36C24826Q0005_1.docx

36C24826Q0005

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24826Q0005 09-30-2025 673-26-111 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Tampa FL 33637

David Hernandez 813-893-3904 PROJECT TITLE: DB Replace and Relocate Chilled Water Piping SCI

PROJECT NUMBER: 673-26-111

PROJECT LOCATION: James A. Haley VA Hospital, 13000 BruceB. Downs Boulevard, Tampa, Florida, 33612

This solicitation is 100% set-aside for Service Disabled Veteran-Owned Small Businesses (SDVOSB).

As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3.

One solicitation will be issued covering both phases. In Phase I quotes will be evaluated to determine which offeror will submit quotes in Phase II. Block 13A refers to Phase 1 QUOTES

SITE VISIT: 10/10/2025 at 09:00 AM EST. Meeting location is Building 42.

RFIs DUE DATE: 10/17/2025, at 10:00 AM EST.

PHASE I QUOTES DUE DATE: 11/03/2025 at 10:00 AM EST

AT THE TIME OF QUOTE SUBMISSION, interested contractors MUST be actively registered in the following databases.

Small Business Search https://search.certifications.sba.gov/ System for Award Management: HTTPS://WWW.SAM.gov | Home The current Davis Bacon determination is General Decision Number: FL20250208 05232025 All VA Medical Facilities are smoke free. Smoking is not permitted anywhere on the JAHVAMC Campus

X

FAR 52.211-10

X

10:00AM

EST

11-03-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Tampa FL 33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Stacy Figlinski

CONTRACTING OFFICER

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, specialty services, and design-build services to perform a design-build for the NRM Project # 673-26-111, " Replace Relocate Chilled Water Piping SCI" in Building 38 at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes, but is not limited to site investigation, design and preparation of drawings, phase planning, specifications, construction, and installation of new chilled water piping on the parking garage level in Building 38 as designed in the hospital areas identified in the project description in the SOW.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DZ - Maintenance of Other Hospital Buildings

A.4 DELIVERY SCHEDULE

Tampa, FL 33612 4745

USA

(813) 972-2000 x 4134 nicole.dayton2@va.gov

INSTRUCTIONS TO OFFERORS

REQUEST FOR QUOTE SOLICITATION NO. 36C24826Q0005

ISSUE DATE: 09/29/ 2025, PHASE I QUOTE DUE DATE: 11/03/2025 at 10:00 AM EST

PROJECT NUMBER: 673-26-111

PROJECT TITLE: Design Build – Replace and Relocate Chilled Water Piping SCI PROJECT LOCATION: James A. Haley VA Hospital, 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612.

PROJECT SUMMARY: Contractor shall furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, specialty services, and design-build services to perform a design-build for the NRM Project # 673-26-111, " Replace Relocate Chilled Water Piping SCI" in Building 38 at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes, but is not limited to, site investigation, design and preparation of drawings, phase planning, specifications, construction, and installation of new chilled water piping on the parking garage level in Building 38 as designed in the hospital areas identified in the project description in this SOW.

OFFICE ISSUING THIS REQUEST:

Department of Veterans Affairs Network Contracting Office (NCO) 8 Point of Contact (POC): David Hernandez Email: David.hernandez1@va.gov Phone: (813) 893-3904

PART I – GENERAL INFORMATION

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. DEFINITIONS:

a) Design-Build (D/B) as defined by the Department of Veterans Affairs (VA) is procurement by the Government, under one contract, with one firm or joint venture (JV) as identified in your basic contract, for both design and construction services for a specific project.

b) Contracting Officer Representative (COR): The COR is responsible for administering contracts under the immediate direction of the Contracting Officer.

c) Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

d) Contractor: This term, as used herein, refers to the contractor under this contract or the D/B team.

e) AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the D/B team, also referred to as D/B/AE.

