6-27P-008 Evaluation Process and Scoring Criteria.pdf

Marion County Procurement Services | Evaluation Process and Scoring Criteria Page 1

EVALUATION PROCESS AND SCORING CRITERIA

1. EVALUATION PROCESS

1.1. Proposals will be evaluated using the criteria and scoring methodology stated in the solicitation.

1.2. The County may recommend award based on the written proposals or may request oral presentations and/or clarification. A request for clarification or presentation does not constitute acceptance of a proposal or indicate that an award is pending.

1.3. If oral presentations are conducted, the Evaluation Committee may shortlist the highest-ranked proposers. Phase 2 criteria will be provided with the presentation invitation, unless otherwise determined during the initial Evaluation Committee meeting (Phase 1). Additionally, unless otherwise stated in the solicitation, Phase 1 numerical scores will not carry forward; except for location points, unless otherwise identified in the solicitation.

1.4. Final ranking will be based on the cumulative scores of the Evaluation Committee. The initial Evaluation Committee Meeting and post-presentation ranking discussion are open to the public. Oral presentation meetings, if conducted, are closed to the public as permitted by section 286.0113, Florida Statutes.

2. SCORING METHODOLOGY

Evaluators assign a whole-number rating from 0 to 10 for each criterion. Each rating is multiplied by the criterion weight, and all weighted scores are added to determine the evaluator’s total score.

WEIGHTED SCORE = RATING (0-10) × CRITERION WEIGHT

5 = Meets Requirements. Scores below 5 reflect increasing weakness or incomplete information; scores above 5 reflect increasing strength or added value.

When criterion weights total 100, the maximum score is 1,000 points per evaluator. Evaluator totals are combined to determine the proposer’s cumulative score and ranking.

3. SCORE RATING DEFINITIONS

SCORE RATING DEFINITION

0 No Response No usable information is provided for the criterion.

1 Very Poor Minimal response; major deficiencies or omissions.

2 Poor Limited response; significant weaknesses or unsupported information.

3 Below Average Partially addresses the criterion but has material weaknesses.

4 Fair Addresses most requirements but has notable weaknesses or insufficient detail.

5 Meets Requirements Adequately and responsively meets the criterion.

6 Above Average Fully meets the criterion and demonstrates some additional strength.

7 Good Thorough response with clear, relevant strengths.

8 Very Good Strong, well-supported response that meaningfully exceeds the criterion.

9 Excellent Exceptional response with substantial strengths and added value.

10 Outstanding Clearly and materially exceeds the criterion; superior response.

Marion County Procurement Services | Evaluation Process and Scoring Criteria Page 2

4. SCORING CRITERIA

Proposals will be scored using the project-specific criteria and weights listed below.

CRITERION EVALUATION DESCRIPTION WEIGHT MAX POINTS

A. Pricing

Evaluate the completeness, competitiveness, and reasonableness of the proposed pricing for tires, tire services, wheel alignment, labor, and emergency roadside services.

Consider the proposed labor rates and tire pricing in relation to the County's requirements, including the requirement that tire pricing not exceed applicable Florida Sheriffs Association Cooperative Purchasing Contract pricing.

30% 300

B. Experience with Fleet Operations

Evaluate the vendor's experience providing tire sales, tire repair, roadside tire service, and related services to governmental or commercial fleet accounts. Consider the duration and relevance of the vendor's experience and its demonstrated ability to service a diverse fleet of vehicles and equipment.

20% 200

C. Response Time

Evaluate the vendor's ability to meet the County's response and service timelines, including returning calls within 25 minutes when voicemail is reached, dispatching a technician within 2.5 hours for roadside emergencies within Marion County, completing estimates within 24 hours, providing same-day tire replacement when stock tires are available, and offering alignment appointments within one business day.

15% 150

D. Qualifications & Certifications

Evaluate the vendor's qualifications, applicable licenses, permits, insurance, and certifications, including ASE certification or an equivalent nationally recognized certification approved by Marion County Fleet Management. Consider technician training, experience with computerized wheel alignment procedures, and use of an approved estimating system.

10% 100

E. Firm Location

Location will be scored based on the firm’s physical office location identified in its submittal. A physical office located within Marion County will receive a rating of 10; a physical office located in an immediately surrounding county (Sumter, Citrus, Alachua, Lake, Putnam, Levy, or Volusia) will receive a rating of 6; a physical office located elsewhere within the State of Florida will receive a rating of 4; and a firm with no physical office within Florida will receive a rating of 2. If sufficient location information is not provided, the firm will receive a rating of 0.

10% 100

F. Equipment & Facility

Evaluate the availability and adequacy of the vendor's fully equipped repair facility located within Marion County, including tire service equipment, computerized alignment equipment, calibration practices, and access to commonly used tire sizes.

Consider the vendor's capacity to support the County's diverse fleet and service requirements.

10% 100

Marion County Procurement Services | Evaluation Process and Scoring Criteria Page 3

CRITERION EVALUATION DESCRIPTION WEIGHT MAX POINTS

G. References

Evaluate the quality and relevance of the vendor's references, particularly those involving governmental or commercial fleet accounts. Consider feedback regarding workmanship, service quality, reliability, response time, communication, and overall performance in providing similar services.

5% 50

TOTAL 100% 1,000

Note: Maximum points for each criterion equal the criterion weight multiplied by 10.