6-PWO124335 General Requirements.pdf

PWO124335 DIRECTIONAL BORING SERVICES

General Requirements

1.0 SCOPE:

Salt Lake County Contracts and Procurement on behalf of Salt Lake County Public Works Operations Division, invites your company to provide a bid on Boring or Directional Drilling. The County reserves the right to award multiple contracts to the responsive, responsible bidders meeting qualifications who bid the lowest overall cost to the County. Projects may be at various times and locations within Salt Lake County.

The County contracts with most cities for traffic signal construction and maintenance. The work required can be anywhere within Salt Lake County or any City.

Typical projects under this contract will include:

a. Boring three legs of an intersection (less than 150 feet) with six 2” conduits for a traffic signal installation.

b. Boring one 3" conduit for power connection to Rocky Mountain Power.

c. Boring two 2'' conduits for street lights. Typically multiple bores of approximately 400 feet.

2.0 CONTENTS:

If any provision or specification in this "Request for Bids and Resulting Contract" (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through Bonfire – Utah Public Procurement Portal. Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 PRE-BID CONFERENCE:

A virtual pre-bid conference will be held December 10th at 11:00am. To request a link to this virtual meeting, please send an email to Aaron Stone at astone@saltlakecounty.gov for a meeting request.

5.0 CONTRACT TERM:

The contract(s) resulting from this solicitation will become effective on the date of execution with a six (6) year term. The County reserves the right to review the contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract(s).

6.0 ANNUAL PURCHASES:

No minimum or maximum quantity of projects or purchases under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract may be $300,000.00.

7.0 AWARD:

mailto:astone@saltlakecounty.gov

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County. The County reserves the right to award multiple contracts to the responsive, responsible bidders meeting specifications who bid the lowest overall cost to the County.

The County wishes to establish a pool of multiple award contracts with CONTRACTORS that will be used to provide services on upcoming projects. The County shall select up to five (5) lowest, most responsive, and responsible bidders, based on the total of the Base Bid Schedule.

A. Bidders shall submit the following information with their bid. Salt Lake County may request like information on Bidder's Subcontractors, Bidder's Suppliers, or any other information the County may require. County may consider all information it believes is relevant when evaluating a bid.

a. A chronological list of completed boring projects done by Bidder during the last sixty-days, including project name, address, owner, current telephone number, contract name, description of project and;

b. A list of present construction commitments for the last 60 days;

c. Investigations, arbitration, litigation or claims which are pending, threatened, settled, or otherwise disposed of within the last three (3) years;

d. Evidence of ability to perform and complete the Work in a manner and within the time limit specified. As a minimum, identify specific experience on projects similar to the Work in physical size, cost, and commercial nature. If the work experiences of the project manager and superintendent designated are different than that of the company, provide resumes of their work history. Include their actual project titles and indicate their actual responsibilities on each given project;

e. A summary of the company safety plan and training requirements for equipment operators and laborers. Include documentation of the company's OSHA recordable case rate or experience modification rating.

f. All matters consistent with federal, state, and local Laws and Regulations.

B. For each individual project, an email will be sent to each CONTRACTOR in the pool, notifying them of the date, time and location of the site-specific pre-bid meeting, the time and location to submit sealed bids and the time and location of the bid opening. The contractors from the pool will meet with the Project Manager on the site where the work is to be performed.

The details of project will be provided at that time CONTRACTORS failing to attend the site-specific pre-bid meeting will not be considered for that project. Contractors will submit sealed bids to the Project Manager including the following bid items for that specific project as necessary:

a. Permits

b. Traffic Control

c. Potholing

d. Restoration

e. Payment and Performance bonds

f. Miscellaneous, as approved by the Project Manager

g. Attempt fee

C. The following documents will NOT be submitted as part of this base bid but will be required on the site-specific bids:

a. 00 52 00 Agreement

b. 00 61 13 Performance Bond

c. 00 61 14 Payment Bond

d. 00 62 16 Certificate of Insurance

D. The County reserves the right to award each site-specific bid, at the discretion of the assigned Project Manager, by pricing, rotation, staff, and availability.

Unit Prices from the Base Bid schedule (Exhibit 1) used for this bid, shall not be exceeded on individual site-specific bids. A sample site-specific bid schedule is included in Exhibit 2.

8.0 PRICE ESCALATION/ DE•ESCLATION:

Prices stated must be firm for the initial twelve (12) month term of the resulting contract. The contractor may issue a written request for price escalation, for the labor rate, at least 60 days prior to effective date. Price escalation shall not exceed 3% from the previous price. The request must include detailed documentation explaining and supporting the price change request. Any price escalation to the contract must be approved by the county as a written amendment to the contract. Price decreases shall be passed on to the County immediately.

9.0 WARRANTY:

If any portion of the Work is found to be defective within 1 year after the date of final payment, CONTRACTOR shall correct it or replace it with non-defective Work.