3. MAGNITUDE OF CONSTRUCTION: Between $1,000,000.00 and $2,000,000.00

4. SITE VISIT: An organized site visit is planned for 10/10/2025 at 09:00 AM EST. Meeting location is Building 42 at which point the group will make its way to the site visit location. Please contact Healthcare Engineer Nicole Dayton at Nicole.Dayton2@va.gov confirm attendance Technical questions are not allowed during the site visit. Please record your questions and submit them to the Contracting Officer as an RFI by the date indicated in #6 below.

5. OFFER ACCEPTANCE PERIOD: Offers providing less than one hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

6. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted by the prime contractor through email only to david.hernandez1@va.gov. No solicitation questions will be accepted in any other format. Do not discuss project requirements with any Tampa VAMC technical staff during solicitation Phases I and II. The cutoff for submission of RFIs for Phase I is 10/17/2025, at 10:00 AM EST. Phase I RFI’s should address Phase I evaluation factors only. If Phase II questions are asked, they will be deferred until Phase II. Send RFIs only to the Contracting Officer do not include VA technical representatives. Responses will be provided through an Amendment posted to SAM.gov in a Question & Answer format visible to all offerors.

7. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings, if available, will be provided electronically in SAM.gov as attachments to this RFP. No hard copies will be made available to proposing contractors.

8. SDVOSB VERIFICATION: SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION(SDVOSB): Subsequent contracts are 100% set asides for verified SDVOSB. The award of this requirement shall not be delayed due to loss of SDVOSB verification. Quotes submitted by non-certified by Small Business Search https://search.certifications.sba.gov/ shall be excluded from award consideration.

9. LIMITATIONS ON SUBCONTRACTING: (Reference Contract Clause VAR 852.219-75 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

10. FUNDS: Funds are not presently available for this contract. (Reference Contract Clause FAR 52.232-18).

11. BONDS: (Reference Contract Clause FAR 52.228-15 for further information on applicability): A payment and performance bond shall be provided. The penal sum shall be one hundred percent (100%) of order price. Bonds and other payment protection shall be provided within 10 calendar days of award of the Contract. The Notice to Proceed will not be issued until the Contractor provides sufficient bonding to cover the work being performed. Provide electronically only. NCO 8 no longer accepts bonds through the mail.

12. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE QUOTE): Per FAR Clause 52.228- 1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price Or $3,000,000, whichever is less. Provide with price Quote.

13. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH QUOTE): Offerors shall submit information that specify the contractor in question has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) that shall not exceed 1.0. If there is no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached Past safety and environmental record or any other form that provided the above information. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

14. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision FL20250208 dated 05/23/2025. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: http://www.sam.gov/.

15. CONTRACT PERFORMANCE PERIOD: 913 calendar days after receipt of written Notice to Proceed performed in concurrent or sequential phases as indicated or required. If you anticipate long lead times for project materials, state this in the technical QUOTE with your anticipated lead time for the specific item.

16. WORK ELEMENT NO. 1 (Design Build Effort Required): Contractor shall develop project design documentation including drawings, specifications, design analysis etc. per the Statement of Work. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

PART II – QUOTE PREPARATION AND EVALUATION INFORMATION

1. This RFQ addresses both the Phase I and Phase II QUOTE requirements. Do not submit the pricing information requested in Phase II with the Phase I Quote.

2. The Phase I Quotes will be evaluated to determine which offerors will be invited to submit Phase II technical and price Quotes.

3. A maximum of five (5) most highly rated Phase I Quotes will be invited to submit a Phase II Quote.

4. Prospective vendors shall provide their QUOTE in any of the following formats: .pdf, .docx, or .doc to the issuing office address identified above. All technical Quotes and the price QUOTE shall be provided via email to david.hernandez1@va.gov . The technical QUOTE shall address each of the evaluation criteria.

5. During Phase II, the price QUOTE shall be provided as a separate file from the technical Quote. The price QUOTE shall include a copy of the vendor’s SDVOSB registration information, a copy of the vendor SAM.gov registration information, and a price sheet with pricing on the statement of items. While there is no page limit to the price Quote, it shall also be on 8 ½” x 11” pages, when printed. The price breakdown shall be filled out in its entirety.

