6-A01 Demolition RFP.pdf

THE BOARD OF EDUCATION OF THE CITY OF ST. LOUIS

Section 1. INTRODUCTION AND ANNOUNCEMENT FOR ELECTRONIC PROPOSALS

INTRODUCTION: The Board of Education of the City of St. Louis (d/b/a St. Louis Public Schools) (“District” or “SLPS”) hereby invites electronic bids from qualified and experienced firms to provide comprehensive demolition and site restoration services at former school site.

Services shall include, but are not limited to, all labor, supervision, equipment, materials, permitting, environmental compliance, structural demolition, removal of foundations and appurtenances, lawful disposal of debris and full site restoration to a safe, stable and properly graded condition in accordance with all applicable federal, state and local regulations. All work must be performed in a manner that ensures safety, regulatory compliance and readiness of the site for future use.

NOTICE TO BIDDERS:

All Bidders are required to register with Bonfire Interactive Procurement Portal https://slps.bonfirehub.com

The district reserves the right to accept or reject any or all Proposals (as hereinafter defined) and to waive any irregularities. The district also reserves the right to negotiate with selected firms regarding pricing and fee structures and all other aspects of the Proposals. All information included in a Proposal may be incorporated, at the district’s sole option, into the contract to be entered into between the district and the successful Bidder (as hereinafter defined). Any contract awarded because of this Proposal will be awarded without discrimination based on race, color, religion, age, sex, sexual orientation or national origin.

Section 2. TENATIVE TIMELINE

It is the intent of SLPS to adhere to the following schedule for the selection of the firm. However, should the schedule change, respondents will be notified.

Open Date April 6, 2026, 5pm CDT

Virtual Pre-Bid Meeting (via MS TEAMS) April 10, 2026, 10:30am CDT (Pre-Bid meeting not required but encouraged) Demolition Pre-Bid meeting Questions Due Date April 30, 2026, 12 Noon CDT

Proposals Due Date May 8, 2026, 12 Noon CDT

The district reserves the right to modify the above timeline as needed by posting the changes as an addendum via Bonfire Interactive, the district’s electronic bidding portal.

https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fslps.bonfirehub.com%2F&data=05%7C01%7Cstephanie.piatt%40slps.org%7C0d5ad4f46379429ae8ce08db2baf0cbf%7C08e33d6ba654486a80e320b190ae22d7%7C0%7C0%7C638151803079953647%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=UTvmAtqzbL08PjHLtulPPkQDqjmsoPOArEyxjV96U00%3D&reserved=0 https://teams.microsoft.com/meet/284661378412499?p=9W9FNPcsh1MpS4l0eb

Section 3. INSTRUCTIONS TO BIDDERS/GENERAL INFORMATION

3.1 Form of Submissions. Each person or entity submitting a response to this bid solicitation (each “Bidder”) should prepare and submit their proposal in response to this Bid (“Proposal”) via Euna Procurement (formally Bonfire Interactive, the District’s electronic bidding system.

3.2 Manner of Submission – The sealed Proposal must be received via Euna Procurement (formally Bonfire Interactive), the district’s electronic bidding Portal listed in Section 3.1. Failure to do so is reason for rejection of the Proposal. If Bidder is a corporate entity, the entity’s name must be correctly stated, and the Proposal must include the state of incorporation of such entity, and, if a foreign entity, proof of registration to transact business in the state of Missouri. A person with the authority to act on behalf of the entity (i.e., an authorized agent of the entity) must sign his or her name within the Bid Solicitation.

3.3 Questions About this Proposal - All questions regarding this Proposal shall be made via Euna Procurement (formally Bonfire Interactive), the district’s electronic bidding portal.

3.4 Awards – All Proposal selections must be approved by the Board of Education of the City of St.

Louis prior to an award being final. Awards will be made to the lowest or best responsible bidder complying with the terms of these specifications, except that the right is reserved by the district to make such selection, as in its judgment, is best suited for the purpose intended. Notwithstanding anything contained herein to the contrary, a contract shall not exist between the district and the selected Bidder until a) such agreement has been duly authorized and approved by the Board of Education of the City of St. Louis; and b) the agreement has been documented in accordance with Missouri Revised Statutes § 432.070. After approval by the Board of Education of the City of St. Louis. All awards will be awarded and open on the District’s electronic bidding portal. A contract awarded pursuant to this proposal may not be assigned to any other entity without the express written authorization of an authorized agent of the district.

