1 40-hour training within the past 5 years. In addition, all CPs with high hazard work operations (such as operations involving asbestos, electrical, cranes, demolition, work at heights/fall protection, fire safety/life safety, ladder, rigging, scaffolds, and trenches/excavations) shall have a specialized formal course in the hazard recognition and control associated with those high hazard work operations. Documented “repeat” deficiencies in the execution of safety requirements will require retaking the requisite formal course.
All other construction workers shall have the OSHA 10-hour Construction Safety Outreach course within the past 5 years and any necessary safety training to be able to identify hazards within their work environment.
Submit training records associated with the above training requirements to Project Manager/Contracting Officer Representative, and for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction conference for acceptance.
Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the SSHO or his/her designated representative. As a minimum, this briefing shall include information on the site-specific hazards, construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, emergency procedures, accident reporting, etc. Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.
Ongoing safety training will be accomplished in the form of weekly documented safety meeting.

INSPECTIONS

The SSHO shall conduct frequent and regular safety inspections daily of the site and each of the subcontractors CPs shall conduct frequent and regular safety inspections (daily) of their work operations as required by 29 CFR 1926.20(b)(2). Each week, the SSHO shall conduct a formal documented inspection with a written report of the entire construction areas with the subcontractors’ “Trade Safety and Health CPs” present in their work areas. Coordinate with, and report findings and corrective actions weekly to Project Manager/Contracting Officer Representative.

A Certified Safety Professional (CSP) with specialized knowledge in construction safety or a certified Construction Safety and Health Technician (CSHT) shall randomly conduct a monthly site safety inspection. The CSP or CSHT shall be one that is not a part of the immediate site project team. The individual can be a corporate safety professional or independently contracted who is not an immediate member of the construction project site team. The CSP or CSHT will provide their certificate number on the required report for verification as necessary.

Results of the inspection will be documented with tracking of the identified hazards to abatement.
The Project Manager/Contracting Officer Representative will be notified immediately prior to start of the inspection and invited to accompany the inspection.
Identified hazard and controls will be discussed to come to a mutual understanding to ensure abatement and prevent future reoccurrence.
A report of the inspection findings with status of abatement will be provided to the Project Manager/Contracting Officer Representative, and within one week of the onsite inspection.

MISHAPS, OSHA 300 LOGS, AND MAN-HOURS

The prime contractor shall establish and maintain a Near-Miss and Mishap reporting, recordkeeping, and analysis system to track and analyze all injuries and illnesses, high visibility incidents, accidental property damage (both government and contractor) and Near-Misses that occur on site. Notify and provide an initial report to the Project Manager/Contracting Officer Representative, and as soon as practical, but no more than two hours after any Moderate or Major Mishap, High Visibility Incidents, or any weight handling and hoisting equipment mishap. No Impact/Near-Miss and Minor Mishaps shall be reported within 24 hours or as soon as practical. Within the notification the sender shall include contractor name; contract title; type of contract; name of activity, installation, or location where mishap occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of mishap (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the Mishap site until the Project Manager/Contracting Officer Representative determines whether a government investigation will be conducted.

Conduct a mishap investigation for all Mishaps including mishaps resulting in at least $20,000 in damages without injury, to establish the root cause(s) of the mishap. The Mishap investigation shall include images, 5 whys, the injured person’s firsthand account, any witness accounts, methods of procedures, related AHA to the task, and corrective action plan signed by the president, vice president, or appropriate corporate-level leadership identified in the company’s org chart for the project. Additionally, provide the report to the Project Manager/Contracting Officer Representative, and within 7 calendar days of the accident. The Project Manager/Contracting Officer Representative will provide copies of any required or special forms.
A summation of all man-hours worked by the contractor and associated sub-contractors for each month will be reported to Project Manager/Contracting Officer Representative.

A summation of all Minor, Moderate, and Major incidents experienced on site by the contractor and associated sub-contractors for each month will be provided to the Project Manager/ Contracting Officer Representative, and monthly. The contractor and associated sub- contractors’ OSHA 300 logs will be made available to the Project Manager/Contracting Officer Representative, and upon request.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

PPE is governed in all areas by the nature of the work the employee is performing. For example, specific PPE required for performing work on electrical equipment is identified in NFPA 70E, Standard for Electrical Safety in the Workplace.