6. QUOTE Format: Technical QUOTE Format. Technical Quotes for Phases I and II shall address all information requested and will then be evaluated against the stated factors. General Information Required for Technical QUOTE is: Cover Page with Phase Number (I or II), Solicitation Number, Project Title, Project Number; Company Name, Address, POC Name, Email, Phone Number, SAM UEI and Tax ID. Include a Table of Contents with distinct separation of technical factors.

Price QUOTE Format. The Price QUOTE will contain all general information listed above for the technical Quotes along with:

· Signed offer/Acknowledgement of Amendments

· Copy of current VetCert and SAM certification.

· PRICE/COST SCHEDULE filled in with total price

· Breakdown of pricing using Project Price Breakdown form provided only in Phase II

TECHNICAL FACTORS FOR PHASE I

Factors 1 through 3 are below:

FACTOR 1 - Contractor Team and Personnel Qualifications Professional qualifications necessary for the satisfactory performance of Relocate and Replace Chilled Water Piping Spinal Cord Injury as required under this project. Briefly describe the team's specialized experience, technical competence, and expertise in understanding how to complete the design in a hospital setting in accordance with the submitted SOW, the VA TIL specifications.

Formatting and Other Restrictions: The submission is limited to 10, 8-1/2” x 11” pages in total.

FACTOR 2 - Specialized Experience and Capability Relevant experience and technical competence as it applies to the scope of work, in addition to experience in the geographical area of the project and knowledge of the locality. The offeror is required to submit three (3) relevant example projects demonstrating your firm’s experience and capability similar to this requirement per the Statement of Work provided. The offeror must demonstrate their firm have the qualifications necessary for the satisfactory performance as indicated for this project Statement of Work (SOW), VA TIL specifications. These demonstrations in similar experience and capability shall be in a healthcare environment with critical activities for these capability areas: Cost control, quality of work and compliance with performance schedules on a project of similar scope and size. The offeror is required to demonstrate recent (within the last five years) successful performance under contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the subject requirement. Recently it has been defined as completion within the last seven years. Relevancy is defined as work of a similar nature regarding site preparation for construction and of a similar magnitude in cost.

Formatting and Other Restrictions: Must use attached form titled Experience Information Sheet, 16 pages total.

FACTOR 3 – Relevant Past Performance For each project referenced in Factor 2, provide the completed Contractor Performance Assessment Reporting System (CPARS) records for those projects. Each offeror will be evaluated on its performance for similar types of projects. The government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement. Government also reserves the right to evaluate past performance on previously awarded contracts and other information that may be available. If CPARS records are unavailable submit past performance information using the attached Past Performance Questionnaire forms. Include the contract number, period of performance, and agency point of contact information. The Contracting Officer may utilize any other means necessary to evaluate past performances, such as customer surveys and prior experience with contractor. Do not provide forms completed for prior solicitations.

Formatting and Other Restrictions: Limited to CPARS records or Past Performance Questionnaire.

TECHNICAL FACTORS FOR PHASE II

Factors 4 and 5 are below:

FACTOR 4 - Management Approach and Key Personnel Narrative

1. Identify Key Personnel assigned to this project

a) Submit an organizational chart and narrative - Clearly describe the prime responsible firm and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

b) Include a narrative that describes the relevant experience of: Firm's Key personnel and experience, to include at least:

· Project Manager’s similar projects worked on and education and/or certification(s).

· Field Superintendent’s similar projects worked on and education and/or certification(s).

· Other Relevant Firm Employees’ similar projects worked on, and education and/or certification(s).

· Overall, Team: Discuss the planned use of:

· Subcontractors: Key trades to be subcontracted, proposed subcontractors (if firms already determined), and a similar project worked on.

