6-Exhibit J.10 Copier Removal and Hard Drive Sanitization Verification.pdf
PDF 223 KB Posted
- Attached to
- Photo and ID Card
- Solicitation number
- 696-BF-26-O033
- Issued by
- Texas
About this file
This document is a Copier Removal and Hard Drive Sanitization Verification form used by the Texas Department of Criminal Justice to track the decommissioning of copier equipment and ensure proper data security protocols. The form serves as an official record when copiers are removed from TDCJ facilities and requires documentation of hard drive handling procedures. The form must be completed within five days of equipment removal and includes sections for recording the equipment model and serial number, the final meter reading, and the method of hard drive disposition—either removal by the vendor or on-site sanitization. The document requires signatures from the vendor or TDCJ employee performing sanitization, a TDCJ witness, and the vendor driver releasing the equipment, along with documentation of where the equipment is being sent after removal.
The Information Security Office mandates that all hard drives leaving TDCJ premises must be sanitized before departure to comply with data security requirements. The completed original form must be forwarded to Information Technology at 815 11th Street, Room 110, Huntsville, Texas 77340, with a copy retained by the submitting department for records retention purposes of FE+3. The form must also be scanned and emailed to Copiers@tdcj.texas.gov. Questions regarding this procedure should be directed to Lauren Lohner at (936) 437-1222. This verification document is essential to the Photo and ID Card contract solution that TDCJ requires, as secure handling of equipment containing sensitive employee and inmate information is critical to maintaining data integrity.
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Text version
696-BF-26-O033 Exhibit J.10
Texas Department of Criminal Justice
COPIER REMOVAL AND
HARD DRIVE SANITIZATION VERIFICATION
Division:___________________________Dept/Unit:_____________________________________
Address:__________________________________________________
The following hard drive pertains to the equipment listed:
Model Serial Number Final Meter Read
� Check here if the hard drive was removed by the vendor and left at the location. Please ship the hard drive and form to:
Information Technology- 815 11th Street, Huntsville, TX 77340 Attn: Lauren Lohner
� Check here if the hard drive was sanitized on site, and complete the information below:
NOTES / DETAILS ___________________________________________________________________________________________
Reason for copier return: ___________________________________________________
Sanitization performed by: ___________________________________ ___________________________________ (Vendor or TDCJ Employee) Print Name Signature
Title Date
Witnessed by: ___________________________________ ___________________________________ (TDCJ Employee) Print Name Signature
Title Date
Released to: ___________________________________ ___________________________________ (Vendor Driver) Print Name Signature
Company Name Date
Equipment being sent to: ___ __________________________________________________________________ Company Name and Address
***FORM MUST BE SENT TO INFORMATION TECHNOLOGY WITHIN 5 DAYS OF EQUIPMENT REMOVAL***
The Information Security Office requires all hard drives that leave with the equipment be sanitized before it is allowed to leave TDCJ premises. Forward original copy of this completed form to Information Technology, 815 11th Street, Room 110, Huntsville, TX 77340.
Keep a copy for your records per records retention (FE+3). Direct questions to Lauren Lohner at (936) 437-1222.
****Scan and Email to Copiers@tdcj.texas.gov****
File details come from the government source that posted it. Updated .