3.5 Rejection of Proposals – The District reserves the right to accept or reject any Proposal or any part of any Proposal.

3.6 Submitted Proposals Considered Final – All Proposals shall be deemed final, conclusive, and irrevocable, and no Proposal shall be subject to correction or amendment for any error or miscalculation. The District intends to make an award based on proposals received without further discussions or negotiations.

Accordingly, each proposer is instructed to submit its most favorable pricing, terms and technical response in its initial proposal, as such submission will be deemed the proposer’s first and final offer. Failure to do so may result in the proposer not being considered for award.

3.7 Form of Contract – This RFP is not a contract or a commitment of any kind. If this RFP results in a contract offer by the District, the specific scope of work, associated fees, and other contractual matters will be determined during contract negotiations. Nothing contained herein will create any contractual relationship between the Owner and the firm submitting a proposal. Statements contained in the response of the successful firm may become part of the agreement for services.

3.8 Preference for Missouri Products – The District prefers to purchase those materials, products, and supplies, which are produced, manufactured, compounded, made, or grown, within the State of Missouri.

When they are found in marketable quantities in the State of Missouri and are of a quality suited to the purpose intended and can be secured without additional cost over out-of-state products. The quality and fitness of articles will be considered in making purchases or letting contracts.

3.9 Bond A Bid Bond or Certified Check made payable to the Board of Education, St. Louis Public Schools, in an amount equal to five percent (5%) of the Base Bid, shall be delivered to the Office of the Chief Financial Officer, District Offices, 801 North 11th Street, St. Louis, Missouri 63101 (2nd Floor South), prior to the electronic submission of Bid Packages. Such bid security is required as a guarantee that the bidder, if awarded the Contract, will execute the Contract and proceed with the work in accordance with the terms of the solicitation. Any required bid security shall be issued by a Corporate Surety Company acceptable to the District and meeting the following minimum standards:

3.9.1 Licensed pursuant to the Missouri Insurance Code

3.9.2 Listed on the United States Department of the Treasury’s Listing of Approved Sureties

(Dept Circular 570) in the amount of $5,000,000.

3.9.3 The Bid Bond shall be valid for one hundred twenty (120) days following the deadline for submission of proposals.

3.9.4 The Bid Bond must be accompanied by an original signed and notarized Power-of-Attorney bearing the seal of the issuing surety company and reflecting that the signatory to the bond is a designated Attorney-in-Fact.

3.9.5 All bonds must be written by an insurance company that is rated in the A.M. Best key Rating Guide – Property & Casualty with a policy holder’s rating of “A-“or better and a Financial size category of Class VII or larger.

3.10 Prevailing Wage - Bidder and their subcontractors shall be required to submit weekly payroll sheets with their monthly invoices, compliance to the Prevailing Wage Standard, as well as an Affidavit of Compliance with Prevailing Wage Law at the conclusion of the project, prior to final payment.

3.11 Taxes – Bidders shall NOT INCLUDE FEDERAL EXCISE TAX, TRANSPORTATION TAX, and/or STATE RETAIL TAX in the Proposal, as these taxes do not apply to the district.

3.12 War Clause – In the event that during the existence of a state of war, the United States Government takes over the plant of any manufacturer with whom the contractor has thereto fore contracted to furnish the articles required under his contract with the District, or any essential element thereof, and because of such action of the government, the contractor may furnish and deliver the articles required under the contract.

3.13 Compensation – Bidders are cautioned that items and/or services must be furnished at the price submitted. No increase in price will be permitted during the term of the contract.

3.14 Grievances - Any complaints or grievances concerning or arising out of this proposal shall be submitted in writing to the Procurement Office of the St. Louis Public Schools, 801 North 11th Street, St.

Louis, MO, 63101, with a copy to Office of the General Counsel, c/o the Superintendent of Schools, 801 North 11th Street, St. Louis, MO 63101.

3.16 Insurance - If selected the Firm shall agree provide insurance with the coverage stated below:

• Commercial general liability insurance: Including Death and coverage for Premises, Operations Products and Completed Operations, Contractual Liability, Broad Form Property Damage, Independent Contractors. Such coverage shall apply to Bodily Injury and Property Damage on an “Occurrence Form Basis” with limits of Three Million Dollars ($3,000,000) for all claims arising out of a single accident or occurrence and One Million Dollars ($1,000,000) for any one person in a single accident or occurrence.