· Architect-Engineering (A/E) Firm supporting the DB Team: Submit SF 330's of key A/E Personnel. Submit a copy of current, valid Architect & Engineer's Licenses issued by the State of Florida, Architectural Contractor, who will be of record, Architect-Engineer Field Representative., and Similar projects worked on.

Formatting and Other Restrictions: The submission is limited to 10, 8-1/2” x 11” pages (SF 330’s are not included in page total.

FACTOR 5 - Schedule

1. Schedule Narrative: Describe in detail how your company will meet the schedule without causing disruptions to the facility during normal business hours, nights, and weekends. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. Describe any technical difficulties that may be encountered in a project of this type and preventative measures or solutions to overcome these issues.

2. The offeror is required to submit a proposed progress schedule in a time-scaled bar graph format. The horizontal axis will be scaled for the time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All scheduled items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process. The contractor must certify that it will meet the period of performance for the design (negotiable to a shorter time frame).

Formatting and Other Restrictions: The submission is limited to 10, 8-1/2” x 11” pages in total.

PRICING

FACTOR 6: The Government will evaluate price based on the total price. Contractor is to complete the Project Price Breakdown form, which will be included with the Phase II request for Quotes. PRICE/COST SCHEDULE will also be provided and filled in with total price. Total price consists of the basic requirement. The price QUOTE shall show direct and indirect project price breakdown. The price breakdown shall reflect the Base proposed items using, at a minimum, the following cost elements:

· Labor (Direct & Indirect),

· Materials, Material Markups, Materials overhead,

· Equipment

· Subcontractor Cost

· Travel

· Other Direct Costs

· Overhead expenses

· Indirect Cost

· General & Administrative (G&A) expenses

· Profit Technical Evaluations - All technical factors when combined are more important than price.

Cost QUOTE- Offerors are advised that if the technical Quotes are essentially equal, award will be made on the basis of the lowest cost.

PART III – AWARD

1. The Government will evaluate Quotes submitted in response to this solicitation which meet the requirements that have been provided in Parts I and II above.

2. This procurement will be a single award on a trade-off basis resulting from this solicitation to the responsible offeror.

3. Award may be made without discussions, except for minor clarifications.

Page 1 of Page 1 of

STATEMENT OF WORK

Replace and Relocate Chilled Water Piping SCI 673-26-111

POP 913 CALENDAR DAYS

I. SCOPE OF WORK:

A. Contractor shall furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, specialty services, and design-build services to perform a design-build for the NRM Project # 673-26-111, " Replace Relocate Chilled Water Piping SCI" in Building 38 at the James A. Haley VA Hospital, located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The work includes, but is not limited to, site investigation, design and preparation of drawings, phase planning, specifications, construction, and installation of new chilled water piping on the parking garage level in Building 38 as designed in the hospital areas identified in the project description in this SOW. The DB Team is to include subcontractors performing professional services under this contract, shall perform its services consistent with the professional skill and care ordinarily provided by architects/engineers practicing in the same or similar locality under the same or similar circumstances. The DB Team shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

The design phases will include 35%, 65%, 95% and review stages. If the documents do not meet all of the requirements of each submission, then the portions of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the DB Team prior to moving on to the next scheduled submission.

The VA will provide requested As-Built drawings (in either AutoCAD, PDF, or JPG form) electronically to the A/E as reference for design purposes. The A/E is responsible for reviewing all drawings with the assigned VA representative COR to verify what existing drawings are available and accurate. The A/E shall coordinate with the VA representative COR prior to viewing the drawings located at the VA and shall not remove any documents from the files.

The existing drawings on file at the VA may not be 100% accurate and may not exactly reflect the current conditions of the James A. Haley VA Hospital. It is the responsibility of the A/E to review the existing drawings and verify the existing conditions.

