6-ITQ - Tree Removal Services - 29th Zion - SOW.pdf

INVITATION TO QUOTE

Tree Removal Services – 29th & Zion

City of Little Rock, Arkansas

The capital city of Arkansas is also the state’s largest municipality with over 202,000 people calling it home. The City of Little Rock employs over 2,500 employees in 16 departments. It is our mission to ensure our City is a safe, secure, and prospering place to live, work, and play.

Mayor Frank Scott Jr.

City of Little Rock, 500 W. Markham St., Little Rock Arkansas 72201 (501) 371-4560

City of Little Rock Invitation to Quote – [Project Title]

Contents

SCHEDULE AND ACCESS INFORMATION

SECTION 1 – GENERAL INFORMATION

1.1 PURPOSE

1.2 DEFINITION OF REQUIREMENT

1.3 DEFINITIONS OF TERMS

1.4 PROPRIETARY INFORMATION

1.5 ISRAEL BOYCOTT NOTICE

1.6 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

1.7 REQUIREMENT OF ADDENDUM

1.8 PAST PERFORMANCE

SECTION 2 – PROJECT SCOPE OF SERVICES

2.1 GOAL

2.2 TERMS OF AWARD

2.3 SERVICES REQUESTED

2.4. MINIMUM QUALIFICATIONS

2.5 GENERAL REQUIREMENTS

2.6 PAYMENT STRUCTURE

2.7 PRICING

2.8 JOINT VENTURE

SECTION 3 – INQUIRES AND SUBMISSION INSTRUCTIONS

SECTION 4 – TERMS AND CONDITIONS

SCHEDULE AND ACCESS INFORMATION

Schedule of Solicitations

Project ID | Title: 216691 - Tree Removal Services - 29th & Zion

Department: Housing and Neighborhood Programs

Description of Work:

Tree Removal Services

Release Date: 01/09/2026

Close Date: 01/14/2026

Resources

Business Contact Little Rock Business Portal | City of Little Rock

Procurement Purchasing Division | City of Little Rock

LRPROCURE

powered by EUNA littlerock.bonfirehub.com

Israel Boycott Restriction Confirmation

By submitting a formal proposal to this Bid Solicitation, a Prospective Vendor agrees and certifies that they do not boycott Israel, and if selected will not boycott Israel during the aggregate term of the contract.

Vendor must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the proposal submission.

Boycott of the Energy, Fossil Fuel, Firearms, and AMO Industries

By submitting a formal proposal to this Bid Solicitation, a Prospective Vendor agrees and certifies that it does not boycott the energy, fossil fuel, firearms, and ammunition industries and will not boycott the energy, fossil fuel, firearms, and ammunition industries during the term of the contract.

Vendor must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the proposal submission.

The City has worked hard to make sure this request is correct, but it is up to the Bidder to check the proposal carefully because the City and its team are not responsible if there are mistakes or missing information. The responsibility for determining the full extent of the exposure to risk and verifying all information herein shall rest solely on those parties’ making proposals. The City, its representatives, and its agents shall not be responsible for any error or omission in this ITQ, nor shall they be responsible for any Vendors or representatives' failure to verify the information herein and to determine the full extent of that exposure.

https://www.littlerock.gov/business/little-rock-business-portal/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/procurement/ https://littlerock.bonfirehub.com/portal/?tab=openOpportunities https://littlerock.bonfirehub.com/portal/?tab=openOpportunities

SECTION 1 – GENERAL INFORMATION

Little Rock is the State Capital and the largest city in Arkansas. It was chartered in 1835 and is in the central part of the state, approximately 135 miles west of Memphis, Tennessee. The city has a population of 202,591 according to the 2020 census certified by the Arkansas State Treasurer. The 2026 operating budget revenues as approved by Ordinance No.

22079 are $350,389,573 including the General Fund revenue budget of $271,999,104.

1.1 PURPOSE

The City of Little Rock has issued this Invitation to Quote (ITQ) to businesses authorized in the State of Arkansas and qualified to provide the requested service(s) outlined in this bid.

1.2 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicitation and that Bidder’s agreement to and compliance with that item is mandatory.