Any PPE above and beyond the Mandatory PPE identified below and determined by the Contracting Officer or their Representative to be necessary in the performance of the Governments duties relative to this contract, shall be provided to the Government upon written notification by the Contracting Officer and at no additional expense to the Government. All PPE provided to the Government shall also be accompanied by any relevant or required training necessary to ensure its proper use.

Mandatory Minimum PPE includes:

Hard Hats – unless written authorization is given by the Project Manager/Contracting Officer Representative, and in circumstances of work operations that have limited potential for falling object hazards such as during finishing work or minor remodeling. With authorization to relax the requirement of hard hats, if a worker becomes exposed to an overhead falling object hazard, then hard hats would be required in accordance with the OSHA and/or EM 385-1-1 regulations.

Safety glasses - unless written authorization is given by the Project Manager/Contracting Officer Representative, and in circumstances of no eye hazards, appropriate safety glasses meeting the ANSI Z.87.1 standard must be worn by each person on site.
Appropriate Safety Shoes – based on the hazards present, safety shoes meeting the requirements of ASTM F2413-11 shall be worn by each person on site unless written authorization is given by Project Manager/Contracting Officer Representative, and in circumstances of no foot hazards.
Hearing protection - always Use personal hearing protection in designated noise hazardous areas or when performing noise hazardous tasks.
High-visibility Safety Apparel – appropriate brightly colored clothing that feature some type of reflective material on them, such as safety vests, shall be worn by personnel or visitors on construction sites.

SPEC WRITER NOTE: VA Medical Facility Construction Safety Committee Chair designates who will complete VHA Pre-Construction Risk Assessments (PCRA) for each construction, renovation, or maintenance project. Project or construction activity scope and complexity determine the need for multiple VHA-PCRAs. VHA-PCRAs are to be completed and documented in accordance with Directive 7715. The VHA-PCRA form must be used to assess and document all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities.

VHA-PCRAs are intended to eliminate or minimize construction- associated risks. The VHA-PCRA form, use instructions and other guidance are available at http://vaww.hefp.va.gov/resources/vha-pre- construction-risk-assessment-pcra. NOTE: This is an internal VA website that is not available to the public.

PRE-CONSTRUCTION RISK ASSESSMENT

Control of all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities. JAHVH Pre-Construction Risk Assessments (PCRAs) for construction, renovation and maintenance projects are included with this contract solicitation with required mitigations of identified hazards. JAHVH-PCRAs will be re-validated and updated as needed based on but not limited to changes from original designs, affected individuals, areas/locations, scope, contractor means and methods, safety requirements, phasing, contractor competencies and capabilities.

SPEC WRITER NOTE: Based upon construction activities where the initial infection control review within the VHA-PCRAs identifies potential risks of infectious disease transmission affecting the care, treatment or services of patients or residents include this paragraph. A detailed analysis must be conducted using the VHA-Infection Control Risk Assessment for Construction, Renovation and Maintenance form to document in-depth infection risk assessments and identification of mitigation actions/activities. The VHA-ICRA form use instructions and other guidance are available at: http://vaww.hefp.va.gov/resources/vha- infection-control-risk-assessment-icra. NOTE: This is an internal VA website that is not available to the public.

Infection Prevention and Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. A detailed analysis of potential risks for infectious disease transmission affecting the care, treatment or services of patients or residents has been conducted. JAHVH Infection Control Risk Assessments (ICRAs) are included with this contract solicitation with required mitigation actions/activities. JAHVH ICRAs will be re-validated and updated as needed based on changes in original designs, affected individuals, area(s) or location(s), scope, contractor means and methods, infection prevention and control requirements, differing site conditions, phasing, contractor competencies and capabilities, and infectious disease outbreaks.

For work occurring at a VA medical facility, coordinate with the facility Safety Manager/Officer and Infection Prevention & Control, as several aspects of this section directly relate to infection control risk assessments required in or adjacent to construction affecting occupied and unoccupied buildings accredited by The Joint Commission.

Infection Prevention and Control Products, Materials, and Equipment:

Sheet Plastic: Fire retardant polyethylene, 6-mil thickness meeting NFPA 241, Safeguarding Construction, Alteration, and Demolition Operations.

Barrier Doors: Self Closing // One-hour // Two-hour // fire-rated // solid core wood in steel frame, painted.
Dust proof // one-hour // two-hour // fire-rated // drywall.

High Efficiency Particulate Air-Equipped filtration machine rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Maintenance of equipment and replacement of the HEPA filters and other filters will be in accordance with manufacturer’s instructions.