B. Project Description:

Provide services to relocate chilled water pipe out of patient area hallways into the parking garage floor. Provide all new piping, fittings, valves, and pipe hangers. All chilled water pipe and fittings must be welded. Provide pressure and temperature tap wells and gauges, flow meters, new control valves, and y-strainers throughout the building chilled water lines. Provide and install accessible branch rising steam gate isolation valves. Butterfly valves and Victaulic fittings shall not be used. Remove and replace all insulation on all chilled water lines. Seal up all insulation joints or gaps with adhesive glue. Provide pipe hanger insulation protection saddles and shields. Provide all paint and labeling for insulation. Remove connections to existing lines on G floor, drain and cap those lines (cannot create dead legs- must be fully cut and capped from new lines). Contractor is responsible to provide all temporary cooling during all phases of construction to allow the VA to continue operations at minimal interference. Contractor shall perform an initial test and balance of air handling systems and a final test and balance to verify baseline flow rates. Contractor is required to perform value engineering if required to stay with project funding limitations.

The DB Team shall evaluate the project areas to determine if utilities or any other objects will need to be relocated or addressed in the design. The DB Team shall also review the as–Built drawings and the site drawings for the areas affected.

The DB Team shall show a detailed containment plan for infection control for this design. This plan shall be detailed showing locations and what infection control requirements are to be used for each area. The HPMs for Safety and Infection Control will be provided to the D/B Team for their use. Construction barriers will be required for the duration of the construction to isolate patients and staff from dust, debris and construction hazards as determined by the Safety Officer and Infection Control representatives. The D/B Team will also have to indicate these construction barriers on their drawings.

New work includes, but is not limited to designing and preparing drawings, phasing planning, and specifications for all disciplines to replace and relocate the chilled water piping in the hospital campus areas listed in this SOW. The D/B Team will be required to attend phase meetings at 35%, 65%, and 95% to discuss progress with the VA staff. The D/B Team will be required to take meeting minutes and distribute to the VA for approval and as documentation of what was covered in the meeting.

C. Design Tasks (Some disciplines included will have little to no impact on scope of this project. D/B Team shall include as needed to meet project goals):

1. SITE INVESTIGATION: Design Services shall conduct a site survey of the project area to ensure that the design is feasible and without any major obstacles. Available as–built drawings and related other project drawings are available to the DB Team, but field verification by the DB Team must be completed to verify existing site conditions and to collect data as required for design development work to successful completion of design and construction documents.

2. DEMOLITION: The project demolition work may include structural, architectural, electrical demolition to clear space for the new systems. The existing chilled water piping above the patient areas in Building 38 do not need to be completely demolished so interruption to the facility is minimized but must be completely severed from the system and drained to not pose any infection control risks.

3. CIVIL / STRUCTURAL: Work may include architectural modification and structural work. Structural engineering is expected to be completed by a Florida Licensed Structural Engineer for any needed structural reinforcements. All required borings and structural testing shall be completed by the DB Team. The D/B team shall proceed with a structural design that will not impede on pedestrian traffic in patient areas.

4. ARCHITECTURAL: Field verification of elevations and architectural dimensions are crucial to the success of this project, as the existing drawings are best represented. Exterior work must blend into the surrounding buildings and architectural appearances.

Patient and Family Centered Care concepts are to be included in the design of this project. These concepts are outlined in the VA technical information library design guide documents. See paragraph I.D.2 for additional information.

5. INTERIOR DESIGN: The VA Interior Designer will perform all interior color and material selections from the D/B Team’s recommended items. The D/B team will coordinate all interior selections with the VA interior design staff.

6. ELECTRICAL: The D/B team must evaluate the electrical systems serving the design scope area to determine if there is enough, and provide modifications and extensions to the existing electrical systems, security system, communications system, fire / safety system, controls, etc. as needed and with available capacity.

7. PLUMBING/PIPING: The plumbing systems need to be evaluated and updated to meet the latest Plumbing Codes, including VA Legionella guidance. Design modifications, additions and relocations to the plumbing systems and fire protection system must follow the VISN 8 policy and Life Safety codes and other applicable code requirements for a complete certified functional system. Relocation of piping may be needed in certain areas to create optimal path for new Chilled Water lines.

