6-Attachment D Technical Criteria AA27-100 Final.pdf

Technical Criteria: Attachment D

AA27-100 Statewide Cooperative Contract for Lighting Fixtures

PURPOSE OF THIS DOCUMENT: The purpose of this document is to assign a "Technical Score" to a vendor's proposal. This is done by an evaluation of the vendor's responses to the questions in this document. If a vendor fails to meet the minimum point threshold for their technical score, they will not move on to the next phase of the RFP.

EVALUATION PROCESS: An evaluation committee will evaluate each response by the vendor, assigning a score to each section of questions. The average score of all evaluators will be used to determine the vendor's technical score for each section.

Possible technical evaluation points: 800 Minimum technical evaluation points to advance to the cost evaluation stage: 480

VENDOR INSTRUCTIONS:

1. Vendors must provide clear, complete, and concise responses to all numbered criteria below.

2. Vendors may structure their proposal in standard document format (e.g., Word or PDF). Your response must clearly reference each Section Number and Question Number (e.g., "Section 1.a", "Section 2.a", "Section 2.b") corresponding to the criteria below.

3. Please save your file using your company name in the title (e.g., "ABC Company - Attachment D").

4. Promotional material, executive summaries, or unsolicited internet links should not be included unless specifically requested. Unsolicited information will not be evaluated.

5. Do NOT include any pricing or cost information in your technical response.

6. Vendors currently or previously holding a State of Utah contract should not assume preferential treatment. All proposals will be evaluated equally.

TECHNICAL CRITERIA:

1. BABA COMPLIANCE & MANUFACTURING WORKFLOW - (250 Possible Points)

a. Describe in detail your organization's process and technical workflow for ensuring compliance with Build America, Buy America (BABA) Act standards for federal-aid projects. Detail how BABA documentation, origin tracking, and domestic certification will be provided to Eligible Users upon request.

2. PRODUCT OFFERINGS & COOPERATIVE FLEXIBILITY - (250 Possible Points)

a. Describe your product portfolio across the required lighting fixture categories (e.g., highway luminaires, high mast, under-deck, pendant, wall pack, solar, parking lot/area lighting). Detail how your product offerings meet the needs of diverse Eligible Users (e.g., state agencies, counties, cities, school districts) without restricting ordering options.

b. Detail how your highway and roadway luminaires meet or exceed specific transportation specifications

(such as UDOT Type A, Type B, and Area lighting profiles, including AGI32 photometric modeling, dark-sky options, and BUG ratings).

3. SUPPLY CHAIN, PACKAGING, AND LEAD TIME GUARANTEES - (150 Possible Points)

a. Describe your supply chain capabilities and process for guaranteeing delivery within 8 weeks or less from receipt of purchase order statewide. Explain your packaging and labeling processes to ensure that all fixtures arrive individually packaged and clearly labeled with part numbers and product descriptions for field crew identification.

4. WARRANTY, REPLACEMENT PROCESS, AND SUPPORT - (150 Possible Points)

a. Describe your warranty coverage and customer support process, including compliance with the 10-year full replacement warranty for transportation/highway luminaires and 5-year baseline warranty for general commercial lighting. Detail the step-by-step process for replacing defective fixtures or components at no additional cost.