1.3 DEFINITIONS OF TERMS

A. “Best Interests” used herein means practicing economical frugality, professionalism, and a firm commitment to the publicly stated goals of the City

B. “Commodity Code” is the standardized system of numbers used to identify goods and services being purchased. The City of Little Rock utilizes the NIGP Code.

C. “City” means the City of Little Rock, Arkansas. When the term “City” is used herein to reference any obligation of the City under a contract that results from this solicitation.

D. “Public Notice” is the EUNA (Bonfire) bulletin board where the City can issue changes or new information about a project. Vendors can find this in the [Messages] section titled “Public Notices.” Vendors who have viewed a project will receive an email notification when a new public notice is posted.

E. “Prospective Vendor” means a person who submits a bid in response to this solicitation.

F. “Responsible bid” means a Vendor response that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

G. “Responsive bid” A bid solicitation that is deemed to meet all the requirements set forward in the bid solicitation such as but not limited to bid instructions, technical requirements, general requirements, acceptance of terms and conditions, and provide complete information.

H. “Notice of Award” is the written notice of the acceptance of a bid from the City to the successful Vendor.

I. “Notice to Proceed” is written communication issued by the City to the contractor authorizing them to proceed with the work and establishing the date of commencement of the work.

J. “Specifications" A part of the contract documents consisting of written descriptions of a technical nature of materials, equipment, construction systems, standards, and workmanship.

K. “Supplementary Conditions” are modifications to adapt the specific requirements of the project and that may be imposed by applicable federal, state, and local laws.

L. “Work” is all labor necessary to produce the work required by the contract documents, and all materials and equipment incorporated or to be incorporated in the project. The contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

M. “Written Notice” is any notice to any party relative to any part of this Agreement shall be in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party or his authorized representative.

N. “Vendor” means a person who sells or contracts to sell commodities and/or services.

O. The words “Responder,” “Bidder,” and “Vendor” are used synonymously in this document.

P. The terms “Invitation to Quote,” “ITQ,” and “Solicitation” are used synonymously in this document.

Q. The terms “bid,” “response,” and "submission" are used synonymously in this document.

1.4 PROPRIETARY INFORMATION

A. Response documents pertaining to this solicitation will become the property of the City of Little Rock and shall be subject to the Arkansas Freedom of Information Act (FOIA).

1.5 ISRAEL BOYCOTT NOTICE

A. Pursuant to Arkansas Code Annotated § 25-1-503, a public entity shall not enter into a contract valued at

$1,000 or greater with a company unless the contract includes a written certification that the person or company is not currently engaged in and agrees for the duration of the contract not to engage in, a boycott of Israel.

B. Vendor's signature on the Combined Certification for Contracting with the City of Little Rock form shall represent and warrant they do not boycott Israel and will not boycott Israel during the remaining aggregate term of the contract.

1.6 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

A. Pursuant to Arkansas Code Annotated § 25-1-1002, a public entity shall not enter into a contract valued at

$1,000 or greater with a company unless the contract includes a written certification that the person or company is not currently engaged in and agrees for the duration of the contract not to engage in a boycott of the energy, fossil fuel, firearms, and ammunition industries. The signed Combined Certification for

Contracting with the City of Little Rock form shall represent the Bidder’s compliance.

1.7 REQUIREMENT OF ADDENDUM

This solicitation shall be modified only by an addendum written and authorized by City.

1.8 PAST PERFORMANCE

A Vendor's past performance with City may be used to determine if the Bidder is “responsible”. Responses submitted by the Bidder determined to be non-responsible shall be disqualified.

SECTION 2 – PROJECT SCOPE OF SERVICES

2.1 GOAL

The City of Little Rock Department of Housing and Neighborhood Programs is seeking a qualified and experienced contractor to remove multiple trees located at 29th and Zion, Little Rock, AR 72204.

2.2 TERMS OF AWARD

B. This bid shall be awarded, on an all or none basis, to the lowest responsive and qualified bidder who meets all specified requirements.

C. This contract will be for one (1) year. Upon agreement of both parties, the contract may be extended to six (6) additional years in one (1) year increments.