• Workers compensation insurance: Statutory coverage per RSMo § 287.010 et seq

• Automobile Liability Insurance: Covering Death, Bodily Injury and Property

Damage for owned, non-owned and hired vehicles with limits of Three Million Dollars ($3,000,000) for all claims arising out of a single accident or occurrence and One Million Dollars ($1,000,000) for any one person in a single accident or occurrence.

• Professional liability insurance coverage in the amount of One Million Dollars

($1,000,000) for each claim.

All insurance policies shall be primary policies with bona fide insurer maintaining at a minimum an "A" rating. CGL policy shall name Owner and related parties as additional insureds. The policies shall provide that the insurance companies shall notify Owner at least thirty (30) days in advance of the effective date of any modification or termination of the policy. The Firm shall provide Owner, prior to execution of an Agreement and upon its request from time to time, proof of insurance evidencing the coverage above issued by insurance companies authorized to conduct business under the laws of the State of Missouri.

Section 4. QUESTIONS & ANSWERS/BIDDERS CONFERENCE/SITE VISITS

4.1 Questions & Answers - All questions and answers will be via Bonfire Interactive, the district’s electronic bidding portal, posted in the public file selection within the portal. If applicable, Bidders Conference and Site Visits will be noted on the cover sheet and on the district electronic bidding portal.

4.2 Communication - No communication shall be made with any district employee, other than through Euna Procurement (formally Bonfire Interactive), the electronic bidding portal regarding this bid solicitation. Violation of this provision may result in the rejection of Proposal.

mailto:Sealedbids@slps.org mailto:Sealedbids@slps.org

Section 5. THE PROPOSAL

5.1 Scope of Services - The Scope of Services for this bid solicitation is listed separately within the electronic bidding portal.

5.2 Cost/Pricing Proposal

The following information should be provided in the Proposal.

a) Outline specifically the cost/pricing proposal for the fees and reimbursable expenses proposed. This proposal should include the method of pricing as well as the proposed fees/costs.

b) The Cost/Pricing proposal should be specific, and the detail of the cost/pricing should give the district a clear picture of overall costs as well as pricing criteria.

Section 6. EVALUATION CRITERIA

6.1 Evaluation Criteria – A evaluation criteria will be used with a weighted value to evaluate each proposal received. The district reserves the right to request clarification of the proposal in order to evaluate all proposals. It is also the right of the district to waive formality or technicality if determined to be in the best interest of the school district.

6.2 Bid Opening – All Proposals received on or before bid closing shall be assembled and opened electronically and viewable via Microsoft Teams SLPS Demolition BID Openings

6.3 Evaluation – The District will assemble a review committee to assist in evaluating all Proposals (the “Evaluation Team”). From this evaluation, the district may select a Bidder solely on the basis of submittals or may additionally identify a short list of Bidders for possible interviews or presentations. The district may contact any or all respondents to clarify submitted information.

6.4 Contracting – Upon selection of a Bidder, the District will negotiate the scope of services and other terms and conditions of an agreement with the selected Bidder. If such negotiations are not successful, the district reserves the right to begin negotiations with other respondents.

Section 7. MINORITY PARTICIPATION

7.1 Minority Business Enterprise (MBE) - It is the policy of the district to pursue the goal of at least 25% Minority Business Enterprise (MBE) and 5% Women’s Business Enterprise (WBE) utilization in the provision of goods and services to the district while at the same time maintaining the quality of goods and services provided to the district through the competitive bidding process. It is the purpose of this policy to allow minority and women’s business enterprises to expand their opportunities and capacities by participating in all District operated programs. The district has developed a plan for participation in projects by minority business which includes the following:

o Outreach – A commitment to make every effort to inform contractors of pending contract opportunities through advertisements, workshops, brochures, and availability of plans.

o Good Faith Effort – A commitment to verify contractor solicitations to ensure that sufficient time and information are available to make a responsible reply.

https://teams.microsoft.com/meet/27129669880619?p=kMxTrSTubBoXdb6VpQ o Identification and Recruitment – A commitment to coordinate efforts with the City of St.

Louis, Contract Office, in the development of potential minority contractor interest.

o Monitoring and Reporting – A commitment to measure and report anticipated and actual MBE/WBE participation.

