6. ArchitectEngScope.pdf

Land Management Integrated Resources National BPA

12363N23Q4023

ATTACHMENT 6: ARCHITECT/ENGINEERING SCOPE

All requirements and specifications may vary based on location and agency utilizing the BPA.

Includes, but not limited to:

2.0 Definition of Design and Non-Design Services

In accordance with Federal Acquisition Regulation (FAR) 15.4044(c)(4)(i)(B), fees for design services cannot exceed 6% of the ECCA. This document provides additional guidance describing included and excluded services subject to the 6% fee limitation for this contract.

A. Design Services Subject to the 6% fee limitation:

1. Schematic design based on the Scope of Work and other Government furnished criteria.

2. Design development based on the Schematic Design.

3. Construction documents based on the Design Development

4. Project Manuals and Specifications

5. Design Narratives, also called Design Analysis. This includes design criteria and assumptions, references to standards, calculations, and a short descriptive analysis.

6. Assembly of packets of cut sheets.

7. Brief Opinions of Probable Construction Cost based on the design and updated at each design submittal where the level of detail is less than the UNIFORMAT II

Level 3 designation.

8. Meetings for design review and presentation, but not public meetings.

9. Documentation for compliance with green building rating systems, such as the US Green Building Council’s LEED rating systems.

10. Energy models of designs for code compliance and green building rating systems.

11. All time, including overhead and profit, for the items listed above

12. All internal expenses required to produce the design, such as copies to consultants, courier charges, phone calls, and meetings.

B. Non Design Services NOT subject to the 6% fee limitation:

1. Travel shall be reimbursed in accordance with the Federal Travel Regulation.

2. Investigations and evaluations of existing facilities.

3. Preparation of a Preliminary Project Analysis, Design Prospectus, or Project

Program.

4. Surveys (examples: topographic, property boundary, utilities, construction staking).

5. Geotechnical investigation.

6. Creation and revision of documents based on the design intended solely for regulatory permitting, such as NPDES or DOT.

7. Materials testing.

8. Feasibility Studies and Master Plans.

9. Cost estimates not based on designs.

10. Cost estimates based on designs where the level of detail is greater than

UNIFORMAT II Level 3 designation.

11. Cost estimates created by quantity survey methods.

12. NEPA documentation and analysis.

13. Models, renderings, and photographs.

14. Preparation of asbuilt or record drawings.

15. Preparation HABS/HAER/HALS drawings and documentation.

16. Bid preparation and construction contracting assistance.

17. Construction observation, inspection, and administration.

18. Submittal and shop drawing review.

19. Preparation of construction change orders, requests for information, or supplemental instructions.

20. Review of Government Furnished Designs.

21. Value Engineering/Value Analysis Services.

2.1 Contract Scope

The purpose of this Solicitation and subsequent contracts is to engage teams capable of performing planning and, design, and construction administration services for a variety of project types.

The anticipated scopes of work may include, but are not limited to: site investigation, predesign and existing conditions studies, design, construction documents, constructability review and evaluation, estimating, technical design reviews, submittal and shop drawing review/approval, record drawings, construction site inspection, and closeout documentation.

Primary disciplines and expertise that may be required on resulting task orders include, but are not limited to: architecture, mechanical (including component/system assessments and design), electrical, plumbing, civil, structural, fire protection, historic preservation, estimating, code compliance, life safety, quality control review, scheduling, space planning, and sustainability. Secondary expertise that may be required includes security, surveying, LEED, vertical transportation, real estate market analysis, master planning, and report writing. Design and other engineeringrelated services must be performed by or under the direct supervision of licensed design professionals in each discipline.

3.0 GENERAL TECHNICAL STANDARDS

The consolidation will affect multiple organizations beyond the Forest Service. Include number of people and staff position contact at each (but not name)

3.1 Authority Having Jurisdiction

Unless specified in a task order Statement of Work, the Regional Director of Engineering is

Authority Having Jurisdiction (AHJ) for code and other regulatory requirements. For all task orders, the Director retains technical review and approval authority. The Director will normally not serve as the AHJ only where Congress has delegated enforcement authority to the States, where the project is on private property, or where the Forest Service is connecting to utilities and complying with their requirements for connection.