D. This contract will award on a “as needed" basis and the estimated quantity in this bid solicitation is only used for scoring purposes.

E. The City has the right to award or not award a contract if it is in the best interest of the City to do so.

F. Bidder must attach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the bid submission.

G. The respondent must attend the mandatory walk thru located at 29th and Zion, Little Rock, AR 72204 (next to 2901 Zion St.), on Monday, January 12, 2026 at 9:00AM.

2.2 SERVICES REQUESTED

A. Tree Removal Services at 29th & Zion – New Construction project

2.4. MINIMUM QUALIFICATIONS

a. Contractor must attach a copy of all documents evidencing that the firm is an organized business entity duly authorized to conduct business under the state of Arkansas, i.e. articles of incorporation, partnership agreement, assumed name certificate (DBA), etc. (Not Required upon bidding yet required upon contracting and award).

b. One (1) Year General Warranty

c. Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appear within one year from final payment. Further, contractor shall furnish owner with all manufactures' and suppliers' written warranties covering items furnished under this contract prior to release of the final payment.

d. Contractor must comply with a nondiscrimination policy regarding employees and subcontractors.

e. If contractor has ever operated under any other name, they must attach previous company's name, phone number, Tax id #/SSN, and address.

f. Please complete, sign, and submit the description of work document. The total amount on last page should include the total of your estimate of the limited home repair including all general requirements and permits. No photo copy should be uploaded in the system, only clear scans (.pdf,etc.) All required documents must be completed, signed and uploaded.

g. Trees shall be removed in accordance with applicable industry standards of the American National Standards Institute (ANSI) Z-133 Safety Requirements for Arboricultural Operations (www.isa-arbor.com/store/product.aspx?ProductID=122) for: Limbs, branches, and trunks that have fallen (or have a potential possibility of falling) and can cause personal injury or damage to adjacent homes, trees and other vegetation, driveways, sidewalks, streets, fences, vehicles and other property, both public and private, shall be removed.

h. Stumps must be ground down after tree removals to six (6) inches below surrounding ground level.

i. All debris (chips and logs) shall be disposed of by transport to an approved disposal site. No debris shall be left on the site overnight.

j. All assets including turf areas, pavements, and grade damaged by vehicular or mechanical operations shall be restored to their original condition or better at no additional cost to the City of Little Rock. To avoid conflicts in determining the original condition, photographs shall be taken of the “before” condition as well as after the completed trimming. In instances where the PM cannot determine the full extent of the work performed by utilizing the before and after photos the Contractor may not be reimbursed.

k. The work includes, but is not limited to, mobilization, maintenance of traffic, all cutting, removal, loading, hauling and disposal of debris, barricading, traffic control, cleanup, restoration, and related work.

l. The contractor understands that he or she must inspect the property. Submission of a bid is presumptive evidence that the bidder has thoroughly examined the site and is conversant with the requirements of the local jurisdiction.

m. The Contractor acknowledges to remove from site all construction materials, tools and debris. Sweep clean all exterior work areas.

n. The contractor acknowledges that all work shall be performed by workers both licensed and skilled in their particular trade as well as the tasks assigned to them. Workers shall protect all surfaces as long as required to eliminate damage.

o. Contractor must adhere to the description of work to perform work according to the Description of Work.

p. Contractor must view the structure(s) prior to submitting a bid.

q. By submitting a bid, the bidder acknowledges familiarity with the site and scope of work.

r. Failure of bidder to be familiar with the structure does not relieve the vendor of the responsibility of requirements.

s. Please attach a City of Little Rock Business License, if applicable.

t. City of Little Rock Business License Requirements:

1) The City of Little Rock Treasury Management Division will determine validity of all business licenses.

2) If a business has a physical location in Little Rock, they are required to have a business license for each location.

3) If a business is based in another city in Arkansas, that city has jurisdiction over the business. If that city requires a business license, we will honor their license. If the city does not require a license such as Conway and they are coming into Little Rock to conduct business, they will be required to obtain a license from us unless they have already obtained one from another City in Arkansas in which case we will honor that license.

4) If the business is an out of state business which does not have a physical location anywhere in Arkansas, they will be required to obtain a license from us unless they have already obtained one from another City in Arkansas, in which case we will honor that license.