7.2 Discrimination in Employment by the Board of Education of the City of St. Louis

During the performance of the contract, the SELECTED BIDDER agrees as follows:

a) The SELECTED BIDDER will not discriminate against any employees or applicants because of race, age, handicap, religion, gender, sexual orientation, national origin, or ethnicity. The SELECTED BIDDER will take affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race age, handicap, religion, gender, sexual orientation, national origin or ethnicity.

b) The SELECTED BIDDER will, in all solicitations or advertisements for employees placed by or on behalf of the SELECTED BIDDER; state that all qualified applications will receive consideration for employment without regard to race age, handicap, religion, gender, sexual orientation, national origin or ethnicity.

c) The SELECTED BIDDER will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising that labor unions or workers representative of the Bidder’s commitment under contracts with the district.

d) The SELECTED BIDDER will maintain and, upon request make available to the district all records and data necessary or useful to the review and monitoring of compliance with the non-discrimination clauses of this contract. In the event the SELECTED BIDDER fails or refuses to make such records available, this contract may be cancelled, terminated, or suspended in whole or in part by the district, and the SELECTED BIDDER may be declared ineligible for further District contracts or subject to such other sanctions as the district deems appropriate.

e) The SELECTED BIDDER’s non-compliance with the non-discrimination clauses of this contract, the contract may be cancelled, terminated, or suspended in whole or in part by the district, and the SELECTED BIDDER may be declared ineligible for further District contracts or subject to such other sanctions as the District deems appropriate.

7.3 Minority and Women Owned Business Enterprise Policies - It is the policy of the district that minority and women-owned businesses shall have the maximum opportunity to participate in the performance of contracts utilizing District funds. MBE/WBE firms included in the respondent’s submittal, either as prime consultants or subcontractors, must be certified within by one or more of the following agencies on or before the date of the submission of qualifications:

Missouri Division of Purchasing and Material Management

Online: For MBE’s: http://www.oa.mo.gov/ For WBE’s: http://www.oa.mo.gov/

Phone: (573) 751-2387 http://www.oa.mo.gov/ http://www.oa.mo.gov/

City of St. Louis: Disadvantaged Business Enterprise Program Online: Minority Business Development (stlouis-mo.gov)

Phone: (314) 622-4800

Section 8. RESERVATIONS / STIPULATIONS

8.1 District’s Right - The District reserves the right, at its sole discretion, to a) reject any or all submittals when, in its opinion, it is determined to be in the public interest to do so; b) waive minor informalities of a submittal; c) cancel, revise, or extend this solicitation; d) request additional information deemed necessary; and e) extract, combine, and delete elements of individual proposals and to negotiate jointly or separately with individual respondents with respect to the proposal.

8.2 District’s Obligation - This proposal does not obligate the district to pay any costs incurred by any respondent in the submission of a proposal or in making necessary studies or design for the preparation thereof, or for procuring or contracting for the services to be furnished under this proposal prior to the issuance of a valid contract under Missouri law. Such exemption from liability applies whether such costs are incurred directly by the Bidder or indirectly through the Bidder’s agent.

8.3 District’s Preference - The District will give preference to firms based in the bi-state St. Louis metropolitan area when other considerations are equal.

8.4 Confidential & Proprietary Information - Careful consideration should be given before confidential information is submitted to the district as part of this Bid Solicitation. Review should include whether it is critical for evaluating a bid, and whether general, non-confidential information, may be adequate for review purposes. All documents submitted by the respondent may become public when they are submitted to any advisory or legislative public body, or pursuant to the Missouri Sunshine Law. The Missouri Sunshine Law provides for public access to information the district possesses. Information submitted to the district that Bidders wish to have treated as proprietary and confidential trade secret information should be identified and labeled “Confidential” or “Proprietary” on each page at the time of disclosure. This information should include a written request to accept it from disclosure, including a written statement of the reasons why the information should not be disclosed.

8.5 Bidders Acknowledgement - Bidders acknowledge and agree, by submitting a Proposal, that:

8.5.1 Once a Bidder is selected for the engagement, all electronic materials developed by such

Bidder as a result of this engagement shall become the property of the district, and the District shall be entitled to use any and all such materials in any way desired by the District, in its sole and unfettered discretion.

8.5.2 The qualifications of each member of the respondent team are important criteria in the selection process. The selected Bidder will not be allowed to substitute any member of the team listed in the Proposal without prior written approval by the district. The district, in its sole and absolute discretion, reserves the right to accept or reject proposed changes to the team and personnel associated with the team and/or to negotiate the composition of the team.