Negative air devices (fans, filters, monitoring, and documentation equipment) must remain operational at all times for applicable projects in accordance with Attachment B found in

MCP 673-90. All negative air devices must be calibrated and maintained per manufacturer’s instructions for use.

Exhaust Hoses: Heavy duty, flexible steel reinforced; Ventilation Blower Hose

Adhesive Walk-off Mats: Provide minimum size mats of 24 inches x 36 inches.

Disinfectant: EPA-registered, Hospital-approved disinfectant or equivalent product
Portable Ceiling Access Module

Portable Hand washing station (as needed)

SPEC WRITER NOTES:

JAHVH’s Infection Control Risk Assessment (ICRA) Team shall prepare an Infection Control plan and continue oversight during design, planning and construction on a regular basis. (VHA Directive 7715-17).
ICRA Team may provide a separate document to be included as part of the contract documents or may modify requirements included in the following article.

DUST CONTROL & MAINTENANCE OF WATER LINES

Contractor shall verify that dust will not be introduced into the medical center through intake vents or building openings. HEPA filtration on intake vents is required where dust may be introduced.

Dust created from disturbance of soil such as from vehicle movement will be wetted with use of a water truck as necessary.
All cutting, drilling, grinding, sanding, or disturbance of materials shall be accomplished with tools equipped with either local exhaust ventilation (i.e., vacuum systems) or wet suppression controls.

Outdoor demolition and excavation projects also generate considerable dust that can impact the indoor environment. For these projects, Attachment C, External Demolition and Dirt Excavation Infection Control, must be completed. The strategies listed in Attachment C, will be used to reduce dust and moisture contamination during external demolition and excavation, found in MCP 673-90.

All projects involving water systems will require use of Attachment D, Maintenance of Water Lines During Construction Lines During Construction and Renovation found in MCP 673-90.

SPEC WRITER NOTE: Perform a TB pre-construction risk assessment for the transmission of Tuberculosis (TB) to the contracted construction workers based upon the construction site location, patient population, hospital layout, and the defined risk as outlined in the “CDC Guidelines for preventing the transmission of Mycobacterium Tuberculosis in Health- Care Setting, 2005”. A pre-placement tuberculin screening is only required when/if contracted construction worker(s) have been determined to be at risk for transmission of TB to them based upon this TB pre-construction risk assessment. Include the following section only as applicable.

TUBERCULOSIS SCREENING

Contractor shall Maintain written certification that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the worksite and been found have negative TB screening reactions. Contractors shall be required to also maintain documentation of negative TB screening reactions for any additional workers who are added after the 90-day requirement before they will be allowed to work on the work site.

NOTE: This can be the Center for Disease Control (CDC) and Prevention and two-step skin testing or a Food and Drug Administration (FDA)-approved blood test.

Contract employees manifesting positive screening reactions to the tuberculin shall be examined according to current CDC guidelines prior to working on VHA property.
Subsequently, if the employee is found without evidence of active (infectious) pulmonary TB, a statement documenting examination by a physician shall be on file with the employer (construction contractor), noting that the employee with a positive tuberculin screening test is without evidence of active (infectious) pulmonary TB.

If the employee is found with evidence of active (infectious) pulmonary TB, the employee shall require treatment with a subsequent statement to the fact on file with the employer before being allowed to return to work on VHA property.

FIRE SAFETY

Fire Safety Plan: Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to Project Manager/Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. This plan may be an element of the Accident Prevention Plan. Prior to any worker for the contractor or subcontractor beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, JAHVH safety guidelines, means of egress, break areas, work hours, location of restrooms, use of equipment, etc. Documentation shall be provided to the Project Manager/Contracting Officer Representative.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.
For work occurring at a VA medical facility, coordinate with the Project Manager/ Contracting Officer Representative, as several aspects of this section directly relate to interim life safety measures required in or adjacent to construction affecting occupied buildings accredited by The Joint Commission.

Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

Temporary Construction Partitions:
Where phasing drawings are used, show location and hourly fire ratings of anticipated temporary construction partitions and hourly fire ratings of nearby existing construction on phasing drawings. Detail unusual conditions.

Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas, the areas that are described in phasing requirements, and adjoining areas. Construct partitions of gypsum board or fire-retardant treated plywood (fire- retardant treated in accordance with NFPA 703) on both sides of fire-retardant treated wood framing or metal steel studs.

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