10.0 AUDITING:

The vendor agrees to make available to Salt Lake County all records, invoices, or documentation relative to this contract, and to assist Salt Lake County personnel in performing periodic audits and price checks. Bidder agrees to provide requested information within 5 working days.

11.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law.

This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

12.0 BONDS:

See forms 006113 & 006114 Performance bond and payment bond, certificate of insurance will be required for each specific project. These documents are not required as part of the initial bid.

13.0 NON-EXCLUSIVE CONTRACT:

The contract to be awarded shall be non-exclusive. Salt Lake County reserves the right to purchase at its discretion, any product or service covered by the resulting contract from other sources during the term of the contract.

14.0 SCOPE OF WORK, TASKS AND REQUIREMENTS:

For each project, the selected contractor shall:

a. Review the site plans and documents for the work to be performed;

b. Review the site, including underground utilities;

c. Provide a cost to perform the requested work. A site-specific bid schedule will be provided to each contractor in the pool;

d. Acquire all required permits from the local jurisdiction(s);

e. Locate all utilities by potholing before boring and repair the potholes according to the local jurisdiction's specifications.

f. Install conduit and perform all other work according to the plans and specifications provided and as directed by the Project Manager;

g. Remove and replace concrete, asphalt or landscaping as directed in the plans and specifications or as directed by the Project Manager.

h. Provide a bore log and red line drawing with locations referenced to the bore log;

i. Restore any area disturbed to a condition equal or better than it was prior to performing the work.

j. The Contractor shall ensure that all supervisory personnel and personnel operatingequipment are qualified through licensing, certifications, training, experience, and appropriate certification for the tasks assigned.

k. The Contractor shall not subcontract directional boring. Subcontractors for other required work must be approved by the Project Manager.

Performance bond and payment bond, certificate of insurance will be required for each specific project.

15.0 MEASUREMENT AND PAYMENT:

a. Units of measurement are listed in the price schedule.

b. See measurement and payment procedures in APWA Section 01 29 00.

c. Project Manager will take all measurements and compute all quantities.

d. CONTRACTOR will verify Project Manager's measurements and computations.

e. CONTRACTOR will provide all equipment, workers, and survey crews to assist Project

Manager in making measurements.

ATTEMPT FEE.

a. Bid price covers cost of an unsuccessful drilling attempt due to obstruction or change made by COUNTY. Changes made by CONTRACTOR will not justify payment of an attempt fee. No per foot cost allowed for that bore if the attempt fee is paid.

DIRECTIONAL BORING, NORMAL SOIL

a. Bid price covers all materials, labor, workmanship, equipment, documentation, and incidental items required to install the number and size of conduit(s) as described in the contract, including but not limited to excavation, furnishing and installing conduit in normal soil, sealing conduit ends with tape, detectable Muletape or equal polyester pull tape, conduit proofing, and backfill.

b. Bid price does NOT include mobilization, demobilization, permits, installation of temporary facilities, installation of boxes, traffic control, potholing, or site restoration.

These items will be addressed in a site-specific bid at a later date. Miscellaneous or site-specific items, which are not mentioned in paragraph A, will also be addressed on a site-specific bid.

c. Quantity determined by measuring Muletape or on the surface from center of box to center of box or where the conduit enters the ground if no boxes were installed.

DIRECTIONAL BORING, ROCKY SOIL

a. Bid price covers all materials, labor, workmanship, equipment, documentation, and incidental items required to install the number and size of conduit(s) as described in the contract, including but not limited to excavation, furnishing and installing conduit in rocky soil sealing conduit with tape, muletape or similar product, conduit proofing and backfill.

Quantity determined by measuring muletape on the surface from center of box to center of box or to the where the conduit enters the ground if no boxes were installed.

b. Bid price does NOT include mobilization, demobilization, permits, installation of temporary facilities, installation of boxes, traffic control, potholing, or site restoration.

These items will be addressed in a site-specific bid at a later date. Miscellaneous or site-specific items, which are not mentioned in paragraph A, will also be addressed on a site-specific bid.

c. Payment for boring in rocky soil must be requested and approved in writing by the ENGINEER prior to work being performed.

d. Quantity determined by measuring Muletape or on the surface from center of box to center of box or where the conduit enters the ground if no boxes were installed.

SITE WALK

a. Bid price covers the costs incurred from the award of a site-specific contract up to the cancellation date if the contract is cancelled and no site work is performed. The allowable costs may include time or fees for preparing documents, acquiring permits, site visits, and other costs that can be documented and verified.

VACTOR TRUCK

a. Bid price covers all materials, labor, equipment, and incidental items required to operate the vactor truck for locating utilities or other uses in the process of directional boring, at the direction of the Engineer. This hourly rate will be used if the Engineer requests additional work outside of the contract scope, or when requested by the CONTRACTOR and approved by the ENGINEER.

b. Payment for the vactor truck must be requested and approved in writing by the ENGINEER prior to work being performed.