6-Attachment C Scope of Work ada.docx

ATTACHMENT C

SCOPE OF WORK

GOALS AND OBJECTIVES

It is the goal of the Utah Department of Corrections (UDC) to provide individuals in its custody and under its supervision with access to Cognitive Behavioral Intervention (CBI) programs that support rehabilitation and successful reintegration into the community. These evidence-based programs are designed to address criminogenic needs by helping participants develop and strengthen cognitive, behavioral, and decision-making skills that contribute to reduced recidivism and improved long-term outcomes.

CBI programming focuses on promoting positive behavioral change through structured interventions that target thinking patterns, emotional regulation, problem-solving abilities, and social skills. By engaging offenders in these interventions, UDC aims to support personal accountability, enhance coping strategies, and reduce the likelihood of future criminal behavior.

Through the implementation of CBI programs, UDC seeks to align correctional practices with evidence-based principles that support public safety, offender rehabilitation, and successful community reentry.

PERFORMANCE MEASURES

The CONTRACTOR shall provide Cognitive Behavioral Intervention (CBI) training to Utah Department of Corrections (UDC) staff members over a five-year period, as requested by UDC not to exceed $100,000.00. The CONTRACTOR’s performance and quality of services shall be evaluated based on responsiveness in scheduling and delivering training, accuracy and timeliness of recordkeeping and invoicing in accordance with contract requirements, and the submission of required documentation.

Performance will also be assessed through UDC’s ongoing monitoring of the CONTRACTOR’s compliance with all applicable terms and conditions set forth in Attachments A through C, as well as any additional evidence of performance quality provided by the CONTRACTOR. UDC reserves the right to evaluate overall contractor performance to ensure services are delivered in accordance with contractual obligations and established standards.

DETAILED SCOPE OF PERFORMANCE

Contractor shall provide Cognitive-Behavioral Interventions for Substance Abuse curriculum training as outlined in the agreement.

CONTRACTOR shall:

Have experience training correctional staff who deal with inmate populations.

CBI must include intervention curriculum for Substance Use, to teach participants strategies for avoiding Substance abuse.

Provide on-site and virtual training Provide all training material UDC Requirements For successful collaboration, the Sponsor must agree to provide a central point of contact within the agency to schedule work, internally communicate training and technical support expectations, identify staff involvement, and provide contact information, determine shipping/delivery logistics, and communicate in a timely manner to support production/delivery of services.

For training services in person, the sponsor shall agree to provide:

Training room is large enough to accommodate individual training capacity.

Breakout room is large enough to accommodate half of the individual training capacity (if needed).

Projector and screen in the training room to show Power Point presentations.

Audio/visual capabilities in the training room to show training videos.

Tables with chairs in the training room for trainees, preferably in a U-shape for the total training capacity.

Flip chart paper (self-sticking to the wall, or a roll of painter’s tape to hang sheets up) Flip chart markers For virtual Services, the Sponsor shall provide:

Participant access to desktop/laptop with functioning webcam and audio settings.

Reliable internet connectivity.

Training platform software for desktop/laptop to be used.

Technical support to trainees to problem solve connect ability and interactive engagement.

Virtual meetings and training events via Zoom or Microsoft Teams, the use of any other virtual platform will have to be discussed and agreed upon prior to the training execution.

For technical assistance services Phone and or video conference calling capabilities for UDC staff, as needed.

Coordination support for in-person observation and coaching of staff, as needed.

CONFIDENTIALITY

Many of the records to which CONTRACTOR may have access are properly classified as “private,” “controlled” and/or “protected” under the Utah Governmental Records Access and Management Act (GRAMA), Utah Code Annotated § 63G-2-1-1, et seq. CONTRACTOR is subject to the same restrictions on disclosure of any such records or record series as UDC. CONTRACTOR agrees to adhere to the following restrictions regarding such records.

CONTRACTOR’S use of the record or record series produces a public benefit that outweighs the individual privacy right that protects the record or record series.

CONTRACTOR’S access to the record or record series is necessary for the performance of this contract.

The record or record series accessed by CONTRACTOR will only be used for the performance of this contract.

The record or record series accessed by CONTRACTOR will not be disclosed to any other person; and The record or record series accessed by the CONTRACTOR will not be used for advertising or solicitation purposes.

Failure to adhere to all restrictions set forth above may subject CONTRACTOR and/or its staff to criminal liability pursuant to Utah Code Annotated § 63G-2-801.

COMPENSATION

Compensation will be based on accepted all-inclusive bid price quote, per training:

Training costs include materials, travel, and other associated costs, required to deliver the training services.

Compensation limits are as defined. No additional costs or fees are eligible for compensation under this agreement.