8. HEATING, VENTILATION, AND AIR CONDITIONING (HVAC): The HVAC systems need to be evaluated and updated to meet the latest HVAC Design Criteria. The A/E must evaluate the Chilled Water System and the Hot Water / Steam System serving the design scope area. Relocation of piping or ductwork may be needed in certain areas to create optimal path for new Chilled Water lines.

9. EQUIPMENT: The D/B Team shall coordinate the design work directly with the suppliers / manufacturers of the new equipment to produce a completely designed operational project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the A/E drawings and specifications. The D/B Team is to determine the points of connection between old and new equipment and clearly detail these connections on the drawings.

10. Design the project by using site measurements and verifying site conditions. The D/B Team shall not rely solely on the As–Built drawings.

11. The D/B Team shall provide other documentation (i.e., calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. Provide computations and sizing calculations for any anticipated new loads, altered loads, and existing loads for electrical, mechanical (HVAC, plumbing, medical gas and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input / output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design. Furnish a copy of each code quoted or used in the design, when necessary to provide additional understanding of design decisions.

12. The D/B Team shall provide all schedules and tables used on the drawings in MS Excel.

D. Additional Requirements and Information:

1. LIFE SAFETY: Requirement for acquiring and incorporating a Certified Independent Third-Party Safety Professional review of design documents. The D/B Team shall design the necessary Life Safety and Interim Life Safety provisions for impacted areas, both temporary and permanent measures. The D/B Team shall provide and coordinate the review of the Life Safety Provisions of the project design with a third party, independent licensed Fire Protection Engineer. The following areas will be reviewed by the third party:

a. NFPA Code Compliance

b. Environmental / EPA Impacts, Permits, etc.

c. OSHA Compliance (i.e., Excavation, Demolition, etc.)

d. Security Property / Infrastructure Management, Homeland Security, etc.

e. Emergency preparedness

f. Disability Accessibility Compliance

g. National and Local Codes. The D/B Team shall deliver a letter certifying compliance with all Life Safety Codes and Requirements applicable to this project from the third party.

In addition, it is required that the D/B Team update all Life Safety Drawings associated with the designed space and affected by the project.

2. NOTES: NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101, and documents referenced by NFPA 101 in order to comply with the accreditation requirements of the joint Commission. Therefore, designs shall comply with the requirements of the latest edition of NFPA 101, and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the IBC or as otherwise addressed above in this Program Guide. For design features that are addressed by both the IBC as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document referenced by NFPA 101 shall be used exclusively. This applies even if the IBC requirements are different.

3. Conflicts between Nationally Recognized Codes and Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide.

4. DRAWINGS: The A/E shall provide electronic copies of drawings at each review step generated in the latest version of AutoCAD or its companion products (digitally signed DWGs) and PDF format in individual sheet files. Include all associated support files (i.e. plot styles, external reference files, etc.). This facility currently uses AutoCAD 2020. The standard drawing size shall be ARCH E1 (30” x 42”). The format to be used in creating the CAD drawings (i.e. layer / level structure, fonts, font sizing, file naming conventions, etc.) is that of the latest edition of the National CAD Standard (www.nationalcadstandard.org).

a. The D/B Team shall follow these level / layer formats, file – naming conventions, and symbol library.

b. Drawings are to be drawn from the VA’s “As Built” or construction drawings updated by site verification, not scanned reproductions.

c. The final sets of the new construction drawings, including the film copies, shall be sealed (embossed & ink stamps) and signed by each respective Professional Engineer in their discipline, Industrial Hygienist, Architect and other necessary licensed professional consultants.