8.5.3 Adherence to the schedule for the work is of critical importance to the district as time is of the essence and agrees to dedicate the personnel listed in the Proposal to completing the https://www.stlouis-mo.gov/government/departments/sldc/minority-business-development.cfm work in accordance with the schedule outlined. Bidders further acknowledge that the contract for the engagement may include significant liquidated damages for failure to perform in accordance with such a schedule.

8.5.4 To having read this proposal in its entirety and agreeing to all terms and conditions set out in this proposal. Bidders also accept the responsibility to review and understand all applicable policies of the district, which may be found on the district’s website www.slps.org under “Site Shortcuts,” “Board of Education,” “Board Policies.”

8.5.5 The district, and any consultants retained by the district, have the right to make any additional inquiry or investigation they deem appropriate to substantiate or supplement information contained in respondent’s submission, and authorizes the release to the district and/or the district consultants of any and all information sought in such inquiry or investigation.

8.5.6 Under penalty of perjury, that to the best of his/her belief: A) the prices in the Proposal were arrived at independently and without collusion, consultation, communication, or agreement for the purpose of restricting competition as to any matter or agreement for the purpose of restriction competition as to any matter relating to such prices with any other Bidder, or any other competitor; B) unless otherwise required by law, the prices in this Proposal have not been knowingly disclosed by the Bidder, and will not be knowingly disclosed by the Bidder, prior to opening, directly or indirectly, to any other Bidder or competitor; and C) no attempt has been made or will be made by the Bidder to induce any other person, partnership, corporation, or entity to submit or not to submit a proposal in response to this proposal for the purpose of restriction competition.

8.5.7 It is not delinquent in any real estate, personal property, or earning taxes assessed against it or which it is obligated to pay to St. Louis, Missouri.

8.5.8 No fictitious name of any entity or person has been used in this Proposal, and no unidentified third-party will have an interest in any resulting contract or in the performance of any work under this Proposal.

8.5.9 It does not do business as or operate under any fictitious name.

8.5.10 It has only presented one Proposal response based on the requirements described within the

“Scope of Services Document.”

8.5.11 The Proposal is made in good faith.

8.5.12 It, its affiliates, subsidiaries, officers, directors, employees, and all team members listed in the Proposal have not been convicted of a felony within the last five (5) years, which felony is related in any way to providing the services and/or items referenced in this bid proposal, or to the competency of the service provider to perform under any resulting contract.

8.5.13 It, its affiliates, subsidiaries, officers, directors, employees, and all team members listed in the Proposal are not currently under investigation by any governmental agency and have not in the past four (4) years been convicted or found liable for any act prohibited by state http://www.slps.org/ or federal law in any jurisdiction, including conspiracy or collusion with respect to responding to any public contract.

8.5.14 It, its affiliates, subsidiaries, officers, directors, employees, and all team members listed in the Proposal have not been excluded from any procurement or non- procurement programs with the government as identified by the U.S. General Service Administration Office of Acquisition Policy.

8.6 Misrepresentation or false statements - Any misrepresentations or false statements contained in response to this proposal or to any request for additional information related to this proposal, whether intentional or unintentional, shall be sufficient grounds for the district to remove respondents from competition for selection at any time.

8.7 Bidders Ethics - Bidders shall ensure that no improper, unethical or illegal relationships or conflicts of interest exist between the Bidder, any employee, officer, director, or principal of the Bidder or District and any other party. The district reserves the right to determine the materiality of such relationships, when discovered or disclosed, whether intended or not. The district also reserves the right to decide in its sole and absolute discretion whether disqualification of the Bidder and/or cancellation of the award shall result. Such disqualification or cancellation shall be without fault or liability to the district. In the event that the district disqualifies a Bidder based on such an improper communication or relationship, and that Bidder’s Proposal would have otherwise been considered the lowest responsible bid complying with the terms of these specifications, the district reserves the right to select as the winning Proposal the next most qualified responsible bidder complying with the terms of these specifications.

8.8 Bidders Compliance - Bidders agree that they will comply with all applicable federal, state, and local laws, regulations, ordinances, and other requirements that apply to the scope of work in this proposal, including, but not limited to, all reporting and registration requirements. Bidders further agree that this proposal and any contract awarded pursuant to it will be governed under the laws of the State of Missouri.