5) Keep in mind the licenses they provide must be for a classification comparable to the type of work they will be conducting in Little Rock.

6) An out of state business does not need to obtain a business license if they are just bidding on a Little Rock purchasing proposal. If the out of state company wins a bid from the city, they would only be required to obtain a business license if they set up a permanent location in the city limits of Little Rock for the duration of the project.

7) A Non-Profit Organization is exempt from having to obtain a business license.

Please provide the Affidavit of Joint Venture form, if applicable.

2.5 GENERAL REQUIREMENTS

A. All aspects of the project must meet current Federal ADA Regulations and Standards, if applicable.

B. Vendors shall be in compliance with the requirement of Act 150 of 1965 of the State of Arkansas, effective June 3, 1965, (codified as amended at Ark. Code Ann. §§ 17-25-301 through 17-25-316), which is the current Arkansas State Licensing Law for Contractors. The Vendor shall indicate on the bid form the current license number as issued by the applicable licensing entity, if applicable.

C. It is expressly agreed that Contractor is acting as an independent contractor in performing the Work described herein.

2.6 PAYMENT STRUCTURE

A. This bid solicitation has a standard thirty (30) day payment net terms.

B. Acceptable Payment Methods:

• Purchasing Cards

• Physical Check

• EFT / ACH

C. Invoices shall be submitted via mail and/or email. Email is the preferred method.

Address: City Hall: Department of Finance

Accounts Payable 500 West Markham, Suite 315

Little Rock, Arkansas 72201 Email: accountspayable@littlerock.gov

2.7 PRICING

A. Any cost not identified by the successful Vendor but subsequently incurred in order to achieve successful operation shall be borne by the Vendor.

B. To allow time to evaluate responses, prices shall be valid for ninety (90) days following the “Close Date.”

C. Pricing shall include all associated costs. The City shall not be obligated to pay any costs that are not included in the vendor’s price proposal even though such a cost is subsequently incurred by the vendor to provide the contracted services or equipment or to achieve the required quality of service unless agreed to in writing by the City.

D. The City should receive any discounts offered by, or available to the Vendor. For term contracts the beginning date for computing discounts will be the date of invoice or the date of delivery and acceptance, whichever is later.

E. Prices quoted are to be net prices. If the Vendor makes an error in extending total prices, the City may accept the lesser amount whether reflected by extension or by the correct multiple of the unit price.

F. Any prices in the response have been arrived at without collusion.

G. All bid pricing shall be quoted in U.S. dollars and cents ($).

2.8 JOINT VENTURE

A. A joint proposal submitted by two or more Vendors is acceptable.

B. In the event of a joint venture, documentation must be submitted with the proposals identifying all participating business entities.

mailto:accountspayable@littlerock.gov

C. Prior to the award, a binding agreement between the participants must be provided. The City will recognize both companies as one entity.

D. The City shall have a single point of operational contact with the entity that is formed pursuant to this provision.

E. Two companies with the same physical address or with a single point of operational contact will be considered one entity.

SECTION 3 – INQUIRES AND SUBMISSION INSTRUCTIONS

Bid submissions must be submitted electronically via LRPROCURE EUNA Brand Solutions prior to the bid closing data. Bid Closing Date is listed under “Important Events.

Any questions or inquiries regarding a bid solicitation must be submitted prior to the Questions Due Date.

Questions Due Date is listed under “Important Events.” Once this date has passed, no further communication shall occur between City of Little Rock and suppliers or service providers.

For any system-related questions, technical errors and/or help, please contact EUNA Technical Support or using the Help Button or at support@gobonfire.com Mon-Fri 8:00am-8:00pm EST.

Bids Submissions may be revised and resubmitted prior to the Bid Closing Date. Only submitted submissions will be considered.

SECTION 4 – TERMS AND CONDITIONS

All prospective Vendors who submit a proposal agree to be bound by the City of Little Rock Standard Terms and Conditions for Vendors and the online EUNA Terms & Conditions.

https://littlerock.bonfirehub.com/ mailto:support@gobonfire.com https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.bonfire.com/terms-and-conditions/