5. SPECIFICATIONS: The D/B Team may obtain the list of the complete VA Construction Specifications from the VA Facilities Management Technical Information Library (TIL), which is located at http://www.cfm.va.gov/TIL/spec.asp#02. The Tampa VA has specifications that have been edited for general use at this facility and are the preferred specification to be used. If there are missing specifications sections from the Tampa VA specific specification, then the specifications from the Technical Information Library shall be used. Any specifications that are edited by the contractor shall be submitted to the VA for approval. The edited version of the specification shall be in Microsoft Word in the editing format and all changes shall be in RED. Contact the project COR to obtain a copy of these specifications. This facility will provide the specification sections needed based on the master list provided in the first review. The A/E shall provide the final edited specifications electronically in Microsoft Word and PDF. The format shall be 1.5 spaced, left justified, 2-sided, laser quality, and courier-new size 10 font. The specifications shall be provided in two (2) copies with rubber bands around one (1) of the copies. The remaining copy shall be in a colored, 3- “D”-ring loose-leaf binder, with identification labels on the binding and cover so the project title and number are readily visible and with tabbed dividers between each specification section. Any files submitted electronically (including but not limited to specifications and drawings) shall not have the following characters in their file name: \ /: * ? “ < > | # { } % ~ &.

6. DESIGN SCHEDULES: Design schedules shall be submitted to the VA as an 11x17 Microsoft Projects file at the beginning of the Notice to Proceed, with each invoice for payment and shall never be more than 4 weeks old. Approximate time frames are presented below. Actual timelines submitted for approval should reflect the project complexity and follow the format presented below:

i. Schematics

ii. Begin Design Development (Notice to Proceed): NTP

iii. First Submission of Design Development (35%): NTP + 21 Days

iv. First Review Meeting and Return First Submission: NTP + 35 Days

v. Second Submission (65%) NTP + 49 Days

vi. Second Review Meeting and Return Second Submission: NTP + 63 Days

x. Third Submission Contract Documents (95%): NTP + 77 Days

xi. Third Review Meeting and Return Third Submission: NTP + 91 Days

xiv. Fourth Submission (Deliver Final Contract Documents) (100%): NTP + 105 Days

xv. Fourth Review Meeting and Return Fourth Submission: NTP + 119 Days

xvi. Final design submission: NTP + 133 Days

7. REVIEW MEETINGS: The DB Team is required to attend a design review meeting after each submission during the design process and provide meeting minutes to the VA for approval and distribution.

Sections of the documents that are not acceptable by the VA according to the design standards and criteria must be updated by the A/E prior to moving on to the next scheduled submission.

E. COMPLIANCE

· The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.

· The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

· The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures.

· All work for the duration of the contract shall be performed by certified trained technicians.

F. CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses, ID badges and or name tags.

G. CONTRACTOR EMPLOYEE IDENTIFICATION

All contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract.

Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR.

The contractor supervisor must ensure that all contractor employees display their VA issued badges.

The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

H. CONTRACTOR EMPLOYEE CONDUCT

· The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

· Contract employees must be professional in attire and must not wear any offensive clothing.

· Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

· Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

I.CONTRACTOR RESPONSIBILITY

· The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

· He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

· He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Florida.

· Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

J. UNSCHEDULED REPAIRS AND EMERGENCY SERVICE:

· Contractor shall provide a telephone number for repair services assistance. Contractor shall notify the COR immediately if the telephone number is changed.

· Contractor shall respond to emergency repair calls with their installation/warranty by phone normally within two (2) hours but no more than four (4) hours. Contractor shall provide an on-site response time of no more than four (4) hours or next business day if call is made after 1:00 p.m. and be required to repair the equipment and place it back in service within twenty-four (24) hours after notification by telephone call (unless another specified time is agreed to by the COR placing the service call request). Response time is defined as time contractor is first notified until the time vendor arrives on station. Failure to meet the required on-site response or repair time shall allow the Government an option to contact a third-party vendor to provide services. Costs for services provided by a third party shall be billed against the Contractor.

K. CONTRACT AWARD MEETING:

· The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

L. PERIOD OF PERFORMANCE:

· This shall be a firm-fixed price contract. Warranty period for the installation and repair will be provided as part of the original contract documents for the project.

M. CHANGES TO THE STATEMENT OF WORK

· Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project.