3.2 Planning and Design Standards

A. The Design and Construction Standards for Southern Region Facilities (Facilities

Standards) is incorporated by reference as the minimum technical standards for all task orders under this contract. These standards are regularly updated to reflect updates in codes and standards and lessons learned by the Forest Service.

B. All Task Order Statements of Work will specify the version of the Facilities Standards to use for that Task Order. If the version of the Facilities Standards referenced in the SOW is more than 8 months old, check with the Contract COR to see if a more recent version of the Standards exist.

C. The Contract COR will upload these and other FSspecific documents into the

Contractor’s Box folder.

3.3 Documentation Standards

A. Design Software Requirements: Prepare designs using FScompatible design software in the version specified in each task order. FS Standard software includes:

1. Autodesk Civil 3D

2. Autodesk Revit: Because of compatibility issues, do not use a later version of the software than specified in the Task Order.

3. BSD Softlink Speclink for Specifications

4. Microsoft Office

5. Adobe Creative Suite

B. CAD and BIM Standards:

1. CAD Standards are based on the US National CAD Standard

2. BIM Standards are based on the US National BIM Standard

3. Templates and titleblocks will be uploaded by the Contract COR to the Contractor’s

Box folder.

4.0 Communications

Over the life of this contract the Forest Service will use one or more different electronic communications and documentation systems. All persons using any of these systems will be provided with individual credentials at no charge. These credentials may not be shared with others.

A. Box: At contract award, the Forest Service will create a box folder for sharing documentation between the Forest Service and the contractor for the life of the contract.

All Requests for Proposal and Task Orders will have a separate subfolder. The Principal in Charge and Program manager will be provided access at the folder level. Other contractor staff will be provided access on a pertask order basis by the Forest Service.

Other file sharing systems shall not be used to transfer files between the contractor and the Forest Service.

B. Project Management Information System (PMIS): The Forest Service is in the early stages of acquiring a PMIS for infrastructure lifecycle project management. The PMIS will be required for use for all task orders awarded after PMIS implementation. Task orders in progress may transition to PMIS with the mutual agreement of the Contractor and Forest Service.

4.1 Travel

Travel shall be determined on each task order; negotiated and included in the final task order price.

4.2 Progress Reports and Invoicing

For all invoices, attach a progress report on firm letterhead in PDF format to the IPP invoice submission. Include the following information:

1. Firm name

2. Billing Point of Contact name, phone number, and email

3. Dates of Service

4. Invoice date

5. Table listing by awarded task order line:

a. Awarded amount

b. Amount previously billed

c. Amount billed this period

d. Amount remaining to be billed

6. Totals for each of the above amounts

4.3 Release of Information

The AE firm shall not disclose information pertaining to the services performed under this contract to anyone other than the Government or other personnel authorized by the

Contracting Officer. Cost estimates will be used in preparing Government estimates for evaluating offers and are considered confidential material for official use only. The

Government shall not grant approval of construction contractors or subcontractors, or any employee of the same, unless assurances are submitted that the contracting firm will keep the construction estimate confidential and will not later submit an offer or serve as a subcontractor to an offeror on the construction contract.

The cost estimates shall remain the sole property of the Government and shall not be made available to others for any purpose.

4.4 Data Rights

The Government shall have unlimited rights, in all drawings, designs, specifications, pictures, notes and other works developed in the performance of this contract, including the right to use the same on any other Government document, design, or construction without additional compensation to the Contractor.

4.5 Subcontracting

The resulting contracts will be subject to FAR Clause 52.21914, Limitations on

Subcontracting. This requires that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the contractor awarded the contract. Compliance with the limitations on subcontracting is required at the contract level.