Contract funding is based on average usage. The contract may increase funding based on demand and if usage is higher than anticipated. Any additional funds must be approved by State Purchasing and will be added to the contract by way of an amendment.

Billing Procedures THE CONTRACTOR shall invoice UDC once the training has been completed.

To be paid for services completed under this contract an invoice detailing services shall be submitted to:

Utah Department of Corrections Attention Finance Payables 14717 S Minuteman Dr Draper, Utah 84020-9549

Invoices may also be submitted electronically via email to: UDCaccountspayable@utah.gov.

Invoice must include an invoice date, invoice number, date of service, ship to location, product/service provided, itemized cost, and total cost.

Each invoice must reference the contract number and/or purchase order number.

Time of Payment UDC will make payment to CONTRACTOR for an accurate invoice containing required documentation for services provided.

Payment must be made with funding allocated for the fiscal year in which the services and/or products were delivered. Prompt billings for June receipt of products and/or services must be received in a timely manner due to the fiscal year end. Untimely submittal of June invoices may result in payment delays.

All payments made by UDC to CONTRACTOR shall be made in accordance with the Utah Prompt Payment Act, Utah Code Annotated, 15-6-1 et. seq., upon receipt of an invoice, unless otherwise provided herein.

PLACE OF PAYMENT

All payments by UDC to CONTRACTOR shall be sent to CONTRACTOR’S address as it appears on Page 1, Paragraph 1, entitled CONTRACTING PARTIES. THE CONTRACTOR shall notify UDC of the change of address within seven (7) working days.

Security Measures UDC reserves the right to conduct a background check on all persons who enter UDC property. At the time the contract is awarded, and as requested by UDC, staff working under the contract and those with intent of working under the contract shall complete and submit a Release of Information and the requested attachments to the Center Program Coordinator or designated UDC staff member for criminal and driver license checks. No contracted staff shall be permitted to work within the bounds and environs of this contract until the background checks have been finalized and approved. CONTRACTOR acknowledges employees must provide identification each time they enter UDC property. CONTRACTOR agrees that employees entering UDC property will cooperate with all security measures, including, but not limited to, searches.

If a criminal record exists on any contract person, the Center Program Coordinator shall review the information with the Assistant Regional Administrator, who shall make the final decision about the applicant in question working under the scope of the contract. Per UDC Standard Terms and Conditions, Attachment B, Paragraph 6, a criminal record may result in non-approval of current contract staff or potential contract personnel to provide services under this contract.

Licensure CONTRACTOR agrees to maintain for the duration of the contract period all licenses necessary to lawfully perform the services covered by this contract, including a Business License from the applicable jurisdiction.

CONTRACTOR’S business and professional licenses will be requested annually and shall remain on file in the Contract Coordinator’s office throughout the entire contract term.

CONTRACTOR further agrees to advise UDC immediately in writing of any limitation, cancellation, or other termination of such license.

SUBCONTRACTORS

CONTRACTOR is solely responsible for SUBCONTRACTORS compliance with all the terms and conditions of the contract.

THE CONTRACTOR is liable for the performance of the SUBCONTRACTORS.

THE CONTRACTOR shall submit a list of all SUBCONTRACTORS employees servicing the contract.

If any new employee begins working under SUBCONTRACTOR, CONTRACTOR will submit their names, birth dates, driver’s license numbers and social security numbers to UDC as they begin employment.

CONTRACTOR will ensure SUBCONTRACTOR and SUBCONTRACTOR’S employees entering prison property will cooperate with all security measures, including, but not limited to, searches.

THE SUBCONTRACTOR will be held to the same performance standards as the CONTRACTOR.

UDC will not directly pay SUBCONTRACTORS for any services under this contract. CONTRACTORS maintain sole responsibility for payment of any SUBCONTRACTORS.

MONITORING CONTRACTOR COMPLIANCE

UDC will designate staff to oversee CONTRACTOR performance under this contract. The Contract Monitoring Plan will assist the UDC staff with monitoring the compliance of the contract requirements.

CORRECTIVE ACTION

CONTRACTOR must acknowledge that failure to adequately perform the services as defined will result in corrective action. Issues of CONTRACTOR non-compliance will be addressed in the following manner:

Contract Monitor will inform the CONTRACTOR of the problem and seek resolution by a mutually agreed upon date.

If the issue is not resolved, the Contract Monitor will notify the CONTRACTOR in writing documenting the failure to resolve by the agreed upon deadline and send a copy to the Contract Unit.

If the CONTRACTOR makes insufficient effort to communicate and resolve the issue, the Contract Monitor will communicate failure to resolve to the Contract Unit.

As a final step the Contract Unit will issue a letter notifying the CONTRACTOR of the intent to terminate the contract if the problem is not resolved by a specific deadline. Letter will be sent certified U.S. Postal Service mail requiring a signed return receipt.

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