6-Attachment D Cost Sheet.xlsx
XLSX spreadsheet 74 KB Posted
- Attached to
- Travel Program Management Services
- Solicitation number
- KK26-6
- Issued by
- Utah
About this file
This is a Cost Sheet (Attachment D) for a Travel Program Management Services RFP issued by the State of Utah Division of Purchasing and conducted by the Division of Finance. The procurement seeks a comprehensive, cloud-based travel and expense management system to support all State employees in planning, booking, and reconciling official travel. The system must accommodate up to 65,000 transactions per year and include core functionalities: Travel and Expense Management with booking, expense reporting, compliance, and mobile app capabilities; Reporting and Analytics with dashboards and configurable reports; Pre-Travel Authorization request and approval workflows; Sandbox/Test Environment for training and configuration validation; and Support/Advanced Care with dedicated account management and priority support. A single contract award is anticipated to the responsive and responsible vendor achieving the highest overall score.
Offerors must complete the cost sheet by filling in all yellow cells for Part 1, with each contract year (Initial Implementation through Year 5) requiring at least one cost entry to be considered responsive. All pricing entered will become contractual for the awarded vendor. The evaluation methodology allocates 500 technical points, 300 demo points, and 200 cost points, with vendors required to achieve a minimum of 70% (350 points) in technical criteria and 70% (210 points) in demo scoring to advance to cost evaluation. Cost points are calculated using the formula: Cost Points × (Most Competitive Grand Total/Proposed Grand Total), with the most competitive vendor receiving 100% of the 200 available cost points. Part 2 of the cost sheet is optional and allows vendors to propose additional products or modules not included in Part 1; pricing in this section may become contractual only if the Division of Finance determines inclusion in the final contract.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Attachment C Scope of Work.docx | DOCX document | |
| 9-Attachment G Demo Criteria.docx | DOCX document | |
| 8-Attachment F Technical Criteria.docx | DOCX document | |
| 2-Vendor Prerequisites - RFP Agency.pdf | ||
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 3-Attachment A Terms and Conditions.docx | DOCX document | |
| 5-Attachment B IT Terms and Conditions.docx | DOCX document | |
| 7-Attachment E Score Sheet.xls | XLS spreadsheet |
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Text version
Geographic Software Services
| Attachment D Cost Sheet |
| Travel Program Management Services KK26-6 |
Offeror's Name:
Instructions:
Part 1:
1. Filling Out the Form:
a. Offerors must complete Part 1 by filling in all yellow cells. If a yellow cell is left blank, that cost will be considered to be included other costs given. Each year must have at least one cost to be considered responsive.
2. Purpose of the Comparison: The information provided will be used to evaluate cost points.
3. All pricing will be considered contractual for the awarded vendor.
Please note, for any SAP Concur proposal, only the 'Initial Implementation Cost' is N/A. All other fees (e.g., migration, data maintenance, training) must be listed under the appropriate yearly costs.
Part 2:
1. This portion of the cost sheet is optional and will not be scored for cost points. Vendor should include any products/modules not included in Part 1 that may be applicable to a Travel Program Management Services contract.
2. Vendor should fill in the item name, description, and pricing for any products/modules they would like to be offered as part of this contract.
3. Pricing included in this section may become contractual for the awarded vendor.
4. The Division of Finance will decide if these optional products/modules are to be included in the final contract.
5. Additional lines may be added if needed.
| Part 1 | ||||||||
| Item | Description | |||||||
| Costs should be based upon up to 65,000 transactions per year. | Initial implementation Cost (Not applicable if the solution is SAP Concur) | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | ||
| Travel and Expense Management | includes booking, expense reporting, compliance, mobile app | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Reporting and Analytics | dashboards, configurable reports, exports | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Pre-Travel Authorization | request/approval workflows | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Sandbox/ Test Environment | training, testing, configuration validation | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Support/ Advanced Care | dedicated account management, priority support, optimization assistance (This service may not be required beyond year one, but pricing for all 5 years must be provided as it will be optional for the agency.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| This grand total will be used for cost evaluation purposes. | $ - 0 |
| Part 2: Optional Pricing | |||||||
| Item | Description | ||||||
| Initial implementation Cost (Not applicable if the solution is SAP Concur) | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .