6-Exceptions Form.pdf

SAVANNAH ARIPORT COMMISSION

EXCEPTIONS FORM

Tree Trimming & Emergency Tree Debris Removal Services

(RFP 2026-0017)

As part of your response, please indicate whether there are any exceptions or additions to the requirements outlined in this proposal. For each requirement, please mark “No” if you have no exception and agree to comply fully. Mark “Yes” next to any requirement for which you are requesting an exception or proposing an addition.

All exceptions or additions must be clearly explained in the “Additional Information” section of this form, including the rationale, any alternative solutions proposed, and any potential impact on scope, cost, or timeline. Failure to accurately disclose exceptions may result in the proposal being deemed non-responsive or may affect contract negotiations.

Scope of Services

____ Remove all dead fronds and seed pods.

____ Remove any fronds in contact with buildings, structures, or fixtures.

____ Shave trunks and remove loose boots, as applicable

____ Crown-raise palms in accordance with ANSI A300 standards, as follows:

a. Typical pruning: 9–3

b. Select palms: 10–2

____ Collect and remove all debris generated.

a. All debris shall be removed from and disposed of off campus in accordance with applicable regulations.

Site Conditions, Safety, and Operational Requirements

____ A tracked (TRAC-type) lift is required to minimize ground disturbance.

____ Work shall only be performed when surrounding ground conditions are dry and firm.

____ Contractor must coordinate with the Airport Grounds Manager prior to mobilization to confirm acceptable site conditions.

____ Any disturbed turf, soil, irrigation, or landscaping must be restored to original condition. The Contractor will be held responsible for all damage to roads, highways, shoulders, ditches, embankments, bridges, culverts, and other property caused by him or any of his subcontractors in hauling or otherwise transporting materials to or from the several sites of the work, regardless of the location of such damage. The Contractor shall make arrangement relative to the payment for, or repair or replacement of, such damage or damaged surfaces of structures. Said arrangement shall be satisfactory and acceptable to the owner or owners of such damaged surfaces or structures, or to their legally responsible officers, agents, or other representative, and said payment shall be at the Contractor’s own expense, unless otherwise provided by the Contract.

(a) All ruts or surface damage must be fully repaired at the contractor’s expense.

____ Perform all work in a safe, professional, and workmanlike manner, in compliance with OSHA regulations, ANSI A300 standards, and all applicable federal, state, and local laws.

____ Equipment, materials, and supplies shall not be stored outside the immediate work area without prior written approval from the property owner or the Savannah Airport Commission. Upon completion of services at any location, the Contractor shall promptly remove all equipment, materials, debris, and associated items from the site and restore the area to a clean and safe condition.

____ Comply with all airport security, access, and badging requirements, as directed by

SAC.

____ Maintain all required licenses, permits, and insurance coverage for the duration of the contract.

____ Protect all airport property, facilities, landscaping, utilities, and infrastructure from damage during the performance of work.

____ Remove and properly dispose of all debris generated from the work off campus and in accordance with applicable regulations.

____ Promptly correct, at no additional cost to SAC, any work found to be defective, unsafe, or not in compliance with the contract requirements.

____ Respond in a timely manner to emergency or hazardous conditions, including storm-related damage, when directed by SAC.

____ The Contractor shall designate one person who is a licensed arborist that is responsible for the supervision of all work being performed. This person shall be thoroughly familiar with the specified requirements and the methods needed for the proper performance of the work and shall direct all work. A copy of the arborist license shall be submitted in the bid response.

____ The Contractor shall be responsible for any damage to roads, highways, shoulders, ditches, structures, embankments, culverts, or other infrastructure resulting from hauling or transporting debris from the project site by the Contractor or its subcontractors. The Contractor shall also be responsible for obtaining all required utility locates prior to performing any excavation or underground work and shall take all necessary precautions to protect existing utilities and facilities during the performance of the work. Any damage to existing facilities, utilities, or infrastructure shall be immediately reported to the Savannah Airport Commission and repaired by the Contractor at no cost to SAC.

____ The Contractor shall be responsible for the removal and disposal of all trimmings.

The Commission will not provide a disposal or drop-off site for services.

Traffic Control and Scheduling

____ The contractor is fully responsible for traffic control, as work areas may experience congestion during peak travel periods. The contractor shall implement appropriate traffic and pedestrian control measures when work is performed near roadways, parking structures, or public areas.

____ Delays to the traveling public must be minimized.

____ The Contractor will use proper traffic control devices, including signage, as outlined by the Georgia Department of Transportation.

____ SAC authorizes the Contractor to perform work anytime from 7:00 AM through 5:00 PM weekdays for routine tree trimming. The Contractor shall obtain prior approval from the SAC before scheduling any work outside the normal working hours. In the case of an emergency call-out, the Contractor shall arrive no more than 2 hours on site to perform work at any time day or night.

____ The contractor shall coordinate with the Grounds Manager to:

(a) Establish a work schedule

(b) Formalize traffic control measures

(c) Mitigate impacts to airport operations and public access

Emergency Tree Debris Removal Services

____ The Contractor shall provide emergency response and debris removal services for vegetative material resulting from inclement weather events, including but not limited to hurricanes, tropical storms, high winds, and severe thunderstorms.

Services shall include the removal, hauling, and proper disposal of fallen or damaged trees, limbs, and related debris located throughout the airport campus.

____ This scope shall include, but is not limited to, the following tree categories:

1. Large canopy Oak trees

2. Pine trees

3. Small landscape and ornamental trees

____ The Contractor shall be capable of responding within a timeframe specified by the Savannah Airport Commission (SAC) following notification of an event.

Emergency services may be required on a 24-hour basis, including nights, weekends, and holidays.

____ Work shall include clearing debris from, but not limited to:

• Roadways and access routes

• Airfield areas (as authorized)

• Parking lots and public areas

• Perimeter fencing and secured areas

• Around airport facilities, signage, and infrastructure

____ The Contractor shall provide all necessary labor, equipment, and materials required to safely and efficiently perform debris removal operations. This includes chainsaws, chippers, loaders, hauling equipment, and any other specialized machinery required for large tree removal.

Additional Information